The URL can be used to link to this page

Home My WebLink About07/18/2006 - Regular Agenda Packet - Bryan College Station Library System Advisory Board • AGENDA BRYAN+COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD REGULAR MEETING TUESDAY,July 18,2006 5:15 p.m. Larry J.Ringer Library 1818 Harvey Mitchell Parkway South College Station,Texas 77845 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES 5. MONTHLY STATISTICS 6. OLD BUSINESS Continue review of Library Policies • 7. NEW BUSINESS 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR SEPTEMBER 19,2006 AT THE BRYAN PUBLIC LIBRARY 10. ADJOURN Please notify the secretary Laura Mills,209-5614,if you are unable to attend. College Station Board Members should also complete the absence reauest form and submit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN,CLARA MOUNCE AT 209-5611.PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. S 1 r � Larry J. Ringer 4717 St. Andrews Dr. College Station, TX 77845 • June 26, 2006 Dear Mayor and Council Members, I am writing this letter as a user of the libraries in the Bryan-College Station Public Library System. Although I serve as President of the Library Advisory Board we have not meant to discuss the proposed budget so I cannot speak for them. However, I am confident the board members share my concern. I understand the budget committee has recommended an increase in funding for collection development of only $7,000. I believe, and I believe the Advisory Board members agree with me, that this increase is not sufficient. I urge you to increase this budget item to bring it back to a level commensurate with the levels prior to the drastic reductions in 2002 and 2003. In the fiscal years 2002-03 and 2003-04 the funds budged for adding to the`Bryan Public Library-and the Carnegie History Center's" collections were severely reduced. -Since that time there as been some restoration of the funds,but the funds designated for additions to additions to the collections now include processing.costs. As a result,the libraries have seen a significant aging of the collections, with greater than 50%of the collection over 10 years of age, and less than 3%less than two years of age. The users of the libraries expect the collection to contain current materials,whether those materials are popular fiction and non-fiction or research and reference_materials. Obviously, there is a needto replace the aging collection. A significant increase in funding for collection additions is needed to restore this funding to the levels prior to • 2003. This is particularly true when one considers the increase in costs for books and the increased demand of patrons for electronic resources. A recent national survey conducted by Public Agenda revealed that libraries received the best grades of any community institutions. According to the report more than 5 in 10 strongly agreed that public libraries are essential for maintaining a productive community. More than 75% of library users said they believe libraries spend tax dollars wisely. Even among non-users,nearly 60% agreed with this statement. The survey also reports on the role libraries have in the economic development of communities. (Source: "Long Overdue: A Fresh Look at Public and Leadership Attitudes About Libraries in the 21st Century" available at www.americansforlibraries.org.) - I urge you to consider the value of the public libraries to the community and restore the collection development funds to a level so that a current and relevant collection can be maintained. Sincerely, Larry J. nger • xc: Kean Register, Acting City Manager Joey Dunn, Deputy City Manager BRYAN PUBLIC LIBRARY REPORT FOR: May,2006 1 This Year T ast Year SERVICES: I Days Open - 30 30 IMeeting Room Usage 32 29 • I Patrons Registered / 372 425 Total Active Patrons 18,920 24,104 Overdue Notices 2,000 489 Holds Filled 2,286 1,686 #of People Visiting Library 18,435 13,622 #of Checkouts 24,848 21,332 #of Checkins 21,642 19,658 In House Use 4,076 3,105 I CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: IStory Hour Attendance ITeen Program/Attendance Class Visits&Tours/Attendance 10/623 9/2761 Special Programs/Attendance Summer Reading Club School and Promotional Visits 20/5973 3/200 Reference Transactions 550 594 I Summer Reading Club Registered this month Kids-512 Teens-26 538 181, I Summer Reading Club Total Registration/Total Completion 538/01 :y 181 ,, ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 74 64 Reference Transactions 751 716 Class Visits&Tours/Attendance Technology Classes/Attendance 8/42 10/77 I COLLECTION DEVELOPMENT: Ur Adult Books797 308 Juvenile Books 231 223 Adult Media 20 4 Juvenile Media 15 Videos 1 17 Microforms 3 4 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,512 745 Non-Fiction 2,611 2,519 I 2,487 2,000 Fiction 5,734 7,626 I 4,962 5,671 Periodicals 474 98 I 643 91 Framed Prints 2 I 5 Sculpture Paperbacks 1,013 604 Adult Media 790 683 Juvenile Media 517 396 DVDs 2,537 1Videos 991 1,423 Audio/Visual Equipment I Vertical File Internet Computers 3,926 I 2,323 ILL 74 I 64 • Reference 278 32 227 19 TOTAL 10,902 10,792 9,040 9,611 8,177 4,555 GRAND TOTAL , I 30,734 I 22,343 , Prepared by ` 1 c'4u Approved by C-0-€2-C a- A �� , i - LARRY J RINGER PUBLIC LIBRARY REPORT FOR: May,2006 This Year Lost Year SERVICES: Days Open 30 30 Meeting Room Usage 19 17 • I Patrons Registered 400 580 Total Active Patrons 19022 23,991 • Overdue Notices 1305 643 Holds Filled 2505 2,046 #of People Visiting Library _ 17631 19,462 #of Checkouts 28690 25,835 #of Checkins 27586 26,890 In House Use 5188 4,955 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: , I Story Hour Attendance Teen Program/Attendance 1/104 If Class Visits&Tours/Attendance 8/4429 1/250 Special Programs/Attendance 2/544 If Reference Transactions 228 80 Summer Reading Club Registered this month Children-953 Teens-123 1076 Summer Reading Club Total Registration/Total Completion IADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 18 46 Reference Transactions 695 636 Class Visits&Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: • Adult Books 357 309 _Juvenile Books 231 191 Adult Media 20 13 Juvenile Media 13 Videos 63 Microforms I 3 5 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 457 374 Non-Fiction 3,098 2,821 3,033 2,330 (Fiction 6,799 10,119 6,258 8,023 • (Periodicals 561 148 453 106 (Framed Prints Sculpture I Paperbacks 643 3211 (Adult Media 894 8481 I (Juvenile Media 298 1 3281 DVD's 1,251 Videos 1,895 I 1,701 Audio/Visual Equipment Vertical File 'Internet Computers 2,934 I 2,372 ILL 18 I 46 • Reference 74 72 81 1801 TOTAL 12,069 13,458 6,555 10,994 10,9671 4,493 I GRAND TOTAL 32,082 26,454 • Prepared by ` _KA(V/ Approved by re,et...-o-it i + CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: May, 2006 YEAR YEAR • SERVICES: Days Open 23 21 Patrons Registered Total Active Patrons 26 34 # of People Visiting Library 1,326 1,694 # of Checkouts (Internet PCs plus renewals) 81 50 # of Checkout Sessions - # of Checkins 52 50 I REFERENCE/GENEALOGY INFORMATION: I Interlibrary Loan Received 2 1 Reference Transactions 50 22 Visits &Tours/Attendance 2/4 6/200 Special Programs/Attendance 2/5 2/17 I Outside Programs/Attendance 1/2 COLLECTION DEVELOPMENT: Adult Books 32 9 Juvenile Books • Adult Media 6 Microforms 19 Periodicals 32 IN HOUSE USE/CIRCULATION Internet Computers 29 53 CD-rom Computers 29 22 Books 476 491 Rare Books 14 23 History Books 38 12 Files 15 23 Photo Files 10 4 Microfilm 85 88 ILL 5 2 History Lab 5 Maps 7 Microform Machine Use 43 32 Periodical Use 51 61 CD's Not in Database 12 New Scans 12 • Photo Collection Use 'TOTAL In House Use 5 , 836 811 Prepared by / _�. J `.i.• Reviewed by C/`'O./�-£ 6 ''` � Note: Due tdown for Horizon conversion,this report covers March 1-27 only BRYAN PUBLIC LIBRARY REPORT FOR: June,2006 1 This Year Last Year SERVICES: I Days Open 30 30 Meeting Room Usage 35 34 • 1 Patrons Registered 570 649 Total Active Patrons 19,040 24,600 1 Overdue Notices 624 406 ` Holds Filled 2,745 2,162 #of People Visiting Library 21,960 20,824 1 #of Checkouts 33,085 32,162 1 #of Checkins 27,946 26,418 1 In House Use 5,583 5,930 1CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 4/286 5/211 Teen Program/Attendance 4/92 5/142 Class Visits&Tours/Attendance23/728 5/149 Special Programs/Attendance SRC 4/686 9/1900 Reference Transactions 793 1,114 Summer Reading Club Registered this month 1,114 1,111 Summer Reading Club Total.Registration 1,548-kids 104-teens 1,652 1,292 Summer Reading Club Total Completion 11 -kids 18-teens 29 1 1 1 1 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 63 95 Reference Transactions 902 867 Class Visits&Tours/Attendance Technology Classes/Attendance 4/26 9/48 COLLECTION DEVELOPMENT: Adult Books 504 687 • Juvenile Books 144 83 Adult Media 22 9 Juvenile Media 9 4 Videos 21 10 Microforms 8 5 I CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,860 1,213 Non-Fiction 2,847 3,421 3,051 3,118 Fiction 7,459 11,967 6,031 11,589 Periodicals 682 214 813 195 Framed Prints -- 4 Sculpture -_ Paperbacks _ 1,096 1,130 Adult Media _ 935 852 Juvenile Media 725 571 DVDs 2,444 Videos 1,261 1,867 Audio/Visual Equipment Vertical File I Internet Computers _ 4,891 2,902 ILL _ __ 63 95 Reference _ 371 40 3991 56 , TOTAL 13,390 16,367 10,519 12,3751 15,529 5,982 • I GRAND TOTAL - 40,276 1 33,886 Prepared by_,. A1Approved by ez ' ' ` rDIA.te.,.._ LARRY J RINGER PUBLIC LIBRARY REPORT FOR: ,2006 This Year Last Year SERVICES: Days Open 30 30 Meeting Room Usage 19 15 • Patrons Registered 528 963 Total Active Patrons 1 19,138 24,498 Overdue Notices 565 313 Holds Filled 3,156 2,496 #of People Visiting Library 25,556 19,711 #of Checkouts 37,067 33,684 #of Checkins I 33,815 31,236 In House Use i 8,456 6,925 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 35/857 18/512 Teen Program/Attendance 1 4/110 4/157 Class Visits&Tours/Attendance I 8/274 Special Programs/Attendance 1 4/2660 6/3170 Reference Transactions I 415 215 Summer Reading Club Registered this month - 894 1530 Summer Reading Club Total Registration/Total Completion I 1968/57 1530/0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received I 20 30 Reference Transactions I 761 828 Class Visits&Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: • Adult Books 506 402 Juvenile Books 75 161 Adult Media I 9 10 Juvenile Media I Videos 93 3 Microforms I 9 5 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile I Other TCILL 879 1 656 Non-Fiction 3,720 3,816 4,897 5,6551 Fiction 8,5581 13,934 7,910 16,0421 Periodicals 6201 266 1,153 1431 Framed Prints 1 Sculpture 1 Paperbacks 930 785 1 1 Adult Media 839 1,018 Juvenile Media I 359 2631 DVD's 1 _ 1,536 1 Videos 2,221 1 2,159 Audio/Visual Equipment1 I Vertical File I Internet Computers 3,251 1 2,190 ILL 20 1 22 • Reference 106 147 TOTAL 14,7731 18,522 7,907 15,763 22,103 5,027 GRAND TOTAL // ✓ 41,202 42,893 Prepared by A 4( Approved by circ, CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: June,2006 YEAR YEAR SERVICES: Days Open 23 21 Patrons Registered 1 0 Total Active Patrons 27 34 #of People Visiting Library 1,579 1,480 #of Checkouts (Internet PCs plus renewals) 88 89 #of Checkout Sessions #of Checkins 47 68 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 4 Reference Transactions 126 175 Visits &Tours/Attendance 2 of 23 3 of 20 Special Programs/Attendance 1 of 7 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 5 17 Juvenile Books Adult Media 3 Microforms I Periodicals 8 13 IN HOUSE USE/CIRCULATION Internet Computers 44 44 CD-rom Computers 41 21 Books 682 646 Rare Books 24 23 History Books 24 7 Files 46 55 Photo Files 8 15 Microfilm 89 74 ILL 4 18 History Lab Maps 3 Microform Machine Use 30 24 Periodical Use 33 18 CD's Not in Database 25 New Scans • Photo Collection Use 8 15 TOTAL In��Houus�se Use 1036 985 Prepared by x/6/44 4/� Reviewed by �'"-yi YVA4,44,4x'