HomeMy WebLinkAbout07/20/2016 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING
BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
July 20,2016
SOn the 20th day of July 2016,the Bryan+College Station Public Library System Advisory Board of the cities of Bryan
and College Station,Texas met in a regular meeting at the Clara B Mounce Public Library,201 E 26th Street,Bryan,
Texas.
1. Call to Order
President Larry J Ringer called the meeting to order at 5:15 p.m. and the following were present: (Note: A
quorum was present)
2. Roll Call of Members
Present/Absent #of meetings held #of meetings
since appointment attended since
NAME appointment
Larry Ringer,President P 115 105
Mary Joy Venuti P 16 12
Diane Rektorik A 24 22
Gary Ives P 15 12
Terri Gilbert A I 10 I 2
Mary Fran Troy P I 10 I 8
Richard M. Cortez, Sr. P I 10 I 7
Tracie Ann Pierce I P I 10 I 6
3. Recognition of Visitors
Others in attendance were Dr. Larry Koeninger, Library System Director; David Schmitz, College Station Parks
• and Recreation Director; Joseph Dunn,Deputy City Manager, Community Services,Bryan; and Heidi Krape,
Library Administrative Assistant.
4. Previous Minutes
The minutes of the May 18,2016 meeting were approved as distributed.
5. Monthly Statistics
The statistics for May and June were reviewed. Dr.Koeninger commented almost all segments of the library
have increased usage/demand over last year. Mr.
Ringer questioned the distinction between adult and other
g
online services last year.This appears to be an anomaly and Dr. Koeninger will investigate further.
6. Old Business
Ringer Expansion
Mr. Schmitz reported that we are at the 30% design plan stage and we are beginning to look at details.As a side
note,Mr. Schmitz stated that the intergovernmental contract expires September 30th. Some minor changes have
been made from our last contract and the revised contract is on the August agendas for approval by the Bryan and
College Station city councils.
Credit Card Payments
Dr. Koeninger stated that we are close to having the credit/debit card payment software implemented. Legal
reviewed the initial contract from Innovative(parent company of Polaris),has made some revisions,and returned
it to Innovative for approval.The initial contract required us to provide a 90-day notice to either renew or
terminate the contract. However,Innovative retained the right to change the price with only a 30-day notice
which could potentially lock us into a higher rate. Legal requested that Innovative give us a 120-day notice to
change the price.
7. New Business
No new business was discussed.
8. Librarian's Report
. Dr.Koeninger's Librarian's Report is attached.
9. Request for Agenda Items
If anyone has items to discuss at the September 21,2016 meeting, please notify Heidi Krape, 209-5614.
The meeting adjourned at 6:05 p.m.
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Larry Rin_•r, ' - '. t arifKoeninger,Library System Director
The next meeting will be on Wednesday, September 21, 2016 at 5.15 p.m. at the Carnegie Center.
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