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HomeMy WebLinkAbout07/20/2010 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA REVISED BRYAN+COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD REGULAR MEETING TUESDAY,JULY 20,2010 5:15 p.m. CARNEGIE HISTORY CENTER 111 S.MAIN BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—MAY 18,2010 5. MONTHLY STATISTICS—MAY AND JUNE 2010 6. OLD BUSINESS—DAVID GERLING—CIP RINGER EXPANSION PROJECT 7. NEW BUSINESS A. INTERLOCAL AGREEMENT B. BUDGET tC. UNIQUE MANAGEMENT REPORT—WENDELL GRAGG 1 D. REPRESENTATIVE FROM LIBRARY BOARD TO BRYAN CITY COUNCIL vi AUGUST 24th at 7 P.M. E. MOUNCE LIBRARY REMODELING PLAN — r•e k.'aide F. ELECTION OF LAY REPRESENTATIVE TO THE CENTRAL TEXAS LIBRARY SYSTEM u It 6 k It i h x 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR SEPTEMBER 21,2010 AT THE LARRY RINGER LIBRARY IN COLLEGE STATION 10. ADJOURN Please notify the secretary Laura Mills, 209-5614. if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT •� YOUR REQUEST MAY BE ACCOMMODATED. Library Advisory Board • May 18, 2010 1. eAudiobooks Report(May 18, 2010) a. Users-331 b. Titles-743 2. BCSPLS a. Website i. Template chosen ii. Staff is determining placement of information b. Logo COLLEGE s, 'LmmJ I ligiguj talutYi1Nltt il<'Y b ur c. Correspondence i. Family Fajita Fiesta (URL) ii. Scotty's House(CBMPL) iii. TaxAid (CBMPL) 3. Mounce a. A design is being developed to remodel the 2nd floor. • i. Move the meeting room against the east wall or the north wall. b. Doll House c. Closed May 24th and 25th for replacement of chiller 4. Carnegie a. The Carnegie was the recipient of$200,000 from the settlement of the Elf Atochem suit. b. Purchases of new equipment, databases and file cabinets will be made. c. Carnegie Hours Change i. 9:00-6:00 M T Th F Sa ii. Adds 1 hour to total hours/week iii. Adds 2 additional hours to unduplicated hours 5. Adult Programming a. Brazos Valley Writers 6. Bryan Leadership Academy a. May 10th b. Darrell Lovelette-Parks and Rec, Ronnie Jackson-Neighborhood&Youth Services c. Excellent responses on the evaluation forms for all 3 departments 7. Staff a. Sandra Simoneaux resigned from the Carnegie i. This position will not be filled for 2-3 months due to budget constraints 11111 b. Monica Sauseda was hired as a clerk at Mounce BRYAN PUBLIC LIBRARY REPORT FOR: May,2010 This Year 1 Last Year SERVICES: Days Open 281> 30 I Meeting Room Usage 41 49 Patrons Registered 384 452 iip, otal Active Patrons 16,5451 13,481 Overdue Notices 1,3991 2,385 Holds Filled 1,8921 1,251 #of People Visiting Library '18,6.421 20,757 #of Checkouts 26,230• 29;516 #of Checkins 24,396 27,260 In House Use 4,527 5,054 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance Teen Program/Attendance Class Visits&Tours/Attendance 1/82 3/199 Special Programs/Attendance 17/7,682 12/6,135 Reference Transactions 799 610 Summer Reading Club Registered this month I 771 995 Summer Reading Club Total Registration/Total Completion 771/0 995/13 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 47 41 Reference Transactions 757 792 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 4/7 5/20 COLLECTION DEVELOPMENT: Adult Books 597 381 Juvenile Books 3471 123 Adult Media 58 30 Juvenile Media 11 13 Videos 47 21 Microforms 5 CIRCULATION THIS YEAR LAST YEAR _ _ Adult Juvenile _ Other Adult Juvenile Other TCILL 2,403 1,233 Non-Fiction 2,106 2,057 2,267 2,320 Fiction 6,644 8,327 6,790 7,584 Periodicals 568 80 709 42 Framed Prints 11 Sculpture Paperbacks 847 1,122 Adult Media 643 913 Juvenile Media 369 405 DVDs 4,070 3,928 Videos 317 376 AudioNisual Equipment Wireless Internet 297 180 Internet Computers 4,465 5,031 ILL 47 41 Reference 48 2 84 6 OTAL 10,856 10,835 11,599 11,896 10,357 10,789 GRAND TOTAL 1 33,290 33,042 _ /. / Prepared biii (n / Approved by ./Z-":7`Y/ IBRYAN PUBLIC LIBRARY REPORT FOR: June,2010 This Year Last Year I SERVICES: Days Open30 29 ' Meeting Room Usage 41 52 Patrons Registered 658 497 otal Active Patrons 16,858 13,861 Overdue Notices 1,934 2,852 Holds Filled 2,478 1,653 #of People Visiting Library •25,963 25,543 #of Checkouts 36;345- :31,868 #of Checkins 33,797 31,562 In House Use 6,740 6,486 I CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: I Story Hour Attendance 8/346 6/366 Teen Program/Attendance 4/82 3/51 Class Visits&Tours/Attendance Special Programs/Attendance 9/1641 12/1362 Reference Transactions 1,512 557 Summer Reading Club Registered this month 1229 905 Summer Reading Club Total Registration/Total Completion 1229/146 1900/164 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 70 66 Reference Transactions 898 988 Class Visits&Tours/Attendance 0/0 0/0 I Technology Classes/Attendance 0/0 7/26 COLLECTION DEVELOPMENT: 41" Adult Books 646 657 uvenile Books 205 204 Adult Media 2 2 Juvenile Media 6 1 Videos 25 92 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,952 2,199 INon-Fiction 2,644 3,293 2,671 3,138 Fiction 7,963 13,379 7,957 11,616 Periodicals 662 115 600 103 (Framed Prints 6 Sculpture Paperbacks 1,279 1,204 Adult Media 869 780 Juvenile Media 498 476 DVDs 5,113 3,847 Videos 287 462 IAudioNisual Equipment Wireless Internet 339 I 495 'Internet Computers 5,489 5,352 ILL 70 I 66 Reference 62 4 1041 51 OTAL 13,479 17,289 14,250 13,3221 15,3381 12,421 GRAND TOTAL 45;018 3 41,081 y Prepared by 4 41. Approved by I 1�7 - --- LARRY J RINGER PUBLIC LIBRARY REPORT FOR: MAY 2010 SERVICES: This Year Last Year 1 Days Open ,=301' 30 , Meeting Room Usage 131 17 Patrons Registeredar 361 348 otal Active Patrons 15,0831 13,221 Overdue Notices 1 1,0221 1,103 Holds Filled I 3,4701 2,046 #of People Visiting Library 1 21;5351 =18,557. #of Checkouts 30,7-11,1 31;051- #of Checkins 31,123 32,142 In House Use 4,977 4,819 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 1 0 0 Teen Program/Attendance I Class Visits&Tours/Attendance 1 3/38 3/88 Special Programs/Attendance 2/260 1/750 Reference Transactions 433 83 Summer Reading Club Registered this month 498 658 Summer Reading Club Total Registration/Total Completion 1 498/0 658/0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: 1 1 Interlibrary Loan Received 1 20 16 Reference Transactions 1 1340 681 Class Visits&Tours/Attendance (Adult Programs) 5/68 Technology Classes/Attendance COLLECTION DEVELOPMENT: 410 Adult Books 406 278 Juvenile Books 50 59 Adult Media 10 16 Juvenile Media 1 Videos 24 1 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,003 631 Non-Fiction 3,248 2,401 3,136 2,507 Fiction 8,358 10,9321 8,241 9,739 Periodicals 514 891 684 81 Framed Prints 1 Sculpture Paperbacks 668 564 Adult Media 818 828 Juvenile Media 309 307 DVD's 2,8991 2,681 Videos 3681 629 Audio/Visual Equipment Wireless Internet 387 187 Internet Computers 3,245 3,194 ILL 20 16 Reference 22 45 22 22 •OTAL 13,628 13,776 7,9221 13,475 12,656 7,338 1 (GRAND TOTAL / � 35;326, I 333,,466�9- ' Prepared by C / . s Approved by 7G-�7 LARRY J RINGER PUBLIC LIBRARY REPORT FOR: June 2010 This Year Last Year SERVICES: Days Open 30 ' 30 Meeting Room Usage 13 13 Patrons Registered 585 540 411111. otal Active Patrons 15,329 13,511 Overdue Notices 1,253 1,591 Holds Filled 4,348 2,851 #of People Visiting Library (Counter malfunctioned between 6-1 and 6-12) *2-1;136' 26,1-50 #of Checkouts �, - =43;433 -' 39,502 #of Checkins 40,703 38,902 In House Use 7,081 7,647 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 20/530 34/1,007 Teen Program/Attendance 9/157 10/282 Class Visits&Tours/Attendance 0 1/82 Special Programs/Attendance 15/4,879 11/2089 Reference Transactions 741 208 Summer Reading Club Registered this month 687 960 Summer Reading Club Total Registration/Total Completion 1,185/120 1618/92 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 38 26 Reference Transactions 1,670 1,008 Class Visits&Tours/Attendance (Adult Programs) 11/178 Technology Classes/Attendance COLLECTION DEVELOPMENT: lipAdult Books 270 492 Juvenile Books 156 165 Adult Media 6 18 Juvenile Media 1 9 Videos 54 1 Microforms I CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,133 980 Non-Fiction 3,766 3,572 3,536 3,510 Fiction 11,231 17,518 10,033 15,717 Periodicals 663 185 710 123 Framed Prints Sculpture Paperbacks 919 696 Adult Media 933 915 Juvenile Media 430 444 DVD's 3,520 2,796 Videos 616 1,000 Audio/Visual Equipment Wireless Internet 386 449 Internet Computers I 3,676 3,642 ILL I 38 26 Reference 221 69 45 46 illOTAL 17,5341 21,774 9,369 15,935 19,840 8,893 GRAND TOTAL g/fi I 48;677 -- ' •44668_ , Prepared by /1 Approved by 6‘1.--/-7 /moi CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: May, 2010 YEAR YEAR • SERVICES: Days Open 21 21 Patrons Registered Total Active Patrons 6 #of People Visiting Library 751 1,383 #of Checkouts 6 #of Checkins 235 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received Reference Transactions -54 _25 Visits &Tours/Attendance Special Programs/Attendance e3 of 22 1410) Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 15 47 Juvenile Books Adult Media Microforms • Periodicals 5 10 IN HOUSE USE/CIRCULATION Internet Computers 44 15 CD-rom Computers 17 Books 200 313 Rare Books 12 9 History Books 11 15 Files 3 3 Photo Files 5 2 Microfilm 23 29 ILL History Lab Maps 3 Microform Machine Use 18 35 Periodical Use 2 7 CD's Not in Database New Scans 3 Photo Collection Use 5 2 Wireless Internet 22 II/ TOTAL In House Use 348 450 Prepared b0,11/1.6 Reviewed by 6 CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: June 2010 YEAR YEAR • SERVICES: Days Open 21 22 Patrons Registered Total Active Patrons 6 8 # of People Visiting Library 1,353 1,638 # of Checkouts (Internet PCs plus renewals) 0 # of Checkins 284 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received Reference Transactions 44 25 Visits &Tours/Attendance Special Programs/Attendance Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 2 7 Juvenile Books Adult Media Microforms • Periodicals Discards 11 IN HOUSE USE/CIRCULATION Internet Computers 54 22 CD-rom Computers 20 Books 236 465 Rare Books 28 85 History Books 11 10 Files 13 3 Photo Files 6 7 Microfilm 24 40 ILL History Lab Maps 7 Microform Machine Use 6 22 Periodical Use 2 25 CD's Not in Database New Scans 50 Photo Collection Use 18 • Wireless Internet 0 TOTAL In House Use �� 437 717 Prepared by 4/iLi//1� Reviewed by ,i���� �� — BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM • ADVISORY BOARD ' Bylaws adopted January 20, 1998 MEMBERSHIP The Board shall be comprised of eight members. Four members from Bryan shall be appointed by the Community Librarian and four members from College Station shall be appointed by the College Station City Council. Initially, each city will appoint two members for one-year terms and two members for two-year terms. Thereafter, all terms will be two-year terms. COMMUNITY LIBRARIAN The Community Librarian shall be an ex-officio member of theBoard. The CommunityLibrarian, or the Librarian's designee, shall attend all Board oa d. g , meetings. DUTIES The Advisory Board shall perform the following duties: encourage the development of the library system;recommend to the city councils policies and programs for the advancement of the libraries; cooperate with all other public and private groups in advancingthe best interests of the librarysystem;render to the citycouncils all Y � recommendations it considers advisable regarding the library system. OFFICERS Officers of the Board shall be chosen at the first meeting of the year and shall be: president and vice-president. Officers shall serve for one year. The president shall preside at all meetings, appoint special committees as needed and • authorize calls for any special meetings. The vice-president assumes the duties of president in the absence of the president. COMMITTEES Special committees may be appointed by the president. Such committees are to serve until the completion of the work for which they were appointed. All committees are expected to make a progress report at each Board meeting. MEETINGS Six regular meetings of the Board shall be held in the calendar year at the time and place selected. The Community Librarian shall provide a secretary to keep a permanent record of the meetings. The Board shall comply with the State of Texas Open Meeting Law and other laws of the State and the Cities of Bryan and College Station. Special meetings may be called by the president, or upon the request of four members, for the transaction of only that business stated in the call for the meeting. Notice of special meetings shall be sent at least four days in advance. QUORUM A quorum for the transaction of business shall consist of five members of the Board. AMENDMENT OF BYLAWS These bylaws may be amended at any regular meeting • of the Board when a quorum is present by a unanimous vote, providing the amendment was stated in the call for the meeting. When a unanimous vote is not obtained,the proposed amendment may be place on a future agenda at which time a majority vote is required for passage. Library Advisory Board July 20,2010 • 1. BCSPLS a. Website 2. Carnegie a. The Carnegie was the recipient of^'$200,000 from the settlement of the Elf Atochem suit. i. Challenged in court ii. No court date set for hearing b. Video 3. Adult Programming a. Susan Pare's report b. July—August schedule 4. eAudiobook Breakdown by Month Month Downloads 1� Feb 2010 1 Mar 2010 196 Apr2010 309 May 2010 408 Jun 2010 459 • Current Data (7/20/2010) Users 579 Downloads 1,745 1110 Koeninger, Larry From: Pare, Susan G Sent: Saturday, June 26, 2010 2:13 PM To: Bianchi, Jo Ann; Morse, Angela; Bridges, Kimberly; Serig, April L; Perkins, Kendra; Ross, Nancy M; Johnson, Lou V; Ezzell, Catherine A; Noynaert, Peggy; Callaway, Deborah Cc: Koeninger, Larry; Dill, Kathleen H Subject: Updated stats ALP The May receptions were attended by 75 visitors (for the 3 libraries). June activities: Diabetes June/July session, URL: 15 Movies: 3 films URL: 32 - so far: Mel Brooks Silent Movie (14), Post Grad, a comedy(4), Avatar(14), next film URL: Romancing the Stone Mounce films-will try again, time probably a factor, may shift Matter of Balance, URL: 4 but 12 needed, will try again Project HOLD, Carnegie, time probably a factor - Mounce, 2 - URL, 5 May try again in the cooler months Brazos Valley Stitchers, URL: 55 attended, 10 more expressed interest but did not stay due to time commitments Book Club, URL: 9 (1st book: The Help) (2nd book will be: The Guernsey Literary and Potato Peel Pie Society by Mary Ann Shaffer&Annie Barrows, meeting will be 7/15) Chess Club, Mounce: 3 --will expand to general game day for July session Game Days, URL: 48 over 3 Fridays (10, 18, 20) -we invite adults and families, some stay the entire time, some play while waiting for someone in the library We have extra support from Helen Kunz in the Friends for publicity with The Eagle for the July and August calendars, lve're working on listing events in Fox 28, KBTX, and will do KAMU's calendar this weekend. Kendra has a contact with the radio host Penny Zent to do PSA's for Teens,Tweens, and Adults. We have a meeting coming up with the folks from the senior services in Bryan Parks &Recreation and have a "booth" at the Senior Circle Anniversary Health Fair on July 14th in the Professional Building, 1651 Rock Prairie, across from the Med. in C.S. from 10-2. I'll be there to talk about the program and would be happy to have company. Our contact with the Senior Circle is Marci Rogers, C.S. Parks&Rec. Senior Services Coordinator. The theme is Senior Summer Fun. We have a table and have been requested to decorate it in the theme and provide a door prize. Marci is bringing a plant as a prize and that sounds easy to do. How about decor? What do you think?The Senior Expo was very fun and every booth was unique. We have several signs in the "1" drive and will put more there for the July/August programs. Please add any you would like to display and we can have them up in all locations. On the reading side June to date ("Week 1" includes 1st event May 25/27): I Program Week 1 2 3 4 Totals I Registrations 173 34 20 17 244 I Reviews 45 55 64 88 252 I Contacts 218 89 84 105 496 We have had 4 drawings, 11 winners, 8 have selected their prizes. Margaret Upton, Jo Ann Bianchi, Alison Batenhorst, Kathleen Dill, Amy Palomino, Veronica Koite,Tracy Sawyer, Kendra Perkins, Jennifer McNichols, Julie Zapalal, and Adam Johnson. 5 winners have been Bryan clients, so far. • 1 k COLLEGE 4'. *� r • ,� Ox PUBLIC c t t SYSTEM ADULT SUMMER READING CLUB FREE EVENTS LIST - MID-JULY THROUGH AUGUST 2010 CHECK BACK FOR UPDATED LIST (LIST CURRENT AS OF 7/13/10) Website: www.bcslibrary.org/adultsrc.html Clara B. Mounce Public Library Larry 3. Ringer Library 201 E. 26th St., Bryan 1818 Harvey Mitchell Pkwy. S., College Station (979) 209-5600 (979) 764-3416 Movie @ Your Library (Tuesdays): Movie @ Your Library, Every Thursday: 7/13, 2:00 - 3:30, 7/15, 2:00 - 3:35 Rated R Comedy, Adults only please PG-13 Comedy, Adults and Families Welcome 8/10, 2:00 - 4:30, contact library 7/22, 2:00 - 4:30, contact library 7/29, 12:00 - 2:00, contact library TAMU Oceanography Department: 8/5, 8/12, 8/19, 2:00 - 4:30, contact library 7/19, Mon., Gulf Oil Spill lecture, 8/26, 12:00 - 2:00, contact library 7-8:30 p.m., Dr. John Kessler Brazos Valley Area Agency on Aging, Wed.: Keep Brazos Beautiful (Tuesdays): 7/14, 6:00 - 8:30, Living Well with Diabetes, • 7/20, Home Efficiency, 1-3 p.m. Last session of 6-week program. 8/17, Living Green 101, 2-4 p.m. Game Day, Every Friday, 2:00 - 4:00 p.m. Texas State Securities Board: 7/16 - 8/27, Board games, cards, chess, etc. 7/27, Tues., 1:00 - 2:00 p.m., Games provided. You may also bring favorites. Avoiding Investment Fraud, - rd *Please register in advance. Book Club led by Peggy, 3 Thursday: Call the Reference Desk to sign up. 7/15, 6:30 - 8:00 p.m. Book discussed: The Guernsey Literary and Potato Peel Pie Texas AgriLife Extension Service: Society by Mary Ann Shaffer&Annie Barrows 8/3, Tues., 3:30 - 4:30 p.m., 8/19, 6:30 - 8:00 p.m. Help select book. Eat Better to Live Better, Cityof College Station, Environmental Services, *Please register by July 30. g Call Teresa Rivera at 823-0129. Thursdays, 9:00 - 10:00 a.m.: Food samples, recipes, door prizes. 7/22, Recycling Markets & Economics _- _. ..___ w 7/29, Water Conservation Brazos Valley Stitchers, Wednesday: Ce:TANT,„: s 8/11, Embroidery Workshop, 6:30-9 p.m. Supplies provided by Brazos Valley Stitchers. . 1.: c' 1 1950s Ice Cream Social, Saturday: 8/28, 1:30 - 3:00 p.m., - a� Refreshments provided by College Station -i' ri.w� Parks & Recreation, Senior Services. • t,_. Door prizes, including dinner for two donated by Christopher's World Grille. Sponsored by the Friends of the Bryan+College Station Public Library System, the City of Bryan,the City of College Station, and other local businesses and organizations • S = = . Turn the page and discover... Bryan f College Station Public Library System Adult Summer Reading Program 2010 The first 50 people to register at the Carnegie and the first 100 people to register at Mounce and Ringer will receive pens. Receive one entry in our weekly drawing when you register. Fill in or call in an entry form for each book you read during the program to be eligible for the drawings. Entries will be collected at each library's reference desk. There will be one system wide drawing per week, maximum of 5 entries per week, per person. You can win a maximum of one of the weekly prizes per summer. In addition to weekly prizes, you may win door prizes at some of our events. There will also be a final drawing at the end of summer for any unclaimed prizes, so continue to fill out your entry slips! Are you a Non-Borrower Card user? Visit our webpage for access to our new e-Audiobook service through Net Library. Each account may download up to 10 books at a time for 3 weeks and can be renewed. Remember to join the reading club and let us know when you have completed listening to your book. Turn the page and discover is supported by: �p/S NOya� theThFrien ity of Bryands of e Bryan+College Station Public Library System, ESE 4,l the City of College Station, College Station Parks and Recreation Department, Senior Services, College Station Historic Preservation Committee, the Brazos Valley Area Agency on Aging, the Brazos Valley Stitchers, Brazos County Master Gardeners, Texas AgriLife Extension Service, the Texas Research Ramblers, Keep Brazos Beautiful, Other community partners, local benefactors, and community businesses. Carnegie Center of Brazos Valley History 111 S. Main St.,Bryan,TX, 979-209-5630 Clara B. Mounce Public Library 201 E. 26th St., Bryan, TX, 979-209-5600 Larry J. Ringer Public Library 1818 Harvey Mitchell Pkwy. S., College Station,TX, 979-764-3416 • -4. 1$ talTAIIV*- )) :.