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Home My WebLink About08/27/2009 - Regular Agenda Packet - City CouncilMayor Council members Ben White John Crompton Mayor Pro Tem James Massey Dave Ruesink Dennis Maloney City Manager Katy-Marie Lyles Glenn Brown Lawrence Stewart Agenda College Station City Council Regular Meeting Thursday, August 27, 2009 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion of minutes for Council workshop meeting held on Thursday, July 23, 2009. b. Presentation, possible action, and discussion regarding the approval of furniture purchases for the Municipal Court Renovations Project (GG-0701). Furniture purchases will be made through the TxMAS contract (state contract) to Vanguard Environments in an amount not to exceed $130,000.00. c. Presentation, possible action, and discussion on a change order to the Professional Services Contract 07- 174 with Edwards and Kelcey in the amount of $73,449 for the engineering services associated with the College Station Memorial Cemetery and Aggie Field of Honor. 1 City Council Regular Meeting Page 2 Thursday, August 27, 2009 d. Presentation, possible action, and discussion on a change order credit (reduction to the contract amount) in the amount of $1,464.59 to Construction Contract 08-116 with Acklam Construction for the construction of the College Station Memorial Cemetery and Aggie Field of Honor. e. Presentation, possible action, and discussion of a Resolution authorizing a special election to be held on November 3, 2009 in the City of College Station for the purpose of proposing ordinance, submitted as Section 83, initiative petition, providing that camera enforcement of red light violations shall be unenforceable; authorizing the Mayor to sign notice of election designating early voting and election day precincts; providing a severability clause; and providing an effective date. f. Presentation, possible action and discussion of resolution adopting an interlocal agreement between the City of College Station and Brazos County for the conduct and management of the City of College Station special election to be held on Tuesday November 3, 2009. g. Presentation, possible action, and discussion concerning a resolution to approve an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) to construct the first phase of the University Drive Beautification Project at the interchange with HWY 6. h. Presentation, possible action, and discussion regarding approval of a real estate contract in the amount of $413,880 between the City of College Station (Buyer) and Janie A. Cargill and Thomas H. Cargill (Sellers) for the purchase of four lots at 310, 314 and 316 Spruce Street. i. Presentation, possible action, and discussion to a change order to Contract #08-277 to Brazos Valley Services in the amount of $113,912.94 for additional construction services related to the College Park/Breezy Heights Rehabilitation Project. j. Presentation, possible action, and discussion on a change order to the Deisgn Contract 08-266 with Jacobs Edwards & Kelcey in the amount of $80,775, for the re-design of the Discovery Drive Phase I Extension and design of Raymond Stotzer Sidewalks & Traffic Signal. k. Presentation, possible action and discussion approving a resolution awarding a construction contract for the Discovery Drive Extension Phase I to Brazos Paving, Inc. of Bryan, TX, in the amount of $434,217.25. Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. 2 City Council Regular Meeting Page 3 Thursday, August 27, 2009 If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Presentation possible action and discussion of an ordinance providing for a special election on an ordinance submitted by petition, providing that camera enforcement of red light violations shall be unenforceable. 2. Presentation, possible action, and discussion regarding a resolution of the City Council of the City of College Station, Texas repealing Resolution 8-23-2001-11.06 adopted on August 23, 2001 and establishing fees for development review applications, permits, and services provided by the Planning & Development Services Department and the Public Works Department . 3. Public hearing, presentation, possible action and discussion on the City of College Station 2009-2010 advertised ad valorem tax rate of $0.439400 per $100 valuation resulting in an increase in tax revenues. Also discussion and possible action on announcing the meeting date, time and place to adopt the tax rate. 4. Public hearing, presentation, possible action, and discussion on the City of College Station 2009-2010 Proposed Budget. 5. Public Hearing, possible action, and discussion on an ordinance Budget Amendment #4 amending ordinance number 3114 which will amend the budget for the 2008-2009 Fiscal Year and authorizing amended expenditures in the amount of $1,623,743 and increase the number of regular full-time positions in the budget by two; and presentation, possible action and discussion on an interfund transfer. 6. Public hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter 12, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas changing the Zoning District Boundaries of 3.714 acres from R-1, Single-Family Residential and PDD, Planned Development District to PDD, Planned Development District located at 1600, 1600A, 1604, 1606A, 1608A, 1624, 1624A, 1626, 1626A, 1626B and 1628 Park Place and more generally located east of Scandia Apartments. 7. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: ________________________________ City Manager Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, August 27, 2009 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 24th day of August, 2009 at 2:00 p.m. 3 City Council Regular Meeting Page 4 Thursday, August 27, 2009 E-Signed by Connie Hooks VERIFY authenticity with ApproveIt ________________________________ City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on August 24, 2009 at 2:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: __________________________ by ________________________. Dated this _____day of ________________, 2009 By______________________________________ Subscribed and sworn to before me on this the _____day of ________________, 2009. ______________________________ Notary Public – Brazos County, Texas My commission expires: ___________ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19. 4 Mayor Councilmembers Ben White John Crompton James Massey Mayor Pro Tem Dennis Maloney Katy-Marie Lyles City Manager Lawrence Stewart Glenn Brown David Ruesink Draft Minutes College Station City Council Workshop Meeting Thursday, July 23, 2009 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Council members Maloney, Ruesink, Stewart, Lyles COUNCIL MEMBERS ABSENT: Council members Crompton and Massey STAFF PRESENT: City Manager Brown, Assistant City Manager Neeley, City Attorney Cargill, City Secretary Hooks, Members of Management Team Workshop Item No. 1 -- Presentation, possible action, and discussion on items listed on the consent agenda. The following items were removed for discussion. 2a. Council member Lyles asked staff to correct spelling for Past Kip Gilts on the July 9th minutes. 2b. Council member Ruesink asked questions about the membership and role of the Joint Relief Funding Review Committee. Asst. Director of Economic and Community Development Debbie Eller stated that the Committee is responsible for reviewing the applications from social service agencies. The membership included three members from Bryan and three members from College Station. The members are selected annually in March. 2d and 2e: Council member Ruesink asked staff to explain the vendor choices for outsourcing utility bill printing. Chief Financial Officer Jeff Kersten explained the customer has an option to view detailed bill on city’s website. 2j. Council member Ruesink asked staff to explain the change order for concrete curb and gutter. Public Works Director Mark Smith explained that the contractor completed all work under original contract. However City needed additional quantity to complete a job to extend curb and gutter. 2m. Council member Ruesink inquired about the interlocal agreement with BVCOG on copier purchase. Asst. IT Director Erin Provasek said that the local vendors were given an option to bid. 2n. Council member Lyles inquired about the cost for HRD study on impact fees for water and wastewater. Mr. Coleman stated that discussion of the impact fees was scheduled for this workshop meeting. 5 Page | 2 Minutes City Council Workshop Meeting Thursday, July 23, 2009 2o. Council member Lyles inquired about funds for Twin Oaks Landfill Phase One. Executive Director of BVSWMA Pete Caler explained the funds were available in BVSWMA Solid Waste Fund 2p Council member Ruesink inquired about future of Rock Prairie Landfill. Mr. Caler said that this contract amends the scope of services to remove the transition plan for Rock Prairie Landfill to become a city park. Funds are not available. 2q. Council member Lyles inquired about funds for BVSWMA litigation. Mark Smith stated that the funds for Bickerstaff are available in property insurance fund and general fund. 2s. Council member Lyles inquired about the payments to Grimes County. Pete Caler explained that the Cities of Bryan and College Station negotiated the host fee in 2004. It was agreed that BVSWMA pay Grimes County a host fee in the form of a royalty for every ton of revenue generated municipal solid waste at the existing Rock Prairie Road Landfill. Workshop Item No. 2 - Presentation, possible action and discussion regarding a proposal for pedestrian improvements on University Drive in the Northgate area. Director of Public Works Mark Smith introduced the TxDot staff present in the audience. Maury Jacob, TxDot landscape architect presented slides of conceptual designs for pedestrian improvements along University Drive adjacent to Northgate businesses and along College Main and Boyett. This plan proposed significant improvements to resolve major pedestrian safety issues. He also emphasized the pedestrian crossing hazards at College Main and Houston streets. Bob Appleton, District Director of TxDot reiterated the importance of these plans to enhance the area for pedestrians. Chuck Sippial representing TAMU welcomed the concept presented by TxDot. Council concurred with the concept to find ways to increase public safety. Workshop Item No. 3 - Presentation, possible action, and discussion regarding information about 2-1-1 Texas. Allison Smith, Director of Information and Referral Services presented an overview of the 211 Texas Program. Workshop Item No. 4 -- Presentation, possible action, and discussion regarding an update from the Youth Advisory Council on their activities of the past year. Mike Mullins, Staff liaison to the Youth Advisory Committee, introduced members of the Committee. These individuals presented a brief report of their yearly activities. Mayor and Council members encouraged the students to be the “sounding board” for students regarding interests and concerns and report to the City Council. 6 Page | 3 Minutes City Council Workshop Meeting Thursday, July 23, 2009 Workshop Item No. 5 -- Presentation, possible action, and discussion regarding a professional services contract with HDR Engineers to conduct a study to determine what amount is allowable, under State Law, to be charged for City-wide impact fees for water and wastewater. Dave Coleman, Director of Water Services described the performance contract with HDR Engineers to continue study of the feasibility of impact fees for water and wastewater systems in College Station. The item was listed on the consent agenda. Workshop Item No. 6 -- Presentation, possible action, and discussion concerning the city’s anonymous reporting hotline for city employees. Ty Elliott, the city’s internal auditor presented a brief presentation on the new program implemented within the City organization that allows the use of an anonymous third party hotline for reporting employee concerns. Workshop Item No. 7 -- Presentation, possible action, and discussion regarding a report from Mayor White on his trip as part of the Texas High Speed Rail and Transportation Corporation to Washington, D.C., on July 14 - 16, 2009. Topics which may be discussed are as follows: Mayor White reported on his visit to Washington, D.C. as part of the Texas High Speed Rail and Transportation Corporation. He noted that a change in attitude at the federal level with focus on T Bone rail concept. 1) Met with members of Congress and key staff to continue the pursuit of funds for high speed rail, extension of federal support for the goals of the THSRTC and include the Brazos Express Corridor route which would run through the College Station/Bryan area. 2) Monitoring and support appropriation requests submitted by the High Speed Rail Congressional Caucus. 3) Seeking additional insight into the appropriation and allocation for funds for high speed rail within the American Recovery and Reinvestment Act. Workshop Item No. 8 -- Council Calendar. City Council members reviewed the upcoming calendar. Workshop Item No. 9 – Future Agenda Items Future appointments of council members to outside organizations will be held when all council members present. Workshop Item No. 10 – Committee Reports. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, Cemetery Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Texas Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments, BVSWMA, Signature Event Task Force, (Notice of Agendas posted on City Hall bulletin board). 7 Page | 4 Minutes City Council Workshop Meeting Thursday, July 23, 2009 Mayor White noted Council member Stewart reported that the Audit Committee heard report from Internal Auditor on the employee hotline. Workshop Item No. 11 – Executive Session Mayor and Council recessed from the workshop meeting at 5:00 pm and began executive session in the Administrative Conference Room. Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Application with TCEQ for permits in Westside/Highway 60 area, near Brushy Water Supply Corporation b. Sewer CCN permit requests for Brushy & Wellborn Services Areas c. Water CCN permit requests for Brushy & Wellborn Services Areas d. Bed & Banks Water Rights Discharge Permits for College Station and Bryan e. Legal aspects of Water Well, permits and possible purchase of or lease of water well sites f. Cliff A. Skiles, DVM & C.A. Skiles Family Partnership, Ltd. Water permit applications with the Brazos Valley Groundwater Conservation District g. TMPA v. PUC (College Station filed Intervention) h. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid Waste Management Agency contract, on proposed methane gas contract i. Update on legal proceedings for Grimes County Landfill site and contracts for development of Grimes County site j. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and Ben White k. Chavers et al v. Tyrone Morrows, Michael Ikner, City of Bryan, City of College Station, et al l. Rogers Sheridan v. Barbara Schob & Greg Abbott m. Clancey v. College Station, Glenn Brown, and Kathy Merrill n. Legal issues related to Economic Development Agreement between City of College Station & Sahara Realty Real Estate {Gov’t Code Section 551.072}; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Possible Purchase or Exchange of Property near E. University and Tarrow Personnel {Gov’t Code Section 551.074}; possible action The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Mayor ProTem 8 Page | 5 Minutes City Council Workshop Meeting Thursday, July 23, 2009 b. Construction Board of Adjustments and Appeals c. Parks and Recreation Board Workshop Item No. 12 -- Action on executive session, or any workshop agenda item not completed or discussed in today’s workshop meeting may be discussed in tonight’s Regular Meeting if necessary. Council completed executive session prior to regular meeting at 6:55 pm. No action was taken. Workshop meeting adjourned at 6:55 pm PASSED AND APPROVED this 27th day of August 2009. APPROVED: _______________________ Mayor Ben White ATTEST: ___________________________ City Secretary Connie Hooks 9 August 27, 2009 Consent Agenda Item No. 2b Municipal Court Renovations (GG-0701) Furniture Purchase To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion regarding the approval of furniture purchases for the Municipal Court Renovations Project (GG-0701). Furniture purchases will be made through the TxMAS contract (state contract) to Vanguard Environments in an amount not to exceed $130,000.00. Recommendation(s): Staff recommends that the furniture be purchased off the TxMAS contract through Vanguard Environments in an amount not to exceed $130,000.00 Summary: The Municipal Court Renovations project includes renovations to the first floor and build-out of the second floor. The second floor will office BVSWMA, Public Works, and Capital Projects staff. Furniture contract pricing sheets are available in the City Secretary’s Office. Substantial completion for the project is October 15, 2009. Budget & Financial Summary: Funds are available and budgeted within the General Government Capital Improvements Project Fund as part of the Municipal Court Renovations Project (GG-0701). The project has a total budget of $2,000,000.00. A total amount of $1,782,846.82 has been spent or encumbered to date for the design and construction of the project, leaving a balance of $217,153.18. The furniture will be purchased from the balance of the project. Attachments: None 10 August 27, 2009 Consent Agenda Item No. 2c Project Number GG9905 College Station Memorial Cemetery and Aggie Field of Honor – Design Contract Change Order To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion on a change order to the Professional Services Contract 07-174 with Edwards and Kelcey in the amount of $73,449 for the engineering services associated with the College Station Memorial Cemetery and Aggie Field of Honor. Recommendation(s): Staff recommends approval of the change order. Summary: Additional engineering services from Edwards and Kelcey were needed throughout construction to ensure completion of the project, compliance with our design standards, and to accommodate changes requested by the City. A summary of the changes required is provided below. 1. Alternate drainage easement. 2. Revisions to the design of the entrance road. 3. Site Plan reports to obtain site development permit. 4. Extension of the water line across the site. 5. Extension of buried electrical infrastructure across the site. 6. Drainage improvements at the storm sewer discharge on the Smith Property. 7. Addition of a storm sewer in the Central Plaza. 8. Revisions to the maintenance road to, and fence surrounding, the oil well facilities on the western end of the property. 9. Additional construction administration services. 10. Revisions to the benches in the committal shelter. 11. Reduction in scope to eliminate engineer assistance during to the removal of underground storage tanks. A detailed explanation of the services provided for each of the changes listed above is included in the attached proposal from Edwards and Kelcey dated June 11, 2009. Budget & Financial Summary: Change Order No. 1 will increase the contract amount by $73,449 for a revised contract total of $572,366. Funds in the amount of $9,930,000 are budgeted for this project in the General Government Capital Improvement Projects Fund. Funds in the amount of $9,554,199.41 have been expended or committed to date, leaving a balance of $375,800.59. There is another change order pending for this project for a $3,682.87 credit. With the pending change orders, the available balance is $306,034.46. Attachments: 1.) Change Order 2.) Proposal from Edwards and Kelcey 11 3.) 12 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 2 1 2 2 August 27, 2009 Consent Agenda Item No. 2d Project Number GG9905 College Station Memorial Cemetery and Aggie Field of Honor – Construction Contract Change Order To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion on a change order credit (reduction to the contract amount) in the amount of $1,464.59 to Construction Contract 08- 116 with Acklam Construction for the construction of the College Station Memorial Cemetery and Aggie Field of Honor. Recommendation(s): Staff recommends approval of the change order. Summary: Construction is complete. This change order includes deleting common Bermuda sod and replacing it with common Bermuda hydromulch which will result in a credit to the city for $37,292.25 (Items 1-4). This change order includes upgrading the entrance to the adjacent Cemetery property as part of the easement release agreement (Item 5 and 6). The drip irrigation was added for additional coverage needed around the Spirit Gate area (Item 7). The fire extinguisher was added to the Committal Shelter to meet building code (Item 8). It was determined that there was no underground storage tank and a credit was issued for its removal (Item 11). Fire lane and striping was added to the Central Plaza Loop, and a credit in the amount $725 was issued (Items 10 and 12). Additional sidewalks were added around the interim columbaria for cleaner pedestrian access to the columbaria (Item 13). A credit for rejected plants is issued (Item 14). It was determined that plastic laminate countertop would be more suitable for a construction material on the gravesite locator kiosk (Item 15). Fire department access controls are added to the main gate and the two buildings (Items 17 and 20). Two door closers were added to the Committal Shelter to provide resistance for the swinging doors (Item 18). Three drainage sleeves were added to the retaining walls to relieve the ponding water adjacent to the walls. Budget & Financial Summary: Change Order No. 7 will decrease the contract amount by $3,682.87 for a revised contract total of $7,362,757.88. Funds in the amount of $9,930,000 are budgeted for this project in the General Government Capital Improvement Projects Fund. Funds in the amount of $9,554,199.41 have been expended or committed to date, leaving a balance of $375,800.59. There is a pending change order for professional engineering services in the amount of $73,449 which, once applied, will decrease the balance to $302,351.59. This change order will then increase the balance to $306,034.46. Attachments: 1.) Change Order 23 2 4 2 5 August 27, 2009 Consent Agenda Item No. 2e Resolution authorizing mayor to order election To: Glenn Brown, City Manager From: Connie Hooks, City Secretary Agenda Caption: Presentation, possible action, and discussion of a Resolution authorizing a special election to be held on November 3, 2009 in the City of College Station for the purpose of proposing ordinance, submitted as Section 83, initiative petition, providing that camera enforcement of red light violations shall be unenforceable; authorizing the Mayor to sign notice of election designating early voting and election day precincts; providing a severability clause; and providing an effective date. Summary: During the August 17, 2009 council meeting, City Council directed staff to prepare ordinance calling special election on November 3rd 2009 ballot for the purpose of submitting question to voters regarding red light camera enforcement system in College Station. Budget & Financial Summary: Brazos County is holding a constitutional amendment election on Tuesday November 3, 2009. The City may place this proposition on the ballot and join with the County to conduct the election. Cost to the City for this special election shall be approximately $35,000. Attachments: Resolution to be provided prior to meeting 26 August 27, 2009 Consent Agenda Item No. 2f Resolution and ILA November 3, 2009 special election To: Glenn Brown, City Manager From: Connie Hooks, City Secretary Agenda Caption: Presentation, possible action and discussion of resolution adopting an interlocal agreement between the City of College Station and Brazos County for the conduct and management of the City of College Station special election to be held on Tuesday November 3, 2009. Summary: During the August 17, 2009 council meeting, City Council directed staff to prepare ordinance calling special election on November 3rd 2009 ballot for the purpose of submitting question to voters regarding red light camera enforcement system in College Station. Budget & Financial Summary: Brazos County is holding a constitutional amendment election on Tuesday November 3, 2009. The City may place this proposition on the ballot and join with the County to conduct the election. Cost to the City for this special election shall be approximately $35,000. Attachments: Resolution Interlocal Agreement with Brazos County 27 28 29 30 31 August 27, 2009 Consent Agenda Item No. 2g University Drive Beautification Project Advanced Funding Agreement To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion concerning a resolution to approve an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) to construct the first phase of the University Drive Beautification Project at the interchange with HWY 6. Recommendation(s): Staff recommends approval of the resolution and AFA. Summary: The AFA is required by TxDOT for improvements made within the TxDOT right-of-way. The University Drive Beautification project design includes hardscape structures, landscaping, and utility work to provide irrigation and lighting to the quadrants. The first phase of the project will include site preparation, trees and shrubs, irrigation, and water bores to provide irrigation to each quadrant. Budget & Financial Summary: Funds in the amount of $324,000.00 are budgeted for the University Drive Beautification Project (ST0515) from the Streets Capital Improvement Projects Fund. In addition, $50,000 has been allocated from the Electric Fund. The total project budget is $374,000. Funds in the amount of $63,913.98 have been expended or committed to date, leaving a balance of $310,086.02 for construction and other future expenses. Attachments: 1.) Advance Funding Agreement 2.) Resolution 3.) Project Map 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 August 27, 2009 Consent Agenda Item No. 2h Northgate Park Project Real Estate Contract To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion regarding approval of a real estate contract in the amount of $413,880 between the City of College Station (Buyer) and Janie A. Cargill and Thomas H. Cargill (Sellers) for the purchase of four lots at 310, 314 and 316 Spruce Street. Recommendation(s): Staff recommends approval of the contract which will authorize the Mayor to execute the contract and will authorize the City Attorney to complete the transaction. Summary: At its meeting on March 8, 2007, City Council authorized the purchase of three lots on Spruce Street for the purpose of developing a neighborhood park in Northgate. At another meeting on May 18, 2009, Council directed staff to proceed with negotiations on additional property in an effort to enlarge the site. Staff has completed negotiations for the purchase of four lots with the stipulation the Sellers lease-back Lots 9 and 10 until August 31, 2011. The two lots are improved with a home will be relocated to the Sellers ranch after expiration of the lease-back period. Therefore, the seller will have the opportunity to occupy and/or lease that portion of the property until August 31, 2011. Budget & Financial Summary: The purchase price for the property is $413,880, which is subject to change if the size of the site varies from the estimate. Additional funds in the amount of $15,000 will be required for surveying, environmental study, title insurance, closing costs and other fees. Funds for this purchase are budgeted in the Parks Capital Improvement Projects Fund as part of the Neighborhood Parks Revolving Fund project. The total budget for this project is $1,000,000 and $500,000 of this budget was included in the FY09 budget for this purchase. Attachments: Project Map Real Estate Contract – Available in City Secretary’s Office 48 49 August 27, 2009 Consent Agenda Item No. 2i College Park-Breezy Heights Rehabilitation Project To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion to a change order to Contract #08-277 to Brazos Valley Services in the amount of $113,912.94 for additional construction services related to the College Park/Breezy Heights Rehabilitation Project. Recommendation(s): Staff recommends approval of this change order to expand the milling and overlaying program within the project boundaries and parts of the surrounding area. Summary: On April 9, 2009 Staff delivered a presentation to Council proposing to use a portion of these excess Street Funds to mill and overlay other streets within the project boundaries and immediately adjacent to the project boundaries that are need of repair and repair and replace curbs and gutter in the neighborhood. The Council agreed with the proposal and directed Staff to proceed. Additional surveying and engineering was needed to complete the replacement of the curb and gutter, and the pavement replacement along Welsh between Park Place and Angus. Staff wanted to continue to expedite the construction efforts in the neighborhood, and divided the work into two change orders. On June 25, 2009 staff brought forward a change order in the amount of $428,938.50 for additional milling and overlaying (excluding Welsh Street) in the neighborhood. This change order will include the pavement replacement along Welsh, curb and gutter work throughout the neighborhood, and serves to adjust some of the quantities that exceeded the original estimates due to unforeseen site conditions – additional asphalt pavement, lime stabilization of the roadway subgrade, removing and replacing two additional light poles, increased concrete work curbs and driveway and an electrical repair and relocation near the corners of Eleanor/Luther and Montclair Budget & Financial Summary: The original contract for construction services was $4,116,581.28. Change order 1 increased the contract by 10.4% to a total of $4,545,519.78. This Change Order will increase the contract by an additional $113,912.94. The current budget for the College Park-Breezy Heights Rehabilitation project is $5,843,045. Funds in the amount of $5,197,514.83 have been expended or committed to date, leaving a balance of $645,530.17 for this change order and future expenses. The funding sources for this project include the Streets, Drainage, Water and Wastewater Capital Improvement Project Funds. This change order will be applied to the portion of the project funded by the Streets Capital Fund, which has a balance of $149,564.50. Attachments: 1. Location Map of the College Park Breezy Heights Rehabilitation Project 2. Change Order 50 v en S t T Hig hla n d St F i d e l i t y S t D e t G e o r g C G r o v e S t M ary e m St S uffolk A v eBurt S t Ti m b er St H a wthorn g h D r Dexter Dr L u t h e r S t R u s s e l l S t N e w t o n R d T o w n p l P a r k P l a c e P a r k P l a c e Windin g R F airvie w A v e A yrs hire St M o ntclair A v e H ereford St T h o m a s S t Dexter Dr WOld J e r s e y S t G u e r n s e y S t B e l l S t W els h A v e P a r k P l a c e J College Park/Breezy Heights Rehabilitation Project Location Map 51 CHANGE ORDER NO. 2 Contract No. 08-277 P.O.# 081170 PROJECT: College Park/Breezy Heights Rehabilitation OWNER: CONTRACTOR: City of College Station Brazos Valley Services P.O. Box 9960 PO Box 985 Ph: (979) 255-3977 College Station, Texas 77842 Bryan, TX 77805 Fax: (936) 399-7012 PURPOSE OF THIS CHANGE ORDER: A. STREET ITEMS: As portions of the street mprovements associated with the College Park/Breezy Heights Rehabilitation Project approach their conclusion, certain line items require quantity adjustments for overruns and in one instance a deduction for work that was removed from the project. Increases include items for lime stabilization of the roadway subgrade, moving light poles, increased concrete for curbing, increased removal of existing concrete beyond that which was originally anticipated, increased concrete for driveway repairs and transitions, increased asphalt mill and overlay and an electrical repair and relocation. Of particular note is an increase to the asphalt mill and overlay quantities, where base failure along a portion of West Dexter resulted in a few hundred feet of the road needing 6-inches of apshalt to be placed as opposed the orginally planned 2-inches. Also, Welsh Street from Park Place to Angus is being added to the milling and overlaying expansion program that was Change Order 1 for this project. ITEM UNIT ORIGINAL REVISED ADDED NO UNIT DESCRIPTION PRICE QUANTITY QUANTITY COST 11 SY 6" lime stabilized subgrade with minimum 6% lime by weight compacted to an apparent dry density of 98% ASTM D698 standard proctor density @ optimum moisture content, including related items and appurtenances, complete in place $4.00 9336 9476 $558.72 12 TONS Lime for subgrade stabilization (27 lbs/SY), complete in place $157.00 126 131 $794.42 17 EA Existing light pole to be removed and replaced $2,500.00 6 8 $5,000.00 18 EA Existing power pole to be removed and reset, complete in place $5,000.00 3 0 ($15,000.00) 19 SY 6" reinforced concrete paving, including related items & appurtenances, complete in place $38.00 5705 6276 $21,698.00 20 LF 6" dowel on curb including related items and appurtenances, complete in place $3.50 4420 5139 $2,516.50 35 SY Remove and dispose of existing concrete sidewalk, including related items and appurtenances, complete in place $10.00 42 105 $630.00 37 SY Reinforced concrete paving (6" thick) for existing driveway for smooth transition from new driveway turnout to locations shown on plans including expansion joints, control joints, including related items & appurtenances, complete in place $40.00 317 546 $9,168.80 122A SY Mill & dispose of 2" existing aphalt concrete (TxDOT Specification Item 354) including related items & appurtenances, complete in place $2.50 9164 11342 $5,445.00 123A SY RC-15 Asphalt tack coat (0.15 gal/SY), including related items & appurtenances, complete in place $2.00 9164 11342 $4,356.00 124A SY 2" Type D HMAC asphalt pavement, including related items & appurtenances, complete in place $11.00 9164 11342 $23,958.00 123A2 SY RC-15 Asphalt tack coat (0.15 gal/sy) including related items & appurtenances, complete in place $2.00 48102 52461 $8,718.00 122A2 SY Mill & Dispose of 2" of existing asphalt concrete (Tx DOT specification item 354) including related items & appurtenances, complete in place $2.00 37299 41658 $8,718.00 124A2 SY 2" Type D HMAC Asphalt pavement including related items & appurtenances, complete in place $7.50 37299 41658 $32,692.50 CO2-1 LS Electrical Repair/Relocation $4,659.00 0 1 $4,659.00 TOTAL $113,912.94 ORIGINAL CONTRACT AMOUNT $4,116,581.28 Change Order No. 1 $428,938.50 10.42% CHANGE Change Order No. 2 $113,912.94 2.77% CHANGE REVISED CONTRACT AMOUNT $4,545,519.78 13.19% TOTAL CHANGE ORIGINAL CONTRACT TIME 275 Days Time Extension No. 1 62 Days Revised Contract Time 337 Revised Substantial Completion Date 10/12/09 APPROVED _____________________________________________________________________________________ A/E CONTRACTOR Date LEGAL Date ______________________________________________________________________________________ CONTRACTOR Date CITY MANAGER Date ______________________________________________________________________________________ PROJECT MANAGER Date MAYOR Date _____________________________________________________________________________________ DEPARTMENT DIRECTOR Date CITY SECRETARY Date __________________________________________ CHIEF FINANCIAL OFFICER Date DATE: 11 August 2009 THE NET AFFECT OF THIS CHANGE ORDER IS 2.77% INCREASE. 52 August 27, 2009 Consent Agenda Item No. 2j Discovery Drive Phase I Extension / Raymond Stotzer Sidewalks & Traffic Signal To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion on a change order to the Design Contract 08-266 with Jacobs Edwards & Kelcey in the amount of $80,775, for the re- design of the Discovery Drive Phase I Extension and design of Raymond Stotzer Sidewalks & Traffic Signal. Recommendation(s): Staff recommends approval of the change order. Summary: Once the construction documents for the project were complete, Texas A&M University re-evaluated the proposed roadway system through the undeveloped portion of campus north of the new TIPS building, and requested a change to the scope of this project. The University requested that Discovery Drive north of Raymond Stotzer terminate immediately past the driveway entrance to the new TIPS building; thereby deleting the remainder of the roadway across Whites Creek and the connection to the existing transportation system behind the Large Animal Clinic. In lieu of constructing the longer roadway, the University requested that pedestrian sidewalks be added to the north side of Raymond Stotzer from Agronomy Road to the new TIPS facility, and a new traffic signal at the Large Animal Hospital driveway and Raymond Stotzer Parkway that will allow for better turning movements and access/egress from the clinic. Staff met with TxDOT to discuss the new signal along Raymond Stotzer, and completed a warrant study to confirm a traffic signal at the intersection is necessary. The warrant study concluded a signal is warranted at this intersection and TxDOT agrees with the results of the study. This contract amendment will allow the design engineer to revise the design drawings for Discovery Drive (Phase I of the project) and begin design on the sidewalks and the traffic signal at the Raymond Stotzer and the Large Animal Clinic (Phase II of the project). Budget & Financial Summary: Change Order No. 1 will increase the contract amount by $80,775 for a revised contract total of $461,644. Funds in the amount of $2,000,000.00 are currently budgeted for this project in the Street Projects Fund. $352,105.30 has been expended to date, leaving a balance of $1,647,894.70. Attachments: 1.) Change Order 2.) Project Location Map 53 54 T U R K R D R A Y M O N D S T O T Z E R P K W Y A G R O N O M Y R D ADRIANCE LAB RD H O R T I C U L T U R E D R H O R T I C U L T U R E R D Legend Proposed Sidewalk Discovery Extension Streets $ TIPS Facility 1 inch = 400 feet Discovery Drive Extension Phase IProject Location Map Discovery Drive 55 August 27, 2009 Consent Agenda Item No. 2k Project Number ST0804 Discovery Drive Extension Phase I Construction Contract To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action and discussion approving a resolution awarding a construction contract for the Discovery Drive Extension Phase I to Brazos Paving, Inc. of Bryan, TX, in the amount of $434,217.25. Recommendation(s): Staff recommends approval of the contract. Summary: Brazos Paving, Inc is the low bidder with a base bid of $430,717.25 with an alternate bid item to be included at an additional cost of $3,500.00 for a total cost of $434,217.25. The alternate bid item is to fast track a portion of the construction to allow certain personnel to access Texas A&M University’s new TIPS facility through the two northbound lanes of Discovery Drive for a special event at the TIPS Building on December 3, 2009. Budget & Financial Summary: Funds in the amount of $2,000,000.00 were budgeted for this project from the Streets Capital Improvements Funds. $434,217.25 is proposed for the construction of Discovery Drive Phase I. Funds in the amount of $352,105.30 have been expended or committed to date, leaving a balance of $1,647.894.70 for this construction contract and future expenses. Attachments: 1.) Resolution Brazos Paving, Inc. 2.) Bid #09-80 Bid Tab 3.) A/E Estimate at Final Design 4.) Location Map 56 57 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 0 9 - 7 3 "D i s c o v e r y D r i v e E x t e n s i o n ( P h a s e I ) " Op e n D a t e : M o n d a y , A u g u s t 3 , 2 0 0 9 @ 2 : 0 0 p . m . It e m E s t . U n i t Un i t I t e m U n i t I t e m U n i t I t e m No . Q u a n . M e a s . D e s c r i p t i o n P r i c e T o t a l P r i c e T o t a l P r i c e T o t a l Ge n e r a l I t e m s 1 1 L S M o b i l i z a t i o n $ 1 8 , 6 4 5 . 0 0 $ 1 8 , 6 4 5 . 0 0 $ 2 3 , 0 5 0 . 0 0 $ 2 3 , 0 5 0 . 0 0 $ 5 5 , 2 0 0 . 0 0 $ 5 5 , 2 0 0 . 0 0 2 4 M O B a r r i c a d e s , s i g n s , a n d t r a f f i c h a n d l i n g $ 1 , 6 5 0 . 0 0 $ 6 , 6 0 0 . 0 0 $ 8 0 0 . 0 0 $ 3 , 2 0 0 . 0 0 $ 1 , 3 0 0 . 0 0 $ 5 , 2 0 0 . 0 0 Su b T o t a l $ 2 5 , 2 4 5 . 0 0 $ 2 6 , 2 5 0 . 0 0 $ 6 0 , 4 0 0 . 0 0 Re m o v a l I t e m s 3 1 0 . 2 5 S t a P r e p a r i n g R O W $ 5 0 0 . 0 0 0 $ 5 , 1 2 5 . 0 0 $ 1 , 7 2 0 . 0 0 $ 1 7 , 6 3 0 . 0 0 $ 5 3 0 . 0 0 $ 5 , 4 3 2 . 5 0 4 1 , 4 8 5 S Y R e m o v e a n d r e p l a c e e x i s t i n g s o i l ( 2 ' d e p t h ) $ 1 0 . 0 0 $ 1 4 , 8 5 0 . 0 0 $ 1 4 . 6 5 $ 2 1 , 7 5 5 . 2 5 $ 1 1 . 0 0 $ 1 6 , 3 3 5 . 0 0 Su b T o t a l $ 1 9 , 9 7 5 . 0 0 $ 3 9 , 3 8 5 . 2 5 $ 2 1 , 7 6 7 . 5 0 Ro a d w a y I t e m s 5 1 4 1 C Y E x c a v a t i o n ( R o a d w a y ) $ 6 . 0 0 $ 8 4 6 . 0 0 $ 7 . 5 0 $ 1 , 0 5 7 . 5 0 $ 7 . 0 0 $ 9 8 7 . 0 0 6 4 7 9 C Y E m b a n k m e n t ( s e l e c t r o a d w a y f i l l ) c o m p l e t e a n d i n p l a c e $ 6 . 0 0 $ 2 , 8 7 4 . 0 0 $ 5 . 0 0 $ 2 , 3 9 5 . 0 0 $ 7 . 7 5 $ 3 , 7 1 2 . 2 5 7 2 , 8 6 7 S Y L i m e T r t ( E x s t m a t l ) ( 6 " ) , c o m p l e t e a n d i n p l a c e $ 4 . 5 0 $ 1 2 , 9 0 1 . 5 0 $ 4 . 6 0 $ 1 3 , 1 8 8 . 2 0 $ 5 . 2 0 $ 1 4 , 9 0 8 . 4 0 8 2 , 6 4 7 S Y 7 " J P C C P a v e m e n t , c o m p l e t e a n d i n p l a c e $ 3 4 . 0 0 $ 8 9 , 9 9 8 . 0 0 $ 2 8 . 3 5 $ 7 5 , 0 4 2 . 4 5 $ 3 3 . 0 0 $ 8 7 , 3 5 1 . 0 0 9 9 5 2 L F C o n c r e t e m o n o c u r b , c o m p l e t e a n d i n p l a c e $ 4 . 0 0 0 $ 3 , 8 0 8 . 0 0 $ 3 . 5 0 $ 3 , 3 3 2 . 0 0 $ 4 . 0 0 $ 3 , 8 0 8 . 0 0 10 2 E A C u r b R a m p s ( B C S ) , c o m p l e t e a n d i n p l a c e $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 3 7 8 . 0 0 $ 7 5 6 . 0 0 $ 5 6 0 . 0 0 $ 1 , 1 2 0 . 0 0 11 1 E A C u r b R a m p s ( T Y 7 ) , c o m p l e t e a n d i n p l a c e $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 5 6 0 . 0 0 $ 5 6 0 . 0 0 12 2 E A C u r b R a m p s ( T Y 9 ) c o m p l e t e a n d i n p l a c e $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 6 1 2 . 5 0 $ 1 , 2 2 5 . 0 0 $ 5 7 0 . 0 0 $ 1 , 1 4 0 . 0 0 13 1 , 0 8 4 S F C O N C S i d e w a l k ( 4 " ) c o m p l e t e a n d i n p l a c e $ 3 . 5 0 $ 3 , 7 9 4 . 0 0 $ 3 . 7 0 $ 4 , 0 1 0 . 8 0 $ 2 8 . 0 0 $ 3 0 , 3 5 2 . 0 0 Su b T o t a l $ 1 1 6 , 7 2 1 . 5 0 $ 1 0 2 , 0 5 6 . 9 5 $ 1 4 3 , 9 3 8 . 6 5 Dr a i n a g e I t e m s 14 3 8 2 C Y Ex c v a t i o n ( c h a n n e l ) , c o m p l e t e a n d i n p l a c e $6 . 0 0 $ 2 , 2 9 2 . 0 0 $ 4 . 5 0 $ 1 , 7 1 9 . 0 0 $ 4 . 0 0 $ 1 , 5 2 8 . 0 0 15 3 8 . 4 0 C Y Ro c k r i p r a p ( 1 8 " ) , c o m p l e t e a n d i n p l a c e $4 0 . 0 0 $ 1 , 5 3 6 . 0 0 $ 8 6 . 0 0 $ 3 , 3 0 2 . 4 0 $ 7 4 . 0 0 $ 2 , 8 4 1 . 6 0 16 3 . 1 0 C Y Ri p r a p ( S t o n e c o m m o n ) ( D R Y ) ( 1 2 " ) , c o m p l e t e a n d i n p l a c e $4 0 . 0 0 $ 1 2 4 . 0 0 $ 1 0 0 . 0 0 $ 3 1 0 . 0 0 $ 8 4 . 0 0 $ 2 6 0 . 4 0 17 4 0 8 L F R C P i p e ( C L I I I ) ( 1 8 " ) , c o m p l e t e a n d i n p l a c e $ 4 5 . 0 0 $ 1 8 , 3 6 0 . 0 0 $ 4 2 . 0 0 $ 1 7 , 1 3 6 . 0 0 $ 4 0 . 0 0 $ 1 6 , 3 2 0 . 0 0 18 2 2 L F R C P i p e ( C L I I I ) ( 2 4 " ) , c o m p l e t e a n d i n p l a c e $ 6 0 . 0 0 $ 1 , 3 2 0 . 0 0 $ 5 0 . 5 0 $ 1 , 1 1 1 . 0 0 $ 5 7 . 0 0 $ 1 , 2 5 4 . 0 0 19 5 E A C u r b i n l e t T y p e C , c o m p l e t e a n d i n p l a c e $ 2 , 5 0 0 . 0 0 $ 1 2 , 5 0 0 . 0 0 $ 2 , 8 0 0 . 0 0 $ 1 4 , 0 0 0 . 0 0 $ 2 , 9 0 0 . 0 0 $ 1 4 , 5 0 0 . 0 0 20 5 . 0 0 E A Ex t e n s i o n T y p e E , c o m p l e t e a n d i n p l a c e $1 , 5 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 9 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 21 1 E A T y p e M M a n h o l e , c o m p l e t e a n d i n p l a c e $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 7 5 0 . 0 0 $ 2 , 7 5 0 . 0 0 22 1 E A S e t ( T Y I I ) ( 2 4 " ) ( R C P ) ( 4 : 1 ) ( P ) , c o m p l e t e a n d i n p l a c e $ 1 , 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 1 , 2 5 0 . 0 0 $ 1 , 2 5 0 . 0 0 $ 8 0 0 . 0 0 $ 8 0 0 . 0 0 23 1 L S T e l e v i s e s t o r m s e w e r s y s t e m s $ 1 , 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 1 , 1 8 5 . 0 0 $ 1 , 1 8 5 . 0 0 $ 9 0 0 . 0 0 $ 9 0 0 . 0 0 Su b T o t a l $4 9 , 1 3 2 . 0 0 $ 4 4 , 5 1 3 . 4 0 $ 4 5 , 6 5 4 . 0 0 Si g n i n g a n d S t r i p i n g I t e m s 24 6 6 1 L F RE F L P A V M r k T Y 1 ( W ) 8 " ( S L D ) ( 1 0 0 M I L ) , c o m p l e t e a n d i n p l a c e $1 . 7 5 $ 1 , 1 5 6 . 7 5 $ 1 . 6 5 $ 1 , 0 9 0 . 6 5 $ 1 . 5 5 $ 1 , 0 2 4 . 5 5 25 3 0 4 L F RE F L P A V M r k T Y ( W ) , 1 2 " ( S L D ) ( 1 0 0 M I L ) , c o m p l e t e a n d i n p l a c e $3 . 7 5 $ 1 , 1 4 0 . 0 0 $ 3 . 5 8 $ 1 , 0 8 8 . 3 2 $ 3 . 4 0 $ 1 , 0 3 3 . 6 0 26 1 0 2 L F RE F L P A V M r k T Y 1 ( W ) 2 4 " ( S L D ) ( 1 0 0 M I L ) , c o m p l e t e a n d i n p l a c e $6 . 2 5 $ 6 3 7 . 5 0 $ 6 . 0 0 $ 6 1 2 . 0 0 $ 5 . 7 5 $ 5 8 6 . 5 0 27 7 E A R E F L P A V M r k T Y 1 ( W ) ( A r r o w ) ( 1 0 0 M I L ) , c o m p l e t e a n d i n p l a c e $ 1 2 5 . 0 0 $ 8 7 5 . 0 0 $ 1 2 0 . 0 0 $ 8 4 0 . 0 0 $ 1 1 5 . 0 0 $ 8 0 5 . 0 0 28 5 E A R E F L P A V M r k T Y 1 ( W ) ( W O R D ) ( 1 0 0 M I L ) , c o m p l e t e a n d i n p l a c e $ 1 8 5 . 0 0 $ 9 2 5 . 0 0 $ 1 8 1 . 5 0 $ 9 0 7 . 5 0 $ 1 7 0 . 0 0 $ 8 5 0 . 0 0 29 1 , 1 4 6 L F R E F L P A V M r k T Y 1 ( Y ) 4 " ( S L D ) ( 1 0 0 M I L ) , c o m p l e t e a n d i n p l a c e $ 0 . 8 5 $ 9 7 4 . 1 0 $ 0 . 7 5 $ 8 5 9 . 5 0 $ 0 . 7 5 $ 8 5 9 . 5 0 30 1 5 6 L F R E F L P A V M r k T Y 1 ( Y ) 2 4 " ( S L D ) ( 1 0 0 M I L ) , c o m p l e t e a n d i n p l a c e $ 5 . 5 0 $ 8 5 8 . 0 0 $ 5 . 5 0 $ 8 5 8 . 0 0 $ 5 . 2 0 $ 8 1 1 . 2 0 31 1 , 1 4 6 L F P a v e m e n t s e a l e r 4 " , c o m p l e t e a n d i n p l a c e $ 0 . 5 0 $ 5 7 3 . 0 0 $ 0 . 4 0 $ 4 5 8 . 4 0 $ 0 . 3 5 $ 4 0 1 . 1 0 32 6 6 1 L F P a v e m e n t s e a l e r , 8 " , c o m p l e t e a n d i n p l a c e $ 0 . 7 5 $ 4 9 5 . 7 5 $ 0 . 6 5 $ 4 2 9 . 6 5 $ 0 . 6 5 $ 4 2 9 . 6 5 33 3 0 4 L F P a v e m e n t s e a l e r 1 2 " , c o m p l e t e a n d i n p l a c e $ 1 . 5 0 $ 4 5 6 . 0 0 $ 1 . 5 0 $ 4 5 6 . 0 0 $ 1 . 4 0 $ 4 2 5 . 6 0 34 2 5 8 L F P a v e m e n t s e a l e r 2 4 " , c o m p l e t e a n d i n p l a c e $ 3 . 4 0 $ 8 7 7 . 2 0 $ 3 . 3 0 $ 8 5 1 . 4 0 $ 3 . 1 5 $ 8 1 2 . 7 0 35 7 E A P a v e m e n t s e a l e r ( A r r o w ) , c o m p l e t e a n d i n p l a c e $ 7 5 . 0 0 $ 5 2 5 . 0 0 $ 6 6 . 0 0 $ 4 6 2 . 0 0 $ 6 2 . 5 0 $ 4 3 7 . 5 0 36 5 E A P a v e m e n t s e a l e r ( W o r d ) , c o m p l e t e a n d i n p l a c e $ 1 0 0 . 0 0 $ 5 0 0 . 0 0 $ 9 3 . 5 0 $ 4 6 7 . 5 0 $ 8 8 . 5 0 $ 4 4 2 . 5 0 37 5 9 E A R E F L P A V M R K R T Y 1 - C , c o m p l e t e a n d i n p l a c e $ 7 . 7 5 $ 4 5 7 . 2 5 $ 7 . 7 0 $ 4 5 4 . 3 0 $ 7 . 3 0 $ 4 3 0 . 7 0 38 6 8 E A R E F L P A V M R K R T Y 1 1 - A - A , c o m p l e t e a n d i n p l a c e $ 7 . 7 5 $ 5 2 7 . 0 0 $ 7 . 7 0 $ 5 2 3 . 6 0 $ 7 . 3 0 $ 4 9 6 . 4 0 39 1 , 1 4 6 L F P a v S u r f P r e p f o r M R K ( 4 " ) , c o m p l e t e a n d i n p l a c e $ 0 . 2 5 $ 2 8 6 . 5 0 $ 0 . 2 2 $ 2 5 2 . 1 2 $ 0 . 2 0 $ 2 2 9 . 2 0 40 6 6 1 L F P a v S u r f P r e p f o r M R K ( 8 " ) , c o m p l e e a n d i n p l a c e $ 0 . 5 0 $ 3 3 0 . 5 0 $ 0 . 4 5 $ 2 9 7 . 4 5 $ 0 . 4 0 $ 2 6 4 . 4 0 41 3 0 4 L F P a v S u r f P r e p f o r M R K ( 1 2 " ) , c o m p l e t e a n d i n p l a c e $ 0 . 7 5 $ 2 2 8 . 0 0 $ 0 . 6 5 $ 1 9 7 . 6 0 $ 0 . 6 5 $ 1 9 7 . 6 0 42 2 5 8 L F P a v S u r f P r e p f o r M R K ( 2 4 " ) , c o m p l e t e a n d i n p l a c e $ 1 . 2 0 $ 3 0 9 . 6 0 $ 1 . 1 0 $ 2 8 3 . 8 0 $ 1 . 0 0 $ 2 5 8 . 0 0 43 7 E A P a v S u r f P r e p f o r M R K ( A r r o w ) , c o m p l e t e a n d i n p l a c e $ 2 5 . 0 0 $ 1 7 5 . 0 0 $ 2 2 . 0 0 $ 1 5 4 . 0 0 $ 2 1 . 0 0 $ 1 4 7 . 0 0 44 5 E A P a v S u r f P r e p f o r M R K ( W o r d ) , c o m p l e t e a n d i n p l a c e $ 3 5 . 0 0 $ 1 7 5 . 0 0 $ 3 3 . 0 0 $ 1 6 5 . 0 0 $ 3 1 . 0 0 $ 1 5 5 . 0 0 45 1 E A I n s t l O M A S S M ( O M - 2 Z ( F L X ) ( S R F ) , c o m p l e t e a n d i n p l a c e $ 1 0 0 . 0 0 $ 1 0 0 . 0 0 $ 4 4 0 . 0 0 $ 4 4 0 . 0 0 $ 7 8 . 0 0 $ 7 8 . 0 0 Su b T o t a l $ 1 2 , 5 8 2 . 1 5 $ 1 2 , 1 4 8 . 7 9 $ 1 1 , 1 7 5 . 7 0 Er o s i o n a n d S e d i m e n t a t i o n C o n t r o l 46 0 . 6 2 A C H y d r o - m u l c h s e e d i n g , c o m p l e t e a n d i n p l a c e $ 2 , 4 5 0 . 0 0 0 0 $ 1 , 5 1 9 . 0 0 $ 2 , 1 7 8 . 0 0 $ 1 , 3 5 0 . 3 6 $ 1 , 6 0 0 . 0 0 $ 9 9 2 . 0 0 47 3 2 L F R o c k f i l t e r d a m s ( I n s t a l l ) ( T Y 2 ) , c o m p l e t e a n d i n p l a c e $ 5 0 . 0 0 $ 1 , 6 0 0 . 0 0 $ 2 0 . 0 0 $ 6 4 0 . 0 0 $ 3 0 . 0 0 $ 9 6 0 . 0 0 48 3 2 L F R o c k f i l t e r d a m s ( r e m o a e ) $ 5 . 0 0 $ 1 6 0 . 0 0 $ 1 0 . 0 0 $ 3 2 0 . 0 0 $ 1 0 . 5 0 $ 3 3 6 . 0 0 49 5 E A S t o r m d r a i n i n l e t p r o t e c t i o n , c o m p l e t e a n d i n p l a c e $ 1 0 0 . 0 0 $ 5 0 0 . 0 0 $ 8 0 . 0 0 $ 4 0 0 . 0 0 $ 4 7 . 0 0 $ 2 3 5 . 0 0 50 7 8 2 L F T e m p o r a r y s e d i m e n t c o n t r o l f e n c e , c o m p l e t e a n d i n p l a c e $ 3 . 0 0 $ 2 , 3 4 6 . 0 0 $ 2 . 5 0 $ 1 , 9 5 5 . 0 0 $ 1 . 6 0 $ 1 , 2 5 1 . 2 0 51 7 8 S Y C o n s t r u c t i o n e x i t s ( i n s t a l l ) ( T Y 1 ) , c o m p l e t e a n d i n p l a c e $ 2 5 . 0 0 $ 1 , 9 5 0 . 0 0 $ 1 8 . 0 0 $ 1 , 4 0 4 . 0 0 $ 2 0 . 0 0 $ 1 , 5 6 0 . 0 0 52 7 8 S Y C o n s t r u c t i o n e x i t s ( r e m o v e ) $ 5 . 0 0 $ 3 9 0 . 0 0 $ 4 . 5 0 $ 3 5 1 . 0 0 $ 8 . 0 0 $ 6 2 4 . 0 0 Su b T o t a l $ 8 , 4 6 5 . 0 0 $ 6 , 4 2 0 . 3 6 $ 5 , 9 5 8 . 2 0 Sm a l l S i g n I t e m s 53 4 E A S m a l l r o a d s i g n s u p p o r t a n d a s s e m b l i e s , c o m p l e t e a n d i n p l a c e $ 4 5 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 4 4 0 . 0 0 $ 1 , 7 6 0 . 0 0 $ 4 1 5 . 0 0 $ 1 , 6 6 0 . 0 0 54 4 0 L F D e a d e n d t y p e I I I b a r r i c a d e s , c o m p l e t e a n d i n p l a c e $ 6 5 . 0 0 $ 2 , 6 0 0 . 0 0 $ 6 0 . 5 0 $ 2 , 4 2 0 . 0 0 $ 5 7 . 0 0 $ 2 , 2 8 0 . 0 0 Su b T o t a l $ 4 , 4 0 0 . 0 0 $ 4 , 1 8 0 . 0 0 $ 3 , 9 4 0 . 0 0 Br a z o s V a l l e y S e r v i c e s Br a z o s P a v i n g K n i f e R i v e r 58 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 0 9 - 7 3 "D i s c o v e r y D r i v e E x t e n s i o n ( P h a s e I ) " Op e n D a t e : M o n d a y , A u g u s t 3 , 2 0 0 9 @ 2 : 0 0 p . m . It e m E s t . U n i t Un i t I t e m U n i t I t e m U n i t I t e m No . Q u a n . M e a s . D e s c r i p t i o n P r i c e T o t a l P r i c e T o t a l P r i c e T o t a l Br a z o s V a l l e y S e r v i c e s Br a z o s P a v i n g K n i f e R i v e r Si g n a l I t e m s 55 2 6 L F D r i l l s h a f t ( T R F S I G P O L E ) ( 3 6 " ) , c o m p l e t e a n d i n p l a c e $ 3 8 5 . 0 0 $ 1 0 , 0 1 0 . 0 0 $ 1 2 5 . 0 0 $ 3 , 2 5 0 . 0 0 $ 3 6 0 . 0 0 $ 9 , 3 6 0 . 0 0 56 2 7 9 L F C o n d u i t ( P V C ) ( S c h 4 0 ) ( 2 " ) , c o m p l e t e a n d i n p l a c e $ 7 . 1 0 $ 1 , 9 8 0 . 9 0 $ 7 . 1 5 $ 1 , 9 9 4 . 8 5 $ 6 . 7 5 $ 1 , 8 8 3 . 2 5 57 9 5 L F C o n d u i t ( P V C ) ( S c h 4 0 ) ( 2 " ) B O R E , c o m p l e t e a n d i n p l a c e $ 2 3 . 0 0 $ 2 , 1 8 5 . 0 0 $ 2 2 . 0 0 $ 2 , 0 9 0 . 0 0 $ 2 1 . 0 0 $ 1 , 9 9 5 . 0 0 58 3 9 L F C o n d u i t ( P V C ) ( S c h 4 0 ) ( 3 " ) , c o m p l e t e a n d i n p l a c e $ 1 1 . 0 0 $ 4 2 9 . 0 0 $ 1 1 . 0 0 $ 4 2 9 . 0 0 $ 1 0 . 5 0 $ 4 0 9 . 5 0 59 4 7 L F C o n d u i t ( P V C ) ( S c h 4 0 ) ( 4 " ) , c o m p l e t e a n d i n p l a c e $ 1 2 . 0 0 $ 5 6 4 . 0 0 $ 1 2 . 1 0 $ 5 6 8 . 7 0 $ 1 1 . 5 0 $ 5 4 0 . 5 0 60 1 6 L F C o n d u i t ( P V C ) ( S c h 4 0 ) ( 4 " ) B O R E , c o m p l e t e a n d i n p l a c e $ 2 7 . 5 0 $ 4 4 0 . 0 0 $ 2 7 . 5 0 $ 4 4 0 . 0 0 $ 2 6 . 0 0 $ 4 1 6 . 0 0 61 1 7 1 L F E l e c c o n d r ( N o . 4 ) B A R E , c o m p l e t e a n d i n p l a c e $ 2 . 2 5 $ 3 8 4 . 7 5 $ 2 . 2 0 $ 3 7 6 . 2 0 $ 2 . 0 0 $ 3 4 2 . 0 0 62 3 4 2 L F E l e c c o n d r ( N o . 4 ) I N S U L A T E D , c o m p l e t e a n d i n p l a c e $ 2 . 8 0 $ 9 5 7 . 6 0 $ 2 . 7 5 $ 9 4 0 . 5 0 $ 2 . 6 0 $ 8 8 9 . 2 0 63 4 8 0 L F E l e c c o n d r ( N o . 8 ) B A R E , c o m p l e t e a n d i n p l a c e $ 1 . 7 0 $ 8 1 6 . 0 0 $ 1 . 6 5 $ 7 9 2 . 0 0 $ 1 . 5 5 $ 7 4 4 . 0 0 64 1 2 3 6 L F E l e c c o n d r ( N o . 8 ) I N S U L A T E D , c o m p l e t e a n d i n p l a c e $ 2 . 2 5 $ 2 , 7 8 1 . 0 0 $ 2 . 2 0 $ 2 , 7 1 9 . 2 0 $ 2 . 1 0 $ 2 , 5 9 5 . 6 0 65 2 E A G r o u n d b o x ( T Y A ) ( 1 2 2 3 1 1 ) W / a p r o n , c o m p l e t e a n d i n p l a c e $ 7 1 5 . 0 0 $ 1 , 4 3 0 . 0 0 $ 7 1 5 . 0 0 $ 1 , 4 3 0 . 0 0 $ 6 8 0 . 0 0 $ 1 , 3 6 0 . 0 0 66 1 E A G r o u n d b o x ( T Y C ) ( 1 6 2 9 1 1 ) W / a p r o n , c o m p l e t e a n d i n p l a c e $ 7 7 5 . 0 0 $ 7 7 5 . 0 0 $ 7 7 0 . 0 0 $ 7 7 0 . 0 0 $ 7 3 0 . 0 0 $ 7 3 0 . 0 0 67 1 E A In s t a l l a t i o n o f h i g h w a y t r a f f i c e s i g n a l s ( S Y S T E M ) , c o m p l e t e a n d i n pl a c e $1 6 , 5 0 0 . 0 0 $ 1 6 , 5 0 0 . 0 0 $ 1 6 , 5 0 0 . 0 0 $ 1 6 , 5 0 0 . 0 0 $ 1 5 , 6 0 0 . 0 0 $ 1 5 , 6 0 0 . 0 0 68 3 E A B a c k P l a t e ( 3 S E C ) ( 1 2 " ) , c o m p l e t e a n d i n p l a c e $ 9 4 . 0 0 $ 2 8 2 . 0 0 $ 9 3 . 5 0 $ 2 8 0 . 5 0 $ 8 9 . 0 0 $ 2 6 7 . 0 0 69 3 E A B a c k P l a t e ( 5 S E C ) ( 1 2 " ) , c o m p l e t e a n d i n p l a c e $ 1 4 0 . 0 0 $ 4 2 0 . 0 0 $ 1 3 7 . 5 0 $ 4 1 2 . 5 0 $ 1 3 0 . 0 0 $ 3 9 0 . 0 0 70 3 E A V e h s i g s e c ( 1 2 " ) L E D ( G r n A r w ) , c o m p l e t e a n d i n p l a c e $ 2 8 2 . 0 0 $ 8 4 6 . 0 0 $ 2 7 5 . 0 0 $ 8 2 5 . 0 0 $ 2 6 0 . 0 0 $ 7 8 0 . 0 0 71 6 E A V e h s i g s e c ( 1 2 " ) L E D ( G r n ) , c o m p l e t e a n d i n p l a c e $ 2 8 2 . 0 0 $ 1 , 6 9 2 . 0 0 $ 2 7 5 . 0 0 $ 1 , 6 5 0 . 0 0 $ 2 6 0 . 0 0 $ 1 , 5 6 0 . 0 0 72 3 E A V e h s i g s e c ( 1 2 " ) L E D ( y e l a r w ) , c o m p l e t e a n d i n p l a c e $ 2 8 2 . 0 0 $ 8 4 6 . 0 0 $ 2 7 5 . 0 0 $ 8 2 5 . 0 0 $ 2 6 0 . 0 0 $ 7 8 0 . 0 0 73 6 E A V e h s i g s e c ( 1 2 " ) L E D ( Y e l ) , c o m p l e t e a n d i n p l a c e $ 2 8 2 . 0 0 $ 1 , 6 9 2 . 0 0 $ 2 7 5 . 0 0 $ 1 , 6 5 0 . 0 0 $ 2 6 0 . 0 0 $ 1 , 5 6 0 . 0 0 74 6 E A V e h s i g s e c ( 1 2 ' ) L E D ( R e d ) , c o m p l e t e a n d i n p l a c e $ 2 8 2 . 0 0 $ 1 , 6 9 2 . 0 0 $ 2 7 5 . 0 0 $ 1 , 6 5 0 . 0 0 $ 2 6 0 . 0 0 $ 1 , 5 6 0 . 0 0 75 7 4 6 L F T r f s i g c b l ( T Y A ) ( 1 4 A W G ) ( 2 C O N D R ) , c o m p l e t e a n d i n p l a c e $ 2 . 2 5 $ 1 , 6 7 8 . 5 0 $ 2 . 2 0 $ 1 , 6 4 1 . 2 0 $ 2 . 1 0 $ 1 , 5 6 6 . 6 0 76 2 8 9 8 L F T r r s i g c b l ( T Y A ) ( 1 4 A W G ) ( 7 C O N D R ) , c o m p l e t e a n d i n p l a c e $ 5 . 0 0 $ 1 4 , 4 9 0 . 0 0 $ 4 . 9 5 $ 1 4 , 3 4 5 . 1 0 $ 3 . 6 5 $ 1 0 , 5 7 7 . 7 0 77 1 E A I n s t r f s i g p l a m ( s ) 1 a r m ( 4 4 ' ) L U M , c o m p l e t e a n d i n p l a c e $ 1 3 , 2 0 0 . 0 0 $ 1 3 , 2 0 0 . 0 0 $ 1 3 , 2 0 0 . 0 0 $ 1 3 , 2 0 0 . 0 0 $ 1 0 , 4 0 0 . 0 0 $ 1 0 , 4 0 0 . 0 0 78 4 E A P e d d e t e c t ( 2 " p u s h b u t t o n ) , c o m p l e t e a n d i n p l a c e $ 2 4 5 . 0 0 $ 9 8 0 . 0 0 $ 2 4 2 . 0 0 $ 9 6 8 . 0 0 $ 2 3 0 . 0 0 $ 9 2 0 . 0 0 79 1 E A R e l o c t r f s g p l a m ( s ) s n g l m s t a r m p o l e , c o m p l e t e a n d i n p l a c e $ 3 , 5 0 2 . 0 0 $ 3 , 5 0 2 . 0 0 $ 3 , 8 5 0 . 0 0 $ 3 , 8 5 0 . 0 0 $ 3 , 6 5 0 . 0 0 $ 3 , 6 5 0 . 0 0 80 3 E A R e m o v a l o f g r o u n d b o x e s $ 2 7 5 . 0 0 $ 8 2 5 . 0 0 $ 2 7 5 . 0 0 $ 8 2 5 . 0 0 $ 2 6 0 . 0 0 $ 7 8 0 . 0 0 81 3 0 0 0 L F R e m o v a l o f c a b l e s $ 0 . 6 0 $ 1 , 8 0 0 . 0 0 $ 0 . 5 5 $ 1 , 6 5 0 . 0 0 $ 0 . 5 0 $ 1 , 5 0 0 . 0 0 82 1 E A R e m o v a l o f s i g n a l h e a d a s s m $ 1 , 3 2 0 . 0 0 $ 1 , 3 2 0 . 0 0 $ 1 , 3 2 0 . 0 0 $ 1 , 3 2 0 . 0 0 $ 1 , 2 5 0 . 0 0 $ 1 , 2 5 0 . 0 0 83 1 E A R e m o v a l o f t r a f f i c s i g n a l p o l e f n d $ 2 , 2 5 0 . 0 0 $ 2 , 2 5 0 . 0 0 $ 2 , 2 0 0 . 0 0 $ 2 , 2 0 0 . 0 0 $ 2 , 1 0 0 . 0 0 $ 2 , 1 0 0 . 0 0 84 1 E A Vi v d s c a m e r a a s s e m b l y , c o m p l e t e a n d i n p l a c e $2 , 7 5 0 . 0 0 $ 2 , 7 5 0 . 0 0 $ 2 , 7 5 0 . 0 0 $ 2 , 7 5 0 . 0 0 $ 2 , 6 0 0 . 0 0 $ 2 , 6 0 0 . 0 0 85 1 0 1 5 L F Vi v d s c o m m u n i c a t i o n s c a b l e ( C o a x i a l ) w i t h I n t e g r a , c o m p l e t e a n d i n pl a c e $2 . 2 5 $ 2 , 2 8 3 . 7 5 $ 2 . 2 0 $ 2 , 2 3 3 . 0 0 $ 2 . 0 0 $ 2 , 0 3 0 . 0 0 86 4 E A L E D c o u n t d o w n p e d e s t r i a n s i g n a l m o d u l e , c o m p l e t e a n d i n p l a c e $ 7 1 5 . 0 0 $ 2 , 8 6 0 . 0 0 $ 7 1 5 . 0 0 $ 2 , 8 6 0 . 0 0 $ 6 7 5 . 0 0 $ 2 , 7 0 0 . 0 0 Su b T o t a l $ 9 4 , 6 6 2 . 5 0 $ 8 7 , 4 3 5 . 7 5 $ 8 3 , 8 3 6 . 3 5 Wa t e r l i n e I t e m s 87 1 3 0 L F J a c k & b o r e ( 3 0 " ) , c o m p l e t e a n d i n p l a c e $ 3 2 0 . 0 0 $ 4 1 , 6 0 0 . 0 0 $ 3 3 8 . 0 0 $ 4 3 , 9 4 0 . 0 0 $ 3 6 0 . 0 0 $ 4 6 , 8 0 0 . 0 0 88 2 6 3 L F T r e n c h e x c a v a t i o n p r o t e c t i o n , c o m p l e t e a n d i n p l a c e $ 1 . 0 0 $ 2 6 3 . 0 0 $ 1 . 2 5 $ 3 2 8 . 7 5 $ 1 . 2 5 $ 3 2 8 . 7 5 89 1 5 9 L F 1 8 " P V C C 9 0 5 C L 2 3 5 D R 1 8 W L , c o m p l e t e a n d i n p l a c e $ 1 2 1 . 0 0 $ 1 9 , 2 3 9 . 0 0 $ 4 4 . 6 0 $ 7 , 0 9 1 . 4 0 $ 4 8 . 0 0 $ 7 , 6 3 2 . 0 0 90 2 2 6 L F 1 2 " P V C C 9 0 0 C L 2 0 0 D R 1 4 W L , c o m p l e t e a n d i n p l a c e $ 2 5 . 0 0 $ 5 , 6 5 0 . 0 0 $ 3 0 . 6 5 $ 6 , 9 2 6 . 9 0 $ 3 9 . 0 0 $ 8 , 8 1 4 . 0 0 91 1 E A 1 8 " x 4 5 " M J B E N D , c o m p l e t e a n d i n p l a c e $ 1 , 4 0 0 . 0 0 $ 1 , 4 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 1 , 4 0 0 . 0 0 $ 1 , 4 0 0 . 0 0 92 2 E A 1 2 " x 4 5 " M J B E N D , c o m p l e t e a n d i n p l a c e $ 6 5 0 . 0 0 $ 1 , 3 0 0 . 0 0 $ 5 2 5 . 0 0 $ 1 , 0 5 0 . 0 0 $ 5 3 0 . 0 0 $ 1 , 0 6 0 . 0 0 93 1 E A 1 8 " P L U G , c o m p l e t e a n d i n p l a c e $ 2 0 0 . 0 0 $ 2 0 0 . 0 0 $ 2 5 0 . 0 0 $ 2 5 0 . 0 0 $ 3 0 0 . 0 0 $ 3 0 0 . 0 0 94 1 E A 1 2 " P L U G , c o m p l e t e a n d i n p l a c e $ 2 0 0 . 0 0 $ 2 0 0 . 0 0 $ 2 3 0 . 0 0 $ 2 3 0 . 0 0 $ 3 0 0 . 0 0 $ 3 0 0 . 0 0 95 1 E A 1 8 " x 1 8 " M J T E E , c o m p l e t e a n d i n p l a c e $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 1 , 9 4 7 . 0 0 $ 1 , 9 4 7 . 0 0 $ 2 , 1 0 0 . 0 0 $ 2 , 1 0 0 . 0 0 96 1 E A 1 2 " x 6 " M J T E E , c o m p l e t e a n d i n p l a c e $ 7 5 0 . 0 0 $ 7 5 0 . 0 0 $ 5 4 0 . 0 0 $ 5 4 0 . 0 0 $ 7 5 0 . 0 0 $ 7 5 0 . 0 0 97 1 E A 1 8 " x 1 2 " M J R E D U C E R , c o m p l e t e a n d i n p l a c e $ 9 0 0 . 0 0 $ 9 0 0 . 0 0 $ 8 0 0 . 0 0 $ 8 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 98 1 E A 24 " x 1 8 " M J T A P P I N G V A L V E a n d s l e e v e w / b o x , c o m p l e t e a n d i n pl a c e $1 5 , 4 0 0 . 0 0 $ 1 5 , 4 0 0 . 0 0 $ 1 5 , 4 0 0 . 0 0 $ 1 5 , 4 0 0 . 0 0 $ 1 2 , 0 0 0 . 0 0 $ 1 2 , 0 0 0 . 0 0 99 1 E A 1 2 " G A T E V A L V E & b o x , c o m p l e t e a n d i n p l a c e $ 1 , 8 6 0 . 0 0 $ 1 , 8 6 0 . 0 0 $ 1 , 9 1 0 . 0 0 $ 1 , 9 1 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 10 0 1 E A F i r e h y d r a n t a s s e m b l y , c o m p l e t e a n d i n p l a c e $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 2 , 8 5 0 . 0 0 $ 2 , 8 5 0 . 0 0 $ 2 , 7 0 0 . 0 0 $ 2 , 7 0 0 . 0 0 Su b T o t a l $ 9 3 , 7 6 2 . 0 0 $ 8 4 , 3 1 4 . 0 5 $ 8 7 , 3 8 4 . 7 5 Il l u m i n a t i o n I t e m s 10 1 1 4 L F D r i l l s h a f t ( 2 4 " ) , c o m p l e t e a n d i n p l a c e $ 2 3 0 . 0 0 $ 3 , 2 2 0 . 0 0 $ 1 2 8 . 6 0 $ 1 , 8 0 0 . 4 0 $ 2 0 0 . 0 0 $ 2 , 8 0 0 . 0 0 10 2 2 E A I n s t l a l l r o a d w a y i l l u m i n a t i o n a s s e m b l y , c o m p l e t e a n d i n p l a c e $ 8 , 2 5 0 . 0 0 $ 1 6 , 5 0 0 . 0 0 $ 8 , 2 5 0 . 0 0 $ 1 6 , 5 0 0 . 0 0 $ 7 , 8 0 0 . 0 0 $ 1 5 , 6 0 0 . 0 0 10 3 3 E A I n s t a l l g r o u n d b o x T Y C ( 1 6 2 9 1 1 ) , c o m p l e t e a n d i n p l a c e $ 7 2 5 . 0 0 $ 2 , 1 7 5 . 0 0 $ 7 1 5 . 0 0 $ 2 , 1 4 5 . 0 0 $ 6 8 0 . 0 0 $ 2 , 0 4 0 . 0 0 10 4 3 2 0 L F C o n d u i t ( P V C ) ( S c h 4 0 ) ( 1 1 / 2 " ) , c o m p l e t e a n d i n p l a c e $ 6 . 6 0 $ 2 , 1 1 2 . 0 0 $ 6 . 6 0 $ 2 , 1 1 2 . 0 0 $ 6 . 2 5 $ 2 , 0 0 0 . 0 0 10 5 6 6 0 L F E l e c c o n d r ( N o . 8 ) I N S U L A T E D , c o m p l e t e a n d i n p l a c e $ 1 . 4 0 $ 9 2 4 . 0 0 $ 1 . 3 8 $ 9 1 0 . 8 0 $ 1 . 3 0 $ 8 5 8 . 0 0 10 6 3 3 0 L F E l e c c o n d r ( N o . 8 ) B A R E , c o m p l e t e a n d i n p l a c e $ 1 . 6 5 $ 5 4 4 . 5 0 $ 1 . 6 5 $ 5 4 4 . 5 0 $ 1 . 5 5 $ 5 1 1 . 5 0 Su b T o t a l $ 2 5 , 4 7 5 . 5 0 $ 2 4 , 0 1 2 . 7 0 $ 2 3 , 8 0 9 . 5 0 To t a l G e n e r a l I t e m s ( 1 - 2 ) $ 2 5 , 2 4 5 . 0 0 $ 2 6 , 2 5 0 . 0 0 $ 6 0 , 4 0 0 . 0 0 To t a l R e m o v a l ( 3 - 4 ) $ 1 9 , 9 7 5 . 0 0 $ 3 9 , 3 8 5 . 2 5 $ 2 1 , 7 6 7 . 5 0 To t a l R o a d w a y ( 5 - 1 3 ) $ 1 1 6 , 7 2 1 . 5 0 $ 1 0 2 , 0 5 6 . 9 5 $ 1 4 3 , 9 3 8 . 6 5 To t a l D r a i n a g e ( 1 4 - 2 3 ) $ 4 9 , 1 3 2 . 0 0 $ 4 4 , 5 1 3 . 4 0 $ 4 5 , 6 5 4 . 0 0 To t a l S i g n i n g & S t r i p i n g ( 2 4 - 4 5 ) $ 1 2 , 5 8 2 . 1 5 $ 1 2 , 1 4 8 . 7 9 $ 1 1 , 1 7 5 . 7 0 To t a l E r o s i o n & S e d i m e n t a t i o n C o n t r o l ( 4 6 - 5 2 ) $ 8 , 4 6 5 . 0 0 $ 6 , 4 2 0 . 3 6 $ 5 , 9 5 8 . 2 0 Sm a l l S i g n s ( 5 3 - 5 4 ) $ 4 , 4 0 0 . 0 0 $ 4 , 1 8 0 . 0 0 $ 3 , 9 4 0 . 0 0 To t a l S i g n a l s ( 5 5 - 8 6 ) $ 9 4 , 6 6 2 . 5 0 $ 8 7 , 4 3 5 . 7 5 $ 8 3 , 8 3 6 . 3 5 To t a l W a t e r l i n e ( 8 7 - 1 0 0 ) $ 9 3 , 7 6 2 . 0 0 $ 8 4 , 3 1 4 . 0 5 $ 8 7 , 3 8 4 . 7 5 To t a l I l l u m i n a t i o n ( 1 0 1 - 1 0 6 ) $ 2 5 , 4 7 5 . 5 0 $ 2 4 , 0 1 2 . 7 0 $ 2 3 , 8 0 9 . 5 0 To t a l B a s e B i d $ 4 5 0 , 4 2 0 . 6 5 $ 4 3 0 , 7 1 7 . 2 5 $ 4 8 7 , 8 6 4 . 6 5 59 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 0 9 - 7 3 "D i s c o v e r y D r i v e E x t e n s i o n ( P h a s e I ) " Op e n D a t e : M o n d a y , A u g u s t 3 , 2 0 0 9 @ 2 : 0 0 p . m . It e m E s t . U n i t Un i t I t e m U n i t I t e m U n i t I t e m No . Q u a n . M e a s . D e s c r i p t i o n P r i c e T o t a l P r i c e T o t a l P r i c e T o t a l Br a z o s V a l l e y S e r v i c e s Br a z o s P a v i n g K n i f e R i v e r Al t e r n a t e 1 10 7 2 8 6 7 S Y H M A C T Y C ( 4 " ) ( B o n d B r e a k e r ) , c o m p l e t e a n d i n p l a c e $ 1 7 . 8 6 $ 5 1 , 2 0 4 . 6 2 $ 2 1 . 0 0 $ 6 0 , 2 0 7 . 0 0 $ 1 3 . 4 0 $ 3 8 , 4 1 7 . 8 0 10 8 2 1 0 C Y E x c a v a t i o n ( R o a d w a y ) $ 6 . 0 0 $ 1 , 2 6 0 . 0 0 $ 7 . 5 0 $ 1 , 5 7 5 . 0 0 $ 4 . 2 5 $ 8 9 2 . 5 0 10 9 - 9 9 C Y E m b a n k m e n t ( s e l e c t r o a d w a y f i l l ) c o m p l e t e a n d i n p l a c e $ 6 . 0 0 - $ 5 9 4 . 0 0 $ 5 . 0 0 - $ 4 9 5 . 0 0 $ 1 5 . 0 0 - $ 1 , 4 8 5 . 0 0 Al t e r n a t e 2 11 0 1 L S A c c e l e r a t e d C o n s t r u c t i o n A l t e r n a t e $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 Al t e r n a t e 3 11 1 2 6 4 7 S Y C o n t i n u o u s l y r e i n f o r c e d c o n c r e t e p a v e m e n t ( 8 " ) c o p l e t e a n d i n p l a c e $ 3 6 . 0 0 $ 9 5 , 2 9 2 . 0 0 $ 4 0 . 5 0 $ 1 0 7 , 2 0 3 . 5 0 $ 3 6 . 9 0 $ 9 7 , 6 7 4 . 3 0 Bi d C e r t i f i c a t i o n Ye s Y e s Y e s De l i v e r y D a t e 4 m o n t h s A R O 4 m o n t h s A R O 4 m o n t h s A R O Bi d B o n d Ye s Y e s Y e s Ad d e n d u m s A c k n o w l e d g e d 33 3 60 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 0 9 - 7 3 "D i s c o v e r y D r i v e E x t e n s i o n ( P h a s e I ) " Op e n D a t e : M o n d a y , A u g u s t 3 , 2 0 0 9 @ 2 : 0 0 p . m . F6 1 Ce l l : cs c i u l l i : Co m m e n t : To t a l P r i c e c a l c u l a t e d i n c o r r e c t l y F1 2 8 Ce l l : cs c i u l l i : Co m m e n t : Co n t r a c t o r a d d e d W a t e r l i n e I t e m s i n c o r r e c t l y . F1 3 1 Ce l l : cs c i u l l i : Co m m e n t : Co n t r a c t o r c a l c u l a t e d i n c o r r e c t l y F1 4 1 Ce l l : cs c i u l l i : Co m m e n t : Co n t r a c t o r c a l c u l a t e d i n c o r r e c t l y F1 4 6 Ce l l : cs c i u l l i : Co m m e n t : Co n t r a c t o r c a l c u l a t e d i n c o r r e c t l y J1 4 7 Ce l l : cs c i u l l i : Co m m e n t : Co n t r a c t o r c a l c u l a t e d i n c o r r e c t l y 61 6 2 6 3 T U R K R D R A Y M O N D S T O T Z E R P K W Y A G R O N O M Y R D ADRIANCE LAB RD H O R T I C U L T U R E D R H O R T I C U L T U R E R D Legend Proposed Sidewalk Discovery Extension Streets $ TIPS Facility 1 inch = 400 feet Discovery Drive Extension Phase IProject Location Map Discovery Drive 64 August 27, 2009 Regular Agenda Item 1 Ordinance providing for a Special Election November 3, 2009 To: Glenn Brown, City Manager From: Connie Hooks, City Secretary Agenda Caption: Presentation, possible action and discussion of an ordinance of the City of College Station, Texas, providing for a special election on an ordinance, submitted as Section 83, initiative petition, providing that camera enforcement of red light violators shall be unenforceable. Summary: During the August 17, 2009 council meeting, City Council directed staff to prepare ordinance calling special election on November 3rd 2009 ballot for the purpose of submitting question to voters regarding red light camera enforcement system in College Station. Budget & Financial Summary: Brazos County is holding a constitutional amendment election on Tuesday November 3, 2009. The City may place this proposition on the ballot and join with the County to conduct the election. Cost to the City for this special election shall be approximately $35,000. Attachments: Ordinance 65 66 August 27, 2009 Regular Agenda Item No. 2 Development Fee Resolution To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Presentation, possible action, and discussion regarding a resolution of the City Council of the City of College Station, Texas repealing Resolution 8-23-2001-11.06 adopted on August 23, 2001 and establishing fees for development review applications, permits, and services provided by the Planning & Development Services Department and the Public Works Department. Recommendation(s): Staff recommends approval. Summary: This resolution increases fees for development review services in two phases. The first phase will be effective on October 1, 2009 and the second phase will be effective on October 1, 2010. At the July 6 City Council Workshop meeting, staff presented information for consideration on current development review revenues and costs, compliance with Council established cost recovery policies, comparison to benchmark communities, and to made recommendations regarding revisions to the current fee structure. At that meeting, Council directed staff to bring back a resolution that addressed the discrepancy between development review costs and current revenue. The last comprehensive review of development fees was in 2001 with the DMG-Maximus study. Other discussions regarding fees have occurred with the planning of each budget, though no proposals for amending the development fee structure has been presented since 2003. Costs (personnel, postage, legal notice requirements, etc) have continued to increase during this timeframe, resulting in an ever-increasing subsidization of services through the general fund. The Council has had a long-standing policy regarding “User Based Fees and Service Charges” calling for a review of such fees at least every three years. Further, this policy classifies building and development fees as “full fee support”, that establishes a policy of 80-100% cost recovery through fees. When fully implemented, this resolution should result in an 80% cost recovery. Budget & Financial Summary: The fee schedule included in the resolution should result in a revenue increase for the FY10 budget year. Attachments: 1. Resolution 2. Comparison of Current Fees with Proposed Fees 67 68 69 70 Development Fee Resolution – Fee Comparison Case Type Current Fees FY 2010 Fees FY 2011 Fees Administrative Adjustment NA $67 $93 Alternative Parking Plan NA $67 $93 Comprehensive Plan Amendment NA $835 $1165 Non-Residential Architectural Review NA $250 $350 Written Interpretation NA $75 $105 Conditional Use Permit $300 $835 $1165 Site Plan $200 $668 $932 Master Plan* $400 NA NA Preliminary Plat $400 $668 $932 Final Plat $400 $668 $932 Final Plat –Minor or Amending $300 $500 $700 Variance – Subdivision Regulations $100 $167 $233 Development Permit/Public Infrastructure Review & Inspection Fee $600 ¾ of one % of infrastructure cost ($600 minimum) 1 % of the infrastructure cost ($600 minimum) Rezoning $500 $835 $1165 PDD Amendment – Staff Review Only $75 $125 $175 PDD Amendment - P&Z/Council Review $135 $225 $315 Zoning Board of Adjustment $150 $250 $350 License to Encroach $325 $543 $757 ROW/Easement Abandonment $300 $500 $700 Oil & Gas Permit $2,000 no change no change Oil & Gas Annual Renewal $300 no change no change PIP Permit $150 $250 $350 Design Review Board $150 $250 $350 Zoning Letters $43.30 $67 $93 Sign Permits $25 review fee + value based permit fee $42 review fee + $53 permit fee $58 review fee + $72 permit fee Electrical Permit $37 + 2 cents per sq. ft. over 2,000 sq. ft. no change no change Plumbing Permit $20 + $4 per fixture no change no change Mechanical Permit $24 +$5 per 1,000 valuation no change no change Irrigation Permit $20 no change no change Reinspection Fee $27 no change no change Construction Board Variance $480 no change no change Parade Permit $90 no change no change *Master Plans are no longer required 71 August 27, 2009 Regular Agenda Item No. 3 Public Hearing #1 for FY 10 Ad Valorem Tax Revenue Increase To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Public hearing, presentation, possible action and discussion on the City of College Station 2009-2010 advertised ad valorem tax rate of $0.439400 per $100 valuation resulting in an increase in tax revenues. Also discussion and possible action on announcing the meeting date, time and place to adopt the tax rate. Recommendation(s): Hold public hearing and receive citizen input on the tax rate. Summary: The Texas Property Tax Code requires that if an entity wishes to increase tax revenues over the effective tax rate then that entity must call and hold two public hearings on the proposed tax rate. Following each public hearing the City Council must announce the meeting date, time and place to adopt the tax rate. The tax rate that the City Council announced it would hold a public hearing on is $0.439400 per $100 assessed valuation. The notice of this public hearing was placed in the Eagle, as well as on the City's internet site, and the City's television channel. The second public hearing on the tax rate is scheduled for Tuesday September 1st. The City Council will vote on the tax rate on Thursday September 10. Budgetary and Financial Summary: The public hearing tax rate of $0.439400 per $100 assessed valuation will generate $23,639,141 in taxes. The property taxes are used to fund the general debt service of the City as well as a portion of the operations and maintenance costs of the General Fund. Attachments: N/A 72 August 27, 2009 Regular Agenda Item No. 4 Public Hearing for FY 09 - FY 10 Proposed Budget To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Public hearing, presentation, possible action, and discussion on the City of College Station 2009-2010 Proposed Budget. Recommendation(s): Hold public hearing on Proposed Budget and receive citizen input. Summary: The City Charter requires that the City Council call and hold a public hearing on the proposed budget; and that after such public hearing, the Council may insert or decrease items so long as the total of any increases and insertions do not increase the total budget by more than 3%. The Proposed Budget was presented to the City Council on August 17, 2009. Four budget workshops were scheduled to review the proposed budgets. The four workshops were scheduled for July 7th, August 17th, August 20th, and August 21st. On August 17, 2009, the City Council called a public hearing on the FY 09-10 Proposed Budget. A notice announcing the public hearing was published in accordance with City Charter requirements. The FY 2009-2010 Budget is scheduled to be adopted on September 10, 2009. Budgetary and Financial Summary: The following is an overall summary of the proposed budget. Subtotal Operation and Maintenance: $206,289,546 Subtotal Capital: 53,210,063 Total Proposed Budget: $259,499,609 Attachments: Please bring Proposed FY 09-10 Budget. 73 August 27, 2009 Regular Agenda Item No. 5 Public Hearing and Consideration of Budget Amendment # 4 To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Public Hearing, presentation, possible action, and discussion on an ordinance Budget Amendment #4 amending ordinance number 3114 which will amend the budget for the 2008-2009 Fiscal Year and authorizing amended expenditures in the amount of $1,623,743 and increase the number of regular full- time positions in the budget by two; and presentation, possible action and discussion on an interfund transfer. Recommendation(s): Staff recommends the City Council hold the public hearing on Budget Amendment #4, and approve the budget amendment ordinance. Staff recommends the City Council approve the budget transfers. Summary: The proposed budget amendment is to increase the appropriations for the items listed below by $1,623,743 and to increase the number of regular full-time positions in the budget by two. The charter of the City of College Station provides for the City Council to amend the annual budget in the event there are revenues available to cover increased expenditures and after holding a public hearing on such budget amendment. A number of items have been identified that need to be considered in a budget amendment. In addition, an interfund transfer is included. Interfund transfers do not increase or decrease the overall budget. Rather, the interfund transfer shifts resources between funds. Interfund transfers require Council approval and are therefore included as part of this Budget Amendment documentation. Attached is a list of the items in the proposed budget amendment as well as those in the proposed budget transfer. Budget & Financial Summary: The City has resources or can reasonably expect resources to cover each of the appropriations in this budget amendment. Budget transfers do not affect the overall budget within a fund; they shift resources within the fund. Attachments: 1. Budget Amendment #4 Detail List, Budget transfer detail list 2. Ordinance 74 1 Fiscal Year 2008-2009 Budget Amendment and Transfer #4 Detail Listing The proposed budget amendment is to increase the appropriations for the items listed below by $1,623,743. In addition, an interfund transfer item is included below. Budget transfers do not increase or decrease the overall budget. Rather, the transfers shift resources within a fund. When budget adjustments between Departments and/or funds are necessary, Council approval is required. Increases to personnel also require Council approval. Therefore, these items are included as part of this Budget Amendment documentation. 1. Replacement of Police Patrol Car - $28,011 (Budget Amendment) This item is to appropriate budget in the Equipment Replacement Fund for the replacement of a Police patrol vehicle that was totaled in a crash on January 19, 2009. The total amount approved for the replacement of the vehicle is $28,011. Of this amount, $16,794 that was recovered from the insurance settlement from the crash will be transferred from the Property and Casualty Fund, and the remaining $11,217 is available in the fund balance of the Equipment Replacement Fund. Approval of the transfer of funds from the Property Casualty Fund to the Equipment Replacement fund is included in this item. 2. Red Light Camera Vendor Service Fees - $95,000 (Budget Amendment) This item is to appropriate budget in the Red Light Camera fund for the vendor service fees for the 5 additional red light cameras that were put into operation on May 28, 2009. The vendor service fee is $4,750 per month per camera. This item will be funded by the Red Light Camera citation revenue that will be collected from the implementation of these cameras in FY09. 3. Credit Card Charges for Hotel Tax Payments: $20,000 (Budget Amendment) This item is to appropriate budget in the Hotel Tax Fund for the costs associated with Hotel Tax payments made to the city via credit card. This item will be offset by the revenues associated with these fees and the funds are available in the Hotel Tax Fund balance. 4. 2009 Police Department Justice Assistance Grant (JAG) Grant: $92,235 (Budget Amendment) This item appropriates the resources for the City’s portion of the 2009 Edward Byrne Memorial Justice Assistance Grant Program award (1st allocation grant number: 2009-SB-B9-0783; 2nd allocation grant number: 2009-H1485-TX- DJ) through their inter-local agreement application with the City of Bryan and Brazos County. Grant funds will be primarily used for technology enhancements and field operations equipment. In addition, this item increases the police federal grant revenue budget by the same amount. The grant funds are available in the American Recovery and Reinvestment Act of 2009 (ARRA) Fund. 5. CDBG Acquisition: $299,821 (Budget Amendment) This item increases the FY 2008 Community Development budget to include $299,821 of Community Development Block Grant - Recovery funds received from the U. S. Department of Housing and Urban Development. These funds have been allocated to Acquisition and will be used for the purchase of real property that will be the home for the new mixed use development as proposed in the Substantial Amendment to the 2008 Annual Action Plan approved by City Council on May 28, 2009. Additionally, unused funds in the amount of $133,197 previously allocated to Public Service ($2,707), Administration ($52,285), Code Enforcement ($48,096), and Public Facility ($30,109) in the FY 08 budget allocation will be transferred to Acquisition to assist with the purchase. 6. Victoria Avenue: $145,000 (PK0903) - (Streets Capital Improvement Projects Fund: $125,000; Water Capital Improvement Projects Fund: $15,000; Wastewater Capital Improvement Projects Fund: $5,000) (Budget Amendment) 75 2 This project was approved as part of the 2008 GOB Authorization. The total budget for this project is $2,455,000. An appropriation of $175,000 was included on FY09 Budget Amendment #1 for the design of the project. The design contract approved by Council on May 18, however, was in the amount of $272,000. The additional appropriation to the Streets Capital Improvement Projects Fund will cover the additional budget needed for the design contract and other expenses incurred prior to construction. This item will appropriate this portion of the budget for the project in the Streets Capital Improvement Projects Fund. Funds will come from GOB debt that is scheduled to be issued in FY09. In addition, it is anticipated that funds will be needed for the replacement of a water line and rehabilitation of a wastewater line. Accordingly, this item will appropriate $15,000 to the Water Capital Improvement Projects Fund and will appropriate $5,000 to the Wastewater Capital Improvement Projects Fund for these improvements. 7. Parkland Zone 4 - Windwood Park (PK0916): $42,465 (Budget Amendment) This item will appropriate a portion of the budget for the Windwood Park Improvements project. It is estimated that the project will cost $76,500. A portion of the budget ($34,035) is already budgeted in Parkland Zone 4 and has been transferred to the Windwood Park project. Funds for the remaining portion of the project budget are available in the Parkland Dedication Zone 4 Fund balance, but are not budgeted. This item will appropriate the funds for this project in the Zone 4 Parkland Dedication Fund. 8. Parkland Zone 10 - Southern Oaks Trail/Lights (PK0905): $20,000 (Budget Amendment) This item will appropriate a portion of the budget for the Southern Oaks Park Trail/Lights project. It is estimated that the project will cost $130,000. A portion of the budget ($110,000) is already budgeted in Parkland Zone 10 as part of the Southern Oaks Park Trail/Lights project. Funds for the remaining portion of the project budget are available in the Parkland Dedication Zone 10 Fund balance, but are not budgeted. This item will appropriate the funds for this project in the Zone 10 Parkland Dedication Fund. 9. Neighborhood Park Improvements (PK0910): $30,000 (Budget Amendment) On February 12, 2009, Council approved an Interlocal Agreement between the City of College Station and the College Station ISD (CSISD) for the purchase and installation of fencing for the joint City/School Parks at Pebble Creek and Jack and Dorothy Miller Parks. The funds for this project were to come from the Neighborhood Park Improvements project which was approved as part of the 2008 GOB authorization. A FY09 appropriation of $290,000 was approved as part of FY09 Budget Amendment #1 for Neighborhood Park Improvements. Those funds, however, were earmarked for other projects. This item will appropriate to the Parks Capital Improvement Projects Fund the additional budget needed for this fencing. Funds will come from GOB debt that is scheduled to be issued in FY09. 10. Oaks Park Improvements (PK0705): $2,177 (Budget Amendment) This item will appropriate a portion of the budget for the Oaks Park Improvements project. It is estimated that the project will be over budget by $2,177. This project is a CDBG funded project. The additional CDBG funds for the project are available as another CDBG funded project (Prairie View Lighting) is estimated to come in under budget. This item will appropriate the additional budget for the Oaks Park Improvements project in the Parks Capital Improvement Projects Fund, which will be reimbursed with CDBG funds once the project is complete. 11. City Hall UPS Replacement (CO0603): $39,018 - ($19,509 in the Equipment Replacement Fund and $19,509 in the General Government Capital Improvement Projects Fund) (Budget Amendment) Due to the unexpected failure of the City Hall Uninterruptable Power Supply (UPS) unit, a replacement UPS was needed. Typically the UPS units have an expected life of approximately nine years. This unit was purchased and installed in FY04, but as the unit is located adjacent to a mechanical room with high humidity and no temperature control, the operating was not ideal. This may have resulted in a shorter than expected life span. As replacement 76 3 of this unit was not budgeted for FY09, this item will appropriate budget for replacement. The cost of the replacement of the unit is approximately $19,509. Funds for the replacement have been set aside for this purpose in the Equipment Replacement Fund. This item will appropriate budget in both the Equipment Replacement Fund and in the General Government CIP Fund. The appropriation is needed in both Funds as funds will be transferred from the Equipment Replacement Fund to the General Government CIP Fund, which is the fund out of which the unit was purchased. 12. Broker’s Fee for Sale of Fire Station #3: $25,000 (Budget Amendment) On March 26, 2009, Council approved the sale of Fire Station #3 in the amount of $525,000. $25,000 of this was for the broker fee associated with the sale. This item will appropriate budget for the broker fee in the General Government Capital Improvement Projects Fund, which is the fund to which the broker fee will be applied. The revenue received for the sale was also posted to this fund and will offset this expenditure. 13. W. King Cole Culvert Replacement: $72,800 (Budget Amendment) Each fiscal year, when available, funds are budgeted in the Drainage Fund for Minor Drainage Improvements. These funds are used for unplanned drainage projects that arise throughout the fiscal year. In FY09, $200,000 was budgeted for Minor Drainage Improvements. $7,800 of this amount has already been committed to another Minor Drainage Improvement project. Recently, due to the failure of the culvert, it was determined that the culvert on W. King Cole needs to be replaced. This project is estimated to cost $265,000. This item will appropriate in the Drainage Fund the additional $72,800 that is anticipated will be needed for this project. The funds for this project are available in the fund balance of the Drainage Fund. 14. Residual Equity Transfer $141,641 (Budget Amendment) On May 18, 2009, Council approved the dissolution of the Northgate TIF Fund. Council also approved the transfer of the balance of the Northgate TIF Fund to the Convention Center Fund for expenditure. This item will appropriate budget in the Northgate TIF Fund to reflect the transfer of the fund balance to the Convention Center Fund. 15. Northgate District Management Full-Time Equivalent (FTE) Employee Additions: 1 FTE employee This item increases the FTE personnel count by 1 FTE employee in the Northgate Parking Enterprise Fund. The FTE position created will be a District Coordinator, and is part of the implementation of Economic & Community Development’s Northgate District Management Model. In FY09, this position will be funded from salary savings in vacant temporary positions. Future funding for this position is available in the fund balance of Northgate Parking Enterprise Fund. 16. Economic Development Full-Time Equivalent (FTE) Employee Addition: 0.5 FTE employee This item increases the FTE personnel count by 0.5 FTE employee in the General Fund. The FTE position created will be an Economic Development Specialist, and will assist with Economic & Community Development’s implementation of the Community Service Worker Program. In FY09, this position will be funded from salary savings in a vacant manager position within the department. Future funding for this position is available in the fund balance of the General Fund. 17. Community Development Full-Time Equivalent (FTE) Employee Addition: 0.5 FTE employee This item increases the FTE personnel count by 0.5 FTE employee in the Community Development Fund. The FTE position created will be a Community Development Specialist. This position was approved in the FY10 Community Development Budget & Action Plan that was approved by Council on July 23, 2009. Funding for this position is available from Community Development Block Grant and HOME Grant funds. 77 4 18. Legal Fees: $570,575 (Budget Amendment) This item is to appropriate budget in the Property and Casualty Fund for professional legal services for litigation. Funds for this item are available in the Property and Casualty Fund balance. Fiscal Year 2008-2009 Budget Transfer Detail Listing 19. Parking Garage Debt Service: $285,548 (Budget Interfund Transfer) This item is to appropriate budget in the Parking Garage Fund for a portion of the Parking Garage debt service payment. The debt service for the Parking Garage is currently paid from two sources – the General Debt Service Fund and the Parking Garage Fund. Accordingly, a portion of the debt service payment for the Parking Garage is currently budgeted in the Debt Service Fund. In an effort to better account for the debt service, in FY09 and future years, the debt service payment for the Parking Garage will be made directly out of the Parking Garage Fund. This item will appropriate additional budget to the Parking Garage Fund to reflect the payment of the full debt service. The funds already transferred to the Debt Service Fund from the Parking Garage Fund, as well as the portion of the Parking Garage debt service that will be paid in FY09 using General Debt Service funds, have been transferred to the Parking Garage Fund. This item will establish the corresponding budget. 78 79 August 27, 2009 Regular Agenda Item No. 6 F.S. Kapchinski – PDD Rezoning To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter 12, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas changing the Zoning District Boundaries of 3.714 acres from R-1, Single-Family Residential and PDD, Planned Development District to PDD, Planned Development District located at 1600, 1600A, 1604, 1606A, 1608A, 1624, 1624A, 1626, 1626A, 1626B and 1628 Park Place and more generally located east of Scandia Apartments. Recommendation(s): The Planning and Zoning Commission unanimously recommended approval of the amendment by a vote of 7 to 0 at their August 6th meeting. Staff also recommended approval. Summary: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The subject property is designated as General Suburban on the Future Land Use and Character Map, which calls for an intense level of development activity consisting of single-family residential lots with a minimum 5,000 square feet. The subject property is proposed to be developed with lot sizes ranging from 5,137 square feet to 13,288 square feet. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: Surrounding properties consist of R-1, Single Family Residential and R-6, High-Density Multi-Family developments. There have been several R-1, Single-Family homes that have been redeveloped in the last 10 years. As shown on the Concept Plan, the proposed development will consist of single family homes that will conform to most R-1 standards. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The subject property is suitable for the proposed zoning district due in part to the surrounding properties currently being developed as single-family residences and the proposed development being a continuation of that residential development. In addition, the proposed development is in close proximity to Texas A&M University and is keeping with the high density development called for in the Future Land Use and Character Map. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The incorporation of Lot 25 into the existing Planned Development District would be keeping in character with the existing single-family development in the area and a continuation of the proposed development in the original concept plan. 80 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: Lot 25 is currently developed as a single-family land use and would continue as such with the proposed amendment. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: The subject tract is located adjacent to an 8-inch water main which runs along Park Place Drive. The subject tract is located adjacent to an 8-inch sanitary sewer main which is located along the western property line. The subject tract is located in the Wolf Pen Creek drainage basin. The tract is not encroached by any FEMA designated Special Flood Hazard Areas. Any development of the tract will be required to meet the City's storm water design requirements. The applicant has illustrated a detention facility located in the southwest corner of the tract in order to mitigate any post development run-off. The subject tract will take access to Park Place Drive, which is classified as a local or residential street. The applicant is proposing a new residential cul-de-sac street in order to serve the proposed lots. The proposed land use will generate minimal traffic in the peak hour. However, the vehicles per day (vpd) is 10 units times 6.72 trips (as per ITE manual) which equals 67.2 vpd. A TIA conducted in 2000 by WHM Consulting Traffic Engineers for the HEB development estimated 1,008 vpd on Park Place as a result of the HEB development. Traffic counts have not been performed since the HEB development to confirm these estimates for Park Place. Park Place is a local residential street with a range of 200 vpd to 1000 vpd according to the TIA. Assuming the 1,008 vpd with the additional 67.2 trips, 1,067.2 vpd would be anticipated. REVIEW OF CONCEPT PLAN The applicant’s stated purpose of the development is to: 1) Complete the development of a residential area in close proximity to the Texas A&M University Campus; 2) Consolidate land-locked properties and replat so that public access is provided; and 3) To conform to existing neighborhood appearance, style and use. In March of 2009, a rezoning from R-1, Single-Family Residential and R-6, Multi-family High-Density to PDD, Planned Development District was approved for the subject property. Since that time the developer has acquired Lot 25 and intends to include the lot in the proposed development. To achieve the stated purpose of the development, the applicant is requesting dimension variations to the Unified Development Ordinance, specifically to Section 8, Subdivision Design and Improvements and to Section 7 General Development Standards. Under the previous rezoning, general and bulk variations were granted to the required 8,500 minimum lot area (Lots 17R1, 17R2, 18R1, 18R2, 29R1 and 29R2), the required 50 foot front setback requirement for an R-1, Single-Family Residential zoning district (Lots, 30R1, 30R2, 31R and 32R), and the requirement to meet or exceed average lot width as part of replatting in an older residential subdivision (Lots 28R, 29R1 and 29R2). The applicant is requesting a variation to the requirement in Section 8.2.A.11.b, Platting and Replatting within Older Residential Subdivisions, that the proposed lots meet or exceed the average lot width of all lots along the street frontage in the block. The average lot width calculated for the block is 56.08 feet and the proposed lot widths 81 range from 43.75 feet to 45.16 feet. These variations are being sought for proposed Lots 24R2 and 25R2. Previous lot widths approved for the development ranged from 46.58 feet up to 62.24 feet. The second variation the applicant is requesting is to Section 7.1.D.1.e, which states that “where an existing block was created by an approved plat prior to July 15, 1979, a new (infill) single-family dwelling unit shall use the adjacent lots to determine the appropriate front setback”. This requirement means that the new dwelling unit can be set no closer to the street or farther back from the street than the nearest neighboring units. The estimated required setback for Lot 25R1 is 84.20 feet and 82.80 feet for Lot 25R2. For Lot 25R1, the applicant has proposed a 68.60 foot setback, a variation of 15.60 feet. The proposed setback for Lot 25R2 is 80.30 feet, a variation of 2.50 feet. The applicant has stated four community benefits as reasons to support the rezoning request. These benefits include increased pedestrian mobility due to construction of a sidewalk along the proposed cul-de-sac and through to Park Place, access to land-locked property with alternative vehicular access to adjacent properties, improved drainage conditions and the demolition of the existing driveway off of Park Place to Lots 23 and 24 as requested by the adjacent landowner. The Unified Development Ordinance provides the following review criteria for PDD Concept Plans: 1. The proposal will constitute an environment of sustained stability and will be in harmony with the character of the surrounding area; The applicant has proposed single-family residential homes for the proposed area to be rezoned, which is keeping with the current land uses for the surrounding neighborhood. The proposed lot frontages for lots 24R2 and 25R2 are short of minimum R-1 requirements, but are similar in width to what was approved previously for the PDD. The lot areas for the two additional lots exceeds the minimum 5,000 square feet required in an R-1 zoning district and are of similar size to existing lots in the neighborhood. 2. The proposal is in conformity with the policies, goals, and objectives of the Comprehensive Plan, and any subsequently adopted Plans, and will be consistent with the intent and purpose of this Section: The proposed Concept Plan is in conformity with the policies, goals and objectives of the Comprehensive Plan. As previously mentioned, the Future Land Use and Character Map calls for General Suburban, which is what is currently proposed on the Concept Plan. 3. The proposal is compatible with existing or permitted uses on abutting sites and will not adversely affect adjacent development: The proposed development calls for single-family residential homes, which would be a continuation of single-family residential homes in the area. 4. Every dwelling unit need not front on a public street but shall have access to a public street directly or via a court, walkway, public area, or area owned by a homeowners association: As part of the previous rezoning a cul-de-sac will provide access to all lots along the street. While lot 25R2 will not have its own driveway, it will take access to its rear parking through a 20’ driveway between lots 24R2 and 28R. In addition, lots 23 and 24R1 will now take access from the cul-de- sac as the shared driveway that currently exists off of Park Place is proposed to be removed. 82 5. The development includes provision of adequate public improvements, including, but not limited to, parks, schools, and other public facilities: The development includes a provision to include a sidewalk along the proposed cul-de- sac to increase pedestrian mobility. The proposed sidewalk will continue through a 10’ pedestrian access easement between lots 24R2, 25R2, 24R1 and 25R1. 6. The development will not be detrimental to the public health, safety, welfare, or materially injurious to properties or improvements in the vicinity: Drainage conditions in the area have been an issue in the past for the surrounding property and the applicant has proposed a detention facility to handle the impervious cover generated from this development. Additionally, the applicant has stated that the runoff that currently impacts Lot 18 would be improved as the runoff upstream of the property would be captured and conveyed around the property through underground drainage and curb-gutter flow. In an effort to alleviate or reduce any potential noise or privacy concerns, the applicant has proposed a 10- foot buffer yard with plantings along the parking area adjacent to Lot 26. 7. The development will not adversely affect the safety and convenience of vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic reasonably expected to be generated by the proposed use and other uses reasonably anticipated in the area considering existing zoning and land uses in the area: The applicant has stated in their community benefits that a sidewalk would be constructed along the proposed cul-de-sac. Currently there are no sidewalks or bikeways along Park Place and there are no bikeways or pedestrian paths identified on the Bicycle, Pedestrian and Greenways Master Plan for the area. In staff’s opinion the proposed addition of a sidewalk at the rear of the proposed cul- de-sac will help improve pedestrian mobility in the area. The proposed traffic generated by this site is estimated to be minimal. In addition, since the time the original rezoning was approved, City Council approved the removal of on-street parking along both sides of Park Place. However, there have been issues with continued parking on the street and at this time it is too early to determine if this has improved circulation and safety in the neighborhood. Budget & Financial Summary: N/A Attachments: 1. Background Information 2. Aerial & Small Area Map (SAM) 3. Draft Planning and Zoning Commission Minutes, August 6, 2009 4. Ordinance 83 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: August 6, 2009 Advertised Council Hearing Dates: August 27, 2009 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: Wolf Pen Creek Neighborhood Association Property owner notices mailed: 33 Contacts in support: None at time of Staff Report Contacts in opposition: None at time of Staff Report Inquiry contacts: 2 ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North General Suburban and Natural Area- Reserved R-1, Single-Family Residential Park Place a local street, Single-Family Residences South Urban R-6, High Density Multi-Family Tower Park Apartments East General Suburban and Natural Area- Reserved R-1, Single-Family Residential Park Place a local street, Single-Family Residences West Urban R-6, High Density Multi-Family Scandia Apartments DEVELOPMENT HISTORY Annexation: 1956 Zoning: R-1, Single-Family Residential to R-3, Apartment Building District (renamed to R-6, High-Density Multi-Family) to PDD, Planned Development District (2009). The proposed rezoning is an amendment to the existing PDD in order to include an additional lot and make minor changes to the Concept Plan. These changes include mitigating the effects of the proposed parking lot on the adjacent tract, lot width revisions and an increased detention area. Final Plat: F.S. Kapchinski Subdivision 1959 Site development: Lots 17, 29, 30 are vacant and undeveloped. Lots 31 and 32 have structures that are currently vacant. Lots 23, 24, 28 are currently developed with single-family residences. Half of Lots 18 and 25 are currently developed as single-family residences. 84 85 86 August 6, 2009 P&Z Regular Meeting Minutes Page 1 of 2 MINUTES PLANNING AND ZONING COMMISSION Regular Meeting Thursday, August 6, 2009, 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Doug Slack, Paul Greer, Mike Ashfield, Scott Shafer, Tom Woodfin, and Hugh Stearns COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: Dennis Maloney & Larry Stewart CITY STAFF PRESENT: Senior Planner Jennifer Prochazka, Staff Planners Jason Schubert, Matt Robinson, and Matthew Hilgemeier, Assistant City Engineer Josh Norton, City Engineer Alan Gibbs, Transportation Planning Coordinator Joe Guerra, Director Bob Cowell, Assistant City Attorney Adam Falco, Action Center Representative Carrie McHugh, and Staff Assistant Brittany Caldwell 1. Call meeting to order. Chairman John Nichols called the meeting to order at 7:05 p.m. Regular Agenda 2. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. No items were removed from the Consent Agenda. 3. Public hearing, presentation, possible action, and discussion regarding a Rezoning from R-1, Single-Family Residential and PDD, Planned Development District to PDD, Planned Development District for 3.714 acres located at 1600, 1600A, 1604, 1606A, 1608A, 1624, 1624A, 1626, 1626A, 1626B and 1628 Park Place and more generally located east of Scandia Apartments. Case #09-00500141 (MR) Matt Robinson, Staff Planner, presented the Rezoning and recommended approval. There was discussion regarding the flooding on Pamela Chmelar’s lot. 87 August 6, 2009 P&Z Regular Meeting Minutes Page 2 of 2 Chairman Nichols opened the public hearing. Rabon Metcalf, RME Consulting Engineer, stated that the infrastructure currently was not constructed, but when constructed would retain most of the run-off that was causing the flooding on Pamela Chmelar’s lot. He said that the street is proposed to be curb and gutter. Cedric Johnson, 1629 Park Place, said that he was appreciative of the parking changes that were made on Park Place. Pamela Chmelar, 1602 Park Place, stated that flooding still occurs behind her house and she needs assurance that this won’t continue happening. Commissioner Stearns asked how flooding was going to be prevented during construction. Mr. Metcalf stated that a channel would be constructed to prevent flooding during construction. Chairman Nichols closed the public hearing. Commissioner Greer motioned to approve the Rezoning. Commissioner Woodfin seconded the motion, motion passed (7-0). 4. Adjourn. Commissioner Greer motioned to adjourn the meeting. Commissioner Slack seconded the motion, motion passed (7-0). Meeting adjourned at 9:17 p.m. Approved: ____________________________________ John Nichols, Chairman Planning and Zoning Commission Attest: _____________________________________ Brittany Caldwell, Staff Assistant Planning and Development Services 88 89 90 91 92 93 94 95 96 97