HomeMy WebLinkAbout10/31/2013 - Regular Minutes - 75th Anniversary Planning Committee MINUTES OF THE 75TH ANNIVERSARY COMMITTEE
October 31, 2013
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Linda Harvell, chair
Sherry Ellison
Allison Meserole
Gary Ives
Jerry Cooper
Margaret Godfrey
Sherry Frisk
Sarah Hensz
Scott Simpson
Torn Taylor
Ben White
Charles Gilbert
B.B. Holland
Henry Mayo
Tracy Paine
Sallye Henderson
City Staff:
Ian Whittenton, Records Management Coordinator
Mike Neu, Multimedia Coordinator
David Schmitz, Parks Director
1. Call to Order
The 75`x' Anniversary Committee was called to order by Chair Linda Marvell at 8:33 a.m. on October 31,
2013 in the College Station City Hall, 1101 Texas Avenue, College Station,TX 77840.
2.Hear Visitors
There were no recognized visitors.
3. Consider Approval of Previous Minutes
MOTION: The Committee voted to approve the minutes.
4. Sponsorship and Recoinition of Sponsors
Sherry Frisk has ordered recognition ribbons with no logo for this event. The ribbons labels are Sponsor,
Committee, and Contributor.
RM103113 Minutes - Page 1
Mike Neu reported that lanyards will not be used; instead nametags with the 75th Anniversary logo and
the donor's name will be made.
5. Promotion and Media
Mike Neu reported that Jay Socol is working on a list of invites. The Insite Magazine invitation will
feature the College Station 75'x'Anniversary event and would be separate from invites to those already
receiving the Insite invitation.
Ben White suggested that a letter be sent to all former mayors personally inviting them to the event.
A discussion was had on the Convention and Visitors Bureau's ability to track HOT funds for 75`''
Anniversary related events. The committee does not know if the CVB will track the event, but Linda
Harvell expressed that it may be possible.
6. Bush Library Exhibit Update
Mike Neu will arrange docent training. Several training days may be offered, possibly on the 12th and
15`x'of November.
May need extra docent's December 3'd, 4th, and 5th for high school tours.
Councilmember Shultz would like to be docent trained.
7.Homecoming Events, planning
November 12th VIP event:
Mike Neu reported that VIP event will start at 4:30 p.m. and committee members are asked to arrive at
4:00 p.m. A photographer may be hired to document this event. The posters for sponsors and title
sponsors were displayed. The title sponsors posters will feature signatures from all of the living mayors.
Still looking for VIP presenters, Bill Flores is a possibility.
Need volunteers to pass out ribbons and name tags for this event, must also remind recipients to bring
them back for the other events they attend.
Friday,November 15 Homecoming event at Southwood:
Committee discussed the dinner and event at the Southwood Community Center at Brian Bachmann Park.
Currently, 202 reservations for the dinner have been received and only 50 more may be accepted.
Linda Harvell gave notice that a 40' x 60' tent, accommodating 200 persons, has been secured for the
event,tables and chairs will be set up; however,the committee must break them down after the event
Linda Harvell will check up on the permit for JJ's Liquors cash bar.
Gary Ives returned a price on flowers of$25 per centerpiece mug from Kroger. He will take a mug with
him to price other options for the centerpiece.
Scott Simpson is arranging police officers for this event.
RM103113 Minutes- Page 2
Saturday November 16th Event,Bush Library and Grounds:
Discussion on scheduling speakers, co-coordinating poster signings, who will be honored, and a historic
theme or message. Mike Neu will schedule an interview for the opening.
Mike Neu reported that a photographer may be hired to document this event.
Allison Meserole has been in contact with local personalities to perform duties of announcing, including
Scott DeLucia, Ben Downs and Chase Murphy as possible participants. She is looking for help
organizing the performers the day of the event.
Gary Ives suggests that the bagpipes perform several shorter sets.
Need volunteers to pass out cake, and VIP ribbons and name tags for this event. Linda Harvell is asking
for volunteers to email her and she will coordinate a schedule for appropriate coverage.
Linda 1-Iarvell reported that there will be no Story Room in the afternoon, instead that space will be used
as a green room for performers. Also, there is a possibility of ambiance music outside if the quote is
reasonable.
Volunteers and committee members are being asked to park in Lot 111.
1938 House Signage:
Jerry Cooper notified the committee that the home signage is ready for distribution. Mike Neu will work
on a press release.
8.Report- Car Show
B. B. Holland reported that enrollment is steady at an estimated 45-50 cars for the show. There is a John
Deer Gator for transportation, but no golf carts. Car show participants will receive a goodie bag, the bag
itself made by Mr. Holland and features the 75th Anniversary logo. No sound or ambiance music will be
needed at car show.
9.A&M Garden Club
No update.
10. THE NEXT MEETING OF THE 75th ANNIVERSARY PLANNING COMMITTEE IS
SCHEDULED FOR THURSDAY,November 7,2013. -
SCHEDULE SUMMARY: (SUBJECT TO CHANGE DUE TO FURLOUGH)
Exhibit: (November 16, 2013 —Jan. 4, 2014)Bush Library and Museum
VIP Event/InSite Launch Party: (Tues.,Nov. 12, 4:30-7 p.m.) Bush Library and Museum
Classic Film: (Thurs.,Nov. 14, 7 p.m.) Annenberg Presidential Conference Center
Carter Park Rededication: (Friday,Nov. 15, 11 am), Richard Carter Park.
1-Iomecoming Event: (Fri.,Nov. 15, 6-10 p.m.) Southwood Community Center, Brian Bachmann Park
Community Celebration: (Sat.,Nov. 16, 9:30 a.m.-5 p.m.) Bush Library and Museum
11. Adjournment
RM103113 Minutes Page 3
MOTION: There being no further business,the Regular Meeting of the 75th Anniversary Committee was
adjourned at 10:11 a.m. on Thursday, October 31, 2013.
Chir �
ATTEST:
Ca_c.
Secretary
RM103113 Minutes Page 4