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Home My WebLink About07/20/2010 - Regular Agenda Packet - Bryan College Station Library System Advisory Board (2) Library Advisory Board July 20, 2010 • 7.A. Interlocal Agreement Major revisions include: Clearing up language about the ownership and responsibility of computers, software and maintaining the network between the libraries. College Station is required to provide up to$40,000 for purchase of books and other materials. The first$40,000 of indirect costs payment to Bryan is no longer restricted to the purchase of books and other materials. Inclusion of a 3 term limit on Library Advisory Board members. Share the cost of the TCILL expenses. Change Community Librarian to Library System Director. 7. B. Budget FY2010 Leave 2 part time clerk positions at the Carnegie unfilled. Leave 1 full time YS librarian position at Mounce unfilled. Restrict spending on books and materials to Automatically Yours and requests from the public. Sunday hours are kept intact for all locations. FY2011 Leave 2 part time clerk positions at the Carnegie unfilled. • Hire 1 full time YS librarian at Mounce. Share 1 Adult Services librarian with Carnegie to cover the loss of the 2 clerks. Close the Carnegie Y2 day during the week. (date to be determined). • Library Advisory Board July 20, 2010 • 1. BCSPLS a. Website 2. Carnegie a. The Carnegie was the recipient of "$200,000 from the settlement of the Elf Atochem suit. i. Challenged in court ii. No court date set for hearing b. Video 3. Adult Programming a. Susan Pare's report b. July—August schedule 4. eAudiobook Breakdown by Month Month Downloads Feb 2010 1 Mar 2010 1196 Apr 2010 I 309 May 2010 I 408 Jun 2010 1 459 • Current Data (7/20/2010) Users 579 Downloads 1,745 BRYAN PUBLIC LIBRARY REPORT FOR: July 2010 This Year I Last Year SERVICES: Days Open 29 29 Meeting Room Usage 46 47 Patrons Registered 564 501 • Total Active Patrons 17,042 14,148 aierdu_lotiees-; 1,404 Holds Filled 2,395 1,674 #of People Visiting Library 24,808 25,493 #of Checkouts 36,958 34,241 #of Checkins 36,890 34,241 In House Use 6,868 5,016 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance10/495 10/543 Teen Program/Attendance 'i (' 1 )1 i ; t. ' 4/55 5/58 Class Visits&Tours/Attendance 2/42 2/24 Special Programs/Attendance 9/989 11/1,297 Reference Transactions 1,325 477 Summer Reading Club Registered this month 377 670 Summer Reading Club Total Registration/Total Completion -312037 2570/591 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 411 60 Reference Transactions 9051 932 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 0/0 6/41 COLLECTION DEVELOPMENT: Adult Books 331 623 Juvenile Books 483 196 Adult Media 22 24 Juvenile Media 51 4 Videos 24 18 Microforms ' CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,600 2,251 Nen-Fietion 2,871 2,951 2,810 3,413 potion- 9,158 12,978 8,330 11,4841 Periodicals 551 77 547 1361 Framed Prints 1 Sculpture 1 IPaperbacics 1,379 1,321 IAdult•Media 903 L. 804 Juvenile-Media 532 522 IDVDs 4,996 4,080 ' Videos 301 692 Audio/Visual Equipment Wireless Internet 456 478 Internet Computers 5,379 5,873 ILL 41 60 Reference 56 2 127 6 .I TOTAL 14,918 16,540 13,773 13,939 15,561 13,434 'GRAND TOTAL 45,231 42,934 le , Prepared by 1 ..i, I Approved by % / -ti- BRYAN PUBLIC LIBRARY REPORT FOR: August,2010 This Year Last Year SERVICES: Days Open 31 31 Meeting Room Usage 30 41 Patrons Registered 516 491 • Total Active Patrons 17,285 14,518 Overdue Notices 2,046 Holds Filled 2,447 2,227 #of People Visiting Library 23,022 24,410 I #of Checkouts 31,085 30,622 #of Checkins 32,160 30,407 In House Use 5,761 4,860 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 2/54 6/503 Teen Program/Attendance 1/17 Class Visits&Tours/Attendance 1/34 1/12 Special Programs/Attendance 3/152 8/189 Reference Transactions 1018 356 Summer Reading Club Registered this month 580 225 Summer Reading Club Total Registration/Total Completion 418015fildit. 2795/800 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 41 58 Reference Transactions 801 986 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 0/0 6.5/36 COLLECTION DEVELOPMENT: • Adult Books 401 364 Juvenile Books 246 542 Adult Media 37 10 Juvenile Media 14 7 Videos 56 117 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,565 2,486 Non-Fiction 2,473 2,294 2,885 2,452 (Fiction 8,075 9,269 7,831 9,303 Periodicals 616 78 1Framed Prints 4 Sculpture Paperbacks 1,349 1,650 Adult Media 899 743 Juvenile Media 505 472 DVDs 4,786 4,016 Videos 332 456 AudioNisual Equipment Wireless Internet 534 Internet Computers 5,605 6,078 ILL 41 58 (Reference 49 2 108 3 0 ITOTAL 12,845 12,070 13,329 13,837 12,308 13,628 GRAND TOTAL 38,244 39,773 Prepared by ,! Approved by 4 LARRY J RINGER PUBLIC LIBRARY REPORT FOR: July 2010 This Year Last Year SERVICES: Days Open 29 29 Meeting Room Usage 11 9 Patrons Registered 423 452 0 Total Active Patrons 15,432 13,735 Overdue Notices 882 Holds Filled 3,876 2,090 #of People Visiting Library 35,594 27,648 #of Checkouts 38,530 36,643 #of Checkins 39,971 38,961 ' I In House Use 5,485 4,749 I ICHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 19/609 38/825 Teen Program/Attendance 10/172 4/35 Class Visits&Tours/Attendance 0 Special Programs/Attendance 13/1824 20/1244 Reference Transactions 482 278 I Summer Reading Club Registered this month 156 200 Summer Reading Club Total Registration/Total Completion 1637/448 1818/271 (ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 17 42 Reference Transactions 1,474 764 I Class Visits&Tours/Attendance I Technology Classes/Attendance /Adult Programs 23/245 I 1 'COLLECTION DEVELOPMENT: 1 Adult Booksiii 5101 403 Juvenile Books 312 69 Adult Media 5 5 I Juvenile Media 7 I Videos 36 63 I Microforms I CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,211 1,090 (Non-Fiction 3,581 2,888 3,655 2,971 'Fiction 10,119 14,895 9,819 13,319 Periodicals 691 782 Framed Prints Sculpture Paperbacks 791 681 Adult Media 850 864 Juvenile Media 369 381 DVD's 3,490 I 2,861 Videos 676 1,044 AudioNisual Equipment Wireless Internet 387 I 477 Internet Computers 3,415 3,578 ILL 17 42 Reference 23 38 17 21 0 TOTAL 16,055 _ 18,190 9,196 15,818 16,6731 9,092 IGRAND TOTAL 43,441 41,583 Prepared by 9/1,- Approved by A.4444 LARRY J RINGER PUBLIC LIBRARY REPORT FOR: August 2010 This Year Last Year SERVICES: Days Open 31 31 Meeting Room Usage 18 Patrons Registered 456 436 • Total Active Patrons 15,637 13,959 Overdue Notices 1,389 Holds Filled 4,070 3,680 #of People Visiting Library 21,617 18,431 #of Checkouts 34,414 34,257 #of Checkins 36,754 36,281 In House Use 5,213 5,304 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 0 2/36 Teen Program/Attendance 5/153 1/50 Class Visits&Tours/Attendance Special Programs/Attendance 9/392 Reference Transactions 447 213 Summer Reading Club Registered this month 12 39 Summer Reading Club Total Registration/Total Completion 1,649/643 1818/822 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 19 38 Reference Transactions 1,363 893 Class Visits&Tours/Attendance Technology Classes/Attendance /Adult Programs 22/272 COLLECTION DEVELOPMENT:410 I Adult Books I 443 487 Juvenile Books 197 409 Adult Media 4 2 Juvenile Media Videos 51 77 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL - 1,286 1,138 Non-Fiction 3,275 2,507 3,480 2,848 Fiction 8,947 13,093 8,887 12,464 Periodicals 504 744 170 Framed Prints Sculpture Paperbacks 734 701 Adult Media 834 865 Juvenile Media 404 347 DVD's 3,458 2,943 Videos I 458 748 Audio/Visual Equipment Wireless Internet 458 458 Internet Computers 3,914 3,713 SILL 19 38 (Reference 25 52 27 3 0 TOTAL 14,723 15,652 9,593 14,704 15,832 9,038 GRAND TOTAL 39,968 39,574 Prepared by q1/ �i Approved by,641 //---7 v CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: July 2010 YEAR YEAR 1 • !SERVICES: I Days Open 22 21 -Patrons Registered Total-Active-P--atrons— 6 8 I # of People Visiting Library 1,188 1,256 I # of Checkouts (Internet PCs plus renewals) #of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 1 Reference Transactions 23 Visits &Tours/Attendance 58 I Special Programs/Attendance 2 of 22 1 of 8 I Outside Programs/Attendance 1COLLECTION DEVELOPMENT: Adult Books 72 11 Juvenile Books 2 Adult Media • Microforms I Periodicals 3 IIN HOUSE USE/CIRCULATION I Internet Computers 37 16 CD-rom-Computers 22 Books 357 268 Rare Books 13 19 History Books 7 4 Files 10 5 Photo Files 5 5 Microfilm 15 5 I ILL 8 History Lab 4 1 Maps 26 Microform Machine Use 12 8 Periodical Use 1 1 I CD's Not in Database New Scans 12 Photo Collection Use 5 4 • Wireless Internet 23 'TOTAL In House Use 478 415 Prepared by 4714/ Reviewed by�i�� w-�/"'N-- // r/ CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: August, 2010 YEAR YEAR • SERVICES: Days Open 22 22 Patrons Registered Total Active Patrons 9 17 #of People Visiting Library 1,030 860 #of Checkouts (Internet PCs plus renewals) 9 # of Checkins 6 REFERENCE/GENEALOGY INFORMATION: I Interlibrary Loan Received 1 I Reference Transactions 78 30 I Visits &Tours/Attendance 1 of 7 I Special Programs/Attendance 1 of 3 2 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 61 5 Juvenile Books Adult Media 19 • Microforms Periodicals 1 14 IN HOUSE USE/CIRCULATION Internet Computers 58 59 CD-rom Computers 5 Books 144 282 Rare Books 5 History Books 7 32 Files 4 Photo Files 5 Microfilm 2 18 ILL 4 History Lab Maps 2 8 I Microform Machine Use 13 Periodical Use 22 11 CD's Not in Database New Scans 6 Photo Collection Use 4 • Wireless Internet 6 48 TOTAL In House Ude 246 499 At7Prepared by �'1/ 1 .� Reviewed by 7v 1 �— P f Iv • • INTERGOVERNMENTAL CONTRACT BETWEEN BRYAN AND COLLEGE STATION This agreement is entered into by and between the City of College Station (hereinafter referred to as"COLLEGE STATION")and the City of Bryan(hereinafter referred to as"BRYAN")and shall be effective on the 1'`day of October-2996 2010. RECITALS WHEREAS,BRYAN AND COLLEGE STATION are home rule municipalities as defined by the Texas Local Government Code; WHEREAS,home rule cities are authorized to enter into contracts with one another for the performance of any governmental service,activity or undertaking; WHEREAS,by voter approval of a referendum on the 25th day of March,1995,COLLEGE STATION expanded library services and constructed its own library facility,hereinafter referred to as the Larry J.Ringer Library,within its city limits; WHEREAS,BRYAN has operated a community library since 1903 and has received accreditation by the Texas State Library;and WHEREAS BRYAN has the expertise to manage a library system that is accredited by the Texas State Library;and WHEREAS,BRYAN and COLLEGE STATION desire to partner together through a mutual agreement to provide a Bryan+College Station Library System: IIINOW,THEREFORE,in consideration of the promises and mutual agreements contained herein, the entities agree as follows: ARTICLE I.PREMISES 1.01 COLLEGE STATION shall lease,own or otherwise provide premises fLarry J.Ringer Library)to BRYAN suitable for use as a library.The premises shall,at a minimum,include 15,000 square feet of heated/air conditioned floor space. Said premises shall be located within the City limits of College Station as provided by the terms of this agreement. 1.02 In the event that COLLEGE STATION requires the relocation of the library,COLLEGE STATION shall pay the cost of said relocation. 1.03 In the event of termination of this agreement,COLLEGE STATION and BRYAN shall each pay one half of the cost of a final inventory,.and each entity shall return to BRYAN-the other entity any BRYAN-of the other's(Library system materials on the respective premises. 1.04 COLLEGE STATION shall be responsible for maintenance,repairs,and expansion of the grounds and the structures on the premises. 1.05 BRYAN shall be responsible for the routine janitorial service of the interior of the Larry J. Ringer Library building and any other buildings over which it has control. 1.06 BRYAN shall promptly notify COLLEGE STATION in the event any grounds or structural defect or flaw is discovered. Bryan+College Station Public Library System August 27/2010 • III ARTICLE II.EMPLOYEES 2.01 All employees engaged in such library service,whether working with BRYAN or COLLEGE STATION,shall be considered employees of BRYAN.Such employees shall work under the supervision and direction of the Library System Director. •- {Formatted:Indent:Left: 0",Hanging: 0.5" j 2.02 Upon the termination of this agreement,BRYAN's employees in good standing located at the Larry J.Ringer Library may elect to apply for employment with BRYAN,if positions are available. In any event,the said employees may apply for employment as library employees with COLLEGE STATION.Upon transfer of employment to COLLEGE STATION,COLLEGE STATION shall provide to its library employees the same benefits as provided to other COLLEGE STATION employees. COLLEGE STATION shall waive any waiting period for any and all benefits,unless otherwise required by law. ARTICLE III.BOOKS AND OTHER MATERIALS 3.01 All booksdhereinaftcr referred ac als)and other materials,including.but not ___---{Formatted:strikethrough 1 restricted to DVDs.audio books and periodicals and mother`ems of porconal property __---{Formatted:Strikethrough •• _ - - . . . _• . . . - physical assets purchased with the designated Larry J.Ringer Library budgeted funds shall belong to and remain the property of COLLEGE STATION. 411) 3.02 BRYAN shall exercise the same degree of care in the keeping,preservation,and maintenance of materials and other physical assets as it exercises in the keeping,maintenance,and preservation of its own public library property. 3.03 The final authority for the selection of library material rests with the Community LibrarianLibrary System Director. 3.04 The Larry J.Ringer Library will maintain a permanent beak-stack materials collection. --•{ Formatted:Strikethrough f ARTICLE IV.PROGRAMS AND OTHER SERVICES 4.01 BRYAN shall operate the Bryan+College Station Library System,including operation of the Twin City Inter-Library Loan Program,under the direction of theme __---{Formatted:strikethrough fibra..,Services herein.serred ♦he Library System Director".The Twin City Inter-Library Loan Program is the van delivery service that transfers library materials between the Larry J.Ringer Library and the Clara B.Mounce Public Library. 4.02 BRYAN will house,operate,and maintain the main computer system used by the Bryan+ College Station Library System to check in and out items,track book collections,and other collections,etc. BRYAN will perform system back-ups,generate overdue notices and other reports as necessary. Replacement of the main computer system and any other shared information technology may occur only with mutual agreement of both Cities. A Formatted:Strikethrough l 4.03 _BRYAN College Station shall maintainthe-operating all hardware and software for the .:------I Formatted:Strikethrough _i work stations that are in use at the Larry J.Ringer {Formatted:Strikethrough Bryan+College Station Public Library System August 27/2010 • • Library.and those workstations remain the orooertv of COLLEGE STATION. BR-YAN-'uses ___---{Formatted:Strikethrough --{Formatted:Font:Italic,Strikethrough -„ -{Formatted:Strikethrough 4.04 BRYAN and COLLEGE STATION agree to maintain a secure network tunnel between the two ,'{Formatted:Font:Italic,Strikethrough entities for the ouroose of maintainine interooerability. I Formatted:Strikethrough •i Formatted:Not Strikethrough ARTICLE V.HOURS OF OPERATION 5.01 They Bryan+College Station Public Library System shall maintain {Formatted:Strikethrough operating hours as the parties shall mutually agree upon on an annual basis,subject to annual budget appropriations -•-,- _ -- - - •• •- •. ARTICLE VI.INSURANCE AND LIABILITY 6.01 COLLEGE STATION shall maintain insurance on the premises of the Larry J.Ringer Library. including the structures,as well as insurance for personal injury or property damage as it requires for other municipal property. City of College Station will maintain liability insurance on all College Station city owned vehicles.includine orooertv damaee and bodily injury. 6.02 Hold Harmless. The parties agree to hold each other harmless from and against any and all • claims,losses,damages,causes of action,suits and liabilities of every kind,including all expenses of litigation,court costs and attorney's fees,for injury or death of any person,for damage to any property,or for any,breach of contract,arising out of or in connection with the work done under this Agreement,as permitted by law. 6.03 The insurance benefits provided by BRYAN to the employees retained under the terms of this agreement shall be the same as provided to all other BRYAN employees. 6.04 BRYAN shall,to the extent permitted by law,indemnify,and hold COLLEGE STATION harmless from any liability incurred from the hiring,employment or termination of any employee under this agreement. ARTICLE VII.CONSIDERATION 7.01 During the term of this agreement,COLLEGE STATION shall pay BRYAN a sum to be determined by the annual COLLEGE STATION budget for the operation of the Larry J.Ringer Library by BRYAN. 7.02 COLLEGE STATION will incorporate in its annual budget the proposed budget for the operation of the Larry J.Ringer Library.It is understood by the parties that the approval of the budget is a legislative function. ARTICLE VIII.BUDGET 18.01 By April-39tMav 31st of each year,BRYAN shall submit to COLLEGE STATION an annual budget request,in such reasonable detail as COLLEGE STATION may require. Said budget request IBryan+College Station Public Library System August 27/2010 • • shall include all costs necessary to operate the Larry J.Ringer Library in a professional manner, including those expenditures associated with operating the library and maintaining proper staffing levels. Also included will be a portion of the salaries and benefits for the Library 1 System Director(previously included in the Indirect Costs)This budget reauest shall be agreed upon by Bryan and College Station. Projected expenditures shall be offset by credits as described below in section 8.04 8.02 Expenditures shall include a funding allocation to BRYAN as compensation for administering the Bryan+College Station Library System. This funding allocation will represent the indirect costs(Exhibit B)associated with operation of the Larry J.Ringer Library as computed by _---{Formatted:Strikethrough J fit me ..BRY N . -. • - -• •- - -.•- - - - - •- - -- •. 8.03 Total Bryan+College Station Library System revenues will be allocated to each City respectively based upon the ratio of the present number of each City's peeks materials to the _- ---{Formatted:Strikethrough J total number ofbeeks materials in the Bryan+College Station Library System. Restricted gift ---{ Formatted:Strikethrough revenue will be excluded from this calculation. 8.04 At the time the budget is submitted,the BRYAN City Manager or his representative shall include a cover letter indicating what amounts,if any,remain unspent or unencumbered from the funds allocated to the Larry J.Ringer Library in the most recently closed fiscal year. Said 0 1 funds shall be applied as an adiustment-cfe4it against the next fiscal year's allocation of funds. COLLEGE STATION's portion of actual revenue from the most recently closed fiscal year shall I False be applied asla-credit an adjustment against the next fiscal year's allocation of funds. In __---{Formatted:Strikethrough 1 the event the contract is terminated,all unspent or unencumbered funds and all remaining Formatted:Strikethrough revenue allocations shall be promptly remitted to COLLEGE STATION.The computation of the actual amount to be paid by COLLEGE STATION to BRYAN each fiscal year shall be as described in"Exhibit A",which is attached hereto. 8.05 BRYAN will be responsible for staffing costs associated with the maintenance and operation of the main computer system. Bryan+College Station Library System shared information technology equipment,software and related maintenance costs shall be paid 50%by BRYAN and 50%by COLLEGE STATION.Information technology equipment specific to each location will be funded and maintained by each City respectively. 8.06 Funds provided to BRYAN for the operation of the Larry J.Ringer Library shall include funding for janitorial service. 8.07 COLLEGE STATION will be responsible for facility and grounds maintenance,repairs and expansion costs for the Larry J.Ringer Library including costs associated with liability and property damage insurance as stated in Section 6.01. 8.08 COLLEGE STATION and BRYAN will each be responsible for 50%of the operation and equipment costs associated with the Twin City Inter-Library Loan Program.Costs shall be defined as fuel costs.vehicle maintenance costs and vehicle replacement costs. IBryan+College Station Public Library System August 27/2010 • • 8.09 COLLEGE STATION shall maintain an account for restricted gifts. The Community LibrarianLibrary System Director shall have access to the funds in that account;however,any expenditure that exceeds Five Hundred Dollars($500.00).which is not for library materials, shall be cleared through the COLLEGE STATION City Manager or his representative. 8.10 Funds appropriated for the Larry J.Ringer Library shall be applied to the Larry J.Ringer Library operation only,unless otherwise authorized by the COLLEGE STATION City Manager or his representative. 8.11 The proposed budget shall be submitted in a format prescribed by BRYAN and approved by COLLEGE STATION. 8.12 COLLEGE STATION will advise BRYAN of the approved annual budget promptly upon approval by the COLLEGE STATION City Council. 8.13 No budgetary transfer of funds involving capital accounts shall be made without the approval of the COLLEGE STATION City Manager or his representative. ..- {Formatted:Left l ARTICLE IX.MANNER OF PAYMENT • 9.01 In addition to the consideration paid herein,COLLEGE STATION shall pay to BRYAN the . - '. - -• ,... _ . _ -• ",>!Jfc tI'3r eh ofr r Ringer'ibrary matcrial c Such an amount to be determined annually by COLLEGE STATION through the budget appropriation process in consultation with the Library System Director.to be used by Bryan for the purchase of Larry J.Ringer Library materials. Such amount shall be paid to BRYAN in four-(4)twelve(12)equal monthly payments due on the first day of October, each yeaFmonth. be restricted for the,p r-ellare,of BRYAN 1'r 1.. 0 funels-wilI-rem.:'.t!'.2_property-of-BRYAN. 9.023 The remaining amount to be paid to BRYAN as calculated by formula,which is attached hereto as"Exhibit A",shall be paid in twelve equal monthly payments on the first day of each month. ARTICLE X.REPORTING AND ACCOUNTING 10.01 BRYAN,within twenty(20)days of the end of the previous month,shall send to the COLLEGE STATION City Manager or his representative a monthly expense budget report and account activity report. 10.02 BRYAN shall submit a semi-annual report of receipts and expenditures from the COLLEGE STATION restricted gifts accounts. IBryan+College Station Public Library System August 27/2010 III • 10.03 Promptly after the close of the BRYAN fiscal year,BRYAN shall furnish to COLLEGE STATION,in such reasonable detail as COLLEGE STATION may require,an accounting of the expenditures made and revenues generated hereunder as well as any credits remaining. 10.04 The COLLEGE STATION City Manager or his representative shall conduct an annual review of the Larry J.Ringer Library with the Library System Director in February. The annual review shall include,but is not limited to,Library performance measures,Library goals,Library operation changes,and renewal of this agreement. Performance measures will be reported quarterly to the COLLEGE STATION City Manager or his representative. ARTICLE XI.ADVISORY BOARD I 11.01 A Bryan+College Station Library System Advisory Board was established effective January 1, 1998.The Advisory Board is comprised of eight(8)members serving two year terms with each respective City appointing four(4)members. To provide for continuity within the Advisory Board,the term of two(2)Bboard members appointed by each City d`he tcrm of Formatted:Strikethrough I • -• -.. - .... . shall expire annually,with4he --{Formatted:Stnkethrough 1 City on be^dvisefy Boars These members are intended to serve a maximum of thceetwo (321-two(21 year terms. I 11.02 The duties of the Bryan+College Station Library System Advisory Board will be to encourage • the development of the Bryan+College Station Library System;recommend to the City Councils policies and programs for the advancement of the Bryan+College Station Library System;cooperate with all other public and private groups in advancing the best interest of the Bryan+College Station Library System;and render to the City Councils all recommendations it considers advisable regarding the Bryan+College Station Library System. ARTICLE XII.TERM 12.01 This agreement shall renew annually for uo to four years and be effective from October 1St of each year until September 30th of each year subiect to the annual budget aoaroariation for each City. 12.02 Either party may terminate this agreement by written notice sent not less than six(6)months prior to the annual expiration date. 12.03 This agreement is the entire agreement of the parties and may be changed or amended only by written agreement of both parties. (The remainder of this page intentionally left blank.) Bryan+College Station Public Library System August 27/2010 • • • CITY OF COLLEGE STATION BY: Ron Si[vierMayor Date ATTEST: I Connie-Neeks,City Secretary Date APPROVED: IGienn-Br-ewr -City Manager Date Bryan+College Station Public Library System August 27/2010 • • City Attorney Date Feu Kcr tcn Financ nsl Strategi: Date Planning-DirectoFChief Financial Officer • CITY OF BRYAN BY: i E•ne`"��cntr ck,Mayor Date ATTEST: City Secretary Date APPROVED AS TO FORM: City Attorney Date IBryan+College Station Public Library System August 27/2010 • • • Exhibit A - - • -- - -- : - - • - - - • L%b!ar/:..upcoming-fiscal-leaf GE- '_e-:/J.Ringer I�cr Ubrm�'•ary booi;s E.:'"=ta'`7!s_!location. i_ Estimated Indirect£_mss e.. .,Y'rfis .•1 �--11 _1 pl ins- BRYAN ansi"•_t�!Y_ acation in-last-elesed-fiscal-year IBryan+College Station Public Library System August 27/2010 • • - - . - • - - - • •,r=ry for th P-( S CB)+(I BB)) ((R*X)+(LB LE)) Exam¢I2 r=":put..at. =• - ..- -. . - ..- .. - . .a .!.. P-((B CB) i (I BB)) ((R*x)+(LB LE)) ., ,. .. . * . P-(761,799+23,560) (11,011+1,030) P-785,304 18,071 P-767,233 Monthly Payment nt— 2 -'57,233/12 -`:3336. ---j Formatted:Strikethrough 1 Payment Formula: P=CB+I+BV-R-IL P=Amount COLLEGE STATION will nay BRYAN in upcoming fiscal year. • CB=Current year BRYAN O&M budget for Larry J.Ringer Library. I=Estimated BRYAN Indirect Costs for Larry J.Ringer Library in upcoming fiscal year. BV=Prior year BRYAN budget variance for Larry J.Ringer Library. R=Prior year Larry J.Ringer revenue. IL=Payment due from BRYAN to COLLEGE STATION for 50%of costs associated with the O&M costs for Twin City Inter-Library Loan Program. {Formatted:Centered IBryan+College Station Public Library System August 27/2010 111 • EXHIBIT B INDIRECT COSTS - {Formatted:Indent:Left: 0",First line: 0" Department —Building-Use - Formatted:Numbered+Level:1+ r....:.........« ice., Numbering Style:1,2,3, +Start at:1+ 1. Executive Services Alignment:Left+Aligned at: 0.25"+Indent at: 0.5" City S__ret^ ---.- --•- .1 Formatted:Strikethrough —OW-Council 2. Communications&Marketing -{Formatted:Strikethrough 3. Internal Audit ALcga ---{Formatted:Strikethrough 4. Finance 5. Budget 6. Purchasing 7. Information Technology 8. Human RResources Fleet _.--{Formatted:Strikethrough Facilities • --emacs — tit:,'"V,9•y^7ge Call Center 4- i Formatted:Indent:First line: 0" R {Formatted:Indent:First line: 0" *Percentages are based on a study from an independent firm.The percentages are not carried over {Formatted:Indent:Left: 0",First line: 07 from one FY to the next. DRAFT-6/2-31-10 t-_ o...,,-r�,,r -, {Formatted:Strikethrough {Formatted:Indent:Left: 4.5",First line: 0.5" {Formatted:Strikethrough DRAFT 8/10/2010 IBryan+College Station Public Library System August 27/2010 • Library Advisory Board September 21,2010 • . Overdue and Holds Notices a. BCSPLS will no longer mail overdue notices and holds notices i. The phone number and online access to accounts ii. Only affects those with long distance numbers and not valid email b. Will continue to mail fine notices and billing notices Allen Academy \L., a. Has requested a library account for Allen Academy b. Would be held in the name of a staff member c. Would be used to borrow materials for classroom use BCSPLS a. Website XDoak Foundation a. Requested$23,000 b. Received$20,000 5( Loan Star Libraries Grant a. Check to be presented at URL on October 12 at noon. Books To Go a. First deliveries made on Aug 10 b. 7 participants • c. Area Agency on Aging will help with promoting the service if we include their promotional materials in the deliveries Mounce Remodel \' a. Paint colors have been challenged by a patron and the painting has been placed on hold. b. First Floor Renovations i. The Internet computers on the first floor have been moved into the former Reference area. ii. The print station and the copier were also moved. iii. The Reference section will be placed on shelves attached to the wall where the computers were.The rest of the area will be used for shelving so that we can bring the Mysteries and Science fiction collections to the first floor.This will allow us to get all adult materials on one floor and create a larger Youth Services area. 8. City Council Workshop a. September 28 ,2-J5 b. Report to the Bryan City Council concerning duties and responsibilities 9. Board Member Reappointments a. Sonia Gangotena b. Elizabeth Pool c. Charles Smith d. Katherine Edwards • 10. eAudiobook Breakdown by Month Month Downloads • Feb 2010 1 Mar 2010 196 Apr2010 309 May 2010 408 Jun 2010 459 Jul2010 622 Current Data Users 711 Downloads 2,644ov�7 �JL 5 \ , oI0 0 hi(0.41, 1/5 •