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Home My WebLink About09/18/1985 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING | OF THE BRYAN LIBRARY BOARD �� N� SEPT. 18 1985 � , | =�' 1 . On the 18 of Sept. 1985, the Library Board of the City of Bryan, Texas, convened in regular session in the regular place in the Reading Area of the Library Building, at 5 p.m. with the following members present: 2. ATTENDANCE | Member Present # of meetings # of meetings � Absent held since attended since appointment appointment Ed Madeley, Pres. P 22 22 Mrs. W. B. Bogard, P 44 33 Vice President Judge C. Ruffino P 22 16 Vic Paulos A 44 26 Mrs. W. Gibson A 22 14 Mrs. Carolyn Alford P 2 1 Mrs. Mildred Thomas P 2 2 Also present were Mrs. Clara B. Mounce, City Librarian; Mrs. Jerilynn A. Williams, Associate City Librarian; and Mrs. Laura Mills, secretary. �� 1� 3. There were no visitors. 4. The minutes were approved as mailed. 5. The monthly report of statistics for June, July, and August indicated an overall increase in circulation from last year. Children 's circulation was more than 12% over last summer. 6. There were no committee reports. 7. Mrs. Mounce discussed a change in sending out the Board packets. Rather than send to each Board Member a copy of all books on order two sets of these copies would be available for review at the meeting. These purchase orders are routinely posted for patron 's information. Mrs. Mounce discussed several problems that have occurred in the library this summer. One man was frequently shampooing his hair in the bathroom; another regular day-long patron was preaching to a group of day care children. These along with other incidences have been handled by the City Librarian, and if necessary, with the assistance of the Police. Mrs. Mounce then passed out examples of the Serials List that 411has been put on the computer. Every magazine, periodical , and other serial publication is listed showing where it is indexed, whether it is bound or not, its subject , and an abstract as to contents. Copies have been sent to local high schools and junior high schools for student use. Page 1 The outside book drop was discussed. Since it used so often, it requires that a staff member come to the library on | weekends and holidays to empty it. Since no overtime is allowed in the current budget , this is done by Mrs. Mounce or Mrs. Williams, who are salaried. A policy for consideration would be to lock the book drop when the Library is open and have a sign on the book drop indicating when the building is open when parking spaces are increased. Another computer project was completed for the Children 's collection. An index to the Easy Picture Books section has been put on the computer. A user can look up different subjects and see the list for all picture books on that subject. The project was also completed with the help of volunteers from the computer access program. Mrs. Mounce commented on consolidation of the adult and children 's circulation departments into one general circulation area downstairs. The change made on September 18 will make for a more efficient circulation department. Some changes in children 's services will be to delete the Thursday night storytime. A puppet show will open storytime in October featuring Freida (a puppet) misbehaving in the Library. This is an attempt to show behavior that is not appropriate in the Library. 8. Mr. Madeley recommended that the Board should follow the tradition of meeting in October and November, and skipping December. The board had no objection to this suggestion. 4I0 9.A. A printed report on the microcomputer public access program was given by Mrs. Mounce. Mrs. Mounce initiated the program in October 1984 providing her expertise to teach volunteers and staff on how to use a computer. 9.B. Mrs. Williams ' printed report on the Adult Reading Program, a literacy grant project which began in September 1984, was also discussed. The need for such a literacy program was much needed and the success of the program indicates a desire for those with low or non-existent reading skills to become involved in such a program. The microcomputer access program and the adult reading program will start again in the fall and both Mrs. Mounce and Mrs. Williams will be involved in the program. The Service League is expected to take the leadership role in the adult reading program. 9.C. Mrs. Mounce said she attended a meeting last Friday of the College Station City Council regarding plans for a branch library. Mrs. Mounce was on a committee that submitted a proposal in February for a branch library to be funded by the City of College Station. The City of College Station is presently searching for a building for the library and has asked Mrs. Mounce to prepare a line item budget. Attending the meeting were Bryan City Manager, Deputy City Manager, Community Services Operations Manager, a council member , and other College Station officials. � . Page 2 Another project discussed was renovation of the upstairs bathroom for handicapped persons. The original estimate of $5,000 was questioned when the bids came in at over $12,000. Mrs. Mounce stated that the extra money may be obtained through assistance from the Friends of the Library Club. Mr. Ernest Clark, City Manager, indicated that he would make a decision soon for additional funds. Mr. Madeley stated the Friends of the Library Book Sale is scheduled for October 17, 18, and 19 at the Manor East Mall at 4 p.m. on Thursday. He encouraged volunteers to help with the sale. 10. Mrs. Mounce said that the American Library Association "Freedom to Read" statement is an item for consideration by the Board in the future. She will include a copy in the next board packet for discussion at the meeting. 11. Mr. Madeley asked for a motion to adjourn the meeting. Judge Carolyn Ruffino moved to adjourn at 6: 15 p.m. , seconded by Mrs. Bogard, the motion carried. '-'84/7"0/ Mr. Ed Ed Madeley, Pres/ent Mrs. Clara B. Mounce City Librarian 4 � �� 4110- Page 3 BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR SEPTEMBER, 1985 SERVICES THIS YEAR LAST YEAR Days Open 25 24 1101- Auditorium Usage 17 21 New Borrowers 373 370 Renewed Borrowers 479 311 Replacement Borrowers Card 60 70 Overdue Notices 565 364 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY Story Hour Attendance -- -- Saturday Program 4/141 5/164 Class Visits & Tours/Attendance 1/20 1/27 Special Programs .:..2.- -- Reference Transactions 379 83 ADULT REFERENCE/INFORMATION/READER'S ADVISORY Interlibrary Loan 37 46 Reference Transactions 1,508 1,066 Reserves Notified 160 142 Class Visits & Tours/Attendance -- EXTENSION SERVICES 0 SERVICES TO THE ELDERLY Regular Print 80 76 Large Type Print 172 255 BOOKMOBILE Trips Made 22* 13* Adult Books Non-fiction 45 74 Fiction 267 343 Juvenile Non-fiction . 161 151 Fiction 1,131 1,224 Reserves Notified 57 42 ' Redmond Terrace 445 564 Oak Hill-Johnson School area 109 266 Colliers Day Care 1 53 -- K-Mart 653 481 A & M Methodist Day Care 111 161 Crestview Apts. 9 24 ' Raintree 184 132 Big Top Day Care 24 38 Manor East Mall 51 145 Carver School 92 53 Neal Campus 0 ** • * Due to mechanical failure. ** Not a scheduled stop at this date. PREPARED BY J/44 /1- wi O' REVIEWED BY e 4,1 1 J• inpal(Cy---- 0 411 BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR SEPTEMBER, 1985 • CIRCULATION THIS YEAR LAST YEAR ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE Non-fiction 4 960 1,571 206 5 093 1,760 225 Fiction 4,277 6,222 1,398 3,873 6,498 1,567 Pamphlets 7 - - 8 - - Periodicals 670 26 - ' 654 9 - Framed Prints 56 7 - 58 8 - Picture File - 7 - - 78 - Records 144 274 - 168 295 - Slide Sets - - - - 5 - Sculpture 6 - - 4 - - Paperbacks 2,749 244 125 3,207 386 72 Cassettes 253 - 2 110 - - 1 Film Strips - 20 - - 17 - Multi-Media Kits - 28 - - 21 - Camera 2 - -- 14 - - TOTAL 13,124 8,399 1,731 13,189 9,077 1,864 GRAND TOTAL 23.254 24.11n BOOK STOCK THIS YEAR LAST YEAR Books Catalogued - Adult 241 441 ' Books Catalogued - Juvenile 152 184 Total Additions 393 - 625 Gifts Catalogued 38 27 Books Transferred 51 33 Books Repaired in Library 70 30 Books Withdrawn 84 460 Books Rebound 0 _ 0 Magazines Bound 0 0 Records Catalogued 0 45 Records Withdrawn 3 9 Cassettes Catalogued 86 0 Cassettes Withdrawn 1 1 Multi-Media Kits Catalogued 0 0 I Multi-Media Kits /Withhddraw)n 0 0 PREPARED BY �CGC� %). G!/i�Z.0ii REVIEWED BY QQ O1i u- QLD