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Home My WebLink About01/18/2011 - Regular Agenda Packet - Bryan College Station Library System Advisory Board • AGENDA BRYAN+COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY, JANUARY 18, 2011 5:15 p.m. CLARA B.MOUNCE PUBLIC LIBRARY 201 E.26TH STREET BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—NOVEMBER AND TCEMBE=2010 5. MONTHLY STATISTICS o NOVEMBER 2010 d-Pet c'i1b-el 6. OLD BUSINESS— A. INTER GOVERNMENTAL CONTRACT✓ • B. MOUNCE LIBRARY REMODELING PLAN✓ 7. NEW BUSINESS A. LEXIS NEXIS NOT RENEWED B. PUBLIC BENCH RENDERINGS' C. ELECTION OF OFFICERS D. NEW MEMBER INTRODUCTION—DOROTHY HA GEN/ 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR FEBRUARY 15TH,MEETING AT THE CARNEGIE HISTORY CENTER 10. ADJOURN Please notify the Adm. Asst. Laura Mills, 209-5614, if you are unable to attend. College Station Board Members should also complete the absence reauest form and subhit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERLPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PILEASE CONTACT THE LIBRARY SYSTEM DIRECTOR, LARRY KOENINGER AT 209-5611! PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO • THAT YOUR REQUEST MAY BE ACCOMMODATED. • Library Advisory Board November 16,2010 1. BCSPLS a. Website Launched b. Libraries Closed i. Nov 25-26—Thanksgiving(Ringer will close at 7:00 qn Weds) ii. Dec 17,11:00-1:00—City-wide luncheon iii. Dec 24-27—Christmas(Mounce will close at 7:00 on Weds) iv. Dec 31-Jan 3—New Year's 2. Mounce Remodel i. Paint almost completed ii. Moving of Mysteries and Sci Fi downstairs 3. Y5 Position at Mounce a. Position reposted 4. City Council Workshop a. December 7 at 2:15 b. Report to the Bryan City Council concerning duties and responsibilities. c. Report on plans to remodel 2nd floor i. Karen Lande—floor plan ii. Billy Ebner—construction 5. Board Member Reappointments a. Sonia Gangotena • b. Elizabeth Pool c. Charles Smith d. Katherine Edwards—has announced her resignation from till!Board 6. eAudiobook Breakdown by Month Month Downloads Feb 2010 1 Mar 2010 196 Apr 2010 309 May 2010 408 Jun 2010 459 Jul 2010 622 Aug 2010 423 Sep 2010 361 Oct 2010 374 • IBRYAN PUBLIC LIBRARY REPORT FOR: November,2010 This Year Last Year SERVICES: Hours Open 240 28 Meeting Room Usage 38 40 Patrons Registered I 328 336 IDTotal Patrons Active or Expired<2 Years 15,359 15,359 Overdue Notices 1,875 2,244 Holds Filled 1,768 1,778 #of People Visiting Library (Count low due to equipment malfunction for 6 days on one door) 17,063 19,717 #of Checkouts 25,129 25,532 #of Checkins 23,908 24,428 In House Use 3,701 3,833 1 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 11 6/249 9/251 Teen Program/Attendance 3/30 Class Visits&Tours/Attendance 1/25 3/174 Special Programs/Attendance 1/12 6/251 Reference Transactions 478 535 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 1 0/0 Interlibrary Loan Received 1 58 50 Interlibrary Loan Sent Reference Transactions 675 807 Class Visits&Tours/Attendance 0/0 4/70 Technology Classes/Attendance 8/39 31-Jul •COLLECTION DEVELOPMENT(Items Added): Adult Books 1 515 548 Juvenile Books 1 67 89 Adult Media I 27 10 I Juvenile Media 1 9 6 Videos 72 40 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,244 2,059 (Books 8,294 9,695 1 7,204 9,001 (Periodicals 519 21 1 463 311 (Paperbacks 990 892 1 Media 742 360 11 8041 3101 DVDs 4,454 1 I 4,161 Videos 31 1 I 328 Wireless Internet 1 256 Internet Computers 4,709 5,072 ILL 58 50 Reference 30 1 81 3 TOTAL 10,575 10,077 111,496 9,444 9,345 11,926 1 GRAND TOTAL 32,148 II 30,715 • Prepared b V/ Approved by O V7 '-� v 2,7J ILARRY J RINGER LIBRARY REPORT FOR: November 2010 This Year Last Year (SERVICES: Hours Open 258 28 Meeting Room Usage 15 18 Patrons Registered 282 279 likTotal Patrons Active or Expired<2 Years 14,420 14,420 Overdue Notices 1,764 1,524 Holds Filled 3,439 2,722 #of People Visiting Library 17,484 16,794 #of Checkouts 30,008 28,395 #of Checkins 29,061 28,804 In House Use 3,836 4,002 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 18/91 25/508 Teen Program/Attendance 2/17 Class Visits&Tours/Attendance 3/92 4/70 Special Programs/Attendance Reference Transactions 321 138 Summer Reading Club Registered this month g Summer Reading Club Total Registration/Total Completion 1 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: 1 Adult Programs/Attendance 12/921 Interlibrary Loan Received 321 34 Interlibrary Loan Sent Reference Transactions 1,194 886 Class Visits&Tours/Attendance Technology Classes/Attendance • COLLECTION DEVELOPMENT(Items Added): Adult Books 375 141 Juvenile Books 118 60 Adult Media 7 1 Juvenile Media Videos 140 1 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile 'Other Adult Juvenile Other TCILL 1 920 808 Books 10,162 13,5391 9,868 12,679 Periodicals 515 521 580 97 Paperbacks 620 677 Media 755 326 750 322 DVDs 3,611 2,796 Videos 402 543 Wireless Internet 536 285 Internet Computers 3,135 3,165 ILL 32 34 Reference 23 1 6 54 TOTAL 12,075 13,918 8,636 11,881 13,152 7,631 GRAND TOTAL 34,629 32,664 I • i 7 ' Approved b Prepared by r f,/ F p y s ICARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: November, 2010 YEAR YEAR • 1SERVICES: Hours Open 118 Patrons Registered Total Active Patrons 9 9 # of People Visiting Library 935 1,164 # of Checkouts (Internet PCs plus renewals) 1 # of Checkins (REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 2 1 Reference Transactions 34 36 Visits & Tours/Attendance 1 of 15 Special Programs/Attendance 3 of 32 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 3 18 Juvenile Books Adult Media Microforms Ill Periodicals IN HOUSE USE/CIRCULATION Internet Computers 27 17 CD-rom Computers 5 Books 112 237 Rare Books 3 5 History Books 7 7 Files 31 2 Photo Files 5 5 Microfilm 9 38 ILL 2 1 History Lab Maps 3 Microform Machine Use 18 Periodical Use 5 47 I CD's Not in Database 1 4 New Scans 4 20 Photo Collection Use 5 Wireless Internet 122 • TOTAL In Houde Use227 515 Prepared by _ 1- 1/ Reviewed by ,1 1 E BRYAN PUBLIC LIBRARY REPORT FOR: December,2010 This Year Last Year SERVICES: Hours Open 247 27 Meeting Room Usage 19 33 Patrons Registered 241 283 • Total Patrons Active or Expired<2 Years 17,803 15,560 Overdue Notices 1,690 2,058 Holds Filled 1,671 1,625 #of People Visiting Library 1 15,6611 18,401 #of Checkouts 1 20,6061 23,885 #of Checkins 1 20,267 23,372 In House Use 1 2,769 3,713 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 4/197 6/189 Teen Program/Attendance 3/301 3/18 Class Visits&Tours/Attendance 1/21 Special Programs/Attendance 2/800 2/425 Reference Transactions 2931 403 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion 1 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 0/0 Interlibrary Loan Received 46 28 Interlibrary Loan Sent Reference Transactions 655 602 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 0/0 0/0 • COLLECTION DEVELOPMENT(Items Added): Adult Books 461 289 Juvenile Books 279 289 Adult Media 131 1 Juvenile Media 1 44 Videos 42 54 I Microforms I 1 1 1 CIRCULATION THIS YEAR LAST YEAR I Adult Juvenile Other Adult Juvenile Other ITCILL 1,891 1,597 Books 7,500 6,934 8,387 8,287 Periodicals 390 26 440 45 IPaperbacks 812 712 IMedia 699 2861 840 249 IDVDs 1 3,887 4,324 IVideos 1 1 22 305 Wireless Internet 1 245 Internet Computers 1 4,101 4,564 ILL 1 46 28 Reference 21 2 76 1 TOTAL 9,422 7,248 9,947 10,455 8,582 11,063 GRAND TOTAL 26,617 30,100 • Prepared b i/a Approved by ^ • P Y P / ".-____ lir (LARRY J RINGER LIBRARY REPORT FOR: December 2010 This Year Last Year SERVICES: 1 I Hours Open 243 27 I Meeting Room Usage 13 13 •� Patrons Registered 201 207 Total Patrons Active or Expired<2 Years 16,0411 14,492 Overdue Notices 1,5081 1,745 Holds Filled 2,910 2,930 #of People Visiting Library 15,168 23,282 #of Checkouts 26,807 25,452 #of Checkins 26,407 26,280 In House Use 3,317 3,789 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 8/127 14/283 Teen Program/Attendance Class Visits&Tours/Attendance 9/160 2/37 Special Programs/Attendance Reference Transactions 301 138 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 2/0 Interlibrary Loan Received 20 14 Interlibrary Loan Sent Reference Transactions 791 567 Class Visits&Tours/Attendance 1 Technology Classes/Attendance 1 • COLLECTION DEVELOPMENT(Items Added): 1 Adult Books 2291 515 Juvenile Books 175 174 Adult Media 21 23 Juvenile Media 1 Videos 29 71 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 834 1 723 Books 9,541 10,9431 10,267 9,9681 Periodicals 306 491 428 48 Paperbacks 629 1 512 Media 729 2891 809 294 DVDs 3,853 2,525 Videos 1 423 502 Wireless Internet 1 473 344 Internet Computers 1 1 2,833 2,918 ILL 1 1 20 14 Reference 151 01 11 29 TOTAL 11,2201 11,2811 8,436 12,027 10,339 7,026 GRAND TOTAL 30,937 29,392 • Prepared b A . IA /1 Approved bvv 79/ --t---- CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: December, 2010 YEAR YEAR • SERVICES: Days Open 126 19 Patrons Registered Total Active Patrons 8 # of People Visiting Library 859 1,210 # of Checkouts (Internet PCs plus renewals) #of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 4 0 Reference Transactions 42 25 Visits &Tours/Attendance 3 of 18 Special Programs/Attendance Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 1 107 Juvenile Books Adult Media Microforms • Periodicals it IN HOUSE USE/CIRCULATION Internet Computers 35 11 CD-rom Computers 36 Books 143 309 Rare Books 1 History Books 6 3 Files 14 3 Photo Files 5 4 Microfilm 21 23 ILL 4 History Lab Maps 2 Microform Machine Use 15 13 Periodical Use 2 53 CD's Not in Database New Scans 5 Photo Collection Use 4 Wireless Internet 88 • TOTAL In House Use 257 543 Prepared by 1 i / A 1 Reviewed by Library Advisory Board • January 18,2011 •1. BTOP a. $9.6 million dollar grant b. 70 sites including 37 in the Brazos Valley c. Replace all Internet computers in the System d. Access to a trainer until 2012 2. Reader Printers a. Mounce i. Approximately$9,000 ii. Use Restricted Gifts Account b. CHC i. Approximately$15,000 ii. Use$2,700 in donations plus Madeley Estate fund 3. Meetings a. CTLS Annual Meeting i. January 28 ii. Belton b. TLA Legislative Day i. February 16 •4. Mounce Remodel a. City Council presentation 1/11/11 •5. YS Position at Mounce a. Interviews 6. eAudiobook Breakdown by Month Month Downloads Feb 2010 1 Mar 2010 196 Apr 2010 309 May 2010 408 Jun 2010 459 Jul 2010 622 Aug 2010 423 Sep 2010 361 Oct 2010 374 Nov 2010 330 Dec 2010 413 ' • 4111 • • 72.00" • lIE• . • • • 6'perforated steel contour bench .- • ' ' ' ' . . . • " , . . • • • , • • • . , • • • ' ' ' . • • • • ' • , . _____ e, 3 `ff)'/Ofd` Iye.tr ,./,`'!`i. ,)t r / �B�C�g�rkcj�/// ciiiiv(eg eale jo,„. de, r--„ o .. t,, /it; 4", , rr1rlGJr 1 ----- -'- -- -lie, P •reat C r )'I It c '!"'. , f,.,;kT^.,„ , t'I'�'`rt:,�z.'`" e.2,--..:,.;,:,,A. 41%k".%t '.3 --,;:5:�'Gii'2' c Gni.'_6-7,1i.i 4. . j. '{„ ('SI i',.." 5,- //yy 'y /, rr/`,/'f'�'. .t r;.; �.r, to p5 e r°.^, (77,07Y' f''^' r �t-.•t". (i 2,;^r: 6'$'+ 1,- 4$A} €:;a:arx✓!" {f 4-Yf. CuCriezp a 'raT'iL Lt5-2. .ei. 1�6. =1.' 6 ',. 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CALDWELL, DIRECTOR INFORMATION TECHNOLOGY Brazos County Maxwell Building 205 East 27th Street Bryan,TX 77803 ecaldwell@co.brazos.tx.u; PHONE: (979)361-4310 FAX: (979)361-4408 December 16,2010 Jason Bienski, Mayor City of Bryan c/o Mary Lynne Stratta, City Secretary 300 South Texas Avenue Bryan, TX 77803 • Re: Termination of February 2006 Interlocal Agreement to 'rovide LexisNexis Subscription • Dear Mayor, On Tuesday,December 14, 2010 the Brazos County Coma.issioners Court approved my request to terminate the Interlocal Agreement between Brazos Cour_ty and the City of Bryan to provide the Bryan Public Library with a LexisNexis subscription for use by its patrons. Therefore, as provided for in Article II of that Interlocal Agreement, I am giving the City of Bryan a thirty (30) day notice of our intention to discontinue this service. I have enclosed a copy of the ILA for your reference. If yoi have any questions please do not hesitate to contact me. Sincerely, 111 • Eric V. Caldwell • . • • copy 11111r: INTERLOCAL AGREEMENT STATE OF TEXAS § § KNOW A LL MEN BY THESE PRESENTS COUNTY OF BRAZOS § \ THIS AGREEMENT, made and entered into this ,,. ��r day of-February, 2006, by and between BRAZOS COUNTY, TEXAS, a political iibdivision of the State of Texas, ("COUNTY") and THE CITY OF BRYAN, TEXAS ("CITY") pursuant to the Texas Interlocal Cooperation Act, Texas Government Code, Chapter 791. • WITNESSETH: • • WHEREAS, the• COUNTY and the CITY are authorized to enter into interlocal cooperative agreements,pursuant to Chapter 791 of the Texas Government Code; and - WHEREAS, the COUNTY and the CITY find that it is mutually beneficial for the • COUNTY and the CITY to enter into an agreement whe i*'eby the COUNTY shall provide one subscription to LexisNexis, an online legal research tool , for the citizens of Brazos County through the Bryan Public Library. NOW, THEREFORE,the undersigned parties here3y agree as follows: I. Commencing on February 1,2006 and terminating on September 30, 2006,the COUNTY shall provide the username and password to one LexisNex Ls account purchased by the COUNTY for the purpose of providing the general public access to a legal library. This contract shall renew annually on October 1 each year and shall be effective for a period of one year, provided that the annual operating budget of the COUNTY includes funding for continuation of the LexisNexis subscription. II. CITY, for arid in consideration of the services 'to be provided by COUNTY, hereby agrees provide online access to the LexisNexis account to the patrons of the Bryan Public Library during the normal operating hours of this library. • The COUNTY acknowledges that the access granted to the library patrons stated above • fairly compensates it for the service it is to provide pursuant to this Agreement. Public Legal Library 2006 ILA Page 1 • • • Each of the parties to this agreement agrees to 1191d the other harmless for any and all claims of whatsoever nature or kind that may arise as a result of that party's fulfillment of this agreement. Either party to this Agreement shall have the right to terminate this Agreement, without cause, upon thirty (30) days written notice of such teimination. Should the Agreement be terminated, CITY agrees to discontinue use of or granting access to the LexisNexis account. This agreement may be modified or amended in writing by the mutual consent of the parties with said modification being attached to and inc)rporated into this agreement by this reference for all purposes. • This Agreement may be executed in multiple countrrparts,each of which shall be deemed an original and all of which shall constitute one and the same instrument. This Agreement shall be effective when signed by he last party whose signing makes the Agreement fully executed. • WITNESS OUR HANDS THIS da o •� Y i...ar-bwttesa•y, 2)06. • BRAZOS CO . TY THE CITY OF BRYAN,TEXAS ,. • By: ..� By: `11M7% Randy S'- s, County Judge Name Y a � Attest: L-�' U ,r 2ef� Title: 1"t Ir' 'karen McQueen, Cou Clerk ATTEST le, -SRiretek City Pc.kla,y Public Legal Library 2006 ILA Page 2 • .