HomeMy WebLinkAbout03/20/2007 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING
BRYAN+COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
March 20,2007
On the 20th day of March, 2007, the Bryan+ College Station Public Library Advisory Board of the cities
of Bryan and College Station, Texas, met in a regular meeting at the Bryan Public Library, 201 E. 26th
Street, Bryan,Texas and the following members were present:
1. ATTENDANCE
MEMBER Present/ #of Meetings #of Meetings %attended
Absent held since attended since in last 6
Appointment appointment months
Mr. Larry Ringer,President P 55 51 100
Jeanne Mitchell,Vice President P 32 30 100
Sonia Gangotena P 2 2 100
James Bradford P 26 15 100
Carroll Johnson P 13 9 100
Katherine Edwards P 11 11 100
Don Scherr A 11 8 66
Mary Fran Troy P 8 8 100
2. Also present were Mrs. Clara Mounce, Community Librarian; Mrs. Laura Mills, Secretary; David
Gerling of the City of College Station;and Joey Dunn, of the City of Bryan.
3. The meeting was called to order at 5:15 p.m.by President Larry Ringer.
4. The minutes of the meeting for February 14, 2007 were approved as distributed.
5. The monthly stats for January and February 2007 were reviewed. Some stats for the Carnegie History
Center were omitted in error. The corrected stats will be sent with the May agenda.
6. In old business, David Gerling updated the Board on the Larry Ringer expansion idea. He stated that
an RFP and RFQ were not needed. On June 7, 2007, the College Station City Council will hear requests
for projects; at that time, the expansion plan will be introduced. Later in the year, the Capital
Improvement Project Committee will assemble and rank proposals and vote on which projects to support
for a bond election in the fall of 2008.
7. A. In new business, Mrs. Mounce asked the library board to support a 90-day trial with a collection
agency specializing in library materials recovery. A patron's account will be referred to the Unique
Management Collections when items are 60 days overdue. A $10.00 charge is added to the patron's
account. UNC charges $8.95 per account handled. The motion was made by James Bradford for the
library board to support the trial period of the collection agency; seconded by Carroll Johnson,the motion
carried.
B. Mrs. Mounce reported on space needs for the Bryan Public Library. Bill Hidell and Associates,
designer of the Larry Ringer Library, recommends expanding the Bryan Public Library with a two story
addition on the south side. The architect will send a power point presentation of the proposal for the May
15th Library Board meeting.
8. In the librarian's report, Mrs. Mounce reported that the Bryan budget is due by April 16th. She said
that more funds were needed in the electricity budget. Mrs. Mounce went on a field trip with several
members from the Arts Council to the foundry in Houston, Texas that is casting the bronze sculpture to be
placed at the Carnegie History Center. Lynn Haste was the designer for the sculpture entitled"Treasured
Moment" which features Andrew Carnegie seated on a bench reading to a young boy and girl seated on
either side. The Friends of the Library provided some funds for the sculpture which will be dedicated on
May 5, 2007 at 10:00 a.m. on the grounds of the Carnegie History Center.
Mrs. Mounce reported that the library is moving ahead with the camera security system. Vandals
recently broke the glass front door on the north side, computer headphones and DVDs have been stolen,
keyboards have been sabotaged with super glue, and a wallet was stolen from the purse of the reference
librarian.
1
A fire alarm system will also be installed with funds provided by the Risk Management Safety Dividend
program.
Mrs. Mounce said that the Texas Library Association Annual Conference will be in San Antonio, Texas
on April 11-14.
Joey Dunn reported that he is involved in the budget process and several special projects.
The Friends of the Library Book Sale is scheduled for May 5, 2007 from 10 a.m. to 1 p.m. Friend's
members who have paid their 2007 dues may shop early at 9 a.m.
9. Agenda items for the May 15, 2007 board meeting at the Carnegie History Center will include a
presentation sent to the librarian from Bill Hidell & Associates and information on the Summer Reading
Program.
10. The meeting adjourned at 6:15 p.m.
Approved by:
Larry Ringer, President Clara Mounce, Community Librarian