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Home My WebLink About03/22/2017 - Regular Agenda Packet - Bryan College Station Library System Advisory Board BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING WEDNESDAY, MARCH 22,2017 5:15 PM CARNEGIE HISTORY CENTER 111 S. MAIN ST. BRYAN,TX 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 4. RECOGNITION OF VISITORS 5. PREVIOUS MINUTES—NOVEMBER 2016 6. MONTHLY STATISTICS—NOVEMBER&DECEMBER 2016,JANUARY&FEBRUARY 2017 7. OLD BUSINESS A. RINGER EXPANSION B. ELEVATOR UPDATE 8. NEW BUSINESS A. END OF YEAR REPORT, FY16 B. FIVE YEAR PLAN 9. LIBRARIAN'S REPORT-DR. LARRY KOENINGER, LIBRARY SYSTEM DIRECTOR 10. REQUEST FOR AGENDA ITEMS FOR THE MEETING AT THE LARRY J. RINGER PUBLIC LIBRARY ON MAY 17, 2017. Please notify the Library Administrative Assistant,Teresa Baldwin,209-5614 if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE CITY BRYAN CITY SECRETARY'S OFFICE AT 209-5002 AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MIEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. Para informacion en la interpretacion de lenguaje por se'Pas, TDD o otra informacion de traduccion o accesibilidad,por favor contacte la Oficina de Ia Secretaria de Ia Ciudad de Bryan a1979-209-5002 por to menos 48 horas antes del tiempo planificado de la reunion para que su peticion pueda ser acornodada. MEETING DATES FOR 2017-ALL MEETINGS ARE ON WEDNESDAYS JANUARY 18,2017 MARCH 22,2017 MAY 17,2017 JULY 19,2017 SEPTEMBER 20,2017 NOVEMBER 15,2017 BCS Library System Online Stats 2016-2017 2016-2017 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL OneClick(RB) 523 475 424 490 461 2373 TexShare 1689 134 677 318 1312 4130 Ancestry 985 1163 209 229 1351 3937 Legal Forms 31 68 Reported as part of Texshare 99 Overdrive 1850 1750 2012 2139 1969 9720 Project Gutenberg 0 0 0 0 0 0 NewsBank(Eagle) 104 113 123 208 191 739 newspaper.com 0 0 0 114 328 442 0 TOTAL 5182 3703 3445 3498 5612 0 0 0 0 0 0 0 21440 2015-2016 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL OneClick(RB) 575 612 581 645 572 534 511 577 584 585 508 533 6,817 TexShare 1,349 867 2,565 1,146 2,683 1,650 5,404 6,798 1,586 2,537 815 1,021 28,421 Ancestry 1,679 654 205 1,095 1,320 453 283 579 548 367 1,079 1,424 9,686 Legal Forms 62 47 33 27 38 242 743 54 48 33 48 31 1,406 Overdrive 1,770 1,707 1,766 1,944 1,680 1,863 1,897 2,087 2,171 2,061 2,024 1,800 22,770 Project Gutenberg 4 0 0 0 0 0 0 7 0 0 0 0 11 NewsBank(Eagle) 5 55 44 193 236 116 3 173 121 102 109 90 1,247 -TOTAL 5,444 3,942 5,194 5,050 6,529 4,858 8,841 10,275 5,058 5,685 4,583 4,899 70,358 Overdrive Periodical 68 66 58 741 531 51 60 62 74 459 0 1 459 Pronunciator Logins 0 0 27 48 215 9 86 33 69 39 82 690 CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: January 2017 FY17 FY16 SERVICES: Hours Open 224 227 Meeting Room Usage 37 12 Patrons Registered 228 194 #of People Visiting Library 14,668 13,501 #of Checkouts 1 23,725 24,823 In House Use 1,732 1,925 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I I I 4 9 Story Hour Attendance 185 277 Teen Programs I I I I 1 0 Teen Program Attendance 4 0 Class Visits&Tours I I 0 0 Class Visits&Tours Attendance 0 0 Special Programs I I I I 4 6 Special Programs Attendance 234 352 Reference Transactions 469 396 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I I I I 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I I 5 7 Adult Programs Attendance 139 210 Interlibrary Loan Received 30 25 Interlibrary Loan Sent 0 9 Reference Transactions 804 1,053 Class Visits&Tours I I I I 0 0 Class Visits&Tours Attendance 0 0 Technology Classes I I I I 6 6 Technology Classes Attendance 36 40 Volunteer Hours 61.50 193.00 COLLECTION DEVELOPMENT(Items Added): Total for Mounce 580 587 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 3,204 3,004 I Books 7,219 9,497 7,436 10,139 Periodicals 227 20 1581 47 Paperbacks 411 1 560 Media 660 281 793 285 DVDs 4,717 4,842 Online Services 1,749 I I 2,525 Internet Computers 2,883 3,144 ILL 30 I 34 Reference 4 4 61 21 TOTAL 8,521 9,802 12,583 8,3931 10,4731 14,109 GRAND TOTAL 30,906 32,975 Prepared by Approved by CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: February 2017 FY17 FY16 I SERVICES: Hours Open 224 233 I Meeting Room Usage 51 28 I Patrons Registered 190 217 #of People Visiting Library 15,957 14,995 #of Checkouts 21,894 23,283 In House Use 1,780 3,108 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I I I 6 8 Story Hour Attendance 272 309 Teen Programs I I I I 1 3 Teen Program Attendance 3 9 Class Visits&Tours I I 0 0 Class Visits&Tours Attendance 0 0 Special Programs I I I I 4 8 Special Programs Attendance 96 264 Reference Transactions 395 578 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I I I I 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I I 11 30 Adult Programs Attendance 363 355 Interlibrary Loan Received 19 16 Interlibrary Loan Sent 1 12 Reference Transactions 762 839 Class Visits&Tours I I I I 0 0 Class Visits&Tours Attendance 0 0 Technology Classes I I I I 7 7 Technology Classes Attendance 50 52 Volunteer Hours 446.25 74.75 COLLECTION DEVELOPMENT(Items Added): Total for Mounce 820 786 1 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,845 2,909 Books 6,704 8,886 6,584 10,171 Periodicals 201 83 157 50 Paperbacks 304 568 Media 640 237 718 296 DVDs 4,229 4,213 Online Services 2,806 2,563 Internet Computers 2,653 2,917 ILL 20 32 Reference 1 10 1 4 TOTAL 7,850 9,2161 12,553 8,028 10,521 12,634 GRAND TOTAL 29,619 31,183 Prepared by Approved by (LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: January 2017 FY17 FY16 SERVICES: Hours Open 254 256 Meeting Room Usage 15 14 Patrons Registered 279 236 #of People Visiting Library 15,716 15,562 #of Checkouts 35,702 35,396 In House Use 2,547 3,097 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I I I 10 8 Story Hour Attendance 611 393 Teen Programs I I I I 3 3 Teen Program Attendance 46 39 Class Visits&Tours I I 1 0 Class Visits&Tours Attendance 76 0 Special Programs I I I I 2 2 Special Programs Attendance 80 158 Reference Transactions 1,198 1,025 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I I I I 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I I 11 8 Adult Programs Attendance 64 52 Interlibrary Loan Received 21 17 Interlibrary Loan Sent 0 13 Reference Transactions 1,775 1,518 Class Visits&Tours I I I I 0 0 Class Visits&Tours Attendance 0 0 Technology Classes I I I I 9 6 Technology Classes Attendance 12 25 Volunteer Hours 269.50 150.75 COLLECTION DEVELOPMENT(Items Added): Total for Ringer 858 476 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 777 825 Books 9,588 17,902 10,040 16,196 Periodicals 249 91 301 69 Paperbacks 489 562 Media 893 571 888 561 DVDs 4,670 5,540 Online Services 1,749 2,525 Internet Computers I 1,731 2,212 ILL I 21 30 Reference 31 1 TOTAL 11,2221 18,564 8,948 11,792 16,826 11,132 GRAND TOTAL 38,734 39,750 1 Prepared by Approved by (LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: February 2017 FY17 FY16 SERVICES: I Hours Open 256 256 Meeting Room Usage 12 13 Patrons Registered 193 218 #of People Visiting Library 17,152 17,090 #of Checkouts 32,873 33,119 In House Use 2,577 3,108 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I I I 29 29 ' Story Hour Attendance 1,518 1,368 Teen Programs I I I I 3 3 Teen Program Attendance 34 28 Class Visits&Tours I I 0 1 Class Visits&Tours Attendance 0 8 I Special Programs I I I I 4 4 Special Programs Attendance 196 230 Reference Transactions 1,188 935 If Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I I I I 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I I 12 8 Adult Programs Attendance 102 78 Interlibrary Loan Received 11 20 Interlibrary Loan Sent 0 17 I Reference Transactions 1,421 1,354 I Class Visits&Tours I I I I 0 0 I Class Visits&Tours Attendance 0 0 Technology Classes I I I I 8 11 Technology Classes Attendance 8 32 Volunteer Hours 345 00 261.75 COLLECTION DEVELOPMENT(Items Added): Total for Ringer 514 393 r CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 737 797 Books 8,288 17,024 9,028 15,781 Periodicals 316 92 304 90 Paperbacks 475 691 Media 784 505 981 522 DVDs 4,365 4,665 Online Services 2,806 2,806 3,264 Internet Computers 1,835 2,184 I ILL 11 1 37 Reference 1 1 TOTAL 9,864 17,621 9,754 13,8111 16,393 10,947 GRAND TOTAL 37,239 41,151 Prepared by Approved by • CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: January 2017 YEAR YEAR SERVICES: Days Open 21 16 Patrons Registered 0 0 Total Active Patrons 0 0 #of People Visiting Library 937 889 #of Checkouts (Internet PCs plus renewals) #of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 2 0 Reference Transactions 90 46 Visits&Tours/Attendance 45 62 Special Programs/Attendance 1 3 (hosted Research Rambler class) Outside Programs/Attendance 3 0 (meetings DAR,Rambler's,etc) Volunteer Hours 0 8 COLLECTION DEVELOPMENT: Adult Books 0 1 Juvenile Books 0 0 Adult Media 0 0 Microforms 2 0 Periodicals 0 0 IN HOUSE USE/CIRCULATION Internet Computers 15 13 Books 135 215 Rare Books 3 0 History Books 10 0 Files 7 17 (vertical files) Photo Files 39 5 Microfilm 44 43 ILL 8 0 Maps 19 4 Microform Machine Use 44 22 Periodical Use 2 1 New Scans 3 5 Photo Collection Use 39 3 Wireless Internet 0 0� TOTAL In House Use 508 3281 Prepared by Reviewed by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: February 2017 YEAR YEAR SERVICES: Days Open 16 17 Patrons Registered 0 0 Total Active Patrons 0 0 # of People Visiting Library 955 848 # of Checkouts (Internet PCs plus renewals) 0 0 # of Checkins 0 0 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 2 2 Reference Transactions 106 45 Visits & Tours/Attendance 40 99 Special Programs/Attendance 4 2 Outside Programs/Attendance 0 7.5 Volunteer Hours COLLECTION DEVELOPMENT: Adult Books 0 2 Juvenile Books 0 0 Adult Media 0 0 Microforms 3 0 Periodicals 0 0 IN HOUSE USE/CIRCULATION Internet Computers 23 22 Books 128 195 Rare Books 3 2 History Books 19 0 Files 36 0 Photo Files 83 3 Microfilm 7 99 ILL 2 4 Maps 32 7 Microform Machine Use 9 24 Periodical Use 1 4 New Scans 39 5 Photo Collection Use 83 4 Wireless Internet 0 0 TOTAL In House Use 624 369 Prepared by Reviewed by 1 Library Advisory Board Directors Report March 22, 2017 1. Mounce a. Elevator i. Work began on February 14, 2017 ii. Major work is completed iii. Inspection must be completed before the elevator can be put back in use. 2. Legislative Information a. See attached 3. FY16 End of Year Report Draft a. See attached