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Home My WebLink About03/15/1988 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA BOARD OF TRUSTEES OF THE BRYAN PUBLIC LIBRARY TUESDAY, MARCH 15, 1988 -- 5 P. M. Meeting Place--Open meeting is held in the library auditorium on the second floor. Library address: 201 East 26th St. 1 . Call to order 2. Roll call of members 3. Recognition of visitors 4. Previous minutes 5. Monthly statistics 6. Committee reports 7. Librarian 's Report 8. Unfinished Business 9. New Business A. Introduction of new children 's librarian. B. Discussion of current rate for fines. C. Friends of the Library Annual Meeting. 10. Old Business A. Update on videocassette grant. 11 . Request for items for agenda 12. Adjournment | ' • , -_-- ' ~ ____' CIRCULATION DATA FOR FRAMED ART PRINTS AND SCULPTURE 10 YEARS . Year Scupturg Paintings Total Fines for_ ALJ. materials ‘ (Size) /Circ 1p76-7-7 (34) 87 (291 ) 1 ,034 3 977. 35 1 1977-78 (80) 72 (302) 1 , 12-7 $1 ,331 . 00 1 1978-79 ( 79) 7o (299) 1 ,010 $2, 707. 00 1979-80 (79) 84 (299) 855 $3,485. 00 . 1980-81 (79) 74 (328) 781 $4,350. 00 !, 1981-82 (79) 67 (331 ) 912 $4, 781 . 00 1982-83 ( 79) 83 (333) 1 ,048 $8,527. 00 1983-84 (79) 78 (344) 922 $13,996. 00 1984-85 c79> 77 (341 ) 793 314,263. 00 1985-86 (76) 6/ (342) 598 $15,070. 00 1986-87 (69) 64 (329) 597 $14,660. 00 , ` HUGH , PO 308A College Telephone NATIONS Box Manuel Station (409) 9570 Drive Texas 693-5003 77840 Jan. 15, 1988 CLARA MOUNCE Librarian Bryan Public Library 201 E. 26th St . Bryan, TX 77801 RE: Fines on special collections Dear Clara: After an inexcusably long delay, I have finally paid the fines I incurred on pieces in the library ' s special artworks collection that I inadvertently kept longer than permitted . Because I delayed so long, I added something to the fines as a contribution for the library. You may recall that I discussed this matter with you at the time I discovered I owed the fines, not with the idea of having them forgiven, but to suggest that the library review the fine structure . i \ Based upon our conversation of many months ago , I understand / that the items in the special collection do not receive the use that you would prefer . I also understand that the fine for keeping the works beyond the return date is double the book fine . Several things come to mind: 1) The value of, the artworks in the special collection is , by and large , probably not much more than many of the books tli°iat are available for circulation. If that is the case,!the doubled fine appears to be inap- propriate. 2) The larger fine would seem to work against greater use of the collection by the public . Certainly that is true in my case ; I will not use it again. 3) When you check out a book, there is a logical point at which you are reminded that the book must be returned. That point is when you finish the book. There is no such point for a painting, or a piece of sculpture. It just hangs on the wall or sits on the mantle, smiling , knowing that the odds are you will forget the due date . I think the appropriate thing to do would be to reduce the fines to the level charged for books. Further , I think the library should rearrange its notice schedule for the art- works it has for circulation so that instead of sending an overdue notice, it sends a "to be due" notice. That should require no more staff time than the current procedure , since the "to be due" notice would replace the overdue notice . The implementation of those two changes should increase public acceptance and use of the special collections. Please present these suggestions to the library board, for recommendation to the city manager or city council if the board deems fit. I also would appreciate it if you would ap- prise me of the date and time at which the matter will be brought to the board. With rega ds, • HU NAT ONS BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR JANUARY, 1988 SERVICES - THIS YEAR LAST YEAR Days Open 25 26 111 Auditorium Usage 45 32 New Borrowers 439 540 Renewed Borrowers- 514 528 Replacement Borrowers Card 78 144 Overdue Notices 538 589 CHILDREN'S REFERENCE/INFORMATION/READER'•S ADVISOR-' Story Hour Attendance 194 231 Saturday Program 527 316 Class Visits & Tours/Attendance 12/228 5/49 Special Programs -- 2/135', Reference Transactions 426 502 ADULT REFERENCE/INFORMATION/READER'S ADVISORY Interlibrary Loan 42 35 Reference Transactions 1,759 1,970 Reserves Notified 146 120 Class Visits & Tours/Attendance -- -- SERVICES TO THE ELDERLY Regular Print 37 50 Large Type Print124 135 • COLLECTION DEVELOPMENT New Adult Books 334 427 New Juvenile Books 163 538 New Records -- -- New Cassettes 4 16 New Multi-Media Kits 1 -- CIRCULATION THIS YEAR LAST YEAR ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE Non-fiction 6,508 2,296 146 7,333 2,490 300 Fiction 4,415 7,342 714 4,832 8,103 1,580 Pamphlets 3 - --- -- -- Periodicals - 682 33 745 22 Framed Prints 41 4 -.- 63 4 Picture File -- 12 _ -- 10 - Records 144 239 105 242 - - Slide Sets -- 9 -- -- 17 .-- Sculpture 12 - - 7 - - Paperbacks 2,193 794 75 2,716 719 131 Cassettes 575 - --- 528 -- - Filmstrips - 45 - - '61 - Multi-Media Kits - 9 - - ' - - Camera 4 - - 4 - - . TOTAL 14,577 10,783 935 16,333 11,658 2,011 GRAND TOTAL 26,295 30,02.2 n An PREPARED BY d,4 )\ __(:- g.-,a,r,/U REVIEWED BY tt i 1:51111(MAA cA- BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR FEBRUARY, 1988 SERVICES THIS YEAR LAST YEAR ;Days Open 25 24 Auditorium Usage 42 41 New Borrowers 514 605 Renewed Borrowers - 632 621 Replacement Borrowers Card 130' 108 Overdue Notices . 464 605 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY Story Hour Attendance 202 254 Saturday Program 403 452 Class Visits & Tours/Attendance 8/122 ,8/132 Special Programs - - Reference Transactions 502 569 ADULT REFERENCE/INFORMATION/READER'S ADVISORY - ' • _ Interlibrary Loan 58 46 . ' Reference Transactions 2,387 2,318 Reserves Notified 160 152 Class Visits & Tours/Attendance 1/9 '4/20 SERVICES TO THE ELDERLY Regular Print 28 38 Large Type Print 103 145 • COLLECTION DEVELOPMENT New Adult Books 256 _ 251 ' New Juvenile Books 153 234 New Records 7 16 • • New Cassettes 1 17 New Multi-Media Kits 2 -- CIRCULATION THIS YEAR LAST YEAR - --- ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE Non-fiction 7,741 2,613 132 7,201 2,479 212 Fiction 4,317 7,183 726 4,360 6,236 850 Pamphlets 6 - - Periodicals 782 52 21 697 17 - Framed Prints 44 5 - 47 '-3 - Picture File - 16 - - 24 Records 159 250 - 171 208 - Slide Sets - 33 - - 29 - Sculpture 9 - - 11 - - Paperbacks 2,278 861 64 2,262 666 68 Cassettes 538 - - 592 - - Filmstrips - 47 - - 63 - Multi-Media Kits - 10 - - 16 - Camera 1 - - 3 - - - TOTAL, 15,875 11,070 943 15,344 9, 141 1,13U GRAND TOTAL 27,888 26,215 PREPARED BY /, !/� / / REVIEWED BY QOka QL, Ow-.4.4_,A_, O COLLEGE STATION PUBLIC LIBRARY MONTHLY REPORT FO! JANUARY. 1988 SERVICES - TOTALS • Days Open 21 New Borrowers 83 Renewed Borrowers 69 Replacement Borrowers Card 3 Overdue Notices 91 REFERENCE/INFORMATION/READER'S ADVISORY Interlibrary Loan -- Reference Transactions 290 Reserves Notified 47 Class Visits & Tours/Attendance COLLECTION DEVELOPMENT New Adult Books 154 New Juvenile Books 43 CIRCULATION ADULT JUVENILE Non-Fiction 810 307 Fiction 810 1,622 Pamphlets -- -- Periodicals 195 44 Paperbacks 540 88 TOTAL 2,355 2„061 GRAND TOTAL 4.416 *• Not scheduled at this time. • PREPARED BY /47/1% X /��io�/pt1 REVIE,ED BY Cid,t4 6 AGr C o COLLEGE STATION PUBLIC LIBRARY MONTHLY REPORT FOR FEBRUARY, 1988 SERVICES TOTALS • This Year Last Year Days Open 20 22 New Borrowers 91 249 Renewed Borrowers 105 114 Replacement Borrowers Card 6 19 Overdue Notices 85 - REFERENCE/INFORMATION/READER'S ADVISORY Interlibrary Loan -- -- Reference Transactions 481 108 Reserves Notified 33 8 Class Visits & Tours/Attendance * COLLECTION DEVELOPMENT New Adult Books 107 ** New Juvenile Books 27 ** THIS YEAR LAST YEAR CIRCULATION ADULT JUVENILE ADULT JUVENILE • Non-Fiction 1,000 408 964 469 Fiction 729 1. 785 751 2,263 Pamphlets -- -- -- -- Periodicals 238 26 99 24 Paperbacks 565 81 326 103 TOTAL 2,532 2 300 2,140 2,859 GRAND TOTAL 4.832 4,999 * Not scheduled at this time. ** Reported annually at this date. PREPARED BY4i/ ).i (0.7 ' REVIEWED BY al. 214sbui p�Li Bryan Public lic Libra d THE CI T Y O F 201 B. 26th St. - Bryan, Texas 77803 '� 409/779-1736B �e TEXAS P ❑.BOX 1000•BRYAN.TEXAS 77805• (409)779-5622 March 21, 1988 MEMO TO: Library Board Members FROM: Ed Madeley, President Clara B. Mounce, City Librarian Since there was not a quorum at the March l5th=Library Board meeting, we are requesting that you approve the minutes of the January 20th meeting which are enclosed. Please mark approved or not and sign this letter. Return immediately to the City Librarian; an envelope is enclosed. 411/ APPROVED DISAPPROVED Minutes of January 19, 1988 Library Board Meeting Date Signature • Bryan Public Library THE CI T y0 201 E. 26th St. Bryan, Texas 77803 • 409/779-1736 BI-nrAN — , TEXAS • P.O.BOX 1000••BRYAN.TEXAS 77805• .4093 779-5b22 , •-• - March 21, 1988 .,• MEMO TO: Library Board Members FROM: Ed Madeley, President Clara B. Mounce, City Librarian 00 I Since there was not a quorum at the March 15tir.Library Board meeting, we are requesting that you approve the Minutes of the January 20th meeting which are enclosed. Please mark approved or not and sign this le':ter. Return immediately to the City Librarian; an envelope is enclosed I - APPROVED DISAPPROVED ("7's Minutes of January 19, 1988 Library Board Meeting Date: J';__./ n • • \cn ni _II I Signature 7,1 • 1 - • Bryan Public Library THE 0i T V OF • 201 E. 26th St. - Bryan, Texas 77803 BIR "AN TEXAS11 P.O.BOX 1000•BRYAN,TEXAS 77805• :4093 779-5622 March 21, 1988 . MEMO TO: Library Board Members • FROM: Ed-Madelee _ President _ - - Clara B.vMounce, City. Librarian 001 Since there was not a quorum at the March 15th: Library Board meeting, we are requesting that you approve the minutes of the January 20th meeting - which are enclosed. - Please mark approved or not and _sign this le:ter. Return immc 'lately to the City Librarian; an envelope is enclosed. • I APPROVE DISAPPROVED Minutes of January 19, 1988 Library Board Meeting Date: �'02 Q �� .i Signature G� L'