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Home My WebLink About11/16/2010 - Regular Agenda Packet - Bryan College Station Library System Advisory Board • AGENDA BRYAN+ COLLEGE STATION LIB7tARY SYSTEM ADVISORY BOARD MEETING TUESDAY,NOVEMBER 16,2010 5:15 p.m. LARRY RINGER LIBRARY 1818 HARVEY MITCHELL PARKWAY SOUTH COLLEGE STATION,TEXAS S 77845 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—OCTOBER 19,2010 5. MONTHLY STATISTICS—SEPTEMBER AND OCTOBER 2010 6. OLD BUSINESS— A. INTER GOVERNMENTAL CONTRACT B. MOUNCE LIBRARY REMODELING PLAN—KAREN LAHDE 7. NEW BUSINESS 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR JANUARY 18,2011 MEETING AT THE CLARA MOUNCE LIBRARY IN BRYAN,TEXAS 10. ADJOURN Please notify the Adm.Asst. Laura Mills.209-5614. if vou are unable to attend. College Station Board Members should also complete the absence request form and subMit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE 1NTERF'RETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR, LARRY KOENINGER AT 209-5611.1 PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. • Library Advisory Board October 19, 2010 1. Overdue and Holds Notices a. BCSPLS will no longer mail overdue notices and holds notices i. The phone number and online access to i ccounts ii. Only affects those with long distance numbers and no valid email b. Will continue to mail fine notices and billing noties c. November 1 2. BCSPLS a. Soft launch this week. • b. The CGI error has been corrected and several tags have been added for easier navigation. 3. Mounce Remodel i. Paint crews are at Sue Haswell Park, but are scheduled for the library next. 4. City Council Workshop a. Delayed until December b. Report to the Bryan City Council concerning duties and responsibilities 5. Board Member Reappointments a. Sonia Gangotena b. Elizabeth Pool • c. Charles Smith d. Katherine Edwards e. Send application to appropriate City Secretary 6. Inter Local Agreement a. At Bryan legal department. 7. eAudiobook Breakdown by Month Month Downloads Feb 2010 1 Mar 2010 196 Apr 2010 309 May 2010 408 Jun 2010 459 Jul 2010 622 Aug 2010 423 Sep 2010 361 Current Data Users 765 Downloads 3,008 • • • BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD MEMBERSHIP The Board shall be comprised of eight members. Four members from Bryan shall be appointed by the Bryan City Council and four members from College Station shall be appointed by the College Station City Council. All terms will be two-year terms. COMMUNITY LIBRARIAN The Library System Director shall be an ex-officio member of the Board. The Library System Director, or the Director's designee, shall attend all Board meetings. DUTIES The Advisory Board shall perform the following duties: encourage the development of the library system; recommend to the city councils policies and programs for the advancement of the libraries; cooperate with all other public and private groups in advancing the best interests of the library system; render to the city councils all recommendations it considers advisable regarding the library system. OFFICERS Officers of the Board shall be chosen at the first meeting of the year and shall be: president and vice-president. Officers shall serve for one year. The president shall preside at all meetings, appoint special committees as needed and authorize calls for any special meetings. The vice-president assumes the duties of president in the absence of the president. • COMMITTEES Special committees may be appointed by the president. Such committees are to serve until the completion of the work for which they were appointed. All committees are expected to make a progress report at each Board meeting. MEETINGS The Board shall meet monthly except December at a time and place to be selected. The Library System Director shall provide a secretary to keep a permanent record of the meetings. The Board shall comply with the State of Texas ?pen Meeting Law and other laws of the State and the Cities of Bryan and College Station. Specil meetings may be called by the president, or upon the request of four members, for the transaction of only that business stated in the call for the meeting. Notice of special meetings shall be sent at least four days in advance. QUORUM A quorum for the transaction of business shall consist of five members of the Board. AMENDMENT OF BYLAWS These bylaws may be amended at any regular meeting of the Board when a quorum is present by a unanimous vote,providing the amendment was stated in the call for the meeting. When a unanimous vote is not obtained, the proposed amendment may be placed on a future agenda at which time a majority vote is required for passage. BRYAN PUBLIC LIBRARY REPORT FOR: September,2010 This Year Last Year SERVICES: Days Open 29 29 Meeting Room Usage 32 56 at Patrons Registered 392 381 Total Active Patrons 17,456 14,843 Overdue Notices 1,788 Holds Filled 2,209 2,214 #of People Visiting Library 15,959 20,173 #of Checkouts 26,645 27,676 #of Checkins 25,618 25,855 In House Use 4,216 4,011 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 6/254 10/408 Teen Program/Attendance 1/1 3/15 Class Visits&Tours/Attendance 9/569 Special Programs/Attendance 2/213 3/253 Reference Transactions 484 466 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 54 60 Reference Transactions 662 904 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 0/0 5/31 di COLLECTION DEVELOPMENT: 111, Adult Books 357 357 Juvenile Books 1 334 334 Adult Media 71 71 Juvenile Media 5 5 Videos 2071 207 Microforms I 1 1 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,250 2,168 Non-Fiction 2,361 2,267 2,628 2,523 Fiction 6,791 7,517 7,144 7,779 Periodicals 515 70 504 49 Framed Prints 3 Sculpture 1 Paperbacks 1,176 1,475 Adult Media 794 775 Juvenile Media 364 367 DVDs 4,551 4,000 Videos 19 271 Audio/Visual Equipment Wireless Internet 312 Internet Computers 4,833 5,137 ILL 54 60 Reference 50 10 128 6 TOTAL 11,687 .10,228 1,707 12,658 10,724 11,948 GRAND TOTAL 33,622 35,330 Prepared by Ap roved by i4 7' 7�. LARRY J RINGER PUBLIC LIBRARY REPORT FOR: September 2010 This Year Last Year SERVICES: Days Open 226 hrs 29 Meeting Room Usage 111 21 Patrons Registered 351 351 Total Active Patrons 15,801 14,115 Overdue Notices 1,400 Holds Filled 3,713 3,480 #of People Visiting Library 20,224 19,429 #of Checkouts 31,071 30,042 #of Checkins 30,329 30,295 In House Use 4,456 4,561 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 18/462 33/855 Teen Program/Attendance 5/44 Class Visits&Tours/Attendance 4/89 4/105 Special Programs/Attendance 2/154 Reference Transactions 397 200 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 27 23 Reference Transactions 1,243 662 Class Visits&Tours/Attendance Technology Classes/Attendance Adult Programs 31/158 • COLLECTION DEVELOPMENT: Adult Books 1115 1115 Juvenile Books 170 170 Adult Media 11 1 Juvenile Media 1 Videos I 111 11 Microforms 1 1 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,108 1,075 Non-Fiction 2,898 2,624 2,925 2,958 Fiction 7,781 11,762 7,603 10,742 Periodicals 420 73 543 92 Framed Prints Sculpture Paperbacks 769 626 Adult Media 765 797 1 Juvenile Media 302 3001 DVD's 3,156 1 2,766 Videos 413 1 618 Audio/Visual Equipment • Wireless Internet 490 433 Internet Computers 3,337 3,537 • ILL 27 23 Reference 23 131 34 11 TOTAL 12,656 14,892 8,531 12,528 14,0931 8,452 GRAltipmigh.tiy 36,079Approv?id by 35,073 CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: September, 2010 YEAR YEAR 1110 SERVICES: Days Open I 181 21 Patrons Registered Total Active Patrons 9 9 #of People Visiting Library 886 1,247 #of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 4 Reference Transactions 411 40 Visits &Tours/Attendance Special Programs/Attendance 2 of 251 1 of 7 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 76 16 Juvenile Books Adult Media Microforms 8 Periodicals 10 IN HOUSE USE/CIRCULATION Internet Computers 60 14 CD-rom Computers 18 Books 218 355 Rare Books 8 4 History Books 12 18 Files 15 12 Photo Files 5 7 Microfilm 3 17 ILL 4 History Lab Maps 3 Microform Machine Use 13 16 Periodical Use 5 CD's Not in Database 2 New Scans 8 Photo Collection Use 3 4 Wireless Internet 20 164 TOTAL In House Use 357 651 Prepared by Reviewed by �4 � " J BRYAN PUBLIC LIBRARY REPORT FOR: October,2010 This Year Last Year SERVICES: Hours Open 280 31 Meeting Room Usage 39 47 • I Patrons Registered 410 433 Total Patrons Active or Expired<2 Years 1 17,607 15,152 Overdue Notices 1 1,085 1,962 Holds Filled 2,008 2,049 #of People Visiting Library 13,269 20,775 #of Checkouts 26,610 27,835 #of Checkins 24,400 25,861 In House Use 4,234 3,827 !CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: I Story Hour/Attendance 8/359 14/504 Teen Program/Attendance Class Visits&Tours/Attendance 1/8 Special Programs/Attendance 2/92 3/69 Reference Transactions 574 583 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 0/0 Interlibrary Loan Received 59 36 Interlibrary Loan Loaned Reference Transactions 763 844 Class Visits&Tours/Attendance 3/43 0/0 Technology Classes/Attendance 8/46 7/30 • (COLLECTION DEVELOPMENT(Items Added): Adult Books 127 771 Juvenile Books 55 184 Adult Media 11 11 Juvenile Media 1 2 Videos 1 67 19 Microforms 1 CIRCULATION THIS YEAR LAST YEAR Adult (Juvenile Other Adult Juvenile Other TCILL 1 2,355 2,404 Books 9,0201 10,3061 9,663 10,594 Periodicals 5481 321 414 38 Paperbacks 1,196 1,027 Media 771 406 844 417 DVDs 4,279 4,390 Videos I 15 325 J Wireless Internet 1 267 Internet Computers 4,985 5,644 tILL I 59 36 Reference 46 11 93 8 TOTAL 11,581 10,7451 ,11,693 12,041 11,057 13,066 GRAND TOTAL 1 34,019 36,164 • Prepared byilid Approved by el, 77 'LARRY J RINGER LIBRARY REPORT FOR: OCTOBER 2010 This Year Last Year 'SERVICES: Hours Open 276 31 Meeting Room Usage 11 21 Patrons Registered 329 337 • Total Patrons Active or Expired<2 Years 15,902 14,286 Overdue Notices 649 1,498 Holds Filled 3,576 3,584 #of People Visiting Library I 19,505 19,369 #of Checkouts 31,389 31,463 #of Checkins 30,317 31,110 In House Use 3,935 4,356 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 32/762 26/650 Teen Program/Attendance 3/68 Class Visits&Tours/Attendance 4/119 4/79 Special Programs/Attendance 2/228 Reference Transactions 361 255 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 10/65 Interlibrary Loan Received 33 17 Interlibrary Loan Loaned 0 Reference Transactions 1,263 939 Class Visits&Tours/Attendance 1/4 Technology Classes/Attendance • COLLECTION DEVELOPMENT(Items Added): Adult Books 159 329 Juvenile Books 96 110 Adult Media 15 2 Juvenile Media 2 Videos 80 5 ' Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,097 1,123 Books 10,760 14,697 10,953 14,347 Periodicals 553 86 I 680 96 Paperbacks 589 736 Media 781 302 780 300 DVDs 3,1891 2,849 Videos 3831 612 Wireless Internet 471 I 416 'Internet Computers 3,282 3,594 , !ILL 33 17 Reference 34 0 36 42 TOTAL 12,717 15,085 8,455 13,185 14,785 8,611 GRAND TOTAL 36,257 36,581 • bApproved by Prepared6�d V CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: October, 2010 YEAR YEAR SERVICES: Hours Open 128 23 Patrons Registered 2 Total Active Patrons 8 9 # of People Visiting Library 1,021 1,741 # of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 1 6 Reference Transactions 51 35 Visits & Tours/Attendance 1 of 20 Special Programs/Attendance 2 of 20 2 of 35 each Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 8 10 Juvenile Books Adult Media • Microforms Periodicals 4 IN HOUSE'USE/CIRCULATION Internet Computers 21 23 CD-rom Computers 39 Books 167 356 Rare Books 8 21 History Books 1 9 Files 8 9 Photo Files 4 6 Microfilm 8 37 ILL 6 History Lab Maps 3 2 Microform Machine Use 6 23 Periodical Use 3 24 CD's Not in Database 1 New Scans 101 6 Photo Collection Use 61 10 • Wireless Internet 120 TOTAL In House Use 2451 692 Prepared / Reviewed by /� / BRYAN COLLEGE EGE STAT/C N PUBLIC LIBRARY ADVISORY BOARD 2011 MEETINGS MEETING TIME: 5:15 P.M. January 18, 2011 Clara B. Mounce Public Libra February 15, 2011 Carnegie History Center March 15, 2011 Larry Ringer Library April 19,2011 Clara B. Mounce Public Library May 17, 2011 Carnegie History Center �� June 21, 2011 Larry Ringer Library July 19,2011 Clara B. Mounce Public Library August 16,2011 Carnegie History Center September 20,2011 Larry Ringer Library October 18, 2011 Clara B. Mounce Public Libr ry November 15, 2011 Carnegie History Center |� Library Advisory Board November 16,2010 1 BCSPLS a. Website Launched b. Libraries Closed i. Nov 25-26--Thanksgiving(Ringer will close at 7: on Weds) , /v� ~, L Ora' ii. Dec 17, 11:00-1:00—City-wide luncheon - A 6 veil /�r 5��i| Dec 24-27--Christrnas(Mouncewill close at7:Oi onVVeda) iv. Dec 31-Jan 3—New Year's 2. Mounce Remodel i Paint almost completed ii. Moving of Mysteries and Sd Fi downstairs 3. VS Position at Mounce a. Position reposted 4. City Council Workshop a. December 7 at 2:15 b. Report to the Bryan City Council concerning duties and responsibilities. c. Report on plans to remodel 2nd floor i Karen Lande—floor plan ii. Billy Ebner—construction 5. Board Member Reappointments • a. Sonia Gangotena b. Elizabeth Pool c. Charles Smith d. Katherine Edwards—has announced her resignation frori the Board 6. eAudiobook Breakdown by Month | Month Downloads | Feb 2010 1 | ' Mar 2010 196 Apr 2010 309 May 201.0 408 Jun 2010 459 / } Jul 2010 622 ' | Aug 2010 423 Sep 2010 361 Oct 2010 374 �0