HomeMy WebLinkAbout03/12/2009 - Regular Agenda Packet - City CouncilMayor Councilmembers
Ben White John Crompton
Mayor Pro Tem James Massey
Lynn McIlhaney Dennis Maloney
City Manager Lawrence Stewart
Glenn Brown David Ruesink
Agenda
College Station City Council
Regular Meeting
Thursday, March 12, 2009 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Presentation of the Texas Association of Governmental Information Technology Managers (TAGITM
Excellence Award for 2008.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion on approval of minutes for City Council Workshop and
Regular Meetings February 26, 2009.
b. Presentation, possible action, and discussion regarding renewing the contract with Meyers & Associates
for federal legislative and consulting services in the amount of $78,000 plus expenses.
c. Presentation, possible action, and discussion regarding approval of a resolution declaring intention to
reimburse certain expenditures with proceeds from debt for the Purchase and Installation of Fencing at
Pebble Creek Park and Jack and Dorothy Miller Park in an amount not to exceed $30,000.
1
City Council Regular Meeting Page 2
Thursday, March 12, 2009
On Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
d. Presentation, possible action, and discussion on a change order to the Construction Contract 08-285 with
Brazos Valley Services in the amount of $35,800, for the construction of the Well 7 Collection Line.
e. Presentation, possible action, and discussion regarding a Resolution setting a public hearing to update 03-
02 Steeplechase Wastewater Impact Fee.
f. Presentation, possible action and discussion regarding renewal of an annual price agreement with Superior
Crushed Stone, LC in an amount not to exceed $500,200 for crushed stone to be used by various city
departments.
g. Presentation, possible action, and discussion regarding the renewal of annual contract 08-041 with Elliot
Construction Inc. for water and wastewater new service tap installation in the amount of $362,250.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter
12, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas
changing the Zoning District Boundaries of 2716 Barron Road located approximately 500 feet east of
the intersection with William D. Fitch Parkway 1.5 acres from A-O, Agricultural-Open, to R-1, Single-
Family Residential.
2. Public hearing, presentation, possible action, and discussion Public hearing, presentation, possible
action, and discussion regarding an Ordinance amending Chapter 12, Section 4.2, “Official Zoning
Map” of the Code of Ordinances of the City of College Station, Texas changing the Zoning District
Boundaries of 2.419 acres at 2937 Barron Cut-Off Road located at the southwest corner of State
Highway 40 and Barron Road from A-O, Agricultural-Open, to C-3, Light Commercial.
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City Council Regular Meeting Page 3
Thursday, March 12, 2009
On Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
3. Public hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter
12, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas
changing the Zoning District Boundaries of 3.198 acres from R-1, Single-Family Residential and R-6,
High Density Multi-Family to PDD, Planned Development District located at 1600, 1600A, 1604,
1606A, 1608A, 1624, 1624A, 1626, 1626A, 1626B Park Place and more generally located east of
Scandia Apartments.
4. Presentation, possible action, and discussion regarding membership in the Gulf Coast Highway
Coalition.
5. Presentation, possible action, and discussion on an update regarding the Bicycle, Pedestrian and
Greenway Master Plan.
6. Presentation, possible action and discussion approving a resolution awarding a construction contract for
the Northgate Restrooms Project to Sword Construction LLC, of Kingwood, TX, in the amount of
$347,700.00 OR G.W. Williams, Inc. of College Station, TX in the amount of $352,000.00 who is
requesting consideration for local preference.
7. Presentation, possible action, and discussion increasing the FY 2009 Brazos Valley Solid Waste
Management Agency administrative transfer expenditure line item and reimbursing the City of Bryan in
the amount of $179,786.00.
8. Presentation, possible action, and discussion to approve a resolution nominating a member of the Brazos
Valley Groundwater Conservation District Board of Directors, subject to confirmation by the Brazos
Valley Commissioners Court.
9. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, March 12, 2009 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 9th day of March, 2009 at 1:00 p.m.
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
________________________________
City Secretary
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City Council Regular Meeting Page 4
Thursday, March 12, 2009
On Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on March 9, 2009 at 1:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2009 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2009.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
4
March 12, 2009
Consent Agenda Item No. 2b
Federal Legislative and Consulting Services
To: Glenn Brown, City Manager
From: David Neeley, Assistant City Manager
Agenda Caption: Presentation, possible action, and discussion regarding renewing the
contract with Meyers & Associates for federal legislative and consulting services in the
amount of $78,000 plus expenses.
Recommendation(s): Staff recommends renewing this contract with Meyers &
Associates.
Summary: Staff has been and will continue to seek consultation and assistance from
Meyers & Associates regarding the Stimulus Bill and opportunities for funding from this Bill.
Also, staff believes that with the significant changes that are inherent in a changing
administration, that we will benefit having a consultant in Washington D.C.
The current annual contract was executed in March of 2007 and provides for the opportunity
of two (2) additional renewals for a total of three (3) years. This renewal is the third of the
three renewal options.
The City was under a contract with Meyers & Associates in 2006 however the fee was
reduced in the current contact from $96,000/year to the current $78,000/year.
Although the current contract allows for an annual a 3% cost of living adjustment, the
Consultant has never requested it.
The City may terminate the proposed contract at any time with written notice.
Budget & Financial Summary: Funds are available and budgeted in the General Fund.
Attachments:
Renewal Agreement with Meyers & Associates
5
RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew contract number 07-165, for Federal
Legislative and Lobbying Services in accordance with all terms and conditions previously agreed
to and accepted.
I understand this renewal term will be for the period beginning March 1,2009 through February
28,201 0 for a total amount not to exceed Seventy Eight Thousand and no11 00 ($78,000) plus
$1,000 per month for expenses (excluding airfare).
MEYERS AND ASSOCIATES
L -
' Lapfy Meyers -
CITY OF COLLEGE STATION
Mayor
ATTEST:
City Secretary
APPROVED:
,City Manager
C City Atto ey
Chief Financial Oficer
3 - /7-PC2
DATE
DATE
DATE
DATE
DATE
DATE
6
1 ACORD, CERTIFICATE OF LIABILITY INSURANCE
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State ~arrn Insurance Company
Salma Yousufzai - Agent
10204 Falls Road Potornac MD 20854
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ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THlS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
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(301) 983-8500 (301) 983-3975
INSURED
Meyers & Associates & Meyers Inc
412 1st Street SE Suite 100
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INSURERS AFFORDING COVERAGE
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DESCRIPTION OF OPERATIONS/ LOCATIONS I VEHICLESI EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
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RE: Renewal Contract No. 07-165
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PO Box 9960 NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BW FAILURE TO W SO SHALL
11 01 Texas Ave I College Station TX ,7842
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7
March 12, 2009
Consent Agenda Item No. 2c
Reimbursement Resolution for the Purchase and Installation of Fencing at Pebble
Creek Park and Jack and Dorothy Miller Park
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
resolution declaring intention to reimburse certain expenditures with proceeds from debt for
the Purchase and Installation of Fencing at Pebble Creek Park and Jack and Dorothy Miller
Park in an amount not to exceed $30,000.
Recommendation(s): Staff recommends approval of the resolution declaring intention
to reimburse certain expenditures with proceeds from debt.
Summary: The Interlocal Agreement between the City of College Station and the College
Station ISD (CSISD) for the purchase and installation of fencing for the joint City/School
Parks at Pebble Creek and Jack and Dorothy Miller Parks was approved by Council on
February 12, 2009. The College Station Independent School District approved this Interlocal
Agreement in February. It is anticipated that debt in the form of General Obligation Bonds
approved by voters in the 2008 Bond Referendum will be issued for this project. On projects
for which the expenditures will occur prior to the debt issue, a resolution declaring intention
to reimburse certain expenditures with proceeds from debt must be adopted within 60 days
of expenditure on the project. The resolution is typically adopted at the time the contract is
awarded, but was left off of the agenda when the Interlocal Agreement was brought to
Council.
Budget & Financial Summary: The “Resolution Declaring Intention to Reimburse
Certain Expenditures with Proceeds from Debt” is necessary for this item because the long
term debt in the amount of $30,000 has not been issued for the project. This debt is
scheduled to be issued later this fiscal year.
Attachments:
1. Resolution Declaring Intention to Reimburse Certain Expenditures with
Proceeds from Debt
8
9
10
11
March 12, 2009
Consent Agenda Item No. 2d
Project Number WF0353621
Well #7 Collection Line Change Order #1
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion on a change order to the
Construction Contract 08-285 with Brazos Valley Services in the amount of $35,800, for the
construction of the Well 7 Collection Line.
Recommendation(s): Staff recommends approval of the change order.
Summary: Construction is near complete. This change order adjusts changes in
quantities made necessary by field conditions. This change includes the addition of an
11.25 degree bend, addition of a 36” butterfly valve, and addition of 40 linear feet of 16”
ductile iron pipe. The 11.25 degree bend was added to accommodate underground field
conditions not foreseeable until construction commenced. The 36” butterfly valve was
added to the project at the location of the Well No. 8 Collection Line tie in to the Well No. 7
Collection Line. This valve will ensure that Well No. 7 can remain in service when the Well
No. 8 Collection line is built and tied in to the Well No. 7 Collection Line. The 16” ductile
iron pipe was added to this contract to tie the collection line to Well No. 7. This line was
credited to the city from the Well No. 7 contract.
Budget & Financial Summary: Change Order No. 1 will increase the contract amount by
$35,800 for a revised contract total of $1,123,105.26. Water Capital Improvement Project
Funds are budgeted and available to fund this change order.
Attachments:
1.) Change Order
2.) Project Location Map
12
13
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March 12, 2009
Consent Agenda Item No. 2e
Resolution Setting a Public Hearing – 03-02 Steeplechase Wastewater Impact Fee
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion regarding a Resolution
setting a public hearing to update 03-02 Steeplechase Wastewater Impact Fee.
Recommendation(s): Staff recommends approval of resolution.
Summary: The City of College Station Ordinance Chapter 15, Impact Fees, designates the
Planning and Zoning Commission as the Advisory Committee for review, advisement, and
monitoring of proposed and existing impact fees. In accordance with Local Government
Code 395.047, 395.049, and 395.052, the advisory Committee met on February 5th,
confirmed the need to update the subject impact fee, and requests City Council to set a
public hearing. The public hearing is to consider the 5-year update report at the April 23th
Council Meeting.
Budget & Financial Summary: N/A
Attachments:
1. Resolution
15
16
March 12, 2009
Consent Agenda Item No. 2f
Renewal of Annual Price Agreement for the Purchase of Crushed Stone
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding renewal
of an annual price agreement with Superior Crushed Stone, LC in an amount not to
exceed $500,200 for crushed stone to be used by various city departments.
Recommendation(s): Staff recommends approval of the contract.
Summary: Superior Crushed Stone, LC was the successful bidder for the FY2007
annual contract with the low bid of $500,200.00. Crushed rock is used by the
landfill, Street Division and College Station Utilities operations to maintain all
weather roads and tipping areas, streets, and utilities. This renewal is the first of
two optional annual renewals of the FY2007 contract (P.O. 080506). The contract
provides for up to a 5% increase for renewal. This renewal does not increase the
previous contract amount.
Budget & Financial Summary: Funds to purchase crushed stone are budgeted and
available in the BVSWMA (landfill expenditures will be less than $50,000), General
and Utilities Funds within the Operations Budgets.
Attachments:
1. Renewal Letter
17
..............................................................................
RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew Bid #08-3 1, for crushed stone and
limestone, in accordance with all terms and conditions previously agreed to and accepted.
I understand this renewal term will be for a one year period beginning March 3,2009 through
March 2,2010, the total amount of the contract is $500,200.00 (Five hundred thousand.tw
hundred and noI200).
SUPERIOR CRUSHED STONE , L L
CITY OF COLLEGE STATION
Mayor
ATTEST:
City Secretary
APPROVED:
/ City Manager
Chief Financial Officer
242- 67
DATE
DATE
DATE
DATE
DATE
DATE
18
H STATE OF / p~& 5 CORPORATE ACKNOWLEDGEMENT -
COUNTY OF /@/if/!
- This instrument was acknowledged on the 11 k% day of L/L \ ,2009
/ Scc.,~( lfJg by .\DII YI in hisfher capacity as lfl\(j bl& & p & . , of
SLLP e~ib/~ LJ l/il /'{A U
@ ,2~(4 5 &)l? Q, /L , a 1 ;fib]''bfi! Corporation, on behalf of said corporation.
/-
STATE OF TEXAS
COUNTY OF BRAZOS
~ot&ublic in and for the
State of =x I+ s
ACKNOWLEDGEMENT
This instrument was acknowledged on the day of ,2009
by in the capacity as Mayor of the City of College Station, a Texas
home-rule municipality, on behalf of said municipality.
Notary Public in and for the
State of Texas
19
March 12, 2009
Consent Agenda Item No. 2g
Contract Renewal for Water/Wastewater New Service Taps
To: Glenn Brown, City Manager
From: David Coleman, Director of Water Services
Agenda Caption: Presentation, possible action, and discussion regarding the renewal of
annual contract 08-041 with Elliot Construction Inc. for water and wastewater new service
tap installation in the amount of $362,250.
Recommendation: Staff recommends approval of the contract renewal.
Summary: The City of College Station contracted out the construction of new water and
wastewater service taps in January, 2005. This service connects new customers to the
City’s water and wastewater main lines, and has proven to be a very effective and efficient
method of providing outstanding customer service. The contractor is paid per tap as they
are ordered, and $362,250 is the maximum we expect to expend in the next year.
Elliot Construction, Inc. has agreed to the original terms and conditions. This is the second
annual renewal term of three possible renewals, and staff recommends continuing this
service that is working very well.
Budget & Financial Summary: Funds are available and budgeted in the Water Fund
($181,125) and Wastewater Fund ($181,125). Expenses are charged to the appropriate
fund as new service taps are ordered by the City.
Attachments:
Renewal form
20
RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew Bid No. 08-41 (Contract No. 08-147),
for the Installation of New Water and Wastewater Service Connection Taps in accordance with
all pricing, terms and conditions previously agreed to and accepted.
I understand this renewal term will be for the period beginning May 1,2009 through April 30,
2010.
ELLIOTT CONSTRUCTION, LTD.
%+-a/
AUTHORIZED REPRESENTATIVE
CITY OF COLLEGE STATION
Mayor
ATTEST:
City Secretary '
APPROVED:
,A City Manager
&CG~ city Attody
Chief Financial Officer
z -7,-oy
DATE
DATE
DATE
DATE
DATE
DATE
21
STATE OF TEXAS
COUNTY OF Brazos
Partnershi
~~~~~J~&~ACKN~WLEDGMENT
This instrument was acknowledged on the 9th day of Februarv ,2009,
by Scott Elliott inhishWkapacityas President of
Partnership Partnership
Elliott Construct ion LTD , a TEXAS @6Wbdbd, on behalf of said &@rbr!&ds!.
J
Notary Public in and for the
State of Texas
STATE OF TEXAS
COUNTY OF BRAZOS
ACKNOWLEDGMENT
This instrument was acknowledged on the day of ,2009,
by , in his capacity as Mayor of the City of College Station,'a Texas
home-rule municipality, on behalf of said municipality.
/
Notary Public in and for the
State of Texas
22
March 12, 2009
Regular Agenda Item No. 1
2716 Barron Road - Rezoning
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion regarding
an Ordinance amending Chapter 12, Section 4.2, “Official Zoning Map” of the Code of
Ordinances of the City of College Station, Texas changing the Zoning District Boundaries of
2716 Barron Road located approximately 500 feet east of the intersection with William D.
Fitch Parkway 1.5 acres from A-O, Agricultural-Open, to R-1, Single-Family Residential.
Recommendation(s): The Planning and Zoning Commission recommended approval
of the amendment by a vote of 6 to 0 at their February 19 th meeting. Staff also
recommended approval.
Summary:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The property is designated Single
Family Medium Density on the Comprehensive Plan Land Use Map, which is to contain 3
to 6 dwelling units per acre. The proposed zoning to R-1 Single Family Residential is
consistent with the Comprehensive Plan.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The property opposite Barron Road is
developed as the Sonoma single family subdivision with lots averaging between 6,000
and 7,000 square feet in area. The property to the north (rear) of the 4.5 acre tract is
developed as the Edelweiss Gartens subdivision and consists of lots of relatively similar
size as Sonoma. To the east and west of the subject property, existing single family
homes are developed on acreage tracts. Besides the A-OR Rural Residential Subdivision
district which requires a minimum of 1 acre lots and the R-1b Single-Family Residential
district which requires a minimum of 8,000 square foot lots, the proposed zoning is
closest in intensity to the current zoning. The proposed R-1 Single Family Residential is
compatible with other developed uses in the area.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The subject
property is suitable to single family residential development similar to other
developments along Barron Road.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The
A-O Agricultural Open zoning district requires a minimum lot size of 5 acres. Though the
current single family residence does not conform to the current zoning as it is located on
a tract of less than 5 acres in area, the associated agricultural uses are compatible with
neighboring uses. As this area of the City continues to develop, agricultural uses will be
less prevalent.
23
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The request would allow the existing grandfathered use to help become conforming with
current zoning regulations and allow the existing residence to be subdivided from the
remainder of the tract. The subject 1.5 acres could be subdivided out of the existing 4.5
acre tract if the remaining 3 acres were consolidated with other neighboring A-O
property.
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: The subject property is
located adjacent to an existing 18-inch water main and across from a 6-inch sanitary
sewer line. Barron Road is a minor arterial on the City’s Thoroughfare Plan and the
remaining funding for its widening to a minor arterial section was approved as part of
the 2008 Bond Election.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial
3. Draft Planning and Zoning Commission Meeting Minutes, February 19, 2009
4. Ordinance
24
BACKGROUND INFORMATION
NOTIFICATIONS
Advertised Commission Hearing Date: February 19, 2009
Advertised Council Hearing Dates: March 12, 2009
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
None
Property owner notices mailed: 5
Contacts in support: 0
Contacts in opposition: 0
Inquiry contacts: 2
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Single Family
Medium Density
A-O Agricultural Open
(remainder of tract)
Accessory agricultural
buildings
South Thoroughfare –
Minor Arterial N/A Barron Road
East Single Family
Medium Density A-O Agricultural Open Single family residence
West Single Family
Medium Density A-O Agricultural Open Single family residence
DEVELOPMENT HISTORY
Annexation: 1995
Zoning: A-O, Agricultural Open (as zoned upon annexation)
Final Plat: Not platted
Site development: Single family residence
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February 19, 2009 P&Z Regular Meeting Minutes Page 1 of 2
MINUTES
PLANNING AND ZONING COMMISSION
Regular Meeting
Thursday, February 19, 2009,
at 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: John Nichols, Noel Bauman, Paul Greer, Doug Slack,
Thomas Woodfin, and Hugh Stearns
COMMISSIONERS ABSENT: Winnie Garner
CITY COUNCIL MEMBERS PRESENT: Lynn McIlhaney
CITY STAFF PRESENT: Senior Planner Lindsay Kramer, Staff Planner Jason Schubert,
Matt Robinson and Lauren Hovde, Graduate Civil Engineer Erika Bridges, Assistant City
Engineer Josh Norton, Senior Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs,
Transportation Planning Coordinator Joe Guerra, Planning Administrator Molly Hitchcock,
Director of Parks and Recreation Marco Cisneros, Director Bob Cowell, Assistant Director
Lance Simms, First Assistant City Attorney Carla Robinson, Action Center Representative
Carrie McHugh and Staff Assistant Brittany Caldwell
1. Call Meeting to Order.
Chairman John Nichols called the meeting to order at 7:15 p.m.
Regular Agenda
4. Public hearing, presentation, possible action, and discussion regarding a Rezoning of 1.5
acres from A-O, Agricultural-Open, to R-1, Single-Family Residential at 2716 Barron
Road located approximately 500 feet east of the intersection with William D. Fitch
Parkway. Case #09-00500008 (JS)
Jason Schubert, Staff Planner, presented the Rezoning and recommended approval.
There was general discussion regarding the Rezoning.
Chairman Nichols opened the public hearing.
Robbin Alcaraz, 2670 Barron Road, stated that he would like a fence built along the side
of his property for privacy.
27
February 19, 2009 P&Z Regular Meeting Minutes Page 2 of 2
Steve Brock, applicant, stated that the Rezoning would not affect Mr. Alcaraz’s property.
Chairman Nichols closed the public hearing.
Chairman Nichols asked if there were fencing requirements.
Mr. Schubert stated that there were not fencing requirements.
Commissioner Greer motioned to recommend approval of the Rezoning.
Commissioner Bauman seconded the motion, motion passed (6-0).
7. Adjourn.
Commissioner Bauman motioned to adjourn the meeting. Commissioner Woodfin
seconded the motion, motioned passed (6-0).
Meeting adjourned at 9:15 p.m.
28
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE,"
SECTION 4.2, "OFFICIAL ZONING MAP," OF THE CODE OF ORDINANCES OF THE
CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT
BOUNDARIES AFFECTING CERTAIN PROPERTIES AS DESCRIBED BELOW;
DECLAFUNG A PENALTY; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning
Map," of the Code of Ordinances of the City of College Station, Texas, be amended
as set out in Exhibits "A" and "B", attached hereto and made a part of this ordinance
for all purposes.
PART 2: That any person, firm, or corporation violating any of the provisions of this chapter
shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be
punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two
Thousand Dollars ($2,000.00). Each day such violation shall continue or be
permitted to continue, shall be deemed a separate offense. Said Ordinance, being a
penal ordinance, becomes effective ten (10) days after its date of passage by the City
Council, as provided by Section 35 of the Charter of the City of College Station.
PASSED, ADOPTED and APPROVED this 12'~ day of March, 2009.
APPROVED:
MAYOR
ATTEST:
City Secretary
APPROVED:
City' Attorney
29
ORDINANCE NO.
EXHIBIT "A"
Page 2
That Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the
Code of Ordinances of the City of College Station, Texas, is hereby amended as follows:
The following property located at 2716 Barron Road is rezoned fiom A-0, Agricultural Open to
R-1, Single-Family Residential and as shown graphically in Exhibit "B":
FIELD NOTES
1.50 Acres
Being all that certain tract or parcel of land lying and being situated in the ROBERT
STEVENSON LEAGUE, Abstract No. 54 in College Station, Brazos County, Texas and
being part of the caIled 4.523 acre tract described in the deed fiom Dennis B. and Esther
C. Herd to Steven J. and Sharon Brock recorded in Volume 6686, Page 70 of the Official
Records of Brazos County, Texas (O.R.B.C.) and being more particularly described by
metes and bounds as follows:
BEGINNING: at a found 112-inch iron rod marking the east comer of the called 4.523
acre tract, the south comer of a caIled 0.44 acre Steve and Sharon Brock tract recorded in
Volume 8903, Page 96 (O.R.B.C.) and being in the northwest margin of Barron Road
(width varies);
THENCE: S 42O 15' 28" W along the said northwest margin of Barron Road for a
distance of 299.06 feet for the south corner of this tract, said corner also being the east
corner of a called 5.00 acre Carnes tract recorded in Volume 433, Page 14 of the Brazos
County Deed Records (l3.C.D.R);
THENCE: N 48' 19' 24" W along the common line of the called 4.523 acre and the 5.00
acre tracts for a distance of 21 8.3 1 feet for comer;
THENCE: N 42O 15' 28" E through the called 4.523 acre Brock tract for a distance of
299.56 feet for corner in southwest line of the called 0.44 acre Brock tract;
THENCE: S 48" 11' 3 1" E along the common line of the called 4.523 acre and 0.44 acre
tracts for a distance of 218.31 feet to the POINT OF BEGINNING and containing 1.50
acres (65340.0 sq. ft.) of land, more or less.
30
Zoning Disbicts R- 3 Townhouse C - 3 Lim Commercial WC WOW Pen Creek Dev. Conidor
R- 4 MultkFarnily M - 1 LigM lndurtrial NG - 1 Cae Northgate
A- 0 Aglcuituml Open R- 6 High Demity MCFanlly M- 2 Heavy Industrial NG - 2 TranSitiOMI Northgate
A- OR Rual Residentla Subdvlslon R- 7 Manufadured Home Pa* C - U College and Univenlty NG - 3 Residential Northgate
R- 1 Slngle Fenlty Resldefllal A- P Administrath!Prohnional R & D Research and Developnent OV Cwridor Overlay
R- 16 Single Famiiy ResidenHal C- 1 General Commercial PMUD Planned MixedUse Development RDD Redevelopment Dlstrid
R- 2 Duplex Resldentlal C- 2 Commercial-Industrial PDD Planned Developmenl Dlstrid KO Krenek Tap Overlay
DEVELOPMENT REVIEW 271 6 BARRON RD Case: REZONI
09-08
31
March 12, 2009
Regular Agenda Item No. 2
2937 Barron Cut-Off Road - Rezoning
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion Public
hearing, presentation, possible action, and discussion regarding an Ordinance amending
Chapter 12, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of
College Station, Texas changing the Zoning District Boundaries of 2.419 acres at 2937
Barron Cut-Off Road located at the southwest corner of State Highway 40 and Barron Road
from A-O, Agricultural-Open, to C-3, Light Commercial.
Recommendation(s): The Planning and Zoning Commission recommended approval of
the amendment by a vote of 5 to 1 at their February 19th meeting. Staff also recommended
approval.
Summary:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: This property recently underwent a
Comprehensive Land Use Plan Amendment from Single Family Medium Density to
Neighborhood Retail. C-3, Light Commercial, is consistent with the Neighborhood Retail
designation.
2. Compatibility with the present zoning and conforming uses of nearby property and
with the character of the neighborhood: The applicant believes C-3, Light Commercial, is
a compatible use and will not disturb the character of the area. Staff agrees that when the
surrounding area becomes fully developed, this would be a reasonable location for
neighborhood conveniences. The land immediately surrounding the property is largely rural,
but this will change as the land to the south subdivides for a medium-density residential
development; but, at the corner of a planned collector and a highway, it is presently
compatible to these roadways as a light commercial tract.
3. Suitability of the property affected by the amendment for uses permitted by the district
that would be made applicable by the proposed amendment: The limited size of the
subject property is appropriate for a C-3 development. The subject property is located at the
intersection of Barron Road and William D. Fitch parkway which would provide a surplus of
traffic for light commercial uses.
4. Suitability of the property affected by the amendment for uses permitted by the district
applicable to the property at the time of the proposed amendment: The property is a
rural homestead and it would be in keeping with the current neighborhood character for it to
remain so at this time.
5. Marketability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The
32
applicant has expressed that the subject property has minimal marketability under its current
A-O, Agricultural-Open, zoning district, and that any buyer they may pursue would also
choose to undergo a zoning change to become C-3.
6. Availability of water, wastewater, stormwater, and transportation facilities generally
suitable and adequate for the proposed use: There is an existing 12-inch water main along
the south side of Barron Cut-Off Rd. There are currently no existing sanitary sewer mains
available to service this property. Drainage is generally to the southeast within the Spring
Creek drainage basin. Development on this property will be required to comply with the
City’s drainage ordinance. All utilities shall be designed in accordance with BCS Unified
Design Guidelines at the time of Platting and Site Development. The property proposes
taking access from Barron Road and Barron Cut-off Road. Barron Road, a planned arterial,
is currently built to county road standards.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial
3. Draft Planning and Zoning Commission Meeting Minutes, February 19, 2009
4. Ordinance
33
BACKGROUND INFORMATION
NOTIFICATIONS
Advertised Commission Hearing Date: February 19, 2009
Advertised Council Hearing Dates: March 12, 2009
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
None.
Property owner notices mailed: 7
Contacts in support: 0
Contacts in opposition: 0
Inquiry contacts: 0
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Minor Arterial N/A Barron Road
South
Single-Family
Residential Medium
Density
R-1 Undeveloped
East Freeway/Expressway N/A William D. Fitch
Parkway
West Major Collector N/A Barron Cut-off Road
DEVELOPMENT HISTORY
Annexation: June 1995
Zoning: A-O
Final Plat: Unplatted
Site development: Existing single family home
34
35
February 19, 2009 P&Z Regular Meeting Minutes Page 1 of 2
MINUTES
PLANNING AND ZONING COMMISSION
Regular Meeting
Thursday, February 19, 2009,
at 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: John Nichols, Noel Bauman, Paul Greer, Doug Slack,
Thomas Woodfin, and Hugh Stearns
COMMISSIONERS ABSENT: Winnie Garner
CITY COUNCIL MEMBERS PRESENT: Lynn McIlhaney
CITY STAFF PRESENT: Senior Planner Lindsay Kramer, Staff Planner Jason Schubert,
Matt Robinson and Lauren Hovde, Graduate Civil Engineer Erika Bridges, Assistant City
Engineer Josh Norton, Senior Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs,
Transportation Planning Coordinator Joe Guerra, Planning Administrator Molly Hitchcock,
Director of Parks and Recreation Marco Cisneros, Director Bob Cowell, Assistant Director
Lance Simms, First Assistant City Attorney Carla Robinson, Action Center Representative
Carrie McHugh and Staff Assistant Brittany Caldwell
1. Call Meeting to Order.
Chairman John Nichols called the meeting to order at 7:15 p.m.
7. Public hearing, presentation, possible action, and discussion regarding a Rezoning of
2.419 acres from A-O, Agricultural-Open, to C-3, Light Commercial at 2937 Barron Cut-
off Road generally located at the southwest corner of William D. Fitch Parkway and
Barron Road. Case #09-00500004 (LH)
Lauren Hovde, Staff Planner, presented the Rezoning and recommended approval.
Chairman Nichols opened the public hearing.
No one spoke during the public hearing.
Chairman Nichols closed the public hearing.
Commissioner Bauman motioned to recommend approval of the Rezoning.
Commissioner Greer seconded the motion, motion passed (5-1). Commissioner
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February 19, 2009 P&Z Regular Meeting Minutes Page 2 of 2
Stearns was in opposition. He was in opposition of the Comprehensive Plan
Amendment for the property as well.
37
38
39
40
41
March 12, 2009
Regular Agenda Item No. 3
Park Place – PDD Rezoning
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion regarding
an Ordinance amending Chapter 12, Section 4.2, “Official Zoning Map” of the Code of
Ordinances of the City of College Station, Texas changing the Zoning District Boundaries of
3.198 acres from R-1, Single-Family Residential and R-6, High Density Multi-Family to PDD,
Planned Development District located at 1600, 1600A, 1604, 1606A, 1608A, 1624, 1624A,
1626, 1626A, 1626B Park Place and more generally located east of Scandia Apartments.
Recommendation(s): The Planning and Zoning Commission recommended approval
with conditions of the amendment by a vote of 6 to 0 at their February 19th meeting. The
Planning and Zoning Commission’s recommended to condition that a 5 foot sidewalk be
constructed on the north side of the proposed street and extend to the back of the cul-de-
sac. A 10-foot pedestrian access easement be dedicated that runs east from the end of the
cul-de-sac to Park Place through the existing sidewalk and drive aisle and a 5 foot wide
sidewalk and/or concrete area be installed and maintained through the length of the
easement. Staff also recommended approval with the condition that a sidewalk and
pedestrian access easement be provided at the back of the proposed cul-de-sac.
Summary:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The subject property is designated as
Single-Family Residential, High-Density on the Land Use Plan and is proposed to be
developed as such.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: Surrounding properties consist of R-1,
Single-Family Residential and R-6, High-Density Multi-Family developments. There have
been several R-1, Single-Family homes that have been redeveloped in the last 10 years.
As shown on the Concept Plan, the proposed development will consist of single family
homes that will conform to most R-1 standards.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The
subject property is suitable for the proposed zoning district due in part to the
surrounding properties currently being developed as single-family residential and the
proposed development being a continuation of that residential development. In addition,
the proposed development is in close proximity to Texas A&M University and is keeping
with the high density development surrounding the area.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: A
portion of the request consists of four lots that are currently landlocked in their present
configuration. Additionally three of the four lots currently landlocked are zoned R-6,
42
High-Density Multifamily. Development of these lots would be extremely difficult in their
current configuration and mix of zoning designations. By incorporating these lots into
the proposed Planned Development District, the applicant is proposing to create a
development that is keeping in character with the existing single-family development.
Additionally, a new residential cul-de-sac street is proposed to serve all lots created in
this development.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The marketability of Lots 29-32 is greatly diminished by the lack of street frontage.
Additionally, Lots 30-32 are less than an acre combined and could be difficult to develop
as a multi-family development. Lots 17, half of Lot 18, 23 and 24 are marketable as
single-family residential and all have developed as such except for Lot 17.
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: The subject tract is located
adjacent to an 8-inch water main which runs along Park Place Drive. The subject tract is
located adjacent to an 8-inch sanitary sewer main which is located along the western
property line. The subject tract is located in the Wolf Pen Creek drainage basin. The tract
is not encroached by any FEMA designated Special Flood Hazard Areas. Any
development of the tract will be required to meet the City's storm water design
requirements. The applicant has illustrated a detention facility located in the southwest
corner of the tract in order to mitigate any post development run-off. The subject tract
will take access to Park Place Drive, which is classified as a local or residential street.
The applicant is proposing a new residential cul-de-sac street in order to serve the
proposed lots.
The proposed land use will generate minimal traffic of 5.58 trips in the peak hour.
However, the vehicles per day (vpd) is 9 units times 6.72 trips (as per ITE manual)
which equals 60.48vpd. A TIA conducted in 2000 by WHM Consulting Traffic Engineers
for the HEB development estimated 1,008 vpd on Park Place as a result of the HEB
development. Traffic counts have not been performed since the HEB development to
confirm these estimates for Park Place. Park Place is a local residential street with a
range of 200 vpd to 1000 vpd according to the TIA. Assuming the 1,008 vpd with the
additional 60.48 trips, 1,060.48 vpd would be anticipated.
The Transportation Planner recommends having pedestrian access at the end of the cul-
de-sac for connectivity purposes.
REVIEW OF CONCEPT PLAN
The applicant’s stated purpose of the development is to:
1) Complete the development of a residential area in close proximity to the Texas
A&M University Campus;
2) Consolidate land-locked properties and replat so that public access is provided;
and
3) To conform to existing neighborhood appearance, style and use.
To achieve the stated purpose of the development the applicant is requesting bulk and
dimension variations to the Unified Development Ordinance, specifically to Section 5.2,
Residential Dimensional Standards and Section 8, Subdivision Design and
Improvements. The applicant is requesting to vary from the required 50 foot front
setback requirement for an R-1, Single-Family Residential zoning district for the
43
proposed Lots 30R1, 30R2, 31R and 32R. The proposed lot widths for these four lots as
shown on the concept plan range from 47.5 feet and 48 feet.
Variation from the required 8,500 minimum lot area in Section 8.2.A.11.b, Platting and
Replatting within Older Residential Subdivisions, is being sought for proposed Lots 17R1,
17R2, 18R1, 18R2, 29R1 and 29R2. The lot area for these lots range from 5,137 to
8,241 square feet.
The last variation the applicant is requesting is to the requirement in Section 8.2.A.11.b,
Platting and Replatting within Older Residential Subdivisions, that the proposed lots
meet or exceed the average lot width of all lots along the street frontage in the block.
The average lot width calculated for the block is 57.51 feet and the proposed lot widths
range from 46.58 feet to 49.24 feet. These variations are being sought for proposed Lots
28R, 29R1, and 29R2.
The variations to the minimum 8,500 square foot lot area and the average lot width are
not required for Lots 30-32 as they do not fall under Section 8.2.A.11.b, Platting and
Replatting within Older Residential Subdivisions. This is due to the subject lots not being
currently zoned or developed for single-family residential land uses.
The applicant has stated three community benefits as reasons to support the rezoning
request. These benefits include increased pedestrian mobility due to construction of a
sidewalk along the proposed cul-de-sac, access to land-locked property with alternative
vehicular access to adjacent properties, and lastly improved drainage conditions.
The Unified Development Ordinance provides the following review criteria for PDD
Concept Plans:
1. The proposal will constitute an environment of sustained stability and will
be in harmony with the character of the surrounding area; The applicant has
proposed single-family residential homes for the proposed area to be rezoned, which
is keeping with the current land uses for the surrounding neighborhood. Proposed lot
frontages are short of minimum R-1 requirements, however the lot area for all lots
exceed the minimum 5,000 square feet required in an R-1 zoning district. In
addition, while the proposed lots are smaller than many of the lots existing along
Park Place, there are several lots that are of similar size.
2. The proposal is in conformity with the policies, goals, and objectives of the
Comprehensive Plan, and any subsequently adopted Plans, and will be
consistent with the intent and purpose of this Section: The proposed Concept
Plan is in conformity with the policies, goals and objectives of the Comprehensive
Plan. As previously mentioned, the Comprehensive Land Use Plan calls for Single-
Family Residential, High Density which is what is currently proposed on the Concept
Plan.
3. The proposal is compatible with existing or permitted uses on abutting sites
and will not adversely affect adjacent development: The proposed
development calls for single-family residential homes, which would be a continuation
of single-family residential homes in the area.
4. Every dwelling unit need not front on a public street but shall have access to
a public street directly or via a court, walkway, public area, or area owned
by a homeowners association: The applicant has proposed a cul-de-sac that
would provide access to all lots along the street. Currently four lots are landlocked
44
with limited or no access to them. With the proposed development this situation
would be improved as each lot would have street frontage along the proposed cul-
de-sac. In addition, alternative access would be available to Lots 11, half of Lot 18,
28 and 24.
5. The development includes provision of adequate public improvements,
including, but not limited to, parks, schools, and other public facilities: The
development includes a provision to include a sidewalk along the proposed cul-de-
sac to increase pedestrian mobility. No other improvements have been proposed.
6. The development will not be detrimental to the public health, safety,
welfare, or materially injurious to properties or improvements in the
vicinity: Drainage conditions in the area have been an issue in the past for the
surrounding property and the applicant has proposed a detention facility to handle
the impervious cover generated from this development. Additionally, the applicant
has stated that the runoff that currently impacts Lot 18 would be improved as the
runoff upstream of the property would be captured and conveyed around the
property through underground drainage and curb-gutter flow.
7. The development will not adversely affect the safety and convenience of
vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic
reasonably expected to be generated by the proposed use and other uses
reasonably anticipated in the area considering existing zoning and land uses
in the area: The applicant has stated in their community benefits that a sidewalk
would be constructed along the proposed cul-de-sac. Currently there are no
sidewalks or bikeways along Park Place and there are no bikeways or pedestrian
paths identified on the Bicycle, Pedestrian and Greenways Master Plan for the area.
In staff’s opinion the addition of a sidewalk at the rear of the proposed cul-de-sac
would help improve pedestrian mobility in the area. Staff would request that a
pedestrian access easement at the end of the cul-de-sac be included to help with
connectivity. As previously stated, the proposed traffic generated by this site is
estimated to be minimal.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Letters
4. Draft Planning and Zoning Commission Minutes, February 19, 2008
5. Ordinance
45
BACKGROUND INFORMATION
NOTIFICATIONS
Advertised Commission Hearing Date: February 19, 2009
Advertised Council Hearing Dates: March 12, 2009
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
Wolf Pen Creek Neighborhood Association
Property owner notices mailed: 26
Contacts in support: 6
Contacts in opposition: 1
Inquiry contacts: 2
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North
Local Street; Single-
Family Residential,
High-Density
R-1, Single-Family
Residential
Park Place a local
street, Single-Family
Residences
South Residential Attached R-6, High Density Multi-
Family Tower Park Apartments
East
Local Street; Single-
Family Residential, High
Density
R-1, Single-Family
Residential
Park Place a local
street, Single-Family
Residences
West Residential Attached R-6, High Density Multi-
Family Scandia Apartments
DEVELOPMENT HISTORY
Annexation: 1956
Zoning: R-1, Single-Family Residential to R-3, Apartment Building District
(renamed to R-6, High-Density Multi-Family)
Final Plat: F.S. Kapchinski Subdivision 1959
Site development: Lots 17, 29, 30 are vacant and undeveloped. Lots 31 and 32 have
structures that are currently vacant. Lots 23, 24, 28 are currently
developed with single-family residences. Half of Lot 18 is currently
developed as a single-family residence.
46
47
48
50
51
February 19, 2009 P&Z Regular Meeting Minutes Page 1 of 3
MINUTES
PLANNING AND ZONING COMMISSION
Regular Meeting
Thursday, February 19, 2009,
at 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: John Nichols, Noel Bauman, Paul Greer, Doug Slack,
Thomas Woodfin, and Hugh Stearns
COMMISSIONERS ABSENT: Winnie Garner
CITY COUNCIL MEMBERS PRESENT: Lynn McIlhaney
CITY STAFF PRESENT: Senior Planner Lindsay Kramer, Staff Planner Jason Schubert,
Matt Robinson and Lauren Hovde, Graduate Civil Engineer Erika Bridges, Assistant City
Engineer Josh Norton, Senior Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs,
Transportation Planning Coordinator Joe Guerra, Planning Administrator Molly Hitchcock,
Director of Parks and Recreation Marco Cisneros, Director Bob Cowell, Assistant Director
Lance Simms, First Assistant City Attorney Carla Robinson, Action Center Representative
Carrie McHugh and Staff Assistant Brittany Caldwell
1. Call Meeting to Order.
Chairman John Nichols called the meeting to order at 7:15 p.m.
Regular Agenda
2. Consideration, discussion, and possible action on items removed from the Consent
Agenda by Commission action.
No items were removed from the Consent Agenda.
3. Public hearing, presentation, possible action, and discussion regarding a Rezoning from
R-1, Single-Family Residential and R-6, High Density Multi-Family to PDD, Planned
Development District for 3.198 acres located at 1600, 1600A, 1604, 1606A, 1608A,
1624, 1624A, 1626, 1626A, 1626B Park Place and more generally located east of
Scandia Apartments. Case #08-00500258 (MR)
Matt Robinson, Staff Planner, presented the Rezoning and recommended approval with
the condition that a sidewalk and pedestrian access easement be provided at the back of
the cul-de-sac as described in the staff report.
52
February 19, 2009 P&Z Regular Meeting Minutes Page 2 of 3
Chairman Nichols suggested building the sidewalk to connect the other sidewalk behind
the cul-de-sac.
Commissioner Greer expressed concern regarding parking on Park Place and the
proposed cul-de-sac.
Commissioner Woodfin asked where the water would flow.
Josh Norton, Assistant City Engineer, stated that water would be going to the high point
of the property.
The Commissioners expressed concern about the traffic that the development would
generate on Park Place.
Joe Guerra, Transportation Planner, stated that the development would generate
approximately 61 trips per day. He said that he made these calculations by using the
Institute of Transportation Engineers Trip Generation Report.
There was general discussion regarding the Rezoning.
Chairman Nichols opened the public hearing.
Rabon Metcalf, RME Consulting, stated that there are parking issues because Park Place
does not meet the standards that are required today. He said that there will be a minimum
of four parking spaces provided per dwelling unit. He also said that the developer would
alleviate any drainage problems because they would be over-detaining.
Reverend Thompson, 1628 Park Place, College Station, Texas; Cedrick Johnson, 1629
Park Place, College Station; Pamela Chmelar, 1602 Park Place, College Station, Texas.
Some of the concerns of the citizens were traffic, parking issues, and drainage.
Vernon Thompson stated that he was in support of the project.
Glen Hudson, 2020 Oakwood Trail, stated the he owns rental property on Park Place and
was in support of the project.
Chairman Nichols closed the public hearing.
Commissioner Woodfin asked what the fire hydrant requirements were. He also
suggested that the sidewalk go on the north side of the property rather than the south side.
Mr. Norton stated that a new hydrant would be installed.
Commissioner Stearns motioned to recommend approval of the Rezoning as
presented with the condition that the 5-foot sidewalk be constructed on the north
side of the proposed street and extend to the back of the cul-de-sac. A 10-foot
pedestrian access easement be dedicated that runs east from the end of the cul-de-
sac to Park Place through the existing sidewalk and drive aisle. A 5-foot wide
53
February 19, 2009 P&Z Regular Meeting Minutes Page 3 of 3
sidewalk and/or concrete area be installed and maintained through the length of the
easement. Commissioner Woodfin seconded the motion, motion passed (6-0).
Commissioner Slack motioned to recommend that a study be done regarding
parking issues on Park Place. Commissioner Greer seconded the motion, motion
passed (6-0).
4. Adjourn.
Commissioner Bauman motioned to adjourn the meeting. Commissioner Woodfin
seconded the motion, motioned passed (6-0).
Meeting adjourned at 9:15 p.m.
Approved:
____________________________________
John Nichols, Chairman
Planning and Zoning Commission
Attest:
_____________________________________
Brittany Caldwell, Staff Assistant
Planning and Development Services
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March 12, 2009
Regular Agenda Item No. 4
Gulf Coast Strategic Highway Coalition Membership
To: Glenn Brown, City Manager
From: David Neeley, Assistant City Manager
Agenda Caption: Presentation, possible action, and discussion regarding membership in
the Gulf Coast Highway Coalition.
Recommendation(s): Council Transportation Committee during its January meeting
recommended membership and instructed staff to bring the item back to Council for
consideration.
Summary: The Gulf Coast Strategic Highway Coalition began as a Texas/Louisiana group to
support a project linking England Air Park to Fort Polk to Fort Hood to Fort Bliss – and
connecting them to their deployment ports at Corpus Christi and Beaumont. Opportunity
now exists for this proposal to be part of a new East-West interstate highway corridor. US
Senators Kay Bailey Hutchison, John Cornyn, David Vitter and Mary Landrieu have
introduced federal legislation to designate Strategic I-14 as a federal high priority corridor
and a future part of the Interstate System. The planned route will provide the nation a new
route unlikely to be interrupted by Gulf Storms as has Interstate 10 over the past several
storm seasons.
The Texas Transportation Commission has concluded a feasibility study for the east-west
corridor stretching from El Paso through Central Texas to a Sabine River crossing just south
of Toledo Bend Reservoir, and for connectors to Texas Ports. Public meeting with elected
officials and community leaders along the proposed route have begun. The current route
alignment calls for the Highway to follow existing roadway between Hearne to just north of
College Station on to Madisonville. TxDot has begun work on design for a Sabine River
bridge near Burr Ferry where the Gulf Coast route would cross. Design work is also being
done on a new Neches River bridge on US 190 west of the City of Jasper.
Judge Thompson, County Judge, Polk County and Gary Bushell made a presentation to the
Council Transportation Committee on January 13, 2009. Judge Thompson representative of
the GCSHC requested College Station’s membership so that College Station can have a
place at the table during upcoming route and alignment debates. The Cities of Bryan,
Huntsville, Jasper, Corpus Christi, along with the Counties of Tyler, Polk, Walker and San
Patricio, the Killeen Economic Development Corporation, the Coastal Bend Council of
Governments and the Port of Corpus Christi are all members of the Coalition.
Being a member would give College Station a place at the table to ensure a route benefiting
College Station and the Brazos Valley.
Budget & Financial Summary: $10,000 annually
2008-2009 Funding source - General Fund Contingency (membership was not anticipated or
budgeted this year.
62
Annual membership in the future will be budgeted if Council decides to become member.
Attachments:
Letter – John P. Thompson – County Judge, Polk County
GCSHC Membership Invoice
GCSHC Project Update – January 2009
63
Polk County Courthouse ● 101 West Church St., Ste. 300 ● Livingston, Texas 77351
(936) 327-6813 ● Fax (936) 327-6891 ● www.gulfcoaststrategichighway.org
February 20, 2009
David Neeley
Assistant City Manager
P.O. Box 9960
1101 Texas Avenue
College Station, Texas 77840
Dear David,
Our effort to link our military forts to one another and to their strategic deployment ports
continues to make progress.
This past year TxDOT concluded a contract with Wilbur Smith Associates for a 2.5 million
dollar feasibility study, which began this past summer. They have begun to hold meetings with
local elected officials and community leaders along the proposed route. They joined us in a
five-state meeting in Baton Rouge on December 1, which included the Executive Director of
TxDOT, the Secretary of Transportation for the state of Louisiana, the Executive Director of
the Mississippi Department of Transportation, Deputy Executive Director of Alabama and
representatives of the Georgia DOT by phone.
Our project was presented to the TxDOT 2030 Committee stressing the importance of
movement of equipment to the strategic ports of Corpus Christi and Beaumont. The TxDOT
2030 Committee is assessing the transportation needs of Texas.
We have requested that the Freight Shuttles Partners, LLC consider our routes for inclusion in
their routes for the Universal Freight Shuttle. We are asking our members to pass resolutions
of support, which they can submit, to TxDOT with their response to TxDOT’s request for
information about environmentally friendly ways to move freight in Texas.
Thank you for time on the March 12 City Council agenda. Enclosed is a statement for the
2009 dues to our coalition, should the Council decide to join our effort.
Sincerely,
John P. Thompson
Chairman
County Judge, Polk County
64
Deep East Texas Council of Governments INVOICE
210 Premier Drive
Jasper, Texas 75951
Phone 409-384-5704
Fax 409-384-5390
INVOICE: City of College
Station
DATE: February 20, 2009
Bill To:
City of College Station
David Neeley, Assistant City Manager
P.O. Box 9960
College Station, TX 77840
For:
Gulf Coast Strategic Highway Coalition Dues
DESCRIPTION AMOUNT
Gulf Coast Strategic Highway Coalition Dues for 2009 $10,000.00
TOTAL $10,000.00
Make all checks payable to Deep East Texas Council of Governments
Mail payment to: Deep East Texas Council of Governments, 210 Premier Drive, Jasper, Texas 75951
THANK YOU!
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March 12, 2009
Regular Agenda Item No. 5
Bicycle, Pedestrian and Greenways Master Plan
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion on an update regarding
the Bicycle, Pedestrian and Greenway Master Plan.
Recommendation(s): N/A
Summary:
The Bicycle, Pedestrian and Greenways Master Plan, a component of the College Station
Comprehensive Plan is currently being updated. The planning process began in November
with an inventory of existing bicycle, pedestrian and greenway facilities and the selection of
a technical task force and staff resource team. The project scope and timeline are attached.
The plan is proposed to be adopted in September of 2009.
Staff will provide an update on the planning process including an overview of initial results
from the needs assessment currently being conducted through focus group meetings, an
online survey and the first community meeting.
Budget & Financial Summary: N/A
Attachments:
Project Scope and Timeline
81
Bicycle, Pedestrian and Greenways Master Plan
Project Scope and Timeline
S C O P E
Project Initiation
Facility
Inventory
Needs Assessment System
Recommendations
Policies & Procedures
Operations &
Maintenance
Implementation
Plan Adoption
T I M E L I N E Nov 08 – Jan 09 Feb/March April/May June-August September
C I T I Z E N
E N G A G E M E N T · Focus Groups
· Community
Meeting
· Online Survey
· Online
Comments to
Draft Chapters
· Community Meeting
· Online Comments to
Draft Chapters
· Stakeholder Meetings
· Online Comments to
Draft Chapters
· Public Hearings
· Online Comments
to Draft Plan
82
March 12, 2009
Regular Agenda Item#6
Northgate Restrooms Project
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Improvement Department
Agenda Caption: Presentation, possible action and discussion approving a resolution
awarding a construction contract for the Northgate Restrooms Project to Sword Construction
LLC, of Kingwood, TX, in the amount of $347,700.00 OR G.W. Williams, Inc. of College
Station, TX in the amount of $352,000.00 who is requesting consideration for local
preference.
Recommendation(s): Council has requested that Staff inform Council when there is an
opportunity for a local preference award.
Summary: The Northgate Restrooms Project consists of the construction of Public
Restrooms east of the City owned surface lot on Church Avenue; a new masonry dumpster
enclosure; expansion of the promenade area with brick pavers; improvements to 15 existing
tree wells on the promenade; changes in parking configuration for handicap parking spaces;
tree plantings and irrigation on the promenade; a new 8-feet wide sidewalk along Church
Avenue with brick pavers, tree grates and trees; and the paving over of area that was
considered for a water feature.
In June 2008 staff delivered a presentation to update the Council on the status of the
restroom siting study, and to seek direction on the staff recommendation to include many of
the aforementioned promenade improvements with the construction of the restroom. At
that time, the conceptual cost estimate for the project, including the miscellaneous
improvements to the promenade was $315,500. Once detailed design was complete the
A/E estimate for the entire improvement project was $330,861.28. Based on the A/E
estimate, the anticipated cost of the restroom building is $133,504.00.
The low bidder for the project was Sword Construction with a proposal in the amount of
$347,700.00. G.W. Williams, a firm with its principal place of business within the City limits
of College Station, submitted a proposal in the amount of $352,000.00. G.W. Williams is
requesting consideration for local preference.
Budget & Financial Summary: Funds in the amount of $350,000.00 were budgeted for
this project from Certificates of Obligation. Professional Services accounted for an
expenditure of $22,900.00. This leaves $327,100 remaining in the project budget. Funds
in the amount of $81,000 have been identified in the Northgate Improvements Project
Budget and will be transferred into the Northgate Restrooms Project budget to cover the
construction contract, staff time, materials testing and potential change orders.
Attachments:
1.) Resolution G.W. Williams
2.) Resolution Sword Construction
3.) Bid #09-38 Bid Tab
4.) Affidavit from G.W. Williams
5.) A/E Estimate at Final Design
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Application For Local Preference Consideration
Section 271.905 1 of the Texas Local Government Code
"CONSIDERATION OF LOCATION OF BIDDERS PRINCIPAL PLACE OF BUSINESS":
If you DO NOT have your principal place of business located within the City of College Station
city limits - STOP - DO NOT fill out this form.
In accordance with Section 271.9051 of the Texas Local Government Code, if a local government
receives one or more bids from a bidder whose principal place of business is in the local government
and whose bid is within five percent of the lowest bid price received fi-om a bidder who is not a
resident of the local government, the local government may enter into a contract with (a) the lowest
bidder or (b) the bidder whose principal place of business is in the local government if the governing
body of the local government determines, in writing, that the local bidder offers the local government
the best combination of contract price and additional economic development opportunities for the local
government created by the contract award, including the employment of residents of the local
government and increased tax revenues to the local government.
THIS "APPLICATION FOR LOCAL PREFERENCE CONSIDERATION" DOES NOT MEAN
THAT THE CITY OF COLLEGE STATION WILL AWARD BIDSIPROPOSALS TO ONLY
THOSE BUSINESSES LOCATED WITHIN THE CITY LIMITS. THE CITY COUNCIL OF
COLLEGE STATION RESERVES THE RIGHT TO AWARD TO THE LOWEST
RESPONSIBLE BIDDER OR TO THE BIDDER WHOSE PRINCIPAL PLACE OF BUSINESS
IS IN THE CITY OF COLLEGE STATION.
BIDDERS WHO WISH TO QUALIFY UNDER THE LOCAL PREFERENCES LAW MUST HAVE
THEIR PRINCIPAL PLACE OF BUSINESS LOCATED WITHIN THE COLLEGE STATION CITY
LIMITS.
/
If your principal place of business is within the College Station city limits AND you want to
apply for local preference consideration, then you MUST complete this form:
In order to receive consideration, bidders must submit the attached affidavit to:
Purchasing Dept.
City of College Station
P.O. Box 9960
1 101 Texas Avenue
College Station, TX 77842
88
AFFIDAVIT
Complete all areas below. Incomplete affidavits may be rejected
Local Business Name (sometimes referred to herein as "bidder"): G. W. Will iams, Inc.
Local Physical Address (must be within the City limits):
4090 Raymond Stotzer Parkwav; C0lleRe Station, TX 77845
1. Is the above address the principal place of business for the business named above?
No x Yes
2. Year your business was established in the City of College Station: 1999
3. Has bidder, in the last twenty-four (24) months, claimed or represented to any other entity seeking
or requestingbids or proposals that your principal place of business was in any city or location
other than the City of College Station? -Yes &No
4. Does your business have more than one office in the State of Texas? - Yes XNO
If Yes, identify the office location considered as the point-of sale for the purpose of sales tax
calculation:
5. How many residents of the City of College Station are employed at the above business location?
6. Was the local business required to pay business and/or real property tax for the most recent
tax year? XYes No
If Yes, did the local businesq pay any of this tax to the City of College Station? XYes -No
7. Please provide any additional economic development benefits to the City of College Station.
We will be using local subcontractors from College Station and Brvan.
Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. It is
further acknowledged that any person, firm, corporation or entity intentionally submitting false
information to the City in an attempt to qualify for eligibility may be prohibited from bidding on
projects with the City of College Station.
Authorized Signature: Date: 3/2/2009
Printed Name and Title: Gary ~illiams - President
89
Hawkins, Holster & Associates, Inc.
ESTIMATE OF PROBABLE COST 1/16/2009
For City of College Station
Public Restrooms, Northgate Area
College Station, TX
Current Facility Design
DESCRIPTION PRICE
DEMOLITION $52,190.40
All Demolitoin for Project
SITE PAVING $23,633.40
All paving, flatwork, asphalt
SITE CURBING $4,170.31
All site curbing
SITE PAVERS $28,654.35
Pavers for all Hardscaping
TOTAL BLDG. $133,504.00
Including all Arch, MEP for RR
TOTAL ENCLOSURE $26,928.00
Including all Arch & Elec Dumpster Area
LANDSCAPING/IRRIGATION $18,625.00
All Landscaping & Irrigation incl. Tree Relocations
TOTAL:$287,705.46
CONTIGENCY (15%): $330,861.28
Architecture ▫ Planning ▫ Interior Design ▫ 7607 Eastmark Drive, Suite 200, College Station, Texas 77840 ▫ www.holster-arch.com ▫ T: 979.693.3179 ▫ F: 979.693.837090
March 12, 2009
Regular Agenda Item No. 7
BVSWMA Administrative Transfer to City of Bryan
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion increasing the FY 2009
Brazos Valley Solid Waste Management Agency administrative transfer expenditure line item
and reimbursing the City of Bryan in the amount of $179,786.00.
Recommendation(s): Staff makes no recommendation on increasing the FY 2009 Brazos
Valley Solid Waste Management Agency (BVSWMA) administrative transfer expenditure line
item and reimbursing the City of Bryan in the amount of $179,786.00.
Summary: On December 5, 2008 the BVSWMA Policy Advisory Board voted to recommend
to the City Councils of College Station and Bryan that the FY 2009 BVSWMA administrative
transfer expenditure line item be increased and reimbursed to the City of Bryan in the
amount of $179,786.00. The reimbursement recommendation passed with a 2-1 vote, with
College Station voting against.
On January 13, 2009 the City of Bryan City Council voted to approve the administrative
transfer increase and a BVSWMA budget amendment in the amount of $179,786.00.
The administrative transfer amounts will refund the City of Bryan for costs incurred in the
operations and management of BVSWMA, and would be identical to the amounts that are
paid to the City of College Station in the areas of City Secretary, Internal Audit, Fiscal
Administration, City Manager, Legal, Public Communications, and Public Works
Administration. City of Bryan costs would be reimbursed as outlined in the following table:
Administrative Reimbursement City of Bryan
City Secretary $ 23,898
Internal Audit $ 4,336
Fiscal Admin. $ 13,311
City Manager $ 39,834
Legal $ 11,414
Public Communications $ 19,757
Public Works Admin. $ 67,236
Total BVSWMA increase in reimbursements to COB General Fund $179,786
Budget & Financial Summary: The additional funds are not currently expensed in the
FY2009 BVSWMA budget and approval of this action will require a future budget
amendment.
Attachments:
1. BVSWMA Policy Advisory Board Meeting Minutes – December 5, 2008
91
Minutes
Brazos Valley Solid Waste Management Agency
December 5,2008
City of College Station
Council Chambers
I :30 p.m.
Board Members Present: lblayor Ben White (Chairman), City of College Station Mayor;
Mark Conlee, City of Bryan Mayor and Jason Bienski, City of College Station Council
Member.
Others Present: Pete Caler, College Station Assistant Director of Public
WorkslBVSWMA Director; Shelia McQueen, BVSWMA Program Coordinator; Jeff
Kersten, City of College Station Chief Financial Officer; Mark Smith, City of College
Station Public Works Director; Linda Huff, City of Bryan Public Works Director; Glenn
Brown, City of College Station City Manager; Harvey Cargill, City of College Station, City
Attorney; Mary Ann Powell, City of College Station First Asst. City Attorney; Samantha
Norejo, ABC40 News Anchor; Connie Hooks, City of College Station City Secretary;
Mary Lynn Stratta, City of Bryan City Secretary; Janice Hampton, City of Bryan Attorney;
Ben Hardeman, City of Bryan Council Member; and Samantha Best, City of College
Station Landfill Superintendent, Jay Marcotte, City of Bryan, Assistant Director of Public
Works.
Members Absent: Bill Pendley, Grimes County Commissioner.
Agenda ltem I: Mayor Ben White called the meeting to order at 1:33pm.
Agenda ltem 2: Presentation, possible action and discussion of the minutes for meetinq
held on September 9, 2008.
Councilman Bienski made a motion to amend the minutes to reflect City of Bryan
changes as presented in hard copy (attached).Motion to approve by Jason Bienski,
second Mayor Conlee. The motion passed unanimously.
Agenda ltem 3: Under advice from the City of Bryan's Austin, TX Attorney ltem 3 was
removed.
Agenda ltem 4: Presentation, possible action and discussion reqardinq a BVSWMA
Directors report:
Pete Caler gave the BVSWMA Policy Board of Directors a report of the operational
status of the Rock Prairie Road Landfill Facility and the development status of the Twin
Oaks Landfill Project. The results of the flyover done in October 2008 of the Rock Prairie
Road Landfill, the results showed that 16% more waste was compacted and the landfill
has another 24 months of remaining capacity as of November 2008, so long as the
operation continues to experience this same level of compaction in the interim.
Pete discussed the composting rebate program which will bring money back into
BVSWMA and offset some composting costs. The papemork for the composting rebate
and 10' height increase is under review and awaiting approval from TCEQ.
92
The special waste rate increase at the Rock Prairie Road Landfill went into effect on
IVovember 1, 2008. The quarterly amount of special waste, not including contaminated
soil, accepted from August to October 2008 was 2061.95 tons and during the same
period in 2007 291 5.82 tons were accepted.
The site operating plan is still under review at TCEQ. Mr. Caler stated the SOP must be
updated to reflect new rules. He stated there had been no new modifications since the
mediated settlement and does not foresee any new modifications in the near future.
However, he stated if there are additional modifications, he will notify Linda Huff
immediately.
Mr. Caler reported there was a delay with the construction contracts because of bond
issues but that has been resolved and the contracts were being routed for signature.
The petroleum pipeline relocation will occur in about 5 years.
Mr. Caler reported on the 404 permit and said that mitigation of fields, streams and lady
tresses had to be addressed. He stated that the 404 permit has been issued with certain
activities that must be completed by BVSWMA and that to accorr~plish this; property in
northeast Brazos County must be purchased. He stated the real estate documents for
this were being developed, with a survey currently being performed. He estimated that
the real estate contract and the conveyance of the conservation easement would go to
both councils in January. In response to a question from Mayor Conlee, Mr. Caler
explained that the property was on Wixon Creek, just north of Highway 21 and consisted
of about 58 acres. Bryan's City Attorney reported she had heard about the potential
purchase months ago but no recent communications have been made to the Bryan City
Attorney's office about this issue. Mr. Caler responded he would make sure that Ms.
Hampton had updated documents to review. In response to a question from Ms. Huff,
Mr. Caler reported that BVSWMA would have to maintain the property and pay monies
for conservation monitoring in perpetuity by the appropriate land conservancy.
Pete also brought to our attention that an incorrect statement was made in the Wickson
Waterline section of the report. Where it reads "The agreements are being reviewed by
both Cites City Attorney offices it should read "College Station Legal deparfment is
currently working on an agreement to purchase an easement for $16,000". Mr. Cargill
said for that amount, only College Station needed to approve the purchase. Mr. Cargill
stated this was for the Wixon waterline easement, and it was clarified that College
Station Legal Department was working to develop a simple contract to convey the
easement directly from the owners to Wixon. Ms. Hampton reported this was the first
she had heard of this item, and that pointed out the City of Bryan must approve any
transactions involving property and had no input in the amount to be offered for the
easement. It was reported that BVSWMA is paying Wixon to extend the water line.
A preconstruction meeting was held by HDR Engineering for the Twin Oaks Landfill
project on November 21, 2008. Attendees were staff merr~ber ,from both Cities, HDR
staff, C. Watts and Sons (general contractor) staff and subcontractors.
Mr. Caler reported that both councils would need to approve two service contracts for
condemnation services. Bryan staff explained the additional information needed
93
regarding the contracts. Concern was expressed that Bryan staff had not seen an
engagement letter for attorney fees and that no scope of work for the contract was
defined. Mr. Caler also reported another upcoming contract was the Rock Prairie Road
groundwater contract for both councils to consider, as well as the Twin Oaks phase I
testing contract, to be followed by the HDR Twin Oaks permitting construction phase
contract.
Mr. Caler then reported that they were trying to develop an electrical easement with Mid
South Synergy to get electric service on the property for construction. He then talked
about petroleum pipeline that would require relocation because the pipeline runs through
portion of the future sectors of Twin Oaks. He stated that the pipeline would have to be
relocated in about five years. He stated they were communicating with the pipeline
company and working with attorney Ernie Bruchez to work out the agreements so that
that when the time comes, it can be moved.
No action taken.
Agenda ltem 5: Presentation, possible action and discussion reqardinq BVSWMA
Operatins Budqet Administration transfers and an amendment to the FY 09 BVSWMA
Arlnual Operating Budqet General Administration Transfer Line Item.
City of Bryan submitted their own cost allocation spreadsheet on how funds should be
reimbursed to certain employees.
The City of Bryan representatives expressed concern about what they considered to be
excessive amounts for administrative transfers to certain departments within the City of
College Station, such as City Secretary, Internal Audit, Legal, and Communications. Mr.
Kersten reported that the City of College Station had done a cost allocation study to
determine the amounts. It was pointed out that the City of Bryan also incurs
administrative costs relative to work associated with BVSWMA but there are no
reimbursements to City of Bryan. Mayor White stated that College Station would
examine the figures again to determine if they were appropriate.
There was discussion on who owns the City of Bryan Compost Facility. It was
determined that the City of Bryan owns the assets and both Cities own the property.
Mayor Mark Conlee made a motion to duplicate the noted reirr~bursement that the City of
College Stations pays to their employees to the City of Bryan employees, second Jason
Bienksi. Motion passes 2-1, Mayor White voting against.
Agenda ltem 6: Presentation, possible action and discussion resardina the
authorization of pavment from the BVSWMA Fund for a Citv of Brvan compost
Operations Invoice in the amount of $1 60,000.00
Linda Huff mentioned the Bryan Compost Facility had a loss this past FY of
$132,000.00. They receive reimbursement money from TCEQ in the amount of $50,000.
City of Bryan proposed that BVSWMA pay them $80,000.00 for 2 years totaling
$1 60,000.00, since College Station did not make the reimbursement last year, and
instead of Bryan being reimbursed by TCEQ that money will go to BVSWMA. College
Station requested updated information on the compost facility operation. Ms. Huff stated
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data had been submitted previously on that topic but that additional information would be
submitted, and Mr. Brown stated that College Station had agreed to the $80,000 per
year figure. It was pointed out that the compost facility greatly benefits BVSWMA by
keeping these materials out of the landfill, but Bryan alone has been absorbing the loss
each year.
Councilmember Bienski made a motion that $1 32,000 for 2008 and $1 32,000 for 2009
be paid to the City of Bryan, and the $50,000 yearly rebate be paid back to BVSWMA,
with appropriate information to the cities to justify the payment. The motion was
seconded by Mayor Conlee. It was stated that if the numbers were different than those
stated in the motion, final approval would be made by the city councils. The motion
carried unanimously.
Agenda ltem 7: Presentation, possible action and discussion a proposed BVSWMA
Budget Amendment in the amount of $80,000.00 for FY 2009.
This item ties in with ltem 6, Mayor Conlee makes a motion to amend the budget by
setting the current amount of $80,000.00 to $132,000.00 reimbursement to the City of
Bryan Compost Facility, second Jason Bienski. This amended amount will be
determined by both City Councils. It was stated that should the figure change, the
council would approve the correct number to be reimbursed to Bryan for the operating
loss at the compost facility. The motion carries unanimously.
Agenda ltem 8: Presentation, possible action and discussion on future asenda items.
Mayor Ben White suggested meeting in March 2009 or sooner.
Mayor Mark Conlee wants to be educated on the carbon credits and current situation of
the carbon credits.
Agenda ltem 9: Adjourned at 2:36pm.
PASSED AND APPROVED this day of ,2009.
APPROVED: n ---
Mayor Ben White
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March 12, 2009
Regular Agenda Item 8
Appointment to Brazos Valley Groundwater
Conservation District Board
To: Glenn Brown, City Manager
From: David Neeley, Assistant City Manager
Agenda Caption: Presentation, possible action, and discussion to approve a resolution
nominating a member of the Brazos Valley Groundwater Conservation District Board of
Directors, subject to confirmation by the Brazos Valley Commissioners Court.
Recommendation: Staff recommends Council approve this resolution.
Summary: Mr. Dave Coleman is presently serving as the College Station representative
on the Board of Directors for the Brazos Valley Groundwater Conservation District. The fact
that he is a City employee has placed severe restrictions on his ability to be an effective
advocate for the City, and he will tender his resignation when a suitable replacement is
finalized. The new member must be nominated by the City to fill Mr. Coleman’s term, which
expires on January 1, 2011. As required by House Bill 1784, section 2.11(3), this
nomination by the City must be confirmed by the Brazos Valley Commissioners Court.
Staff recommends that the City’s representative be well versed in the importance of
groundwater issues to the City, has proven over many years to use sound judgment and to
always be fair minded, and dedicated to represent the best interests of College Station's
water needs.
Staff is gathering a list of potential candidates and will forward the list to Council early next
week.
Budget & Financial Summary: Not applicable.
Attachments:
Resolution
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RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, NOMINATING ______________ AS THE CITY’S REPRESENTATIVE TO
THE BRAZOS VALLEY GROUNDWATER CONSERVATION DISTRICT BOARD
OF DIRECTORS.
WHEREAS, The City Council of the City of College Station strives through its Vision
Statements to provide high quality, customer focused basic city services at a reasonable
cost, including effective water services; and
WHEREAS, The City Council of the City of College Station adopted, as part of the
Comprehensive Plan, Utility Goal #1 that states "College Station should continue to
provide the quantity and quality of utilities needed to assure public health, safety, and
accommodation of growth"; and
WHEREAS, House Bill 1784, section 2.11(e) establishes one seat on the Brazos Valley
Groundwater Conservation District Board to be a representative of the City of College
Station, which must be appointed by the City Council and confirmed by the Brazos
County Commissioners Court; and
WHEREAS, Mr. David Coleman, the City’s current representative on the Brazos Valley
Groundwater Conservation District Board, is resigning and a new representative must be
appointed; and
WHEREAS, The City Council is confident that _________________, will fairly and
accurately represent the interests of College Station and all municipalities and water users
within the Brazos Valley District, and the City Council pledges that ______________
will give adequate time and resources to fulfill every obligation and duty of Board
membership; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That the City Council hereby agrees that membership on the Brazos
Valley Groundwater Conservation District Board is essential in meeting
the City’s Utility Goals.
PART 2: That the City Council hereby nominates _____________as the City’s
representative to fill the voting member position representing the City of
College Station with the Brazos Valley Groundwater Conservation District
Board of Directors.
PART 3: That this Resolution shall take effect immediately from and after its
passage.
PART 4: That the City Council hereby requests the Brazos County Commissioners
Court confirm this appointment.
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ADOPTED this 12th day of March, A.D. 2009.
ATTEST: APPROVED:
CONNIE HOOKS, City Secretary BEN WHITE, Mayor
APPROVED:
City Attorney
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