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Home My WebLink About05/17/2017 - Regular Agenda Packet - Bryan College Station Library System Advisory Board BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING WEDNESDAY, MAY 17, 2017 5:15 PM LARRYJ RINGER LIBRARY 1818 HARVEY MITCHELL PKWY S COLLEGE STATION,TX 77845 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. INTRODUCTION OF NEW BOARD MEMBERS 4. RECOGNITION OF VISITORS 5. PREVIOUS MINUTES—MARCH 2017 6. MONTHLY STATISTICS—MARCH &APRIL 2017 7. OLD BUSINESS A. RINGER EXPANSION B. END OF YEAR REPORT 8. NEW BUSINESS A. FIVE YEAR PLAN 9. LIBRARIAN'S REPORT-DR. LARRY KOENINGER, LIBRARY SYSTEM DIRECTOR 10. REQUEST FOR AGENDA ITEMS FOR THE MEETING AT THE CLARA B. MOUNCE PUBLIC LIBRARY ON JULY 19, 2017. Please notify the Library Administrative Assistant,Teresa Baldwin,209-5614 if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE CITY BRYAN CITY SECRETARY'S OFFICE AT 209-5002 AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MIEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. Para informacion en la interpretacion de lenguaje por sen"as, TDD o otra informacion de traduccion o accesibilidad,por favor contacte la Oficina de la Secretaria de la Ciudad de Bryan al 979-209-5002 por to menos 48 horas antes del tiempo planificado de la reunion para que su peticion pueda ser acomodada. MEETING DATES FOR 2017-ALL MEETINGS ARE ON WEDNESDAYS JANUARY 18,2017 MARCH 15,2017 MAY 17,2017 JULY 19,2017 SEPTEMBER 20,2017 NOVEMBER 15,2017 BCS Library System Online Stats 2016-2017 2016-2017 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL OneClick(RB) 523 475 424 490 461 449 471 3293 TexShare 1689 134 677 318 1312 6706 2711 13547 Ancestry 985 1163 209 229 1351 1725 530 6192 Legal Forms 31 68 Reported as part of Texshar( 0 0 0 0 0 0 0 99 Overdrive 1850 1750 2012 2139 1969 2153 2159 14032 Project Gutenberg 0 0 0 0 0 0 0 0 0 0 0 0 0 NewsBank (Eagle) 104 113 123 208 191 288 112 1139 newspaper.com 0 0 0 114 328 762 1626 2830 Zinio 0 0 0 0 0 20 24 44 0 TOTAL 5182 3703 3445 3498 5612 12103 7633 0 0 0 0 0 41176 2015-2016 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL OneClick(RB) 575 612 581 645 572 534 511 577 584 585 508 533 6,817 TexShare 1,349 867 2,565 1,146 2,683 1,650 5,404 6,798 1,586 2,537 815 1,021 28,421 Ancestry 1,679 654 205 1,095 1,320 453 283 579 548 367 1,079 1,424 9,686 Legal Forms 62 47 33 27 38 242 743 54 48 33 48 31 1,406 Overdrive 1,770 1,707 1,766 1,944 1,680 1,863 1,897 2,087 2,171 2,061 2,024 1,800 22,770 Project Gutenberg 4 0 0 0 0 0 0 7 0 0 0 0 11 NewsBank(Eagle) 5 55 44 193 236 116 3 173 121 102 109 90 1,247 TOTAL 5,444 3,942 5,194 5,050 6,529 4,858 8,841 10,275 5,058 5,685 4,583 4,899 70,358 Overdrive Periodical 68 66 58 74 53 51 60 62 74 459 0 459 Pronunciator Logins 0 0 27 48 215 91I 86I 33 69 39 82 690 f ICLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: March 2017 FY17 FY16 SERVICES: Hours Open 250 229 Meeting Room Usage 34 35 - Patrons Registered 204 190 #of People Visiting Library 16,561 14,354 #of Checkouts 25,267 24,714 In House Use 1,429 1,919 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I I 1 10 10 Story Hour Attendance 432 414 - Teen Programs I I 1 I 1 9 Teen Program Attendance 4 36 Class Visits&Tours I 1 0 1 Class Visits&Tours Attendance 0 65 Special Programs 1 I 1 I 10 2 Special Programs Attendance 114 41 Reference Transactions 1 415 534 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations 1 1 I 1 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I 1 I 6 8 Adult Programs Attendance 222 254 Interlibrary Loan Received 25 11 Interlibrary Loan Sent 61 9 Reference Transactions 950 838 Class Visits&Tours 1 I 1 I 0 1 Class Visits&Tours Attendance 0 65 Technology Classes I I 1 1 8 8 Technology Classes Attendance 37 64 Volunteer Hours 328.00 254.25 COLLECTION DEVELOPMENT(Items Added): 1 Total for Mounce 11351 737 1 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,725 3,245 Books 7,711 10,908 6,710 11,115 Periodicals 176 38 149 24 Paperbacks 382 384 Media 860 326 729 360 DVDs 4,529 4,617 Online Services 6,051 2,429 Internet Computers 2,455 2,772 ILL 86 20 (Reference 2 4 10 3 ITOTAL 9,131 11,276 15,846 7,982 11,502 13,083 I I GRAND TOTAL 36,253 32,567 Prepared by Approved by CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: April 2017 FY17 FY16 SERVICES: Hours Open 216 244 Meeting Room Usage 50 40 Patrons Registered 162 195 #of People Visiting Library 14,675 15,473 #of Checkouts 21,495 24,404 In House Use 1,411 1,984 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: I Story Hour Sessions I I 1 I 1 2 4 Story Hour Attendance I 181 173 Teen Programs I I 1 I 1 3 7 Teen Program Attendance 11 20 Class Visits&Tours I 1 1 1 Class Visits&Tours Attendance 60 142 Special Programs I 1 I 1 3 4 Special Programs Attendance 1,651 1,173 Reference Transactions 408 646 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I I I I 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I 1 4 5 Adult Programs Attendance 356 213 Interlibrary Loan Received 32 20 Interlibrary Loan Sent 28 20 Reference Transactions 758 955 Class Visits&Tours 1 1 I 1 0 0 Class Visits&Tours Attendance 0 .0 Technology Classes 1 1 1 1 7 9 Technology Classes Attendance 39 41 Volunteer Hours 478.75 288.50 COLLECTION DEVELOPMENT(Items Added): Total for Mounce 629 713 CIRCULATION THIS YEAR I LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,605 3,149 Books 6,600 9,487 6,789 10,862 Periodicals 159 82 192 38 Paperbacks 359 554 Media 684 281 I 636 282 DVDs 3,5671 4,493 Online Services 3,8161 4,420 Internet Computers 2,324 3,050 ILL 27 5 40 Reference 2 1 4 ITOTAL 7,829 9,857 12,312 8,172 11,186 15,152 I I GRAND TOTAL 29,998 34,510 Prepared by Approved by (LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: March 2017 FY17 FY16 SERVICES: Hours Open 286 268 Meeting Room Usage 12 101 Patrons Registered • 227 2111 #of People Visiting Library 17,812 16,8131 #of Checkouts 37,428 35,776 In House Use 3,364 3,081 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I 1 1 34 34 Story Hour Attendance 1,677 1,541 Teen Programs I 1 1 1 3 3 Teen Program Attendance 44 471 Class Visits&Tours 1 1 0 11 Class Visits&Tours Attendance 0 151 Special Programs 1 1 1 1 6 31 Special Programs Attendance 144 261 Reference Transactions 1,315 1,172 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations 1 1 1 1 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs 1 1 1 1 10 8 Adult Programs Attendance 176 64 Interlibrary Loan Received 30 10 Interlibrary Loan Sent 19 16 Reference Transactions 1,700 1,173 Class Visits&Tours 1 1 1 1 0 0 Class Visits&Tours Attendance 0 0 Technology Classes 1 1 1 1 8 6 Technology Classes Attendance 8 7 Volunteer Hours 413 00 217.50 COLLECTION DEVELOPMENT(Items Added): Total for Ringer 637 314 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 849 802 Books 10,055 19,475 9,676 17,456 Periodicals 314 136 271 35 Paperbacks 521 625 Media 813 738 1,000 646 DVDs 4,678 4,871 Online Services 6,052 2,429 Internet Computers 1,756 1,905 ILL 49 26 Reference 0 0 3 TOTAL 11,703 20,349 13,384 10,950 18,137 10,658 GRAND TOTAL 45,436 39,745 Prepared by Approved by (LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: April 2017 FY17 FY16 SERVICES: Hours Open 248 272 Meeting Room Usage 15 191 Patrons Registered 188 1931 #of People Visiting Library 16,071 16,5441 #of Checkouts 34,191 36,3461 In House Use 2,699 2,9451 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions 1 1 1 1 15 15 Story Hour Attendance 699 7611 Teen Programs 1 1 1 1 4 41 Teen Program Attendance 59 591 Class Visits&Tours 1 1 1 21 Class Visits&Tours Attendance 60 2601 Special Programs 1 1 1 1 1 5 3 Special Programs Attendance 1 363 268 Reference Transactions 1 1,110 1,083 Summer Reading Club Registered this month 1 0 01 Summer Reading Club Total Registrations 1 1 1 1 0 01 Summer Reading Club Total Completion 0 01 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs 1 1 1 1 5 9 . Adult Programs Attendance 182 93 Interlibrary Loan Received 37 12 Interlibrary Loan Sent 14 9 Reference Transactions 1,498 1,315 Class Visits&Tours 1 1 1 1 0 0 Class Visits&Tours Attendance 0 0 Technology Classes 1 1 1 1 3 8 Technology Classes Attendance 9 9 Volunteer Hours 391 00 316.75 COLLECTION DEVELOPMENT(Items Added): 1 Total for Ringer 7121 483 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 727 775 Books 9,268 18,051 9,654 18,160 Periodicals 193 105 333 118 Paperbacks 505 670 Media 741 559 922 621 DVDs 4,184 4,644 Online Services 3,817 4,421 Internet Computers 1,563 2,0011 ILL 31 6 211 Reference 2 4 1 TOTAL 10,740 18,721 10,291 10,913 18,899 12,5321 I GRAND TOTAL 39,752 42,344 1 Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: March 2017 YEAR YEAR SERVICES: Hours Open 143 153 Patrons Registered Total Active Patrons 1 #of People Visiting Library 731 913 #of Checkouts (Internet PCs plus renewals) #of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 151 2 Reference Transactions 641 39 Visits & Tours/Attendance 63 I of 30/114 Special Programs/Attendance 3 of 13 Outside Programs/Attendance 24 Volunteer Hours 9 COLLECTION DEVELOPMENT: Adult Books 1 16 Juvenile Books Adult Media Microforms 1 15 Periodicals IN HOUSE USE/CIRCULATION Internet Computers 58 30 CD-rom Computers Books 216 Rare Books 10 History Books 96 7 Files 14 Photo Files 75 10 Microfilm 46 44 ILL 51 8 History Lab 1261 136 Maps 83 1 19 Microform Machine Use 9 20 Periodical Use 9 CD's Not in Database New Scans 70 16 Photo Collection Use 126 25 Wireless Internet TOTAL In House Use 876 550 , Prepared by Reviewed by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: April 2017 YEAR YEAR SERVICES: Hours Open 120 145 Patrons Registered Total Active Patrons 853 774 # of People Visiting Library #of Checkouts (Internet PCs plus renewals) #of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received Reference Transactions 115 41 Visits & Tours/Attendance 3544 74 Special Programs/Attendance 5 1 of 10 Outside Programs/Attendance 22 Volunteer Hours 23 8.5 COLLECTION DEVELOPMENT: Adult Books 10 Juvenile Books Adult Media Microforms Periodicals IN HOUSE USE/CIRCULATION Internet Computers 28 7 CD-rom Computers Books 33 194 Rare Books 1 7 History Books 18 5 Files 8 6 Photo Files 622 5 Microfilm 19 99 ILL 18 3 History Lab 6 9 Maps 85 8 Microform Machine Use 37 21 Periodical Use 0 3 CD's Not in Database 0 New Scans 18 0 Photo Collection Use 39 32 Wireless Internet ITOTAL In House Use 932 399 Prepared by Reviewed by Library Advisory Board Directors Report May 17, 2017 1. Zinio a. eMagazines b. Funded through Doak Trust 2. Grants a. Progress reports for Plass, Doak, and Dougherty submitted b. Edge grant report due in the fall 3. Willie's Spirit Night a. Willie's will donate 15% of their proceeds for June 6t1i to the Ringer Library b. Willie's is also donating 400 coupons for the summer reading program 4. Institute of Museum and Library Services a. Latest federal budget restores funding and adds an additional $1,000,000 5. AARP Tax Help a. Forms files as of April 18, 2017 i. 1,047-Mounce ii. 1,035-Ringer 6. Summer Reading Program a. Registration begins June 1. b. Website has been updated. 7. Mounce Blood Drive a. June 6 from 10:00-2:30 in the meeting room b. Schedule a time at giveblood.org or call 888-482-5663