HomeMy WebLinkAbout12/15/1971 - Regular Agenda Packet - Bryan College Station Library System Advisory Board December 15, 1971
illThe Bryan Public Library Board of Trustees held its regular meeting on
Wednesday, December 15th at 5:00 P. M. in the Library. The Librarian's
annual Christmas reception for the staff and the Board preceded the meeting.
Present for the meeting were Dr. Paul Crawford, President of the Board,
Mr. W. D. Dunn, Vice-President, Mr. Edsel Burkhart, Mrs.. R. J. Holmgreen, Dr.
Tom King, and Dr. Turner Walton, Jr.
The minutes of the last meeting were read and approved.
In an examination of the statistics Dr. Crawford asked that the minutes
reflect that the total circulation was up more than 27 % over November of
last year and thatthe adult circulation was up 50 % over the same period. -
Dr. King asked for the approval of the book order. It was approved.
The financial report was discussed, and it was noted that the budget
was slightly underspent.
11 Under old business the following reports were made on Library Programs:
Mrs. Richardson said the Great Books Discussion Group needed new mem-
bers and publicity. Dr. Walton agreed to ask Mrs. Myers of the Daily Eagle
Staff to write an article.
Mrs. Holmgreen made a report on her Family Night Program. She said she
had succeeded in getting the Singing Cadets to give a. program in the Civic
Auditorium on Friday night, February 11. The program would be free to the
public and publicity in every way would feature the program as a project of
the Bryan Public Library. A motion was made, seconded, and passed unanimously
as the Board's approval of sponsoring the Singing Cadets. Discussion included
the financial details. Mrs. Holmgreen estimated the cost of the project at
$500. This amount is in the current budget for this purpose. Mrs. Holmgreen
0 said she would speak to Mr. Sandlin about the handling of the financial de-
tails, i. e. , getting the City Commission's approval of spending the money for
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the program. Dr. Crawford said he would be pleased topresent the matter
to the Commission.
Mrs. Holmgreen reported that she• had been contacted by Mr. Boswell Porter
who wished to give Mrs. Earl Porter's collection of books at the Caldwell
residence to the Library. She said Mr. Porter had placed no restrictions
on his gift. Mrs. Richardson said that we would be pleased to accept the
gift and that 'she would write Mr. Porter.
Mrs. Richardson reported the receipt of the balance of the Summey be-
quest ($500) and that it had been placed in the restricted gifts account.
Under new business the possibility of applying for L.S.C.A. Title II
funds was discussed.
Mrs. Richardson read a letter from Dr. Dorman Winfrey in which he said
that the Texas Library and Historical Commission had authorized the designation
of the Bryan Public Library as an Area Library under the Library Systems Act,
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1969. He further stated that the acceptance of this designation should be
made by a resolution or ordinance passed by our City governing body; a copy
of this ordinance to be received by Texas State Library no later than Jan-
uary 6.
It was further stated that our city attorney would advise us as to the
exact wording to be used in drawing up the ordinance
Mr. Burkhart suggested that Mrs. Richardson ask Mr. Sandlin to put the
matter on the agenda for the December 28th meeting of the City Commission.
Mrs. Richardson said that the Friends of the Library Executive Board
had met with Mx. Glenn McConnell, President of the South Texas Carbon and
Ribbon Company, and had agreed to buy the Olivetti copying machine they had
placed in the Library in June. The Friends agreed to make a down payment
• of $48o and pay the rest out over a two year period. From henceforth the
11/ Friends would receive all income from the machine.
The Librarian's report on Personnel included Mrs. Kim's leave of absence
for major surgery. Mrs. Kim will return to work _on the first of January.
Mrs. Richardson said she had recommended merit raises for the following
staff members, effective January 3: Mrs. Eden, Mrs. Bozardt, Mrs. Hauer ,
Mrs. Griffin, Miss Boxley, Mrs. Halbrook, and Mr. Munoz. These raises were
put into the current budget by Mr. Brooks in July.
Mrs.Richardson reported on her day's attendance at a meeting for Di-
rectors of Size II Libraries at the Temple Public Library. She read a resolu-
tion made by members attending, on Reciprocal Borrowing privileges. By the
resolution, each public Library in the Austin Major Resource Center area agreed
to honor all library cards issued by any other library in the state of Texas.
Other business conducted related to plans for helping our Size III libraries.
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Five workshops in Bryan were planned for 1972.
Mrs. Richardson reported on her attendance at the annual meeting of the
of
State Library Board/Examiners at the State Library on December 3rd.
The meeting ended on a happy note with the Librarian's announcement that
the Texas State Library had named Dr. Crawford as Texas' nominee for the A.Z.A.
National Trustee Citation. Two trustees from the United States will receive
this award. She said she had written a resume of Dr. Crawford's achievements
and sent to Miss Eloise Ebert, Chairman of the Citation Committee. Mrs.
Richardson stated that whether Dr. Crawford won the citation or not, the
Bryan Library felt singularly honored to have one of its trustees the Texas
nominee.
The meeting adjourned at 6:30 P. M.
• President
Secretary
Approved:
Asa
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,CYAN PUBLIC LIBRARY ACCOUNT 4027 DECEMBER 1971
ACCOUNT NAME BUDGET EXPEND ENCUM UNENCUM SAL
SUMMARY
PERSONAL SERVICES 90,7 68.00 $40,3 26.31 50,4 41.69
SUPPLIES 5.3 08.00 $1, 1 53.44 15.44 4, 139.12
CONTRACTUAL SERVICES 21,4 25.00 $ 10,620.29 10,8 04.71
MAINTENANCE 6.400.00 $ 912.92 14.64 5.472.44
CAPITAL OUTLAY 27.6 40.00 $7.986.16 4250 19,6 11.34
TOTAL 151,5 41.00 1 $60,999,12 T 2 7258 T 3 90,4 69.30
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BOOK
BRYAN PUBLIC LIBRARY
FINANCIAL REPORT FOR December, 1971
IIIP
CASH ON HAND 20,00
COLLECTIONS
FINES 127.60
LOST & PAID BOOKS 8.86
LIBRARY FEES 3.00
TOTAL 159.46
RESTRICTED GIFTS 4,792.03
COLLECTIONS 652.00
TOTAL 5,444.03
EXPENDITURES none
BALANCE 5,444.05.
ROUNTREE ACCOUNT 351.40
DEPOSITS none
TOTAL 351.40
EXPENDATURES none
BALANCE 351.40
RErUNDABLE DEPOSITS 305.00
COLLECTIONS 5.00
TOTAL 310.00
REFUNDS 10.00
BALANCE 300.00
IPETTY CASH 30,00
BOOK
BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR Deceiiber, 1971
CIRCULATION -.. �1'<i'�;r YEAR.���� � ^� LAST YEAR
Adult Juvenile Adult Juvenile
Non-fiction 5512 5771 5138 4303
Fiction 7559 17301 5723 14571
Pamphlets 1211 12 317 3
Periodicals 398 17 339 28
Framed Prints 97 22 71 30
Pictures 0 0 0 35
Records 150 0 47 0
Slides 0 651 0 0
Total 14927 23774 11635 18970
Grand Total 38701 '0605
SERVICES THIS YEAR LAST YEAR
Days open 23 26
New borrowers 139 216
Reference questions 1749 2028
Story hour attendance 215 385
Book reviews, radio programs, talks 42 38
Classroom collections 107 114
Inter-Library Loan 1137 263
Evening visitors 3556 2058
Evening circulation 4682 3638
Overdue notices 467 535
Bookmobile
Trips made 31 32
Books carried to schools, parks 4145 2899
Books circulated to schools, parks 20825 14895
Crestview 100 50
Redmond Terrace 308 487
Manor East 52 53
Millican 5 40
Wellborn 7 12
Girls Club' 52 0
Boys Club 0 0
Harvey 0 12
Cedar Grove 205 100
Sherwood 100 40
Youth Center 0 0
BOOK STOCK THIS YEAR LAST YEAR
Books purchased - Adult 295 325
11/ Books purchased - Juvenile 117 211
Memorial books 48 35
Other gifts 4 4
Total additions 464 575
Books repaired in Library 316 216
Books withdrawn o 441
Books rebound 70 0
Magazines bound 0 0
MEMORIAL AND OTHER GIFTS FOR DECEMBER 1971
In memory of Mr. and Mrs. George E. Adams:
$5.00 from Mr. and Mrs. R. H. Mitchell
In memory of Mrs. Katie Wilcox Dansby:
$5.00 from NIr. and Mrs. R. J. Cardwell
$5.00 from Miss Mary Sue McNeil and Roy McNeil
In memory of Miss Cora Garth:
$5.00 from Mrs. Hazel Adams Richardson
$4.00 from Mr. and Mrs. B. H. Dewey, Sr. and Brownrigg Dewey, Jr.
In memory of A. B. Hughes:
$5.00 from Dr. and Mrs. L. C. Bock
In memory of Mrs. James W. James:
$4.00 from Mr. and Mrs. Boyce Olivet
In memory of Dr. and Mrs. Harvey T. Kennedy:
$20.00 from Mr. and Mrs. John R. Pedigo, Sr.
In memory of Reed McDonald:
$3.00 from Mr. and Mrs. Tom Wortham
$3.00 from Mr. and Mrs. George Mallard
$3.00 from Marjorie and Henry Clay
$10.00 from Mrs. Hazel Adams Richardson
$5.00 from Ken, Edith, and Penny Sue Menefee
$5.00 from Mrs. Tom B. Lyne
In memory of Mrs. Earl Porter:
$3.00 from Bess and Joe Vincent
In memory of Mabel Clare Smith:
$5.00 from Mrs. Hazel Adams Richardson
410 $5.00 from Mr. and Mrs. John Sandstedt
Ri • BOOK '` - '
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BRYAN PUBLIC LIBRARY ACCOUNT 4027 DECEMBER 1971
ICCOUNT NAME BUDGET EXPEND ENCUM UNENCUM BAL
PERSONAL SERVICES •
$UPERV EXEC ADMIN 10,080.00 $5,040.00 5,040.00
KILLED LABOR 69,060.00 $ 7.191.8O 41,8 68.20
LABOR OPERATIONS 11,628.00 $8,094.51 • - 3,5 33.49
TOTAL _ 90,7 68.00 T 1 $40.3 26.31 T 2 .00 T 3 50,4 41.69
SUPPLIES
OFFICE SUPPLIES 3.208.00 $ 921.21 2,286.79
WEAR 1 N APPAREL,DRY GOODS 2 00.00 $ 46.80 153.20
MOTOR VEH I CLE&-GAS,O I L 7 00.00 $ 1 04.43 5 9557
MINOR APPARATUS 300.00 $ 25.95 274.05
LAUNDRY & CLEAN! NG 2 00.00 $ 46.80 153.20
OTHER SUPPLIES 7 00.008.25 6 91.75
OUTSTANDING ORDERS $ 0.00 15.44 15.44 CR
TOTAL 5,3 08.00 T 1 $1, 1 53.44 T 2 15.44 T 3 4, 139.12
CONTRACTUAL SERVICES
COMMUNICATIONS 1.300.00 554.70 745.30
HIRE OF EQUIPMENT 350.00 230.00 120.00
COURT COSTS,DAMAGES • 50.00 $ 0.00 50.00
TRAVELING EXPENBES 1,2 00.00 $2 08.74 991 .26
UTILITIES 16, 050.00 $8,746.25 7,303.75
MISCELLANEOUS 1,5 75.00 $5 95.60 9 79.40
ASSOC I AT I CNAL DUES 4 00.00 2 85.00 1 15.00
IF F.I LM RENTAL 5 00.00 $ 0.00 5 00.00
TOTAL 21,4 25,00 T 1 $ 10,6 20.29 T 2 .00 T 3 10,8 04.71
MAINTENANCE
FURNITURE & FIXTURES 4 00.00 0.00 4 00.00
MOTOR VEH I CLES-T I RES 6 00.00 $ 13.58 4 26.42
OFF ICE MACHINES 4 00.00 $ 197.00 2 03.00
' BOOKS 8o MAGAZINES 5.000.00 $542.34 (4,457.66
OUTSTANDING ORDERS $ 0.00 14.64 14.64 0
TOTAL 6.4 00,00 T 1 $ 912.92 1 2 14.64 T 3 5,4 72.44
CAPITAL OUTLAY
BUILUINUS 2, 000.00 $ 0.00 2000.00
1FURN I TURE,F I XTURES 2431.00 $315.00 2,116.00
OFFICE MACHINES - 250.00 $ 183.00 - 67.00
BOOKS 18,4 59.005.4 4750 13, 01150
MAGAZINES,NEWSPAPERS 4,5 00.00 $2, 040.66 - 2,4 59.34
OUTSTANDING ORDERS - $ 0.00 4250 - - 4250
TOTAL 27,6 40,00 T 1 $7.9 86.16 T 2 4250 T 3 19,6 11.34
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