HomeMy WebLinkAbout03/19/2014 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING
BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
March 19,2014
On the 19th day of March,2014, the Bryan College Station Public Library System Advisory Board of
the cities of Bryan and College Station,Texas met in regular meeting at the Carnegie History Center, 111
S. Main, Bryan,Texas.
1. Larry Koeninger called the meeting to order at 5:25 p.m. and the following were present:
2. ATTENDANCE
Present/Absent #of meetings held #of meetings
since appointment attended since
NAME appointment
Larry Ringer,President P 102 95
Erin Womack A 8 7
Don Hellriegel P 10 9
Diane Rektorik P 10 9
Jackie Kowalski P 2 2
Mary Joy Venuti P 2 2
Gary Ives P 1 1
Wendi Zimmer P 1 1
3. Other guests were Dr. Larry Koeninger,Library System Director; Joey Dunn, City of Bryan Deputy
City Manager; David Schmitz, City of College Station Parks and Recreation Director;Nan Ross,
Carnegie History Center Manager, and Laura Mills,Library Adm. Asst. Nan Ross,Notary Public,
administered the Oath of Office and Statement of Appointed Officer to Dr. Larry Ringer and Gary Ives.
4. The previous meeting minutes of January 15, 2014 were approved as distributed.
• 5. The monthly stats for January and February 2014 were reviewed. Dr. Koeninger reviewed the
database usage. The monthly stats now include volunteer hours
6. In old business,Dr. Koeninger stated that the audit performed by the City of College Station on the
Ringer Library had been completed. A survey was conducted, but the report only contains raw data and
no conclusions have been made. He shared four areas that were of significance to the auditor:
a. Efficiency—Summer is the busiest time of the year and it was suggested that some clerk
positions be eliminated during the fall and spring months and part-time seasonal workers be hired for the
summer months. Dr.Koeninger advised that the supervisor must spend substantial time training the
employee in Polaris, cash handling, etc. and it was not feasible to hire staff for such short periods of time.
b. Effectiveness—The auditor noted that there were not many participants in the adult and teen
activities. He favored focusing all the efforts on children's programming. Dr. Koeninger stated that the
adult and teen programs are new and have not reached their potential. The programs also serve to
introduce library services to citizens who may not be aware of what the library has to offer.
c. Expansion—The auditor recommends the expansion of the Library as a priority.
d. Dissolving the system contract between the two libraries- After research, the auditor agreed
that it was more financially responsible and effective to remain a system rather than for College Station to
end the contract.
7. In new business, Don Hellriegel made a motion and seconded by Diane Rektorik to appoint Larry
Ringer as President of the Board. The motion carried. Don Hellriegel nominated Wendi Zimmer for
Vice-President, seconded by Gary Ives,the motion carried.
8. Dr.Koeninger's librarian's report is attached.
9. Next meeting will be May 21, 2014 at the Larry Ringer Library.
10. The meeting adjourned at 6:15 pm.
Larry Ringer, President L ry Kinger,Library System Director