HomeMy WebLinkAbout09/21/2010 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING
1111 BRYAN+COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
SEPTEMBER 21,2010
On the 21st day of September, 2010,the Bryan+College Station Public Library System Advisory
Board of the cities of Bryan and College Station,Texas,met in a regular meeting at the Clara B.
Mounce Public Library, 201 E. 26th Street,Bryan,Texas.
1. Larry Ringer, President,called the meeting to order at 5:15 p.m.and the following were present:
2. ATTENDANCE
Name Present/ #of meetings #of meetings %attended
Absent held since attended since in last 6
appointment appointment months
Larry Ringer, President P 74 68 66
Sonia Gangotena,V-Pres. P 21 14 100
Katherine Edwards P 31 28 100
Helen Kunz P 16 13 100
Carroll Johnson A 33 21 66
Elizabeth Pool P 10 10 100
Charles Smith P 15 15 100
Mary Fran Troy A 26 22 66
3. Other attendees were Larry Koeninger,Library System Director; Librarian; David Gerling,City of
College Station; and Laura Mills,Administrative Assistant.
4. The minutes of the meeting for July 20, 2010 were approved as distributed.
• 5. The monthly stats for July and August were reviewed. Corrections were noted in the stats for the
July and August line items for Summer Reading Club registered/completed. It was noted that the
Carnegie is now closed three days a week due to vacant part-time positions that cannot be filled at
this time. Dr.Koeninger stated that the system may lose the capability of counting wireless users.
6. A.In old business, Dr.Koeninger reported the Inter-Local Agreement is under review by the
legal departments of the two cities. David Gerling stated that the legal department of College
Station had made some changes. Dr. Koeninger reviewed the proposed changes with the board.
David Gerling will provide a copy of the revised proposed agreement to Dr. Koeninger. The City of
Bryan has not finished the review of the document.
B. Dr.Koeninger stated the 2010-2011 budget has been read once at the Bryan Council meeting. It
will be read another time before it is approved. It is expected that the vacant youth services
librarian position and the part-time clerk position at Mounce can be filled October 1, 2010.
C. In the Mounce renovation project, Dr.Koeninger said the project was on hold due to a complaint
made by one patron that disliked the color choice. The group toured the library and observed the
samples of the blue and light gray color choices. Helen Kunz made a motion to have the Board
President write a letter to the Bryan City Mayor and Council stating the Board supports Dr.
iKoeninger's choice of colors for the project. The Board will ask for urgency in resuming the paint
project. Seconded by Sonia Gangotena,the motion carried.
D. On September 28,2010 at the Bryan Council Workshop session, President Larry Ringer will
make a presentation on the mission of the Library Board. Dr.Koeninger encouraged other Board
members to attend.
E. Dr.Koeninger asked for the Board's input on revising the bylaws to change meeting dates. He
stated that with so many projects in progress,meeting every other month did not seem adequate.
President Ringer will review the bylaws to consider monthly meetings. Mr. Ringer then stated
there will be a called meeting for October 19,2010 at the Carnegie History Center.The topic of
bylaw revision for monthly meetings will be on agenda.
• 7. Dr.Koeninger asked the Board's thoughts on the issuance of institution/group library cards. He
had a request from a staff member of Allen Academy who lived out the county and asked if the
school could be issued a library card. It was the consensus of the Library Board that
institution/group library cards could result in materials not being returned or problems with the
collection of fines on overdue materials. The Board agreed that they would not support a change in
the policy on issuing library cards. Dr. Koeninger will communicate the Board's decision to the
requestor.
8. Librarians report: See attached report from Dr.Koeninger.
9. The next meeting is scheduled for October 19th 2010 at the Carnegie History Center.
10. Meeting adjourned at 6:45 p.m.
Approved by:
Larry Ring r, t Larry Koeninger,Library System Director
•
•
•