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Home My WebLink About10/19/2010 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA CALLED MEETING OCTOBER 19.2010 BRYAN+COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD CALLED MEETING TUESDAY,OCTOBER 19,2010 5:15 p.m. CARNEGIE HISTORY CENTER 111 S.MAIN BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—SEPTEMBER 21,2010 5. MONTHLY STATISTICS—SEPTEMBER 2010 6. OLD BUSINESS— A. INTERLOCAL AGREEMENT B. BUDGET • C. MOUNCE LIBRARY REMODELING PLAN D. BYLAWS—CONSIDER REVISION ON MEETING DATES 7. NEW BUSINESS 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR NOVEMBER 16,2010 MEETING AT THE LARRY RINGER LIBRARY IN COLLEGE STATION,TEXAS 10. ADJOURN Please notify the secretary Laura Mills,209-5614, if you are unable to attend. College Station Board • Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. • MOUNCE PUBLIC LIBRARY-BOOK FUNDS 2010 - 2011 Regular Book Money(includes processing) Adult Money 70,000 • Juvenile 55,500 $ 125,500 P. O. Baker& Taylor Line 1 —all materials Adult $ 60,000 Juv $ 28 ,000 Line 2—Continuation $ 1,000 P. O. Baker& Taylor Entertainment $ 7,000 P. O. Bound to Stay Bound Juvenile Bks $12,000 P. O. Random House Adult CD's $5,500 Adult Large Type $1,000 • P. O. Micromarketing Inc. Adult CD's $5,500 Juvenile CD's $2,000 P. O. World Book $i,100 P. O. Remaining balance left to spend on miscellaneous $1,200 Juvenile Materials misc. Adult Materials Misc. $ 1,200 P. O. P. O. • P. O. TOTAL REG MONEY $125,500 • LARRY J. RINGER-BOOK FUNDS 2010-2011 Regular Book Money $50,000 Adult $24,000 • Juvenile $20,000 DVD $ 6,000 CS Reserve Money(Bond) $20,000 TOTAL $ 70,000 REGULAR MONEY P. O. Baker& Taylor Line 1 - Adult $ 7,000 Juv $ 17,000 Line 5 - Continuation $ 800 Baker& Taylor Contract Amt. P. O. Baker&Taylor Ent $ 6,000 P. O. Bound to Stay Bound $ 10,000 P.O. Random House $ 6,800 Or MicroMarketing Inc. Adult$5,000 Juv $1,800 • P. O. World Book $ 779 Total Regular money $50,000 COLLEGE STATION RESERVE(BOND MONEY) P. O. Baker&Taylor Adult $20,000 Total Bond Money $ 20,000 • Breakdown of Vendors by category Baker&Taylor Adult Books $27,000 ($7,000 regulai1 money, $20,000 bond money) Baker&Taylor Juvenile Books $17,000 (17,000 regular money Bound to Stay Bound Juve Books $10,000 ($10,000 regular money) Baker&Taylor Enter(all DVD's) $6,000 regular money Micromarketing adult audio $5,000 regular money Micromarketing juvenile audio $1,800 regular money • World Book $ 779 regular money Baker&Taylor Continuation $ 800 Money not encumbered $1,621 TOTAL 70,000 • BRYAN+COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD _ . ... ., •' _ .-{Formatted:Strikethrough C r• 17 L9oii c; MEMBERSHIP The Board shall be comprised of eight members. Four members fro Bryan shall be appointed by thegenununityLibrarian Bryan and four members from College {Formatted:Strikethrough Station shall be appointed by the College Station City Council. i : -_-- Formatted:Strikethrough • - . - ., . • : • •.. _ �•_ -.. All terms will be two-year terms. COMMUNITY LIBRARIAN The`Geity Librarian Library System Director shall (Formatted:Strikethrough J be an ex-officio member of the Board. The pammunity Librarian Library System Director.or .-_--(Formatted:Strikethrough the j.ibrariaes Director's designee,shall attend all Board meetings: ....---(Formatted:Strikethrough 1 DUTIES The Advisory Board shall perform the following duties:encourage the development of the library system;recommend to the city councils policies and programs for the advancement of the libraries;cooperate with all other public and private groups in advancing the best interests of the library system;render to the city councils all recommendations it considers advisable regarding the library system. OFFICERS Officers of the Board shall be chosen at the first meeting of the year and shall be: • president and vice-president.Officers shall serve for one year. The president shall preside at all meetings,appoint special committees as needed and authorize calls for any special meetings. The vice-president assumes the duties of president in the absence of the president. COMMITTEES Special committees may be appointed by the president. Stitch committees are to serve until the completion of the work for which they were appointed. All committees are expected to make a progress report at each Board meeting. MEETINGS d shall bel {Formatted:Strikethrough and place gid.The Board shall meet monthly except December at a time andlnlace to be selected.Thegeternunity Library Library System Director shall provide a secretary to keepa....... ..---{Formatted:Strikethrough permanent record of the meetings. The Board shall comply with the State of Texas Open Meeting Law and other laws of the State and the Cities of Bryan and College Station.Special meetings may be called by the president,or upon the request of four members,for the transaction of only that business stated in the call for the meeting. Notice of special meetings shall be sent at least four days in advance. QUORUM A quorum for the transaction of business shall consist of five members of the Board. • AMENDMENT OF BYLAWS These bylaws may be amended at any regular meeting of the Board when a quorum is present by a unanimous vote,providing the amendment was stated in the call for the meeting.When a unanimous vote is not obtained,the proposed amendment may be placed on a future agenda at which time a majority vote is required for passage. • Library Advisory Board October 19,2010 1. Overdue and Holds Notices • a. BCSPLS will no longer mail overdue notices and holds notices i. The phone number and online access to accounts ii. Only affects those with long distance numbers and no valid email b. Will continue to mail fine notices and billing notices c. November 1 2. BCSPLS a. Soft launch this week. b. The CGI error has been corrected and several tabs have bean added for easier navigation. 3. Mounce Remodel i. Paint crews are at Sue Haswell Park, but are scheduled for the library next. 4. City Council Workshop a. Delayed until December b. Report to the Bryan City Council concerning duties and responsibilities 5. Board Member Reappointments a. Sonia Gangotena b. Elizabeth Pool c. Charles Smith d. Katherine Edwards e. Send application to appropriate City Secretary • 6. Inter Local Agreement a. At Bryan legal department. 7. eAudiobook Breakdown by Month Month Downloads Feb 2010 1 Mar 2010 196 Apr 2010 309 May 2010 408 Jun 2010 459 Jul 2010 622 Aug 2010 423 Sep 2010 361 • • Current Data Users 765 Downloads 3,008 • LARRY KOENINGER,DIRECTOR Report for Library Advisory Board September 21, 2010 1. Overdue and Holds Notices a. BCSPLS will no longer mail overdue notices and holds notices i. The phone number and online access to accounts ii. Onlyaffects those with long distance numbers and not valid email b. Will continue to mail fine notices and billing notices 2. Allen Academy a. Has requested a library account for Allen Academy b. Would be held in the name of a staff member c. Would be used to borrow materials for classroom use 3. BCSPLS a. Website 4. Doak Foundation a. Requested $23,000 b. Received $20,000 5. Loan Star Libraries Grant a. Check to be presented at URL on October 12 at noon. • 6. Books To Go a. First deliveries made on Aug 10 b. 7 participants c. Area Agency on Aging will help with promoting the service if we include their promotional materials in the deliveries 7. Mounce Remodel a. Paint colors have been challenged by a patron a id the painting has been placed on hold. b. First Floor Renovations i. The Internet computers on the first floor have been moved into the former Reference area. ii. The print station and the copier were al;o moved. iii. The Reference section will be placed on shelves attached to the wall where the computers were.The rest of the area w II be used for shelving so that we can bring the Mysteries and Science fiction collections to the first floor.This will • allow us to get all adult materials on one floor and create a larger Youth Services area. 8. City Council Workshop a. September 28 b. Report to the Bryan City Council concerning du':ies and responsibilities 9. Board Member Reappointments • a. Sonia Gangotena b. Elizabeth Pool c. Charles Smith • d. Katherine Edwards 10. eAudiobook Breakdown by Month Month Downloads Feb 2010 1 Mar 2010 196 Apr 2010 309 I May 2010 408 I Jun 2010 459 I 1111 2010 622 Current Data Users 711 Downloads 2,644 i • •