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HomeMy WebLinkAbout11/20/2013 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA • BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING WEDNESDAY,NOVEMBER 20,2013 5:15 PM MOUNCE PUBLIC LIBRARY 201 E.26TH STREET BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—SEPTEMBER 2013 5. MONTHLY STATISTICS—SEPTEMBER AND OCTOBER 2013 6. OLD BUSINESS A. MOUNCE RENOVATION—LARRY KOENINGER B. UPDATE ON RINGER EXPANSION—DAVID SCHMITZ 7. NEW BUSINESS A. BUDGET B. AUDIT OF RINGER LIBRARY CONDUCTED BY CITY OF COLLEGE STATION— TY ELLIOT 8. LIBRARIAN'S REPORT 9. REQUEST FOR AGENDA ITEMS FOR JANUARY 15,2014 AT THE CLARA MOUNCE LIBRARY 10. ADJOURN Please notify the Adm.Asst Laura Mills.209-5614 if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION,TDD,OR OTHER TRANSLATION OR ACCESSIBILTIY INFORMATION,PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR,LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS • BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY • Library Advisory Board Directors Report September 18, 2013 I. Database Stats--Handout II. Mounce Renovation a. Construction started 9/9/13 b. Demolition done c. Electrician starting work III. BTOP Grant a. Workstations Replaced—$96,000 b. Program Specialist Staff--$34,398 c. Administrative and Support--$19,558 d. Total BTOP Investment--$149,956 IV. Summer Reading Program-2013--Handout • • I CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: October,2013 This Year Last Year I SERVICES: 1 Hours Open 251 255 Meeting Room Usage 13 26 Patrons Registered411 312 278 Total Patrons Active or Expired<2 Years 15,662 16,722 Overdue Notices 1,395 1,715 Holds Filled 1,703 1,904 - I #of People Visiting Library 16,792 16,539 1 #of Checkouts 22,179 24,788 #of Checkins 19,934 23,340 1 In House Use 2,528 3,682 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 8/324 13/386 I Teen Program/Attendance 1/8 5/42 Class Visits&Tours/Attendance 0/0 1/62 Special Programs/Attendance 1/8 1/25 I Reference Transactions 308 409 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: I Adult Programs/Attendance 7/440 7/333 I Interlibrary Loan Received 6 59 I Interlibrary Loan Sent 45 0 Reference Transactions 1,170 704 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 0/0 7/21 5/29 6/38 •COLLECTION DEVELOPMENT(Items Added): Adult Books 116 249 Juvenile Books 37 137 Adult Media 3 12 Juvenile Media 1 1 Videos 23 120 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,284 2,375 IBooks 7,320 9,077 7,588 10,303 (Periodicals 285 33 227 48 (Paperbacks 883 960 (Media 728 285 1,004 283 IDVDs 3,542 4,303 Videos 7 13 Online Services 1,776 , Internet Computers 3,486 4,711;, ILL 51 122- Reference _ 11 3 33 5 , ITOTAL 10,120 9,398 10,253 9,812 10,639 11,524 GRAND TOTAL 29,771 31,975 ' 0 , Prepared by Approved by I ' ILARRY J.RINGER PUBLIC LIBRARY REPORT FOR: September,2013 This Year Last Year SERVICES: Hours Open 260 268 Meeting Room Usage 23 12 • Patrons Registered 294 357 � Total Patrons Active or Expired<2 Years 15,135 15,688 Overdue Notices 1,727 1,533 Holds Filled 3,424 3,231 #of People Visiting Library 15,866 16,667 #of Checkouts 27,878 28,776 1 #of Checkins 27,420 27,603 In House Use 4,334 4,072 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 19/481 12/355 Teen Program/Attendance 2/8 4/63 Class Visits&Tours/Attendance 2/89 Special Programs/Attendance 2/45 1/6 Reference Transactions 329 338 Summer Reading Club Registered this month 0 Summer Reading Club Total Registration/Total Completion 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 13/105 3/32 Interlibrary Loan Received 13 35 Interlibrary Loan Sent 9 0 Reference Transactions 1122 1320 Class Visits&Tours/Attendance 4/11 Technology Classes/Attendance 9/43 IIICOLLECTION DEVELOPMENT(Items Added): Adult Books 131 113 Juvenile Books 150 130 Adult Media 4 31 Juvenile Media 2 Videos 16 9 I Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 809 1,007 Books - 8,453 13,717 8,694 14,122 Periodicals 164 156 371 78 Paperbacks 695 617 Media 767 435 715 379 DVDs 3,394 3,509 Videos 76 236 Wireless Internet Internet Computers 2,450 2,581 ILL 22 57 Reference 8 11 TOTAL 10,087 14,308 6,751 10,408 14,579 7,390 GRAND TOTAL 31,146 32,377 ;4 Prepared by Approved by I LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: October 2013 This Year Last Year 1SERVICES: Hours Open 288 290 iiiI Meeting Room Usage 21 8 Patrons Registered 284 274 Total Patrons Active or Expired<2 Years 15,103 15,628 Overdue Notices 1,681 1,515 Holds Filled 3,441 3,295 I #of People Visiting Library 18,045 18,206 #of Checkouts - 27,190 30,026 #of Checkins 27,218 29,355 In House Use 4,074 4,016 (CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: I Story Hour/Attendance 23/559 20/551 Teen Program/Attendance 5/45 3\61 Class Visits&Tours/Attendance 4/110 3/84 I Special Programs/Attendance 3/100 2/61 Reference Transactions 389 315 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registration/Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 9/69 5/50 Interlibrary Loan Received 9 23 Interlibrary Loan Sent 14 0 Reference Transactions 1173 1423 Class Visits&Tours/Attendance 0 0/0 Technology Classes/Attendance 7/34 8/49 111111 COLLECTION DEVELOPMENT(Items Added): I Adult Books 144 207 Juvenile Books 43 90 Adult Media 3 25 Juvenile Media 7 79 I Videos 4 15 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 921 914 (Books 8,363 12,902 8,669 14,389 (Periodicals 153 120 427 75 IPaperbacks 808 853 (Media 801 473 803 575 1DVDs 3,132 4,035 Videos 50 163 I Wireless Internet Internet Computers 2,605 2,460 ILL 23 47 Reference 11 8 TOTAL 10,136 13,495 6,731 10,760 15,039 7,619 IGRAND TOTAL 30,362 33,418 0 Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR:September, 2013 YEAR YEAR • SERVICES: I Hours Open 128 I Patrons Registered Total Active Patrons 1 4 # of People Visiting Library 819 913 #of Checkouts (Internet PCs plus renewals) I #of Checkins PREFERENCE/GENEALOGY INFORMATION: I Interlibrary Loan Received 4 I Reference Transactions 31 70 Visits &Tours/Attendance 56 40 Special Programs/Attendance 1 of 4 3 of 25 Outside Programs/Attendance 25 COLLECTION DEVELOPMENT: Adult Books 43 13 Juvenile Books Adult Media • I Microforms I Periodicals IN HOUSE USE/CIRCULATION Internet Computers 31 40 CD-rom Computers Books 183 389 Rare Books 4 7 History Books 5 I Files 5 2 I Photo Files 2 I Microfilm 33 I ILL History Lab 2 Maps 12 Microform Machine Use 15 Periodical Use 25 20 CD's Not in Database I New Scans 32 I Photo Collection Use 3 412 ' I Wireless Internet 706 ITOTAL In House Use 335 1593 Prepared by Reviewed by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: October 2013 YEAR YEAR • 'SERVICES: Hours Open 171 144 Patrons Registered Total Active Patrons 4 # of People Visiting Library 1,096 1,058 # of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 12 16 Reference Transactions 57 95 Visits & Tours/Attendance 2of10/self 74 3 of 20/self 75 Special Programs/Attendance 2 of 20 1 of 15 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books shifting 4 Juvenile Books Adult Media Microforms Periodicals IN HOUSE USE/CIRCULATION Internet Computers 44 55 CD-rom Computers Books 201 247 Rare Books 9 5 History Books 18 I Files 8 I Photo Files 4 I Microfilm 31 39 I ILL 22 History Lab Maps 12 Microform Machine Use 19 37 Periodical Use 10 21 CD's Not in Database I New Scans 24 I Photo Collection Use 4 8 • I Wireless Internet 1293 ITOTAL In House Use 394 1717 Prepared by Reviewed by PREPARED 11 /2013, 9:57:14 DETAIL BUDGET R�RT PAGE 11111 PROGRAM: GM267L 8% OF YEAR LAPSED ACCOUNTING PERIOD 01/2014 CITY OF BRYAN AS OF 10/31/2013 FUND 001 General DEPT/DIV 3111 Community Services/CS Library General Ops BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. % SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 45 Community Services 450 COMMUNITY SERVICES 11 Direct Employee Benefits 11 02 Full - Time 43425 37630.33 87 43425 37630.33 87 .00 564554 526923.67 7 11 03 Temporary Employees 0 .00 0 0 .00 0 .00 0 .00 0 11 04 Overtime 59 10.98 19 59 10.98 19 .00 770 759.02 1 11 09 Holiday Pay 0 .00 0 0 .00 0 .00 0 .00 0 11 10 Sick Pay 0 1754.34 0 0 1754.34 0 .00 0 1754.34- 0 11 11 Vacation 0 2607.59 0 0 2607.59 0 .00 0 2607.59- 0 11 12 Termination 0 .00 0 0 .00 0 .00 0 .00 0 11 16 Jury Duty 0 .00 0 0 .00 0 .00 0 .00 0 11 17 Military Pay 0 .00 0 0 .00 0 .00 0 .00 0 11 20 Miscellaneous 0 .00 0 0 .00 0 .00 0 .00 0 11 26 Part-Time Employees 3429 3320.42 97 3429 3320.42 97 .00 44585 41264.58 7 11 28 Performance Pay 0 .00 0 0 .00 0 .00 0 .00 0 11 ** Direct Employee Benefits 46913 45323.66 97 46913 45323.66 97 .00 609909 564585.34 7 12 Indirect Employee Benefit 12 01 Retirement 7618 7410.43 97 7618 7410.43 97 .00 99037 91626.57 8 12 02 Social Security 2868 2705.89 94 2868 2705.89 94 .00 37283 34577.11 7 12 03 Group Health 8876 9616.32 108 8876 9616.32 108 .00 115392 105775.68 8 12 04 Group Life 137 120.78 88 137 120.78 88 .00 1775 1654.22 7 12 05 Workers Compensation 626 605.24 97 626 605.24 97 .00 8139 7533.76 7 12 06 Unemployment Compensation 103 99.66 97 103 99.66 97 .00 1342 1242.34 7 12 08 Long Term Disability 104 71.32 69 104 71.32 69 .00 1355 1283.68 5 12 09 Medicare 671 632.82 94 671 632.82 94 .00 8719 8086.18 7 12 11 ICMA 401A Contribution 0 .00 0 0 .00 0 .00 0 .00 0 12 12 Health Club Benefit 0 .00 0 0 .00 0 .00 0 .00 0 12 13 Flex Admin Fee 21 22.40 107 21 22.40 107 .00 269 246.60 8 12 ** Indirect Employee Benefit 21024 21284.86 101 21024 21284.86 101 .00 273311 252026.14 8 21 Office Supplies 21 01 Office Supplies 666 871.31 131 666 871.31 131 .00 8000 7128.69 11 21 03 Photographic 0 .00 0 0 .00 0 .00 0 .00 0 21 04 Postage 83 87.83 106 83 87.83 106 .00 1000 912.17 9 21 05 Printing 250 .00 0 250 .00 0 .00 3000 3000.00 0 21 07 Computer Software 0 .00 0 0 .00 0 .00 0 .00 0 21 16 Computer Equip < $5000 0 .00 0 0 .00 0 .00 0 .00 0 21 ** Office Supplies 999 959.14 96 999 959.14 96 .00 12000 11040.86 8 22 Machinery & Equipment Sup 22 01 Gasoline/Diesel & Oil 0 .00 0 0 .00 0 .00 0 .00 0 22 08 Minor Equipment 0 .00 0 0 .00 0 .00 0 .00 0 22 ** Machinery & Equipment Sup 0 .00 0 0 .00 0 .00 0 .00 0 23 Chemical Supplies 23 11 Janitorial Supplies 133 153.44 115 133 153.44 115 .00 1600 1446.56 10 23 ** Chemical Supplies 133 153.44 115 133 153.44 115 .00 1600 1446.56 10 PREPARED 11 2013, 9:57:14 DETAIL BUDGET ROIL PAGE 11111 PROGRAM: GM267L 8% OF YEAR LAPSED ACCOUNTING PERIOD 01/2014 CITY OF BRYAN AS OF 10/31/2013 FUND 001 General DEPT/DIV 3111 Community Services/CS Library General Ops BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. % SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 45 Community Services 450 COMMUNITY SERVICES 27 Crew Supplies 27 02 First Aid 0 .00 0 0 .00 0 .00 0 .00 0 27 ** Crew Supplies 0 .00 0 0 .00 0 .00 0 .00 0 31 Equipment Maintenance 31 03 Office Furniture/Equip. 0 .00 0 0 .00 0 .00 0 .00 0 31 08 Computers 1775 .00 0 1775 .00 0 .00 21300 21300.00 0 31 ** Equipment Maintenance 1775 .00 0 1775 .00 0 .00 21300 21300.00 0 33 System Maintenance 33 51 Library Books 0 .00 0 0 .00 0 .00 0 .00 0 33 ** System Maintenance 0 .00 0 0 .00 0 .00 0 .00 0 42 Rentals 42 03 Rental of Equipment 0 .00 0 0 .00 0 .00 0 .00 0 42 ** Rentals 0 .00 0 0 .00 0 .00 0 .00 0 44 Transportation & Training 44 01 Outside Travel/Training 250 .00 0 250 .00 0 .00 3000 3000.00 0 44 ** Transportation & Training 250 .00 0 250 .00 0 .00 3000 3000.00 0 46 Insurance 46 01 Liability Insurance 115 115.00 100 115 115.00 100 .00 1380 1265.00 8 46 02 Fire & Extended Coverage 0 .00 0 0 .00 0 .00 0 .00 0 46 03 Notary & Surety Bonds 0 .00 0 0 .00 0 .00 0 .00 0 46 ** Insurance 115 115.00 100 115 115.00 100 .00 1380 1265.00 8 50 Miscellaneous Charges 50 03 Associational Dues 16 .00 0 16 .00 0 .00 200 200.00 0 50 08 Publication/Subscriptions 583 1447.50 248 583 1447.50 248 .00 7000 5552.50 21 50 21 Public Relations Services 0 .00 0 0 .00 0 .00 0 .00 0 50 22 Contractual Maintenance 0 .00 0 0 .00 0 .00 0 .00 0 50 28 Interest on Late Payments 0 .00 0 0 .00 0 .00 0 .00 0 50 31 Contractual Services 0 317.73 0 0 317.73 0 .00 0 317.73- 0 50 37 Contract Labor 100 113.60 114 100 113.60 114 .00 1200 1086.40 10 50 83 Meals 0 .00 0 0 .00 0 .00 0 .00 0 50 ** Miscellaneous Charges 699 1878.83 269 699 1878.83 269 .00 8400 6521.17 22 63 Improvments o/t Buildings 63 03 Library Books 3333 1340.50 40 3333 1340.50 40 36548.48 40000 2111.02 95 63 08 Library 0 .00 0 0 .00 0 .00 0 .00 0 63 ** Improvments o/t Buildings 3333 1340.50 40 3333 1340.50 40 36548.48 40000 2111.02 95 64 Machinery & Equipment 64 01 Instruments/App./Radios 0 .00 0 0 .00 0 .00 0 .00 0 64 05 Office Machines & Equip. 0 .00 0 0 .00 0 .00 0 .00 0 64 09 Computer Software 0 .00 0 0 .00 0 .00 0 .00 0 64 ** Machinery & Equipment 0 .00 0 0 .00 0 .00 0 .00 0 PREPARED 11102013, 9:57:14 DETAIL BUDGET R•T PAGE 1111/ PROGRAM: GM267L 8% OF YEAR LAPSED ACCOUNTING PERIOD 01/2014 CITY OF BRYAN AS OF 10/31/2013 FUND 001 General DEPT/DIV 3111 Community Services/CS Library General Ops BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. % SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 45 Community Services 450 COMMUNITY SERVICES 450 ** ** COMMUNITY SERVICES 75241 71055.43 94 75241 71055.43 94 36548.48 970900 863296.09 11 45 ** ** Community Services 75241 71055.43 94 75241 71055.43 94 36548.48 970900 863296.09 11 DIV 3111 TOTAL ******* CS Library General Ops 75241 71055.43 94 75241 71055.43 94 36548.48 970900 863296.09 11 411/PREPARED 11 11/2013, 9:57:14 DETAIL BUDGET T PAGE 1 PROGRAM: GM267L 8% OF YEAR LAPSED ACCOUNTING PERIOD 01/2014 CITY OF BRYAN AS OF 10/31/2013 FUND 202 Grant Fund DEPT/DIV 3111 Community Services/CS Library General Ops BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 45 Community Services 450 COMMUNITY SERVICES 31 Equipment Maintenance 31 08 Computers 0 .00 0 0 .00 0 .00 0 .00 0 31 ** Equipment Maintenance 0 .00 0 0 .00 0 .00 0 .00 0 450 ** ** COMMUNITY SERVICES 0 .00 0 0 .00 0 .00 0 .00 0 45 ** ** Community Services 0 .00 0 0 .00 0 .00 0 .00 0 DIV 3111 TOTAL ******* CS Library General Ops 0 .00 0 0 .00 0 .00 0 .00 0 DEPT 31 TOTAL ******* Community Services 0 .00 0 0 .00 0 .00 0 .00 0 PREPARED 11 1,2013, 9:57:14 DETAIL BUDGET AILPAGE 1• PROGRAM: GM267L 8% OF YEAR LAPSED ACCOUNTING PERIOD 01/2014 CITY OF BRYAN AS OF 10/31/2013 FUND 001 General DEPT/DIV 3101 Community Services/Bryan Library General Ops BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. % SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 45 Community Services 450 COMMUNITY SERVICES 11 Direct Employee Benefits 11 02 Full - Time 45809 41622.23 91 45809 41622.23 91 .00 595545 553922.77 7 11 03 Temporary Employees 0 .00 0 0 .00 0 .00 0 .00 0 11 04 Overtime 173 42.92 25 173 42.92 25 .00 2246 2203.08 2 11 09 Holiday Pay 0 93.90 0 0 93.90 0 .00 0 93.90- 0 11 10 Sick Pay 0 1338.21 0 0 1338.21 0 .00 0 1338.21- 0 11 11 Vacation 0 940.96 0 0 940.96 0 .00 0 940.96- 0 11 12 Termination 0 .00 0 0 .00 0 .00 0 .00 0 11 16 Jury Duty 0 .00 0 0 .00 0 .00 0 .00 0 11 17 Military Pay 0 .00 0 0 .00 0 .00 0 .00 0 11 20 Miscellaneous 0 477.20 0 0 477.20 0 .00 0 477.20- 0 11 23 Car Allowance 277 300.00 108 277 300.00 108 .00 3600 3300.00 8 11 26 Part-Time Employees 5272 5213.05 99 5272 5213.05 99 .00 68536 63322.95 8 11 28 Performance Pay 0 .00 0 0 .00 0 .00 0 .00 0 11 ** Direct Employee Benefits 51531 50028.47 97 51531 50028.47 97 .00 669927 619898.53 8 12 Indirect Employee Benefit 12 01 Retirement 8368 8179.64 98 8368 8179.64 98 .00 108782 100602.36 8 12 02 Social Security 3108 2924.42 94 3108 2924.42 94 .00 40400 37475.58 7 12 03 Group Health 7766 8414.28 108 7766 8414.28 108 .00 100968 92553.72 8 12 04 Group Life 144 127.49 89 144 127.49 89 .00 1867 1739.51 7 12 05 Workers Compensation 489 473.53 97 489 473.53 97 .00 6353 5879.47 8 12 06 Unemployment Compensation 113 110.07 97 113 110.07 97 .00 1474 1363.93 8 12 08 Long Term Disability 110 75.53 69 110 75.53 69 .00 1429 1353.47 5 12 09 Medicare 727 683.94 94 727 683.94 94 .00 9449 8765.06 7 12 11 ICMA 401A Contribution 0 .00 0 0 .00 0 .00 0 .00 0 12 12 Health Club Benefit 0 .00 0 0 .00 0 .00 0 .00 0 12 13 Flex Admin Fee 47 50.40 107 47 50.40 107 .00 605 554.60 8 12 ** Indirect Employee Benefit 20872 21039.30 101 20872 21039.30 101 .00 271327 250287.70 8 21 Office Supplies 21 01 Office Supplies 1000 1570.19 157 1000 1570.19 157 .00 12000 10429.81 13 21 04 Postage 100 64.61 65 100 64.61 65 .00 1200 1135.39 5 21 05 Printing 520 .00 0 520 .00 0 .00 6250 6250.00 0 21 07 Computer Software 25 .00 0 25 .00 0 .00 300 300.00 0 21 16 Computer Equip < $5000 458 1949.87 426 458 1949.87 426 .00 5500 3550.13 36 21 17 Office Furn & Equip<$5000 0 .00 0 0 .00 0 .00 0 .00 0 21 ** Office Supplies 2103 3584.67 171 2103 3584.67 171 .00 25250 21665.33 14 22 Machinery & Equipment Sup 22 08 Minor Equipment 0 .00 0 0 .00 0 .00 0 .00 0 22 ** Machinery & Equipment Sup 0 .00 0 0 .00 0 .00 0 .00 0 23 Chemical Supplies 23 11 Janitorial Supplies 0 .00 0 0 .00 0 .00 0 .00 0 23 ** Chemical Supplies 0 .00 0 0 .00 0 .00 0 .00 0 PREPARED 111/2013, 9:57:14 DETAIL BUDGET RIT PAGE 11111 PROGRAM: GM267L 8% OF YEAR LAPSED ACCOUNTING PERIOD 01/2014 CITY OF BRYAN ) AS OF 10/31/2013 FUND 001 General DEPT/DIV 3101 Community Services/Bryan Library General Ops BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. % SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 45 Community Services 450 COMMUNITY SERVICES 27 Crew Supplies 27 02 First Aid 0 .00 0 0 .00 0 .00 0 .00 0 27 ** Crew Supplies 0 .00 0 0 .00 0 .00 0 .00 0 31 Equipment Maintenance 31 03 Office Furniture/Equip. 0 .00 0 0 .00 0 .00 0 .00 0 31 04 Communctn/Radar/Dig Video 0 .00 0 0 .00 0 .00 0 .00 0 31 08 Computers 1745 2190.00 126 1745 2190.00 126 .00 20950 18760.00 11 31 ** Equipment Maintenance 1745 2190.00 126 1745 2190.00 126 .00 20950 18760.00 11 33 System Maintenance 33 51 Library Books 0 .00 0 0 .00 0 .00 0 .00 0 33 ** System Maintenance 0 .00 0 0 .00 0 .00 0 .00 0 41 Utilities Services 41 01 Electric 2750 2788.56 101 2750 2788.56 101 .00 33000 30211.44 9 41 02 Gas 275 38.07 14 275 38.07 14 .00 3300 3261.93 1 41 03 Water 97 178.70 184 97 178.70 184 .00 1165 986.30 15 41 04 Wastewater 108 61.46 57 108 61.46 57 .00 1300 1238.54 5 41 05 Garbage 100 98.97 99 100 98.97 99 .00 1200 1101.03 8 41 06 Communication 450 453.58 101 450 453.58 101 .00 5400 4946.42 8 41 ** Utilities Services 3780 3619.34 96 3780 3619.34 96 .00 45365 41745.66 8 42 Rentals 42 03 Rental of Equipment 0 .00 0 0 .00 0 .00 0 .00 0 42 ** Rentals 0 .00 0 0 .00 0 .00 0 .00 0 44 Transportation & Training 44 01 Outside Travel/Training 433 469.85 109 433 469.85 109 .00 5200 4730.15 9 44 ** Transportation & Training 433 469.85 109 433 469.85 109 .00 5200 4730.15 9 46 Insurance 46 01 Liability Insurance 134 134.83 101 134 134.83 101 .00 1618 1483.17 8 46 02 Fire & Extended Coverage 300 2689.65 897 300 2689.65 897 .00 3600 910.35 75 46 03 Notary & Surety Bonds 4 48.48 1212 4 48.48 1212 .00 50 1.52 97 46 ** Insurance 438 2872.96 656 438 2872.96 656 .00 5268 2395.04 55 50 Miscellaneous Charges 50 03 Associational Dues 58 741.75 1279 58 741.75 1279 .00 700 41.75- 106 50 07 Contributions 0 .00 0 0 .00 0 .00 0 .00 0 50 08 Publication/Subscriptions 1166 12167.10 1044 1166 12167.10 1044 5127.73 14000 3294.83- 124 50 21 Public Relations Services 0 .00 0 0 .00 0 .00 0 .00 0 50 22 Contractual Maintenance 0 .00 0 0 .00 0 .00 0 .00 0 50 28 Interest on Late Payments 0 .00 0 0 .00 0 .00 0 .00 0 50 31 Contractual Services 350 2817.72 805 350 2817.72 805 .00 4200 1382.28 67 50 77 Relocating Employees 0 .00 0 0 .00 0 .00 0 .00 0 50 83 Meals 0 .00 0 0 .00 0 .00 0 .00 0 50 ** Miscellaneous Charges 1574 15726.57 999 1574 15726.57 999 5127.73 18900 1954.30- 110 PREPARED 11/1102013, 9:57:14 DETAIL BUDGET R•T PAGE All PROGRAM: GM267L 896 OF YEAR LAPSED ACCOUNTING PERIOD 01/2014 CITY OF BRYAN AS OF 10/31/2013 FUND 001 General DEPT/DIV 3101 Community Services/Bryan Library General Ops BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 45 Community Services 450 COMMUNITY SERVICES , 62 Buildings 62 01 Buildings 0 .00 0 0 .00 0 38017.95 0 38017.95- 0 62 ** Buildings 0 .00 0 0 .00 0 38017.95 0 38017.95- 0 63 Improvments o/t Buildings 63 03 Library Books 10250 3350.88 33 10250 3350.88 33 106393.36 123000 13255.76 89 63 08 Library 0 .00 0 0 .00 0 .00 0 .00 0 63 ** Improvments o/t Buildings 10250 3350.88 33 10250 3350.88 33 106393.36 123000 13255.76 89 64 Machinery & Equipment 64 01 Instruments/App./Radios 0 .00 0 0 .00 0 .00 0 .00 0 64 05 Office Machines & Equip. 0 `.00 0 0 .00 0 .00 0 .00 0 64 08 Furniture and Fixtures 0 158.66 0 0 158.66 0 .00 0 158.66- 0 64 09 Computer Software 0 .00 0 0 .00 0 .00 0 .00 0 64 ** Machinery & Equipment 0 158.66 0 0 158.66 0 .00 0 158.66- 0 450 ** ** COMMUNITY SERVICES 92726 103040.70 111 92726 103040.70 111 149539.04 1185187 932607.26 21 45 ** ** Community Services 92726 103040.70 111 92726 103040.70 111 149539.04 1185187 932607.26 21 DIV 3101 TOTAL ******* Bryan Library General Ops 92726 103040.70 111 92726 103040.70 111 149539.04 1185187 932607.26 21 s PREPARED 11 2013, 9:57:14 DETAIL BUDGET R•T PAGE 14111 PROGRAM: GM2G7L 8% OF YEAR LAPSED ACCOUNTING PERIOD 01/2014 CITY OF BRYAN AS OF 10/31/2013 FUND 202 Grant Fund DEPT/DIV 3101 Community Services/Bryan Library General Ops BA ELE OBJ ACCOUNT *********CURRENT********** . **********YEAR-TO-DATE******* ANNUAL UNENCUMB. SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 45 Community Services 450 COMMUNITY SERVICES 31 Equipment Maintenance 31 08 Computers 0 .00 0 0 .00 0 .00 0 .00 0 31 ** Equipment Maintenance 0 .00 0 0 .00 0 .00 0 .00 0 50 Miscellaneous Charges 50 08 Publication/Subscriptions 0 .00 0 0 .00 0 .00 0 .00 0 50 31 Contractual Services 0 .00 0 0 .00 0 .00 0 .00 0 50 ** Miscellaneous Charges 0 .00 0 0 .00 0 .00 0 .00 0 450 ** ** COMMUNITY SERVICES 0 .00 0 0 .00 0 .00 0 .00 0 45 ** ** Community Services 0 .00 0 0 .00 0 .00 0 .00 0 DIV 3101 TOTAL ******* Bryan Library General Ops 0 .00 0 0 .00 0 .00 0 .00 0 PREPARED 11/2013, 9:57:14 DETAIL BUDCOIOREPORT 153 PROGRAM: GM267L 8% OF YEAR LAPSED ACCOUNTING PERIO 1/2014 CITY OF BRYAN AS OF 10/31/2013 FUND 001 General DEPT/DIV 3121 Community Services/Carnegie Library BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 45 Community Services 450 COMMUNITY SERVICES 11 Direct Employee Benefits 11 02 Full - Time 13142 12441.71 95 13142 12441.71 95 .00 170851 158409.29 7 11 03 Temporary Employees 0 .00 0 0 .00 0 .00 0 .00 0 11 04 Overtime 0 10.94 0 0 10.94 0 .00 0 10.94- 0 11 09 Holiday Pay 0 .00 0 0 .00 0 .00 0 .00 0 1 11 10 Sick Pay 0 471.85 0 0 471.85 0 .00 0 471.85- 0 11 11 Vacation 0 790.09 0 0 790.09 0 .00 0 790.09- 0 11 12 Termination 0 .00 0 0 .00 0 .00 0 .00 0 11 16 Jury Duty 0 .00 0 0 .00 0 .00 0 .00 0 11 17 Military Pay 0 .00 0 0 .00 0 .00 0 .00 0 11 20 Miscellaneous 0 199.47 0 0 199.47 0 .00 0 199.47- 0 11 26 Part-Time Employees 0 .00 0 0 .00 0 .00 0 .00 0 11 28 Performance Pay 0 .00 0 0 .00 0 .00 0 .00 0 11 ** Direct Employee Benefits 13142 13914.06 106 13142 13914.06 106 .00 170851 156936.94 8 12 Indirect Employee Benefit 12 01 Retirement 2134 2274.95 107 2134 2274.95 107 .00 27743 25468.05 8 12 02 Social Security 797 817.90 103 797 817.90 103 .00 10358 9540.10 8 12 03 Group Health 2219 2404.08 108 2219 2404.08 108 .00 28848 26443.92 8 12 04 Group Life 41 36.63 89 41 36.63 89 .00 535 498.37 7 12 05 Workers Compensation 153 154.39 101 153 154.39 101 .00 1984 1829.61 8 12 06 Unemployment Compensation 29 30.62 106 29 30.62 106 .00 376 345.38 8. 12 08 Long Term Disability 32 23.61 74 32 23.61 74 .00 410 386.39 6 12 09 Medicare 186 191.29 103 186 191.29 103 .00 2423 2231.71 8 12 11 ICMA 401A Contribution 0 .00 0 0 .00 0 .00 0 .00 0 12 12 Health Club Benefit 0 .00 0 0 .00 0 .00 0 .00 0 12 13 Flex Admin Fee 10 11.20 112 10 11.20 112 .00 134 122.80 8 12 ** Indirect Employee Benefit 5601 5944.67 106 5601 5944.67 106 .00 72811 66866.33 8 21 Office Supplies 21 01 Office Supplies 175 .00 0 175 .00 0 .00 2100 2100.00 0 21 04 Postage 1 .00 0 1 .00 0 .00 15 15.00 0 21 05 Printing 33 .00 0 33 .00 0 .00 400 400.00 0 21 07 Computer Software 0 .00 0 0 .00 0 .00 0 .00 0 21 16 Computer Equip ‹ $5000 0 .00 0 0 .00 0 .00 0 .00 0 21 ** Office Supplies 209 .00 0 209 .00 0 .00 2515 2515.00 0 22 Machinery & Equipment Sup 22 08 Minor Equipment 0 .00 0 0 .00 0 .00 0 .00 0 22 ** Machinery & Equipment Sup 0 .00 0 0 .00 0 .00 0 .00 0 23 Chemical Supplies 23 11 Janitorial Supplies 0 .00 0 0 .00 0 .00 0 .00 0 23 ** Chemical Supplies 0 .00 0 0 .00 0 .00 0 .00 0 PREPARED 11 /2013, 9:57:14 DETAIL BUDCEPORT P! 154 PROGRAM: GM267L 8% OF YEAR LAPSED ACCOUNTING PERIOD 01/2014 CITY OF BRYAN AS OF 10/31/2013 FUND 001 General DEPT/DIV 3121 Community Services/Carnegie Library BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 45 Community Services 450 COMMUNITY SERVICES 27 Crew Supplies 27 02 First Aid 0 .00 0 0 .00 0 .00 0 .00 0 27 ** Crew Supplies 0 .00 0 0 .00 0 .00 0 .00 0 31 Equipment Maintenance 31 03 Office Furniture/Equip. 0 2959.00 0 0 2959.00 0 .00 0 2959.00- 0 31 04 Communctn/Radar/Dig Video 0 .00 0 0 .00 0 .00 0 .00 0 31 08 Computers 0 .00 0 0 .00 0 .00 0 .00 0 31 ** Equipment Maintenance 0 2959.00 0 0 2959.00 0 .00 0 2959.00- 0 33 System Maintenance 33 51 Library Books 0 .00 0 0 .00 0 .00 0 .00 0 33 ** System Maintenance 0 .00 0 0 .00 0 .00 0 .00 0 41 Utilities Services 41 01 Electric 833 562.01 68 833 562.01 68 .00 10000 9437.99 6 41 02 Gas 0 .00 0 0 .00 0 .00 0 .00 0 41 03 Water 116 158.09 136 116 158.09 136 .00 1400 1241.91 11 41 04 Wastewater 50 52.72 105 50 52.72 105 .00 600 547.28 9 41 05 Garbage 20 20.85 104 20 20.85 104 .00 250 229.15 8 41 06 Communication 0 .00 0 0 .00 0 .00 0 .00 0 41 ** Utilities Services 1019 793.67 78 1019 793.67 78 .00 12250 11456.33 7 42 Rentals 42 03 Rental of Equipment 0 .00 0 0 .00 0 .00 0 .00 0 42 ** Rentals 0 .00 0 0 .00 0 .00 0 .00 0 44 Transportation & Training 44 01 Outside Travel/Training 33 .00 0 33 .00 0 .00 400 400.00 0 44 ** Transportation & Training 33 .00 0 33 .00 0 .00 400 400.00 0 46 Insurance 46 01 Liability Insurance 37 37.33 101 37 37.33 101 .00 448 410.67 8 46 02 Fire & Extended Coverage 0 .00 0 0 .00 0 .00 0 .00 0 46 03 Notary & Surety Bonds 0 .00 0 0 .00 0 .00 0 .00 0 46 ** Insurance 37 37.33 101 37 37.33 101 .00 448 410.67 8 50 Miscellaneous Charges 50 03 Associational Dues - 4 .00 0 4 .00 0 .00 50 50.00 0 50 08 Publication/Subscriptions 0 .00 0 0 .00 0 .00 0 .00 0 50 21 Public Relations Services 0 .00 0 0 .00 0 .00 0 .00 0 50 22 Contractual Maintenance 0 .00 0 0 .00 0 .00 0 .00 0 50 28 Interest on Late Payments 0 .00 0 0 .00 0 .00 0 .00 0 50 31 Contractual Services 0 .00 0 0 .00 0 .00 0 .00 0 50 83 Meals 0 .00 0 0 .00 0 .00 0 .00 0 50 ** Miscellaneous Charges 4 .00 0 4 .00 0 .00 50 50.00 0 PREPARED 1/2013, 9:57:14 DETAIL BUD C REPORT All 155 PROGRAM: GM267L 895 OF YEAR LAPSED ACCOUNTING PERIOD 01/2014 CITY OF BRYAN AS OF 10/31/2013 FUND 001 General DEPT/DIV 3121 Community Services/Carnegie Library BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL 9EXP ENCUMBR. BUDGET BALANCE BDGT 45 Community Services 450 COMMUNITY SERVICES 63 Improvments o/t Buildings 63 03 Library Books 208 .00 0 208 .00 0 .00 2500 2500.00 0 63 08 Library 0 .00 0 0 .00 0 .00 0 .00 0 63 ** Improvments o/t Buildings 208 .00 0 208 .00 0 .00 2500 2500.00 0 64 Machinery & Equipment 64 01 Instruments/App./Radios 0 .00 0 0 .00 0 .00 0 .00 0 64 05 Office Machines & Equip. 0 .00 0 0 .00 0 .00 0 .00 0 64 08 Furniture and Fixtures 0 .00 0 0 .00 0 .00 0 .00 0 64 09 Computer Software 0 .00 0 0 .00 0 .00 0 .00 0 64 ** Machinery & Equipment 0 .00 0 0 .00 0 .00 0 .00 0 450 ** ** COMMUNITY SERVICES 20253 23648.73 117 20253 23648.73 117 .00 261825 238176.27 9 45 ** ** Community Services 20253 23648.73 117 20253 23648.73 117 .00 261825 238176.27 9 DIV 3121 TOTAL ******* Carnegie Library 20253 23648.73 117 20253 23648.73 117 .00 261825 238176.27 9 DEPT 31 TOTAL ******* Community Services 188220 197744.86 105 188220 197744.86 105 186087.52 2417912 2034079.62 16 • Library Advisory Board Directors Report November 20, 2013 1. Database Stats 2. Mounce Renovation II a. Construction Done b. YA books, graphic novels, new books and magazines in place c. Browsers rotated d. To Be Completed i. Move J Nonfic--Done ii. Move J Fic--Done iii. Move J Audio iv. Set up Computer lab 3. Federal Funding and the State Library • a. State Library funds were cut by 67% causing the Library to fail to maintain MOE. b. Federal funds were cut. i. Drop from $10.5 million in 2014 to $3 million in 2015 c. Texas applied for a waiver. d. Waiver denied. i. Budget cuts were not applied evenly across state agencies. e. Results i. Cuts to ILL ii. Cuts to TexShare databases iii. Cuts to continuing education programs iv. Cuts to consulting 4. Library Snapshot 5. Grants a. Best Buy--$7,500 i. Support Bots Club at the library • • BCS Lib•System • Online Stats 2013-2014 2013-2014 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL eAudiobooks (RB) 458 458 TexShare 674 674 Ancestry 1,350 1,350 Fold3 16 16 Legal Forms 39 39 Overdrive 1,001 1,001 Project Gutenberg 14 14 0 TOTAL 3,552 0 0 0 0 0 0 0 0 0 0 0 3,552 2012-2013 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL eAudiobooks (RB) 291 392 291 325 400 371 340 359 472 484 372 359 4,456 TexShare 991 1,347 1,869 1,105 952 774 1,877 129 233 891 1,106 1,402 12,676 Ancestry 678 529 358 324 1,353 603 1,341 1,522 1,098 1,505 656 9,967 Fold3 12 0 2 4 11 7 5 12 5 14 14 12 98 Legal Forms 25 22 15 14 37 20 53 36 47 68 28 37 402 Overdrive 478 472 \ 695 787 612 729 627 850 983 1,156 1,114 1,058 9,561 Project Gutenberg 8 21 45 34 27 75 37 55 40 31 5 14 392 0 TOTAL 2,483 2,783 3,275 2,593 3,392 2,579 4,280 2,963 2,878 4,149 3,295 2,882 37,552 • 0 • Bryan+College Station Public Library Bryan System Brazos County Reporting Period 2012 Service Hours-Per Week General Information Number of hours library is available to the Assigned Population 172,463 public (including branches) 64 Branches 3 Bookmobiles 0 Internet and Electronic Services Square Footage 25,500 Number Internet computers available 54 Registered Users 32,562 Total number uses of Internet computers 150,387 Library Visits 430,032 Operating Revenue Totals ■a 0 b 0 c ■d ❑e Circulation Totals U a o b ❑° a. Local Government Revenue $2,305,877 a. Circulation of children's materials 292,958 b. State $0 b. Circulation of all other materials 784,421 c. Federal Funds(includes LSTA) $0 c. Circulation of materials in digital format 8,056 d. Foundation and grants $25,811 Inter-Library Loan materials sent/received 0/929 e. Other local sources $456 Total Operating Revenue $2,332,144 iliallIMINIIIIIIIIIIIME Operating Expenditure Totals Collection Totals ■a o b ❑c ■d❑e a. Salaries and Wages $1,307,895 a. Books in print 210,982 b. Benefits $569,156 b. Ebooks 489 c. Collection—Total $237,224 c. Downloadable Materials (Audio &Video) 3,862 d. Print Materials $161,495 d. Audio Materials-total items 5,981 e. Electronic Materials $31,930 e. Video Materials-total items 7,429 f. Other Materials $43,799 Total items 228,746 g. Other Operating Expenditures $220,164 h. Indirect Costs $397,287 Programs&Attendance Totals Total Operating Expenditures $2,731,726 a. Children's: Number of Programs/Attendance 340/29,461 b. Young Adult: Number of Programs/Attendance 107/2,026 c. Adult: Number of Programs/Attendance 548/5,203 Total Programs/Attendance 995/36,690 For more information,contact«LIB_FN LIB_LN» at«PHONE» or«PHONE»