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Home My WebLink About11/19/2014 - Regular Agenda Packet - Bryan College Station Library System Advisory Board BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING • WEDNESDAY,NOVEMBER 19,2014 5:15 PM Larry R.Ringer Library 1818 Harvey Mitchell Pkwy S. College Station,TX 77845 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—SEPTEMBER AND OCTOBER 2014 5. MONTHLY STATISTICS—SEPTEMBER AND OCTOBER 2014 6. OLD BUSINESS A. RINGER EXPANSION—DAVID SCHMITZ 7. NEW BUSINESS A. FINES/FEES POLICY REVISION 8. LIBRARIAN'S REPORT-DR.LARRY KOENINGER,LIBRARY SYSTEM DIRECTOR • 9. REQUEST FOR AGENDA ITEMS FOR JANUARY 21,2015 MEETING AT THE MOUNCE LIBRARY 10. ADJOURN Please notify the Adm.Asst Laura Mills,209-5614 if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION,TDD,OR OTHER TRANSLATION OR ACCESSIBILTIY INFORMATION,PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR,LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MEETING DATES FOR 2015 —ALL MEETINGS ARE ON WEDNESDAYS JANUARY 21,2015 Mounce Public Library MARCH 11, 2015 Carnegie History Center MAY 20, 2015 Ringer Library JULY 15, 2015 Mounce Public Library SEPTEMBER 16, 2015 Carnegie History Center NOVEMBER 18, 2015 Ringer Library • Library Advisory Board Directors Report- September 17, 2014 1. Summer Reading Program 2014 Registered Completed % Complete Mounce-Children 1228 598 48.70% Mounce- Teen/Tween 453 193 42.60% Mounce Adult 356 169 47.50% Ringer-Children 1566 791 50.50% Ringer- Teen/Tween 441 196 44.40% Ringer-Adult 253 100 39.50% 2013 Registered Completed % Complete Mounce-Children 1350 536 39.70% Mounce- Teen/Tween 552 179 32.48% • Mounce Adult 535 74 13.83% Ringer-Children 1218 542 44.50% Ringer- Teen/Tween 380 128 33.69% Ringer-Adult 77 65 81.41% 1. Intergovernmental Agreement a. CS City Council-9/22/14 b. Bryan Council-10/13/14 c. Changes i. 1.04 CS will evaluate the cost/benefit of contracting Ringer janitorial services ii. 2.04 Library System Director will work with CS towards possible implementation of the recommendations from the audit iii. 4.02 Van costs will continue to be split between the cities (replacement costs, fuel, maintenance) iv. 11.01 One year extension with one additional year, the contract will end on October 1, 2016 I CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: September,2014 This Year Last Year SERVICES: Hours Open 275 228 I Meeting Room Usage 15 5 •Patrons Registered 293 263 Total Patrons Active or Expired<2 Years 15,206 15,729 Overdue Notices 1,460 1,631 Holds Filled 1,672 1,629 #of People Visiting Library 16,619 16,289 #of Checkouts 20,679 21,318 #of Checkins 20,229 19,809 In House Use 3,431 2,603 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 6/260 6/226 Teen Program/Attendance 1/8 1/12 Class Visits&Tours/Attendance 2/87 Special Programs/Attendance 0/0 Reference Transactions 616 386 Summer Reading Club Registered this month 0 Summer Reading Club Total Registration/Total Completion 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 9/326 10/432 Interlibrary Loan Received 16 19 Interlibrary Loan Sent 4 4 Reference Transactions 1113 1,005 Class Visits&Tours/Attendance 0/0 0 Technology Classes/Attendance 7/62 4/17 0 Volunteer Hours 732.5 COLLECTION DEVELOPMENT(Items Added): Adult Books 358 323 Juvenile Books 90 137 Adult Media 21 38 Juvenile Media 1 6 Videos 41 21 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,760 2,209 Books 6,616 9,226 7,071 8,486 Periodicals 221 40 149 21 Paperbacks 718 1,086 Media 686 243 792 266 DVDs 2,904 3,383 Videos 4 Online Services 1,776 Internet Computers 3,816 3,177 ILL 20 23 Reference 10 18 22 8 TOTAL 8,251 9,527 11,276 9,120 8,781 8,796 0 GRAND TOTAL 29,054 26,697 Prepared by Approved by October2014 This Year Last Year CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: O ob , I SERVICES: Hours Open 250 251 Meeting Room Usage 16 13 0 Patrons Registered 210 312 Total Patrons Active or Expired<2 Years 15,128 15,662 Overdue Notices 1,460 1,395 Holds Filled 1,455 1,703 #of People Visiting Library 16,594 16,792 #of Checkouts 20,242 22,179 #of Checkins 18,929 19,934 In House Use 2,856 2,528 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 10/331 8/324 Teen Program/Attendance 1/9 1/8 Class Visits&Tours/Attendance 0/0 0/0 Special Programs/Attendance 2/94 1/8 Reference Transactions 510 308 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 7/295 7/440 Interlibrary Loan Received 16 6 Interlibrary Loan Sent 10 45 Reference Transactions 1019 1,170 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 17/109 5/29 Volunteer Hours 407III! 0 COLLECTION DEVELOPMENT(Items Added): Adult Books 234 116 I Juvenile Books 116 37 I Adult Media 7 3 Juvenile Media 2 1 Videos 101 23 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,748 2,284 Books 6,136 9,494 7,320 9,077 Periodicals 227 28 285 33 Paperbacks 464 883 Media 712 262 728 285 DVDs 2,895 3,542 Videos 7 Online Services 1,398 1,776 'Internet Computers 3,767 3,486 ILL 26 51 (Reference 9 22 11 3 ITOTAL 7,548 9,806 10,834 8,344 9,398 12,029 *GRAND TOTAL 28,188 29,771 Prepared by Approved by 'LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: September,2014 This Year Last Year SERVICES: Hours Open 266 260 Meeting Room Usage 7 23 Patrons Registered 338 294 Total Patrons Active or Expired<2 Years 15,093 15,135 Overdue Notices 1,471 1,727 ' Holds Filled 3,364 3,424 #of People Visiting Library 16,540 15,866 #of Checkouts 28,987 27,878 #of Checkins 27,309 27,420 In House Use 3,691 4,334 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 21/658 19/481 Teen Program/Attendance 2/7 2/8 Class Visits&Tours/Attendance 4/130 0 Special Programs/Attendance 1/18 2/45 Reference Transactions 732 329 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registration/Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 10/69 13/105 Interlibrary Loan Received 23 13 Interlibrary Loan Sent 12 9 Reference Transactions 532 1122 Class Visits&Tours/Attendance 0 4/11 Technology Classes/Attendance 3/7 0 illVolunteer Hours 102.75 0 COLLECTION DEVELOPMENT(Items Added): _ Adult Books 133 131 Juvenile Books 115 150 Adult Media 5 4 Juvenile Media 2 2 Videos 35 16 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 808 809 Books 8,046 15,253 8,453 13,717 Periodicals 163 90 164 156 Paperbacks 620 695 Media 883 519 767 435 DVDs 3,393 3,394 Videos 76 Online Services 2,531 Internet Computers 2,326 2,450 ILL 35 22 Reference 11 8 Tii;i,OTAL 9,723 15,862 9,093 10,087 14,308 6,751 ,RAND TOTAL 34,678 31,146 Prepared by Approved by LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: October 2014 This Year Last Year SERVICES: Hours Open 286 288 Meeting Room Usage 12 21 0 Patrons Registered 273 284 Total Patrons Active or Expired<2 Years 15,116 15,103 Overdue Notices 1,484 1,681 Holds Filled 3,295 3,441 #of People Visiting Library 17,925 18,045 #of Checkouts 27,939 27,190 #of Checkins 27,836 27,218 In House Use 3,811 4,074 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 31/1098 23/559 Teen Program/Attendance 4/20 5/45 Class Visits&Tours/Attendance 5/149 4/110 Special Programs/Attendance 5/5677 3/100 Reference Transactions 708 389 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registration/Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 10/71 9/69 Interlibrary Loan Received 20 9 Interlibrary Loan Sent 19 14 Reference Transactions 1227 1173 Class Visits&Tours/Attendance 0 0 Technology Classes/Attendance 6/22 7/34 IVolunteer Hours 246 0 COLLECTION DEVELOPMENT(Items Added): Adult Books 220 144 Juvenile Books 80 43 Adult Media 16 3 Juvenile Media 6 7 Videos 6 4 Microforms CIRCULATION THIS YEAR LAST YEAR Adult I Juvenile Other Adult Juvenile Other TCILL 1 758 921 Books 8,088 1 14,097 8,363 12,902 Periodicals 1771 83 153 120 Paperbacks 725 808 Media 882 472 801 473 DVDs 3,387 3,132 Videos 7 50 Online Services 1,776 Internet Computers 2,192 2,605 ILL 39 23 Reference 11 11 TOTAL 9,883 14,652 6,383 10,136 13,495 8,507 .GRAND TOTAL 30,918 32,138 Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: October, 2014 YEAR YEAR SERVICES: Hours Open 151 171 Patrons Registered 0 0 Total Active Patrons 1 0 # of People Visiting Library 1,032 1,096 # of Checkouts (Internet PCs plus renewals) 0 0 # of Checkins 0 0 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 1 12 Reference Transactions 32 57 Visits & Tours/Attendance 29 2of10/self 74 Special Programs/Attendance 3 of 29 2 of 20 Outside Programs/Attendance 0 0 COLLECTION DEVELOPMENT: Adult Books 35 0 Juvenile Books 0 0 Adult Media 0 0 • Microforms 0 0 Periodicals IN HOUSE USE/CIRCULATION Internet Computers 7 44 CD-rom Computers 0 Books 129 201 Rare Books 10 9 History Books 0 18 Files 2 8 Photo Files 3 4 Microfilm 47 31 ILL 11 22 History Lab 0 0 Maps 0 0 Microform Machine Use 17 19 Periodical Use 3 10 CD's Not in Database 0 0 New Scans 2 24 Photo Collection Use 2 4 TOTAL In House Use 233 394 Prepared by Reviewed by Library Advisory Board Directors Report November 19, 2014 1. Intergovernmental Agreement i. Approved by both City Councils 2. Talking Book Demo 3. Ringer Weeding Project 4. Ringer Self-check 5. Dates a. November 21—Library Staff Training and Lunch b. November 21—TubaChristmas in front of Carnegie c. December 23—Libraries close at 5:00-Christmas d. December 24-28—Libraries closed-Christmas e. December 31—Libraries close at 5:00-New Year's Sf. January 1—Libraries closed-New Year's g. January 19—Libraries closed-MLK, Jr. Day Koeninger, Larry *From: Florence, Gina Sent: Wednesday, November 12, 2014 9:13 AM To: Pennington, Bobbee Cc: Koeninger, Larry Subject: Primrose field trip yesterday Hi Bobbee, My son was in the class yesterday that came to Mounce Library. He went on and on about the library last night and how much he loved it. They have been over to Ringer on field trips, but this was the first time to Mounce. Also, his teacher mentioned to me this morning how wonderful you were with all the kids and how much she enjoyed visiting Mounce Library. Thank you for all that you do, especially with the the little ones! Gina Gina Florence Communications and Marketing *City of Bryan 979.209.5141 aflorence a,brvantx.aov www.brvantx.aov Follow: Facebook.com/CitvofBrvan I a,CitvofBrvan • i • BCS Libystem • Online Stats 2013-2014 2013-2014 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL eAudiobooks (RB) 458 435 420 425 413 576 504 529 577 596 644 615 6,192 TexShare 674 621 485 861 714 2,256 704 1,093 610 635 819 1,603 11,075 Ancestry 1,350 951 222 774 605 989 592 695 271 298 286 1,223 8,256 Fold3 16 8 24 7 4 4 4 0 0 0 0 0 67 Legal Forms 39 33 17 17 44 34 28 46 36 47 33 28 402 Overdrive 1,001 979 988 1,293 1,122 1,313 1,219 1,369 1,500 1,610 1,628 1,581 15,603 Project Gutenberg 14 6 7 23 7 37 13 5 47 9 15 12 195 0 TOTAL 3,552 3,033 2,163 3,400 2,909 5,209 3,064 3,737 3,041 3,195 3,425 5,062 41,790 2012-2013 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL eAudiobooks (RB) 291 392 291 325 400 371 340 359 472 484 372 359 4,456 TexShare 991 1,347 1,869 1,105 952 774 1,877 129 233 891 1,106 1,402 12,676 Ancestry 678 529 358 324 1,353 603 1,341 1,522 1,098 1,505 656 9,967 Fold3 12 0 2 4 11 7 5 12 5 14 14 12 98 Legal Forms 25 22 15 14 37 20 53 36 47 68 28 37 402 Overdrive 478 472 695 787 612 729 627 850 983 1,156 1,114 1,058 9,561 Project Gutenberg 8 21 45 34 27 75 37 55 40 31 5 14 392 0 TOTAL 2,483 2,783 3,275 2,593 3,392 2,579 4,280 2,963 2,878 4,149 3,295 2,882 37,552 • ACTION FORM BRYAN CITY COUNCIL DATE OF COUNCIL MEETING: DATE SUBMITTED: DEPARTMENT OF ORIGIN: SUBMITTED BY: Library Services Larry Koeninger MEETING TYPE: CLASSIFICATION: ORDINANCE: STRATEGIC INITIATIVE: ❑ BCD ❑ PUBLIC HEARING fl 1ST READING ❑ PUBLIC SAFETY n SPECIAL n CONSENT n 2ND READING 171 SERVICE REGULAR VI STATUTORY ❑ ECONOMIC DEVELOP. fl WORKSHOP ❑ REGULAR ❑ INFRASTRUCTURE QUALITY OF LIFE AGENDA ITEM DESCRIPTION: Consider repeal of the existing ordinance and approval of a new ordinance making revisions to the fees,fines and charges levied by the Bryan+College Station Public Library System. . • SUMMARY STATEMENT: The Bryan + College Station Library System has not made changes in its policies regarding fees, fines, and charges in almost eight years. Ordinance 1647,the current Library System Fees and Fines Ordinance, was approved on January 9, 2007, and does not address crucial changes in the System's collection, including the addition of blu-ray disks. Additionally,the System has found that due to the lack of fines on children's books, many children's books were being checked out and not returned for weeks or even months. Changes were also needed in order to clarify how fees are assessed and collected,and in order to allow the Library System Director to certain administrative decisions as needed in order to ensure the efficient functioning of the System and the provision of excellent customer service and collection management by the System. The proposed ordinance includes several substantive changes to the Bryan+College Station Library System policies regarding fees,fines,and charges: 1. Addition of children's books to the list of items that accrue overdue fines. 2. Separation of non-book items (DVDs, Blu-ray discs, video cassettes, and periodicals) from books in the fine structure in order to allow for more clarity in fine assessment,when needed. 3. Addition of the Blu-ray video format to the list of items that generate overdue fines. 4. Authorizes the Library System Director or his designee to reduce or waive fines on a case-by-case basis. 5. Authorizes the Library System to collect fees on accounts that are reported to the collection agency. 6. Authorizes the Library System Director to implement policies and procedures relative to administrative issues. • • STAFF ANALYSIS AND RECOMMENDATION: Library staff recommends adoption of the proposed changes, as they will allow for greater clarity in the assessment of fees, fines, and charges by the Library System, as well as permitting the Library System Director the flexibility to provide the best service possible to Library System users. OPTIONS(In Suggested Order of Staff Preference): 1. Approve the proposed revisions of the Library System fees,fines,and charges policy.. 2. Modify and approve the Ordinance making changes to the Library System fees, fines,and charges policy. 3. Do not approve a new ordinance with revisions, and leave the provisions in Ordinance 1647 in place. ATTACHMENTS: All items are attached as a single Word document: 1. Revised Ordinance 2. Revised Ordinance with markup FUNDING SOURCE: General Fund • APPROVALS: APPROVED FOR SUBMITTAL: CITY MANAGER APPROVED FOR SUBMITTAL: CITY ATTORNEY Revised 05/2013 411 ORDINANCE NO.4647 AN ORDINANCE RESCINDING ORDINANCE-NO.4901647, ESTABLISHING FINES,FEES AND CHARGES TO BE CHARGED AND COLLECTED BY THE BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING A SAVINGS CLAUSE; FINDING AND DETERMINING THAT THE MEETINGS AT WHICH THE ORDINANCE IS PASSED ARE OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BRYAN,TEXAS. That this ordinance shall be entitled the Bryan+ College Station Public Library System Fines, Fees and Charges Ordinance. 1 That the fines,fees and charges to be charged and collected shall be as follows: A. FINES ' {Formatted:Indent:Left: 0",Tab stops:Not at I 1' J Adult Collection: $0.25 per day with a maa mug:baing-t a ni lassmsnt aast of the materials(books,a•.idic easscttcs,perisdiaa!s,-and aair pact discs). Adult Collection: $1.00 per day with a 11m22Cirrrarr: 'acing the replacement cost of the • ••: - • :'b' : s discs, video cassettes, framed art prints and sculpture feprefluetiens) Books: $0.25 per day with a maximum being the replacement cost of the book Audiobooks: $0.25 per day with a maximum being the replacement cost of the audiobook DVDs and Blu-rays: $1.00 per day with a maximum being the replacement cost of the item Periodicals:$0.25 per day with a maximum being the replacement cost of the periodical -There shall-be a 5-day grace period for books,banewad from the adult eol ection.There shall be no grace period for audiobooks.DVDs.Blu-rays,or periodicals. The Library System Director or his designee shall work with patrons to resolve disputed library fines.Circumstances.such as long-term hospitalization,deployment,fire.theft,or natural disasters may warrant a reduction or waiving of fees and fines. The Library System Director may authorize exemptions to the Fines.Fees,and Charges Ordinance for participants in programs or services such as the Books to Go program. B. CHARGES • [Formatted:Indent:First line: 0" Lost materials: Charges for lost items include the replacement cost of the item plus a $5.00 non-refundable service charge. • • Damaged materials: Charges for irreparably damaged items include the replacement cost of the item plus a $5.00 non-refundable service charge. Charges for partially damaged items are determined by the technical services Technical Services department of the Library,based on amount of time spent and materials used in repairing the item. Returned check: Charge for returned checks is$15.00: Use of the library system will shall be restricted until charges are paid. Charges must be paid in cash or a money order. A personal check will shall not be accepted. C. FEES { Formatted:Indent:Left: 0",Hanging: 0.5", Tab stops:Not at 0.75" Replacement Borrower's Card: The initial card for Brazos Bounty County residents is free of charge. A$3.00 fee will be charged to replace a lost card. Non-Resident Library Cards: Library cards will be issued to out-of-county residents for an annual fee of$24.00 valid for one year from the date of purchase:payment. 2. The Library System Director is hereby expressly authorized to implement policies and procedures relative to administrative issues not addressed by and not inconsistent with state law. the Interlocal Agreement between Bryan and College Station.ordinances of either City,or any other existing agreement or regulation governing Library System policies. 3. Formatted:Centered,Indent:First line: 0" j : •• • • . . I . . ... . . . . . . •.. .. 'EES Ea'ifli�; • ho. -dd-. That all ordinances or Darts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent of such conflict. 4 . Should any section, paragraph, sentence, clause, phrase or word of this ordinance be declared unconstitutional or invalid for any purpose,the remainder of this ordinance shall not be affected thereby. 54. -It is hereby found and determined that the meetings at which this ordinance was passed were-. I Formatted:Indent:First line: 0.5" open to the public as required by Section 551.001 et seq., Texas Government Code, and that advance public notice of time,place and purpose of said meetings was given. 63 That this efdina frea shall b int: -a- ! :. am and akar it;final passage. This ordinance shall take effect immediately upon its second and final reading and passage. PRESENTED AND GIVEN first reading the 9th day of January,200= ,2015.at a regular meeting of the City Council of the City of Bryan, Texas;and g•pan s approved-PASSED AND APPROVED on the 23fd day of January,2007 .2015,by a vote of 7- ayes and 0 nays at a regular meeting of the City Council of the City of Bryan,Texas. • • ATTEST: CITY OF BRYAN: Mary Lynne Stratta,City Secretary Ernie"Jason P.Bienski.Mayor APPROVED AS TO FORM: Michael J.CoscntinoJanis Hampton,City Attorney II • • ORDINANCE NO. • AN ORDINANCE RESCINDING ORDINANCE NO. 1647, ESTABLISHING FINES,FEES AND CHARGES TO BE CHARGED AND COLLECTED BY THE BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING A SAVINGS CLAUSE; FINDING AND DETERMINING THAT THE MEETINGS AT WHICH THE ORDINANCE IS PASSED ARE OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BRYAN,TEXAS: That this ordinance shall be entitled the Bryan + College Station Public Library System Fines, Fees and Charges Ordinance. 1. That the fines,fees and charges to be charged and collected shall be as follows: A. FINES Books: $0.25 per day with a maximum being the replacement cost of the book Audiobooks: $0.25 per day with a maximum being the replacement cost of the • audiobook DVDs and Blu-rays: $1.00 per day with a maximum being the replacement cost of the item Periodicals: $0.25 per day with a maximum being the replacement cost of the periodical There shall be a 5-day grace period for books. There shall be no grace period for audiobooks, DVDs,Blu-rays, or periodicals. The Library System Director or his designee shall work with patrons to resolve disputed library fines. Circumstances, such as long-term hospitalization, deployment, fire, theft, or natural disasters may warrant a reduction or waiving of fees and fines. The Library System Director may authorize exemptions to the Fines, Fees, and Charges Ordinance for participants in programs or services such as the Books to Go program. B. CHARGES Lost materials: Charges for lost items include the replacement cost of the item plus a $5.00 non-refundable service charge. Damaged materials: Charges for irreparably damaged items include the replacement cost of the item plus a $5.00 non-refundable service charge. Charges for partially damaged items are determined by the Technical Services department of the Library, based on amount of time spent and materials used in repairing the item. • Returned check: Charge for returned checks is $15.00. Use of the library system shall '11!, "PPPPr be restricted until charges are paid. Charges must be paid in cash or a money order. A personal check shall not be accepted. C. FEES Replacement Borrower's Card: The initial card for Brazos County residents is free of charge. A$3.00 fee will be charged to replace a lost card. Non-Resident Library Cards: Library cards will be issued to out-of-county residents for an annual fee of$24.00 valid for one year from the date of payment. 2. The Library System Director is hereby expressly authorized to implement policies and procedures relative to administrative issues not addressed by and not inconsistent with state law, the Interlocal Agreement between Bryan and College Station, ordinances of either City, or any other existing agreement or regulation governing Library System policies. 3. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent of such conflict. 4. • Should any section, paragraph, sentence, clause, phrase or word of this ordinance be declared unconstitutional or invalid for any purpose,the remainder of this ordinance shall not be affected thereby. 5. It is hereby found and determined that the meetings at which this ordinance was passed were open to the public as required by Section 551.001 et seq., Texas Government Code, and that advance public notice of time, place and purpose of said meetings was given. 6. This ordinance shall take effect immediately upon its second and final reading and passage. PRESENTED AND GIVEN first reading the day of , 2015, at a regular meeting of the City Council of the City of Bryan, Texas; PASSED AND APPROVED on the day of ,2015 , by a vote of ayes and nays at a regular meeting of the City Council of the City of Bryan,Texas. ATTEST: CITY OF BRYAN: Mary Lynne Stratta, City Secretary Jason P. Bienski,Mayor • APPROVED AS TO FORM: S Janis Hampton, City Attorney • 1111