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Home My WebLink About08/16/2011 - Regular Agenda Packet - Bryan College Station Library System Advisory Board • AGENDA BRYAN+COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY,August 16,2011 5:15 p.m. Carnegie History Center 111 S.Main Street BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—July 2011 5. MONTHLY STATISTICS—July 2011 6. OLD BUSINESS—BUDGET A. Budget • B. Interviews for Branch Manager C. Update on Ringer Expansion—David Gerling D. Update on Mounce Remodel 7. NEW BUSINESS A. Selection of Lay Rep to the Central Texas Library System B. Announcement of elected positions available on the CTLS Board of Directors 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR SEPTEMBER 20TH AT THE RINGER LIBRARY 10. ADJOURN Please notify the Adm.Asst.Laura Mills,209-5614, if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the Colles a Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR, LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: July,2011 This Year Last Year SERVICES: Hours Open 231 29 Meeting Room Usage 40 46 .atroo ns Registered 467 564 tal Patrons Active or Expired<2 Years 18,244 17,042 Overdue Notices 1,819 Holds Filled 2,164 2,395 #of People Visiting Library 21,666 24,808 #of Checkouts 32,907 36,958 #of Checkins 32,188 36,890 In House Use 5,395 6,868 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 10/470 10/495 Teen Program/Attendance 5/156 4/55 Class Visits&Tours/Attendance 0/0 2/42 Special Programs/Attendance 10/1071 9/989 Reference Transactions 915 1,325 Summer Reading Club Registered this month 503 377 Summer Reading Club Total Registration/Total Completion 1853/316 1566/563 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 5/32 Interlibrary Loan Received 31 41 Interlibrary Loan Sent Reference Transactions 785 905 Class Visits&Tours/Attendance 0/0 0/0 •ecnoio Classes/Attendance 0/0 0/0 COLLECTION DEVELOPMENT(Items Added): Adult Books 607 331 Juvenile Books 144 483 Adult Media 19 22 Juvenile Media 51 Videos 71 24 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,491 2,600 Books 10,634 14,250 12,029 15,929 Periodicals 343 51 551 77 Paperbacks 1,283 1,379 Media 935 549 903 532 DVDs 4,760 4,966 Videos 19 301 Wireless Internet 917 456 Internet Computers 4,997 5,379 ILL 31 41 Reference 51 6 56 2 TOTAL 13,246 14,856 13,215 14,918 16,540 13,743 GRAND TOTAL 41,317 45,201 • Prepared by Approved by /4 �i LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: July,2011 This Year Last Year SERVICES: Hours Open 2761 29 Meeting Room Usage 91 11 ,atrons Registered 3591 423 otal Patrons Active or Expired<2 Years 16,294 1 15,432 Overdue Notices 1,686 Holds Filled 3,895 3,876 #of People Visiting Library 20,9221 35,594 #of Checkouts 37,5071 38,530 1 #of Checkins 38,580 39,971 In House Use 4,996 5,485 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: 1 Story Hour/Attendance 12/6591 19/609 Teen Program/Attendance 10/351 1 10/172 Class Visits&Tours/Attendance 0/01 Special Programs/Attendance 9/7511 13/1824 Reference Transactions 665 482 I Summer Reading Club Registered this month 131 156 I Summer Reading Club Total Registration/Total Completion 1200/362 1637/448 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: I Adult Programs/Attendance 21/190 Interlibrary Loan Received 27 17 Interlibrary Loan Sent 0 Reference Transactions 1120 1,474 Class Visits&Tours/Attendance 0/0 technology Classes/Attendance 0/0 23/245 COLLECTION DEVELOPMENT(Items Added): Adult Books 469 510 Juvenile Books 90 312 Adult Media 61 5 Juvenile Media 4 Videos 1 17 36 Microforms 1 1 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 992 1,211 Books 12,486 17,680 13,700 17,783 Periodicals 572 97 691 Paperbacks 816 791 Media 787 444 850 369 DVDs 4,202 3,490 Videos 377 676 Wireless Internet 451 387 Internet Computers 3,009 3,415 ILL 271 17 Reference 17 1 23 38 TOTAL 14,678 18,221 9,0581 16,055 18,190 9,196 ii„ 1 GRAND TOTAL 41,957 1 43,441 Prepared by Approved by �� CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: July, 2011 YEAR YEAR • SERVICES: Days Open 144 hours 22 Patrons Registered Total Active Patrons 6 6 #of People Visiting Library 908 1,188 #of Checkouts (Internet PCs plus renewals) #of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received Reference Transactions 68 Visits &Tours/Attendance 58 Special Programs/Attendance 5 of 30 2 of 22 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 12 72 Juvenile Books Adult Media Microforms Periodicals 1 3 Discards 25 IN HOUSE USE/CIRCULATION Internet Computers 53 37 CD-rom Computers Books 159 357 Rare Books 32 13 History Books 7 7 Files 10 10 Photo Files 5 Microfilm 27 15 ILL History Lab 6 4 Maps Microform Machine Use 18 12 Periodical Use 3 1 CD's Not in Database New Scans 4 12 Photo Collection Use 5 5 • Wireless Internet 120 TOTAL In House Use 444 478 Prepared by Reviewed by . /G�-�— Library Advisory Board August 16,2011 1. Branch Manager i. Interviews on July 16 and July 30 2. BTOP Grant i. Computers have been deployed at Mounce. ii. CS IT department is working on Ringer computers. iii. Wendell is working on the Carnegie compeers. iv. Wendell will begin repurposing the old public computers to be used as catalogs.. 3. eAudiobooks i. 365 downloads for June ii. NetLibrary is no longer associated with the eAudiobooks.The current provider is EBSCOHost.The launch of the EBSCOHost website has been extremely difficult and resulted in interrupted service. Issues with logging in and downloading titles are being addressed. iii. Many of the issues seem to have been addressed. iv. Recorded Books will launch their own portal soon.The launch has been delayed due to problems with functions within the portal. v. 174 downloads for July 4. Doak Foundation Grant i. Delivered July 29,2011 • ii. Request is for funding for online services including TexShare,eAudiobooks,and individual databases. Funds were also requested for TexExpress,the ILL courier service. iii. All databases are system-wide so the funds will be accepted and disbursed by Bryan. 5. Texas Library Association Annual Assembly i. Planning meeting for TLA committees,subdivisions,and round tables ii. Planning meeting for 2012 Annual Conference(Houston) iii. Open to all TLA members iv. Meetings 1. Leadership Development a. TALL Texans Institute i. ,Mentor two 2011 participants ii. Changes to 2012 Institute including reducing the Institute by one day iii. Ways to encourage librarians in West Texas and El Paso area to participate 2. Leaders in Libraries a. Strategies for dealing with funding cuts 3. Public Libraries Division Meeting a. By-laws revision to Operational Procedures 4. District 3 Business Meeting a. Plans for fall meeting b. Areas that the Districts can pick up work previously done by TSLAC