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HomeMy WebLinkAbout01/20/1998 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING OF THE BRYAN+COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD • January 20, 1998 On the 20th day of January 1998, the Bryan+College Station Public Library Advisory Board of the cities of Bryan and College Station, Texas, met in a regular meeting in the meeting room at the College Station Public Library, 800 FM 2818, College Station, Texas and the following members were present: 1. ATTENDANCE MEMBER Present/ #of Meetings #of Meetings % attended Absent held since attended since in last 6 annointment appointment months Mr. Larry Ringer, President P 1 1 100 Mr. Bill Barzak, Vice-President P 1 1 100 Mrs. Kathi Appelt P 1 1 100 Mrs. Mary Chauvin P 1 1 100 Mr. Bill Lancaster P 1 1 100 Mr. Dave Moore A 1 0 0 Mrs. Mary Evelyn Tielking P 1 1 100 Mrs. Elaine Vance P 1 1 100 Also present were Mrs. Clara B. Mounce, Community Librarian and Mrs. Laura E. Mills, secretary/Library. 3. Mary Evelyn Tielking, President for the existing Bryan Library Board called the meeting to order. There were no visitors present. 4. The previous minutes for November 1997 were approved. • 5. Monthly statistics for November and December 1997 were in the mail-out. 6. A. In new business, Mrs. Tielking asked for questions on the proposed by-laws. The motion was made by Elaine Vance to adopt the wording of by-laws instead of"operating guidelines;" seconded by Bill Barzak, the motion carried. There was discussion on the words "President" and "Chairman" for the head elected officer. The motion was made by Kathi Appelt to use the word "President"; seconded by Bill Barzak, the motion carried. The addition of the word "Public" was discussed for the formal name of the Board. The motion was made by Bill Barzak, seconded by Larry Ringer to adopt the official name of this board as The Bryan + College Station Public Library System Advisory Board.–7-4' —p -'' - B. The terms of office were discussed. Four one-year terms for the first year are required in order to stagger the terms; thereafter each term shall be two years. There was a general consensus that Mary Evelyn Tielking, Dave Moore, Bill Lancaster and Mary Chauvin will serve one-year terms for this year. They are eligible to serve additional two-year terms thereafter. C. Mary Evelyn Tielking asked for nominations for the office of President. Larry Ringer nominated Bill Barzak;Elaine Vance nominated Larry Ringer. Mr. Barzak stated that he will have major surgery and recovery in the next several months and would rather wait until next year, but would serve as Vice-President. All agreed and Mr. Ringer took the floor as President. D. Mr. Ringer stated that the Gift Policy of the library system was mailed to the members for review. There were no changes;the motion was made to adopt the gift policy; seconded and the motion carried. E. The meeting room policy was discussed. Mr. Ringer noted that a user must have a valid library card to schedule a meeting room. Out-of-town groups must obtain a local sponsor with a valid card or request a decision from the Community Librarian. Mrs. Chauvin asked about use of kitchen facilities for refreshments. Mrs. Mounce stated that each group using the meeting room must furnish their own coffeepot, utensils, etc. The motion was made by Mr. Lancaster to accept the meeting room policy as presented; seconded by Bill Barzak, the motion carried. Page 2—Minutes of the Bryan+College Station Public Library Advisory Board • F. The policyfor Public Access df Computers and Internet was discussed. Mrs. Mounce stated that the P proposed policy is in line with most of those in many Texas libraries. After discussion, Kathi Appelt made a motion that the policy be adopted; seconded by Mary Evelyn Tielking,the motion carried. G. The meeting dates for 1998 were set as the third Tuesday of the odd numbered months. The meeting time is 5:15 p.m. The Board will meet in alternate libraries;March meeting will be in Bryan. All agreed. 7. Mrs. Mounce reported that five major contractors were present for the walk-through of the Carnegie on January 13, 1998. The bid opening date has been extended to February 12, 1998. The lead paint abatement is now being done. A Holt Foundation grant of$20,000 has been awarded to the Library to purchase imaging equipment to be used to copyhistorical photos and documents. The Dick Perkins family was responsible for helping obtain the grant. The family has also donated a blue dollhouse for the Carnegie Center for Brazos Valley History. 8. The March 17th agenda will include a summary of the dedication ceremonies and opening of the College Station Public Library. 9. Mrs. Vance stated that the Friends of the Library Annual Meeting will be held April 29, 1998 and Laura Bush will be guest speaker. The meeting adjourned at 6:45 p.m. Larry Ringer, President Clara B. Mounce, Community Librarian 0