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HomeMy WebLinkAbout2018-4047 - Ordinance - 09/27/2018ORDINANCE NO. 2018-4047 AN ORDINANCE (BUDGET AMENDMENT #3) AMENDING ORDINANCE NO. 2017-3936 WHICH WILL AMEND THE BUDGET FOR THE 2017-2018 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. WHEREAS, on September 25, 2017, the City Council of the City of College Station, Texas, adopted Ordinance No. 2017-3936 approving its Budget for the 2017-2018 Fiscal Year; and WHEREAS, on February 8, 2018, the City Council of the City of College Station, Texas, adopted Budget Amendment #1 amending the 2017-2018 Budget; and WHEREAS, on May 24, 2018, the City Council of the City of College Station, Texas, adopted Budget Amendment #2 amending the 2017-2018 Budget; and WHEREAS, this amendment was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly given; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Ordinance No. 2017-3936 is hereby amended by amending the 2017-2018 Budget adopted thereto by a net amount of $3,838,869 as further detailed in Exhibit A attached hereto and incorporated herein for all purposes. PART 2: That this Budget Amendment #3 shall be attached to and made a part of the 2017-2018 Budget. PART 3: That except as amended hereby, Ordinance No, 2017-3936 shall remain in effect in accordance with its terms. PART 4: That this Ordinance shall become effective immediately after passage and approval. PASSED and APPROVED this 27th day of September, 2018. ATTEST: APPROVED: ____________________________ ________________________________ City Secretary Mayor APPROVED: _________________________ City Attorney Exhibit A - FY18 Budget Amendment #3 Detail Listing The proposed budget amendment is to increase the FY18 budget for the items listed below by $3,838.869. Also included are interfund transfers totaling $1,116,000. Interfund transfers (transfers between Funds) require Council approval and, therefore, these items are being included as part of this Budget Amendment. 1. Overtime and Travel costs associated with TIFMAS deployments - $111,812 (Budget Amendment) The Fire Department was deployed to three events during FY18: Panhandle Fires – Childress, Panhandle Fires – Wolfforth, and to California, incurring significant overtime and travel costs to the Fire Department’s budget. The City is being reimbursed for each of these deployments. 2. Advanced Metering Infrastructure (AMI) for Electric and 3.0 FTEs – $97,990 (Budget Amendment) On April 26, 2018, Council approved a request for proposal (RFP) for AMI in Electric. In order for the RFP to proceed as planned, two AMI-specific positions are required for FY18: an additional SCADA Analyst and an AMI Supervisor. A third position, an AMI Superintendent, is anticipated to be hired in FY19. The Electric Department anticipates hiring the SCADA Analyst and AMI Supervisor during the Fourth Quarter of FY18. The expected AMI costs are $79,156 for the SCADA Analyst and a vehicle and $18,834 for the AMI Supervisor. These costs reflect three months and one month of expenditures for the SCADA Analyst and AMI Supervisor, respectively. The FY19 cost of the 3.0 FTEs are: $138,667 for the SCADA Analyst, $123,491 for the AMI Supervisor; and $198,500 for the AMI Superintendent. This amendment will appropriate FY18 budget in the Electric Fund (SCADA and AMI Divisions) to support the hiring of the SCADA Analyst and AMI Supervisor to initiate the RFP and AMI implementation. 3. Wolf Pen Creek TIRZ Payment to CSISD – $1,077,759 (Budget Amendment) On June 28, Council approved payment to CSISD for their portion of the Wolf Pen Creek TIRZ funds. Per the approved schedule, CSISD will receive a total of $1,077,759 during FY18, and the remainder of the funds will be budgeted to be disbursed in FY19. Once the disbursements are complete, the fund will be closed. 4. Property & Casualty Insurance Fund - Additional Claims and Safety Training - $849,000 (Budget Amendment) During fiscal year 2018, the city has experienced several unforeseen events including a hail storm that occurred in College Station on March 18, 2018, a vehicle and equipment loss after a break-in at the Forestry Building among other losses. As a result of the unforeseen claims incurred, it is estimated that the expense will need to be increased by $840,000 from what was originally budgeted. The City also anticipates $600,000 in revenue that will be received from the insurer. The net effect is a cost of $240,000 to the Property & Casualty Insurance Fund. In addition, a safety training program for responding to emergency situations was initiated for city employees in FY18 at a cost of $9,000 to the Property & Casualty Insurance Fund. Ordinance 2018-4047 Page 2 of 4 Exhibit A - FY18 Budget Amendment #3 Detail Listing 5. Aggie Field of Honor Columbarium Sidewalks – $45,000 (Budget Amendment) The initial budget for this sidewalk project was $45,000; however, some changes were made to the specs after the estimates were created. Specifically, the thickness of the sidewalks was increased due to expected traffic and a stamped pattern was chosen in order to match the existing concrete. This amendment will cover the increased costs associated with these changes. 6. Utility Customer Service (UCS) Credit Card Processing Costs - $45,000 (Budget Amendment) This item will cover the unexpected increase in credit card processing costs associated with utility payments. Budget originally anticipated a growth in costs, but the actual FY18 credit card processing costs have exceeded budget and are expected to grow due to credit card use and an increasing number of utility bills paid with credit cards from overseas financial institutions. This amendment will cover the remaining anticipated costs and will be funded out of existing UCS Fund balance. 7. Convention & Visitors Bureau (CVB) Grant Funding – $194,423 Hotel Tax Fund (Budget Amendment) To cover the cost of grant payments in excess of the original contract balance. FY18 original budget for contract #18300028 between the City of College Station and CVB for grant funding was $400,000. CVB grant panel awarded and is expected to authorize $594,423 to sub- recipients in FY18. 8. Transfer of Fund Balance of West Medical District Tax Increment Reinvestment Zone No. 18 (TIRZ #18) to the General Government Projects (CIP) Fund – $916,000 (Budget Amendment and Interfund Transfer) Council voted on April 24, 2018 to dissolve the West Medical District Tax Increment Reinvestment Zone No. 18 (TIRZ #18). This item would transfer the fund balance of TIRZ #18 as of September 30, 2017 plus interest revenue earned on that balance through the end of June 2018 to the General Government Projects (CIP) Fund to apply toward the Facilities & Tech CIP for the new City Hall. 9. Budget Transfer from Spring Creek Local Government Fund to Property & Casualty Insurance Fund - $1,885 (Budget Amendment) The liability insurance for the Spring Creek Local Government Fund was not budgeted in the Property & Casualty Insurance Fund with the other liability premiums. The budget available in the Spring Creek Local Government Fund will be transferred to Property & Casualty Insurance Fund where the policy premium will be paid. 10. Budget Transfer from Hotel Occupancy Tax (HOT) Fund to General Fund - $200,000 (Interfund Transfer) This item is for the costs associated with Texas Weekend of Remembrance, which was initially budgeted in the Hotel Tax Fund. The event did not generate the minimum number of hotel room bookings of 250 to qualify for Hotel Occupancy Tax Fund funding. This amendment will Ordinance 2018-4047 Page 3 of 4 Exhibit A - FY18 Budget Amendment #3 Detail Listing be used to cover the transfer of expenditure appropriations for this event from the Hotel Occupancy Tax Fund to the General Fund Parks and Recreation Department, where the expenses were posted. 11. Medical Claims Costs in the Employee Benefits Fund - $500,000 (Budget Amendment) Due to some unusually high claims for FY18, the medical claims cost has exceeded its current budget as well as the actuarial projection for the year. This amendment will help offset the budget shortage and will come from the existing fund balance. Ordinance 2018-4047 Page 4 of 4