HomeMy WebLinkAbout10/05/2011 - Regular Minutes - 75th Anniversary Planning CommitteeRM100511 Minutes Page 1
MINUTES OF THE 75TH ANNIVERSARY COMMITTEE
OCTOBER 5, 2011 STATE OF TEXAS § §
COUNTY OF BRAZOS §
Present: Linda Harvell, Chair Priscilla Miller
Kim Fox Jerry Cooper City Staff:
Sherry Mashburn, City Secretary Shelley Major, Records Management Coordinator David Schmitz, Director of Parks and Recreation Kelly Kelby, Recreation Supervisor
Mike Neu, Multi-Media Coordinator
1. Call to Order and Announce a Quorum is Present With a quorum present, the 75th Anniversary Committee was called to order by Chair Linda
Harvell at 8:30 a.m. on Wednesday, October 5, 2011 in the Southwood Park Community Center,
1520 Rock Prairie, College Station, Texas 77845. 2. Hear Visitors
There were no visitors.
3. Discussion: Where We’ve Been . . .and Where We’re Going Linda Harvell announced the celebration has been scaled down to one day of events on Saturday,
October 19, 2013. The following elements were briefly discussed:
• Book Project: Jerry Cooper reported he is looking for someone to assist in researching and pulling this together. He has spoken with Glen Davis. The plan is to add to the 1938-1988 book in order to continue with College Station’s history.
• Time Capsule: Pat Cleere is working on this. There are several locations along the American Mile in Veteran’s Park to consider for placement. It was suggested a location near some trees with a bench be considered.
• Gala: This event will be held on Saturday night at the Pavilion. They are looking for entertainment, and the event will be a catered Texas-style gala with paid admission. The
Pavilion can accommodate 500 people. To bring the event to a close, they are
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considering recognition of people and businesses, such as Park Cleaners, that have been
residents of College Station for a long time.
• Exhibits: Local clubs and organizations will be invited to participate with booths set up. Other exhibits being proposed are chronological panels depicting each decade; a web page dedicated to a history feature, and showcasing the panels at businesses and other
places of local interest throughout the year.
• Speaker’s Bureau: This will consist of committee members going into the community to keep interest up.
• Banner Signs: Banners with the logo are proposed to be displayed on light standards
along Texas Avenue and George Bush Drive. A variance will need to be requested from the City. Window decals with the logo are also proposed.
• Fundraising: It was agreed that a realistic budget needs to be set, and fundraising efforts should begin as soon as possible. Kim Fox announced that the Foundation has a new
local grant program. The deadline for funds in 2013 is October 2012. Presenting sponsors will also need to be identified so that the committee can approach for specific sponsorships.
• P/R and Marketing: Mike Neu is in charge of this. Utility inserts will be utilized in 2013. The logo can also be placed on City letterhead.
• Homecoming/Reunion: There will be two high schools when the date comes around, and it was suggested that the committee approach the two schools about having a joint event.
• Host Committee: This committee will be responsible for the hospitality for the VIP’s.
• Miscellaneous: Other discussion included asking the Bush Library to insert a 75th Anniversary element; get more volunteers for the committee; organize some softball games for the day and see about obtaining T-shirts (uniforms); contacting local
restaurants to set up food booths for the day; and a homemade ice cream contest. 4. Adjournment MOTION: There being no further business, the Regular Meeting of the 75th Anniversary
Committee was adjourned at 9:35 a.m. on Wednesday, October 5, 2011. The motion carried unanimously. ________________________
Chair ATTEST: _______________________
Secretary