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HomeMy WebLinkAbout01/22/2013 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA • BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY,JANUARY 22,2013 5:15 PM CLARA B.MOUNCE LIBRARY 201 E.26Th STREET BRYAN,TEXAS 77803 1. CALL TO uttvi r. 2. ROLL CALL OF MEMBERS—WELCOME NEW MEMBER -Erin Womack 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—NOVEMBER 2012 5. MONTHLY STATISTICS—NOVEMBER AND DECEMBER 2012 6. OLD BUSINESS A. MOUNCE REMODEL CONTRACT B. MEETING DATES FOR 2013 JANUARY 15,2013 MOUNCE LIBRARY • MARCH 19,2013 CARNEGIE HISTORY CENTER MAY 21,2013 RINGER LIBRARY JULY 16,2013 MOUNCE LIBRARY SEPTEMBER 17,2013 CARNEGIE HISTORY CENTER NOVEMBER 19,2013 RINGER LIBRARY 7. NEW BUSINESS A. ELECTION OF OFFICERS B. TLA LEGISLATIVE DAY - February 12,2013 8. LIBRARIAN'S REPORT 9. REQUEST FOR AGENDA ITEMS FOR MARCH 19TH AT THE CARNEGIE HISTORY CENTER 10. ADJOURN Please notify the Adm. Asst Laura Mills. 209-5614 if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION,TDD,OR OTHER TRANSLATION OR ACCESSIBILTIY INFORMATION,PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR,LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED Library Advisory Board • November 13, 2012 1. Sonia Gangotena 1. Jan 2007' 2. Erin Womack 3. Dot Hagen reappointed 2. Database Stats(Attached) 3. Mounce Remodel 1. Contract for architectural drawings signed with Arkitex Studio, Inc. 4. ESL Program 1. Texas State Library grant 2. 75 students/25 tutors 3. Meets Saturdays at 10:00am 4. Looking for more tutors 5. BTOP 1. Training ends on November 30, 2012 2. Handover date for computers has not been determined 3. Transfer Microsoft licenses from Tech for All to BCSPLS • 4. Training materials will be available for BCSPS use 6. Ringer 1. New chairs at public computers i. Private donation 2. Working with CS marketing 3. CS "Bond" money 7. Holiday Closings 1. Thanksgiving i. All libraries closed November 22 and 23 ii. Ringer will close at 7:00 on November 21 2. Christmas i. All libraries will be closed on December 23, 24 and 25 3. New Years i. Ringer Library will close at 7:00pm on December 31 ii. All libraries will be closed on January 1 • • • •, I 1M 111 Second floor modifications to the Clara Mounce Library 201 East 26th Street,,Bryan,Texas January 2013 Project No. 1235 PRELIMINARY Interim review only 55,7Vr„ 8The Arkitex MECHANICAL,PLUMBING AND ELECTRICAL ENGINEERS Studio,Inc. Brazos Valley Engineering,Inc. 308 N.Bryan Ave. 3209 Earl Rudder Freeway,Suite 200 Bryan,TX 77803 College Station,TX 77845-6011 P(979)821-2635 Voice (979)693-2835 F(979)775-8224 Fax (979)693-6946 www.arkitex.com • • • ... 11 The `s Arkitex Studio,Inc. 308 N.Bryan Ave. Bryan,3X77803 P1979)821-2635 F(979)775-8224 wwwarklta tom I7— vewmlmne PRELIMINARY srur.no3uoOM COMPUTERS.! Interim review only m," Umiaampea MOON Zlzwar.g., rr-m.+.al-,...s-..-u..•-4.sh- _Z-2:=.'" tin _ dP°aa r ,° _....1 E 4 I 1.. WM WOMEN 11 ti MI , �MPemmasan..,ama� room only 11 a..o.�M PI-MOM • I .a� = F I w :roAnd msecl system carp.... °° p 0 ., GENERAL NOTES saa,e.amnn...m.Pa.. �p,bro;' on m,„. K„�,k t film Ism., 1 AO canon..sod INS lwelsce Inaossecterwe.anuwcoawI.mmm,o,vdw a 3 in n S.meOamacamxaew n.wwm,aemayamilwwmasuama.s WORKROOM I IS, \ c '� s.m.ananklunm.ObaTawMp.m m.an,a„emalwt Vass m as _ J maaaaam,ww.me.�wvaMm.a.* u - asnva,na maan e.. .w .moral a u e AnthemFapmaw. 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I awas,.mw.am 1il5 3 PPLAN DETAIL 4 r o a o n, mx. ou. n II 9 ` r o t0 a v r Rwlsions Nom., Date ' . i. 0.M x,,,a ( )( -' u�-Zr-- '-tr —tJ—ter—- - rm„ n = \-a,nl A 2 PLAN DETAIL Rept.t/A2Oter. 1 REFLECTED A. 2 CTED CEILING PLAN . �O 1 CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: November,2012 This Year Last Year SERVICES: Hours Open 224 225 Meeting Room Usage 38 36 Patrons Registered 239 257 el Total Patrons Active or Expired<2 Years 16,526 17,933 IOverdue Notices 1,663 1,574 Holds Filled 1,475 1,727 #of People Visiting Library 13,289 15,161 #of Checkouts 21,126 21,690 #of Checkins 20,931 20,821 In House Use 3,383 3,443 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story.Hour/Attendance 11/392 10/293 I Teen Program/Attendance 4/40 6/42 Class Visits&Tours/Attendance 4/265 Special Programs/Attendance 1/500 3/36 Reference Transactions 323 419 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion I (ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 4/204 0/0 Interlibrary Loan Received 22 65 Interlibrary Loan Sent 0 0 Reference Transactions 411 563 Class Visits&Tours/Attendance 0/0 0/0 I Technology Classes/Attendance 7/24 3/6 •1COLLECTION DEVELOPMENT(Items Added): Adult Books 682 397 Juvenile Books 105 245 Adult Media 1 19 Juvenile Media 5 3 Videos 107 31 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,769 2,046 Books 6,643 8,394 7,552 8,166 Periodicals 238 17 334 46 Paperbacks 506 893 IMedia 862 277 855 268 I DVDs 4,123 3,482 Videos 9 15 Wireless Internet 2,695 Internet Computers 3,767 4,088 I ILL 22 65 IReference 27 8 43 3 ITOTAL 8,276 8,696 9,690 9,677 8,483 12,391 I (GRAND TOTAL 26,662 30,551 • Prepared by Approved by ` �/-1 ------- ICLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: December,2012 This Year Last Year SERVICES: Hours Open 219 209 Meeting Room Usage 29 17 `I Patrons Registered 173 214 iiiTotal Patrons Active or Expired<2 Years 16,387 17,805 Overdue Notices1,579 1,487 Holds Filled 1,517 1,466 #of People Visiting Library 11,953 11,471 f #of Checkouts 19,438 21,313 1 #of Checkins 18,406 19,707 In House Use 3,101 3,247 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: I Story Hour/Attendance 6/194 5/157 Teen Program/Attendance 3/30 3/14 Class Visits&Tours/Attendance 2/72 Special Programs/Attendance 1/200 2/600 Reference Transactions 303 361 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 4/80 1/14 Interlibrary Loan Received 15 46 Interlibrary Loan Sent 0 0 Reference Transactions 287 455 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance _ 0/0 0/0 4COLLECTION DEVELOPMENT(Items Added): Adult Books 319 367 Juvenile Books 213 190 Adult Media 34 25 Juvenile Media 15 4 Videos 34 54 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,731 1,913 Books 6,527 6,534 7,412 7,900 Periodicals 159 43 258 40 Paperbacks 742 946 Media 1,004 207 812 295 DVDs 4,159 3,541 Videos 19 23 Wireless Internet 2,841 'Intemet Computers 3,727 4,075 ILL 15 51 Reference 37 2 39 TOTAL 8,469 6,786 9,651 9,467 8,235 12,444 GRAND TOTAL 24,906 30,146 ', Prepared by Approved by 74-.7 "� G - 'LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: November 2012 This Year Last Year 'SERVICES: 1 Hours Open 228 248 Meeting Room Usage 9 10 Patrons Registered 192 209 0 Total Patrons Active or Expired<2 Years 15,522 16,188 Overdue Notices 1,580 1,468 Holds Filled 2,609 3,460 #of People Visiting Library 14,177 15,610 #of Checkouts 25,292 28,046 #of Checkins 24,458 26,037 In House Use 3,071 3,331 I CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 8/183 10/249 Teen Program/Attendance 3/14 4/31 Class Visits&Tours/Attendance 2/43 0/0 Special Programs/Attendance 0/0 Reference Transactions 228 654 Summer Reading Club Registered this month 0 Summer Reading Club Total Registration/Total Completion 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 15/151 12/109 Interlibrary Loan Received 12 28 Interlibrary Loan Sent 0 0 Reference Transactions 1089 931 Class Visits&Tours/Attendance 0/0 Technology Classes/Attendance 4/32 0/0 •COLLECTION DEVELOPMENT(Items Added): Adult Books 254 392 Juvenile Books 6 48 Adult Media 9 9 Juvenile Media 14 2 Videos 50 64 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult (Juvenile Other TCILL 695 767 Books 7,873 11,842 8,943 12,690 Periodicals 294 50 434 376 Paperbacks 498 927 Media 654 533 721 376 DVDs 3,431 I 3,549 Videos 84 I 310 Wireless Internet 1 584 Internet Computers 2,040 2,195 IILL 31 28 I Reference 5 61 ITOTAL 9,319 12,425 6,286 11,0311 13,442 7,433 I (GRAND TOTAL 28,030 31,906 1110 Prepared by Approved by LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: December,2012 This Year Last Year I SERVICES: I Hours Open 259 232 Meeting Room Usage 4 5 I` Patrons Registered 173 193 411 Total Patrons Active or Expired<2 Years 15,400 16,085 Overdue Notices 1,497 1,401 Holds Filled 2,612 2,919 #of People Visiting Library 12,726 13,308 #of Checkouts 23,282 24,356 #of Checkins 23,290 24,320 In House Use 2,753 2,981 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 4/80 6/119 Teen Program/Attendance 3/29 12/175 Class Visits&Tours/Attendance 0 Special Programs/Attendance 3/106 0 Reference Transactions 221 448 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registration/Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 1/17 1/70 Interlibrary Loan Received 4 24 Interlibrary Loan Sent 0 0 Reference Transactions 867 560 I Class Visits&Tours/Attendance 0 Technology Classes/Attendance 0 III COLLECTION DEVELOPMENT(Items Added): Adult Books 259 282 Juvenile Books 85 110 Adult Media 1 Juvenile Media 3 Videos 33 38 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 6151 722 Books 7,972 9,673 1 8,828 9,573 Periodicals 354 18 1 354 26 Paperbacks 638 1 740 Media 663 482 694 315 DVDs 3,350 3,504 Videos 1021 276 Wireless Internet 443 Internet Computers 1,990 2,117 I ILL 12 29 IReference 4 21 ITOTAL 9,631 10,173 6,069 10,637 9,914 7,091 I IGRAND TOTAL I 25,873 27,642 411 Prepared by Approved by,4 7 —` CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: November, 2012 YEAR YEAR • 'SERVICES: I Hours Open 128 128 I Patrons Registered I Total Active Patrons 4 5 I #of People Visiting Library 883 1,035 # of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 3 Reference Transactions 35 63 Visits &Tours/Attendance 62 3 of 30 I Special Programs/Attendance 5 of 41 6 of 43 I Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books Juvenile Books Adult Media • Microforms Periodicals IN HOUSE USE/CIRCULATION Internet Computers 24 30 CD-rom Computers Books 153 187 Rare Books 5 8 History Books 1 8 Files 9 30 Photo Files 4 Microfilm 16 5 ILL 7 History Lab Maps 6 12 Microform Machine Use 21 7 Periodical Use 14 1 CD's Not in Database New Scans Photo Collection Use 4 Wireless Internet 992 • 'TOTAL In House Use , 256 1288 Prepared by Reviewed by ''/'y'Z / `—L CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: December, 2012 YEAR YEAR • SERVICES: Hours Open 116 137 Patrons Registered Total Active Patrons 4 5 # of People Visiting Library 721 756 # of Checkouts (Internet PCs plus renewals) #of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 3 3 Reference Transactions 46 35 Visits &Tours/Attendance 68 1 of 27 Special Programs/Attendance 1 of 6 2 of 12 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 1 Juvenile Books Adult Media • Microforms Periodicals IN HOUSE USE/CIRCULATION Internet Computers 41 11 CD-rom Computers Books 85 183 Rare Books 13 History Books 2 9 Files 5 9 Photo Files 3 5 Microfilm 12 13 ILL 7 3 History Lab Maps 5 Microform Machine Use 11 10 Periodical Use 1 CD's Not in Database New Scans 3 Photo Collection Use 4 4 • Wireless Internet 798 TOTAL In House Use 186 1051 Prepared by Reviewed by �� Library Advisory Board • Directors Report January 22, 2013 I. Database Stats II. Virtual Legislative Day a. TLA b. February 12, 2013 c. Legislators contact info d. http://www.capitol.state.tx.us e. John Raney-Representative f. Kyle Kacal-Representative g. Charles Schwertner-Senator Ill. Internal Auditors Findings a. Circulation/Clerks i. Sign on and off for each patron b. Clerk Training • i. Training by Library Division Assistant c. DL on Checks IV. Michelle Goodwyn V. Carnegie History Center a. Approached by George Bush Library and Brazos Valley Museum of Natural History (Astin portrait) for items to be used in displays b. Developing procedure for loaning realia • • BCS LibrOystem • Online Stats 2012-2013 2012-2013 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL eAudiobooks(RB) 291 392 291 974 TexShare 991 1347 1869 4207 Ancestry - 678 529 " 358 1565 Fold3 12 0 2 14 Legal Forms 25 22 15 62 Overdrive 478 472 695 1645 1 Project Gutenberg 8 21 45 74 0 TOTAL 2483 2783 3275 0 0 0 0 0 0 0 0 0 8541 Content Reserve -Reports Page 1 of 1 OverD,ive • Content Reserve Home Marketplace Collection MARC I Reports I Users Approval Plan Profile News Support Logout Unique Patrons With Checkouts By Day All Branches From 12/1/2012 through 12/31/2012 Date Patrons 1-0 12/01/2012 15 !e,,Q 12/02/2012 12 4 12/03/2012 18 12/04/2012 20 12/05/2012 15 12/06/2012 22 12/07/2012 10 12/08/2012 15 12/09/2012 15 12/10/2012 13 12/11/2012 23 12/12/2012 14 12/13/2012 11 12/14/2012 17 • 12/15/2012 15 12/16/2012 18 12/17/2012 19 12/18/2012 20 12/19/2012 18 12/20/2012 17 12/21/2012 19 12/22/2012 17 12/23/2012 22 12/24/2012 16 12/25/2012 15 12/26/2012 25 12/27/2012 29 12/28/2012 26 12/29/2012 15 12/30/2012 27 12/31/2012 19 • Copyright©2013 -- OverDrive, Inc. Security and Privacy Policy I Terms and Conditions of Use https://secure.contentreserve.com/Library/ViewPatronChart.asp 1/22/2013 y s. • Virtual Campaign: Making the Case for Libraries This year, TLA is asking supporters to conduct a virtual campaign in support of libraries on February 12,2013. Rather than hosting a traditional Legislative Day,this -twatW , year we want to emphasize grassroots action. siaction -A VL While some library supporters may opt to come to $ Y Austin for in-person visits,the focus on Legislative ��# a��� k :; Virtual Action Day will be to have statewide virtual '7F okri# advocacy. eF �" ' It is critical this session to focus on grassroots activities and have advocates make strategic visits at home districts prior and throughout the session. So,while an actual Legislative Day will not be held in 2013,TLA will offer many opportunities for advocacy and visiting with legislators during strategic times throughout the session. Participating in Virtual Action Day: Take the time to call your state senator and • representative. Tell them about the incredible services your library provides. Make a commitment to get people writing and communicating about critical statewide issues. Organize a letter-writing campaign,tweet-up,and other virtual campaigns and activites to get people talking about libraries. Recruit friends groups, students, faculty, and supporters to join the effort.It is particularly important to have administrators, city or county officials, and parents contact elected officials on behalf of libraries and library users. Here are just a statistics on Texas voter support for libraries. O Texas voters agree public libraries are a good value for the tax dollar(94%,including 70%who strongly agree) and deserve more funding(87%,including 62%who strongly agree). O Strong majorities support increasing public funding for both public(81%) and school (82%) libraries. In fact,at least seven in ten voters across every demographic,geographic and political segment support increased funding for both public and school libraries. • Nearly all Texans (99%including 84%who strongly agree)believe school libraries are an essential part of the education experience and more than nine in 10 agree (94%)that school librarians are critical to student achievement. •