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Home My WebLink About03/23/2010 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA BRYAN+COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD REGULAR MEETING TUESDAY,MARCH 23,2010 5:15 p.m. LARRY RINGER LIBRARY 1818 HARVEY MITCHELL PARKWAY SOUTH COLLEGE STATION,TEXAS 77845 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—JANUARY 2010 5. MONTHLY STATISTICS—JANUARY AND FEBRUARY 2010 6. OLD BUSINESS—DAVID GERLING—CIP RINGER EXPANSION PROJECT 7. NEW BUSINESS 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR MAY 18,2010 AT THE CLARA B.MOUNCE PUBLIC LIBRARY 10. ADJOURN Please notify the secretary Laura Mills.209-5614. if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. January 19,2010 1. Youth Services a. Winter Storytimes i. BPL—start January 13 &14 ii. URL -startJanuary20 b. Summer Reading i. Plans are underway c. Other Programs i. Chess Club(BPL) ii. Nutcracker(BPL) iii. Pumpkin Decorating(URL) iv. CS Police and Fire Departments (URL) 2. Meeting Room (BPL) a. Room capacity adjusted by Fire Marshall b. 125 if room has two doors c. Working with Facilities and Fire Chief to make necessary modifications 3. Downloadable Audiobooks a. Recorded Books (See attached) 4. Art Collections (BPL) a. The art print collection and the sculptures have been removed. 5. Transition a. Rearranged furniture in Circulation Office(BPL) b. Computer Tables (BPL) c. Index Tables (BPL) d. System Office 6. Legal a. Andrew Colvin Fawcett is charged with taking nude photos of himself in the URL and posting the photos to the Internet b. He is a library cardholder, but he is currently banned from using the library system pending the outcome of the case c. Kathleen Dill received a letter from Rodney Anderson,County Attorney,concerning this case 7. Staff a. The following staff members received awards at the City of Bryan Holiday Luncheon: i. Joleen Odell—5 years of service ii. Bobbee Pennington—5 years of service iii. Debbie Callaway—5 years of service iv. Nan Ross—35 years of service b. Open Positions i. 2 clerk positions ii. Library Supervisor at URL c. The Bryan City Council voted to rename the Bryan Public Library to the Clara B. Mounce Public Library. Submitted by: Dr. Larry Koeninger, Community Librarian January 19, 2010 Recorded Books Downloadable Audio Books January 2010 Project Proposal Recorded Books has been a leader in audio books since 1979. Recorded Books started a program about 8 years ago that would allow public libraries to subscribe to a collection of audio books that would be made available to library patrons through the Internet. The Bryan+College Station Public Library System is proposing subscribing to three collections of downloadable audio books from Recorded Books.The collections are Adult (includes fiction and nonfiction titles,the Bible and the Your Coach in a Box series), Children's and Young Adult(includes classic stories and the latest titles),and Audiolibros (Spanish language titles).The collections total over 2800 titles. Each title would be available to anyone with a B+CSPLS library card and may be downloaded on any computer with an Internet connection. All titles are available for Windows -based MP3 players and many are available for IPod. Titles are continuously available to all patrons.Titles are checked out for a three week period and are then automatically returned to the collection.There are no late fees. Patrons may check out up to 10 titles at a time. Patrons may renew the license on any title if they need additional time to listen to the title. The cost for the three collections is $6,950.This is an annual subscription fee.In the next fiscal year the library will fund this program through Lone Star Libraries grant funds. I am requesting$3,475 from the Friends to cover 1h of the cost of the subscription.The other 1/2 will be paid from City of Bryan funds. For more information on downloadable audio books from Recorded Books go to: http://oneclickaudio.com. Submitted by: Dr. Larry Koeninger,Community Librarian January 19, 2010 BRYAN PUBLIC LIBRARY REPORT FOR: January,2010 This Year Last Year SERVICES: Days Open 29 29 Meeting Room Usage 38 41 Patrons Registered 364 384 Total Active Patrons 15,767 21,569 Overdue Notices 1,800 1,586 Holds Filled 1,751 3,134 #of People Visiting Library 20,555 18,455 #of Checkouts 26,487 26,065 #of Checkins 23,782 21,842 In House Use 4,634 4,375 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: 9/286 Story Hour Attendance 9/286 Teen Program/Attendance 0/0 Class Visits&Tours/Attendance 1/37 0/0 Special Programs/Attendance 2/189 4/39 Reference Transactions 425 337 Summer Reading Club Registered this month 0/0 Summer Reading Club Total Registration/Total Completion 0/0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 29 58 Reference Transactions 1104 943 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 8/64 8/26 COLLECTION DEVELOPMENT: Adult Books 674 420 Juvenile Books 286 312 Adult Media 14 17 Juvenile Media 2 22 Videos 70 36 Microforms 6 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,372 1,623 Non-Fiction 2,7811 2,460 2,729 2,359 Fiction 6,437 7,2791 6,201 6,144 Periodicals 495 261 668 73 Framed Prints 1 5 Sculpture Paperbacks 9451 1,125 Adult Media 1 7691 703 Juvenile Media 1 335 417 DVDs 1 4,505 4,272 Videos 219 387 AudioNisual Equipment Wireless Internet 240 1 346 Internet Computers 1 5,203 1 4,960 ILL 1 29 58 Reference 65 171 121 1 TOTAL 11,4921 10,1171 12,568 11,552 8,994 11,646 GRAND TOTAL 34,177 32,192 Prepared by Approves by BRYAN PUBLIC LIBRARY REPORT FOR: February,2010 This Year Last Year SERVICES: Days Open 27 28 Meeting Room Usage 55 60 Patrons Registered 326 283 Total Active Patrons 16,003 21,550 Overdue Notices 1,801 1,592 Holds Filled 1,611 2,938 #of People Visiting Library 21,073 20,837 #of Checkouts 25,667 23,366 #of Checkins 24,278 21,570 In House Use 4,860 4,011 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 12/557 12/506 Teen Program/Attendance Class Visits&Tours/Attendance 2/92 Special Programs/Attendance 4/20,783 3/39 Reference Transactions 531 315 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 36 62 Reference Transactions 932 689 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 9/52 13/52 COLLECTION DEVELOPMENT: Adult Books 453 436 Juvenile Books 280 201 Adult Media 13 23 Juvenile Media 23 18 Videos 55 44 Microforms 3 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,850 1,665 Non-Fiction 2,605 2,406 2,443 2,095 Fiction 5,782 7,574 5,598 5,669 Periodicals 323 42 426 69 Framed Prints 7 Sculpture Paperbacks 1,317 933 Adult Media 729 760 Juvenile Media 342 372 DVDs 4,000 3,840 Videos 283 272 Audio/Visual Equipment Wireless Internet 256 633 Internet Computers 4,763 4,893 ILL 36 62 Reference 52 4 103 6 TOTAL 10,808 10,368 12,188 10,270 8,211 11,365 GRAND TOTAL 33,364 29,846 Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: January, 2010 YEAR YEAR SERVICES: Days Open 20 21 Patrons Registered Total Active Patrons 15 #of People Visiting Library 1,181 1,179 #of Checkouts (Internet PCs plus renewals) 20 #of Checkins 13 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 2 Reference Transactions 24 43 Visits &Tours/Attendance Special Programs/Attendance 2 of 11 people 4 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 17 11 Juvenile Books Adult Media Microforms 2 Periodicals 9 8 IN HOUSE USE/CIRCULATION Internet Computers 54 2 CD-rom Computers 20 Books 136 420 Rare Books 1 History Books 9 28 Files 2 3 Photo Files 6 3 Microfilm 33 36 ILL 4 History Lab 5 Maps 5 2 Microform Machine Use 11 Periodical Use 64 18 CD's Not in Database 2 New Scans 401 Photo Collection Use Wireless Internet 1001 TOTAL In House Use 4551 549 Prepared by Reviewed by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: February, 2010 YEAR YEAR SERVICES: Days Open 20 20 Patrons Registered Total Active Patrons 6 #of People Visiting Library 1,314 1,142 #of Checkouts (Internet PCs plus renewals) 1 #of Checkins 1 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received Reference Transactions 36 47 Visits &Tours/Attendance Special Programs/Attendance 3/320 60 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 8 14 Juvenile Books Adult Media Microforms Periodicals 2 14 IN HOUSE USE/CIRCULATION Internet Computers 60 3 CD-rom Computers 21 Books 413 179 Rare Books 2 16 History Books 14 38 Files 25 4 Photo Files 4 3 Microfilm 26 20 ILL History Lab Maps 6 4 Microform Machine Use 15 12 Periodical Use 53 32 CD's Not in Database New Scans 111 Photo Collection Use 10 3 Wireless Internet 6 TOTAL In House Use 745 335, Prepared by Reviewed by LARRY J RINGER PUBLIC LIBRARY REPORT FOR: January,2010 This Year Last Year SERVICES: Days Open 29 29 Meeting Room Usage 18 18 Patrons Registered 322 342 Total Active Patrons 14,648 19,701 Overdue Notices 1,245 1,968 Holds Filled 3,622 3,391 #of People Visiting Library 20,607 17,738 #of Checkouts 29,429 28,768 #of Checkins 26,881 26,978 In House Use 3,959 4,012 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 14/360 14/317 Teen Program/Attendance Class Visits&Tours/Attendance 1/39 4/73 Special Programs/Attendance 1/36 Reference Transactions 431 222 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 26 23 Reference Transactions 1,708 829 Class Visits&Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books 344 154 Juvenile Books 213 42 Adult Media 8 11 Juvenile Media 3 3 Videos 57 2 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 953 844 Non-Fiction 3,462 2,524 3,096 2,693 Fiction 7,736 10,116 7,218 11,081 Periodicals 554 107 492 113 Framed Prints Sculpture Paperbacks 684 571 Adult Media 798 832 Juvenile Media 264 293 DVD's 2,634 2,678 Videos 487 738 Audio/Visual Equipment Wireless Internet 391 313 Internet Computers 3,325 3,256 ILL 26 23 Reference 44 47 59 58 TOTAL 13,278 13,058 7,816 12,268 14,238 7,852 GR 4Y 34,152A4proved J i 34,358 LARRY J RINGER PUBLIC LIBRARY REPORT FOR: February 2010 This Year Last Year SERVICES: Days Open 28 28 Meeting Room Usage 24 23 Patrons Registered 306 329 Total Active Patrons 14,777 19705 Overdue Notices 1,4681 1891 Holds Filled 3,171 3248 #of People Visiting Library 18,577 18,912 #of Checkouts 28,115 26878 #of Checkins 27,085 26224 In House Use 4,230 4151 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 32/743 31/854 Teen Program/Attendance Class Visits&Tours/Attendance 5/122 6/115 Special Programs/Attendance 1/25 Reference Transactions 427 192 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 23 34 Reference Transactions 1,552 810 Class Visits&Tours/Attendance 1/13 Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books 277 364 Juvenile Books 56 41 Adult Media 15 2 Juvenile Media 16 1 Videos 7 47 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 903 775 Non-Fiction 3,313 2,285 2,833 2,459 Fiction 6,782 10,448 6,496 10,708 Periodicals 507 70 527 80 Framed Prints Sculpture Paperbacks 582 515 Adult Media 726 809 Juvenile Media 256 298 DVD's 2,604 2,509 Videos 476 714 AudioNisual Equipment Wireless Internet 304 391 Internet Computers 3,184 3,140 ILL 23 34 Reference 24 49 33 23 TOTAL 11,934 13,108 7,494 11,213 13,568 7,563 GR4 J e bv, 32,536Approved by 32,344