HomeMy WebLinkAbout07/15/1997 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING
OF THE BRYAN PUBLIC LIBRARY BOARD
July 15, 1997
Ail. On the 15th day of July 1997, the Library Board of the City of Bryan, Texas met in a regular meeting in the
auditorium at the Bryan-Public Library, 201 E. 26th Street, Bryan, Texas, and the following members were present:
2. ATTENDANCE
MEMBER Present/ #of Meetings #of Meetings % attended
Absent held since attended since in last 6
appointment appointment months
Mrs. Mary Evelyn Tielking,President P 19 17 100
Mr. David Moore, Vice President - P 18 13 66
Mr. Bill Barzak P 18 14 33
Mr. Oscar Davenport A 10 8 66
Mr. Auston Kerley P 18 17 66
Mrs. Elaine Vance P 10 10 100
Mr. Philip Wymola P 4 4 100
Also present was Mrs. Clara B. Mounce, City Librarian; Mrs. Nan Ross, Senior Reference Librarian; and Mrs.
Laura E. Mills, secretary/Library.
3. Cathie McQuistion, Automation Systems Technician was also present.
4. The previous minutes for May 1997 were approved with one correction.
5. Monthly statistics for May and June 1997 were discussed. With the new system, some categories for statistics
will be slightly different. ILL is down since requests were suspended for 3 weeks in May to prepare for going on-
line with the new system.
6. There were no committee reports.
7. In the librarians' reports, Mrs. Ross reported that reference has been helping patrons learn how to use the new
.omputers to place holds and check their own records. She is assisting in Youth Services due to staff vacations..
8. A. Automation system has been successful. Ms. McQuistion reported that there is a quick turnaround on
returned books going back to the shelves. The Electronic Notification System calls patrons for overdue items at 7,
14, 21, or 28 days if still not returned. Telxon is the battery back-up system. A hand-held device with a light pen
can be used to check books in or out and later uploaded into the system when power restored. The College
Station Library had occasion to use the system one day when a glitch in the system shut down the regular
operations. Bill Barzak recommended that the minutes of the Library Board reflect accolades to Cathie
McQuistion for the success of the automation system.
B. Summer Reading Club is in full swing. A summary of the program is made a part of these minutes.
C. A written report on the Carnegie Restoration Project is attached and made a part of the minutes.
D. Mrs. Mounce reported that the construction of the College Station Library is on schedule with completion
due in January 1998. Move-in will take approximately eight weeks. There was discussion about the capability
of the system showing donors for gift books on the Public Access Catalog.
9. In new business, Mrs. Mounce stated that by-laws for the Library Board should be studied now to make
revisions for the Library Board to be established January 1, 1998 by Ordinance 1052 that will provide
appointments from both Bryan and College Station. The President appointed a committee of Bill Barzak, David
Moore, and Mary Evelyn Tielking to make proposed revisions to the by-laws.
10. Requests for agenda items next month include the by-laws committee report and update on the Carnegie
project.
11. The meeting adjourned at 6:30 p.m.
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Mary Even Tielkinsident Clara B. Mounce, City Librarian