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HomeMy WebLinkAbout03/12/2013 - Regular Agenda Packet - Parks Board PARKS AND RECREATION ADVISORY BOARD . CA AGENDA w inT.0. 01l.0x CITY OF COLLEGE STATION ed Renee- TUESDAY, MARCH 12, 2013 REGULAR MEETING - 7:OOPM Wolf Pen Creek Green Room 1015 Colgate College Station, TX 77840 1. Call to order and Roll Call. 2. Possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, possible approval, and discussion of minutes from the meeting of February 12, 2013. 5. Review and decision on FY 13 -14 PARD User Fees. 6. Discussion on the naming of Castlegate II A &B parks and the Barracks park. Committee members are Ida Bellows, Shawn Reynolds and David Ohendalski. 7. Update on Senior Games. 8. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY13. 9. Report, possible action, and discussion concerning the current Capital Improvements Program: ➢ Capital Improvements and Park Land Dedication Project Lists of March 2013. ➢ Dedications of Less than Five Acres 10. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. ➢ Next Regular Meeting - April 09, 2013 11. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764 -3517 or (TDD) 1- 800 - 735 -2989. Agendas may be viewed on www.cstx.aov. Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be held on the day of January 2013. For the meeting to begin at 7:00 p.m. at the Wolf Pen Creek Green Room, 1015 Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit: See Agenda. Posted this the day of , 2013, at p.m. City of College Station, Texas BY: Sherry Mashbum, City Secretary 1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City of College Station, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on , at , and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this day of , 2013. CITY OF COLLEGE STATION, TEXAS BY. STATE OF TEXAS ) COUNTY OF BRAZOS ) Subscribed and swom to before me on this the day of , 2013. Notary Public — Brazos County, Texas My commission expires: PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS 8 PARK LAND DEDICATION PROJECTS FY '13 MARCH 1, 2013 Ca • ital Im • rovements Pro'ects Completion D Capital Improvements Project Project Funding Expected / Actual Projects Status Manager # Budget Source Final Cost Gs 4o ions, \ u�kd1 ' St a ntlat " "4.s C 1 ) / P ste > . ,< PK1�1 ; . 0. � = .. ! • 111 9112 Lick Creek Racoon Run Trail In Design Pete V. PK1302 $76,020 Parks Grant 5/13 Lick Creek Nature Center Design In Design CP /David S./ Amy A. PK1102 $2,495,000 GOB '08 Lick Creek Iron Bridge Trail In Design Pete V. PK1201 $100,000 GOB 08 1/13 Creek View Park In Design Ed M. / Pete PK0906 $488,726 GOB '08 5/13 _— Field m e n s to Sports Field _-- (Improvements to Sports Areas) Pete V. PK0300 $116,765 Redevelopment Veterans Artificial Turf Soccer & -- Parking In Design CP /Pete HM1217 $3,785,000 HOT Funds 6/13 $305,000 (Design) FY'13 Lincoln Center Additions In Design CP /Pete PK1213 GOB $4,285,000 (Total) WPC Improvements Comm. Park -- (Water Line & Fountains) Bid Received Amy PK1307 $52,000 Zone B 5/13 Veterans Soil Grass Trees __ Irrigation Improvements Out to Bid Pete V - - -- 5200,000 General Fund 6/13 East District Maintenance Shop In Design CP /Pete V. PK1101 $1,497,922 GOB 6/13 —_ Park Improvements Court & playground resurfacing Out to Bid Pete V. $100,000 General Fund 7/13 Adamson Lagoon Plastering Under Construction Pete V. $115,000 SLA General 4/13 3/13 FY'13 Fund 110,630 $ C om et 4,300 GOB 1tt11 .12/f2 x �� * . • ,,, {a ' 51 11F Funds 12112 ..12/12 Si 508 609 �wpy a � z. ,y �., C . � _ Park Skate Park Restroom Bids March 8 Amy A. PK1306 $175,000 3/13 Neighborhood Parks Revolving Fund — David PK0912 Project Totals (Excluding On Hold Projects) $15,277,007 On Hold Funds $0 CIP Summary 914 F . 4 4 EE4€ Pending/On Hold 0 Pending Council Approval 0 In Design 6 Design Completed 0 Out to Bid / Re -Bid 3 Bids Received 2 Pending Design Contract 0 Pending Construction Contract 0 No Status 2 Under Construction 1 Public Hearing Scheduled 0 RFQ's — Design 0 Total 18 Park Land Dedication Pro "ects Completion Park Land Dedication Project project # Funding Date Final Projects Prioritized Status Manager Budget Source Expected /Actual Cost ZONE 1 - $326,187.98 - -- — Northgate Park House Demolition & asbestos removed On Hold Pete V. Zone 1 9/12 ZONE 2 — $43,001.51 -- — ZONE 3 - $90,718.90 - -- — C Miller Pier Sidewalk Re.lacement Pendin. contract Pete V. PK1303 $18,000 Zone 3 7/13 WPC Electrical Ira . rovements Com . Ieted Pete V. PK1217 $110 000 Zone 3 10/12 _ $79,258 ZONE 4 - $32,189.03 Carters Crossing Park Development In Design Pete V. PK1202 $32,000 Zone 4 1/13 ZONE 5 - $195.63 ZONE 6 — $265,985.85. 48 Arboretum Bridge In Design Pete V. PK1305 $34,500 Comm. Zone B Funds 7/13 —_ Southwest Hike & Bike Trail, Phase 1 In Design CP & Pete V. PK0806 $268,000 Zone 6 - -- Southwest Park, Phase 2 In Design Pete V. PK1301 $82,000 CDBG Funds 7/13 ZONE 7 $205,015.89 ZONE 8 $26,276.61 - -- —__ ZONE 9 $24,480.68 — _ -- -_—_ ZONE 10 - $355,449.53 ZONE 11 — ($34,674.12) - -- —__ ZONE 12 - $25,638.67 ZONE 13 - $92,005.72 ZONE 14 - $79,234.32 ZONE 15 - $732,895.30 ZONE 16 — 20 $0 - -- —__ ZONE 21 - $1,083.02 - -- —__ ZONE 22 — 23 - $0 - -- —__ ZONE 24 - $17,290.92 - -- —__ ZONE 25 - $0 ZONE 26 - $3,262.14 - -- —__ ZONE 27 — 29 $0 Completed Projects Total $110,000 Park Land Dedication Summary �. 1ta Eat Design & On Hold Total :`" ��' d � $193,300 Pending / On Hold 1 Under Construction Total $0 In Desi•n 4 Out to Bid / Re -Bid 1 Out to Bid $ Bids Received 0 Pending Construction Contract 0 Pending Design Contract 1 Community Community Pending Study 0 Zones Park Funds Under Construction 0 ZONE A 160 $135,514 Under Contract 0 ZONE B 161 $575,613 Public Hearin. 0 ZONE C 162 $252,970 8 ZONED 163 $0 Non -Park CIP Projects Project Funding Completion Date Final Status Manager Project # Budget Source Expected / Cost Non - Park CIP Projects Actual Barron Road Phase II Land and complete Streets Capital Irrigation Pete V. ST1026 $250,000 Fund 2/13 $103,377 Non Park Summary SUbStatitia ' dot 9 ett ,% • a In Desi.n 0 On Hold 0 Desi.n Completed 0 Out to Bid 0 Bids Received 0 Inspection 0 Pending Construction Contract 1 Under Construction 0 Total 1 Completed Project Total $0 Future Project Fund $8,385,000 Future Projects Library Additions On Hold Cap $8,385,000 GOB '08 FY'15 Projects [or (irffr PARKS AND RECREATION ADVISORY BOARD ' AGENDA CITY OF COLLEGE STATIONOa,Rec�ed°�� TUESDAY, MARCH 12, 2013 REGULAR MEETING 7:OOPM Wolf Pen Creek Green Room 1015 Colgate College Station, TX 77840 1. Call to order and Roll CaII. 2. Possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, possible approval, and discussion of minutes from the meeting of February 12, 2013. 5. Review and decision on FY 13 -14 PARD User Fees. 6. Discussion on the naming of Castlegate II A &B parks and the Barracks park. Committee members are Ida Bellows, Shawn Reynolds and David Ohendalski. 7. Update on Senior Games. 8. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY13. 9. Report, possible action, and discussion concerning the current Capital Improvements Program: ➢ Capital Improvements and Park Land Dedication Project Lists of March 2013. ➢ Dedications of Less than Five Acres 10. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. ➢ Next Regular Meeting — April 09, 2013 11. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764 -3517 or (TDD) 1- 800 - 735 -2989. Agendas may be viewed on www.cstx.gov. Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be held on the day of January 2013. For the meeting to begin at 7:00 p.m. at the Wolf Pen Creek Green Room, 1015 Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit: See Agenda. Posted this the day of , 2013, at p.m. City of College Station, Texas BY: Sheny Mashbum, City Secretary 1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City of College Station, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on , at , and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this day of , 2013. CITY OF COLLEGE STATION, TEXAS BY: STATE OF TEXAS ) COUNTY OF BRAZOS ) Subscribed and swom to before me on this the day of , 2013. Notary Public — Brazos County, Texas My commission expires: t ter PARKS AND RECREATION ADVISORY BOARD ' CA[, COED : Z AGENDA � CITY OF COLLEGE STATION ¢!T •aa TUESDAY, MARCH 12, 2013 REGULAR MEETING MINUTES - 7:OOPM Wolf Pen Creek Green Room 1015 Colgate College Station, TX 77840 Staff Present: David Schmitz, Director; Amy Atkins, Assistant Director - Operations; Pete Vanecek, Senior Parks Planner; Heather Lupoli, Board Secretary Board Present: Jon Denton, Chair; David Ohendalski; Louis Hodges; Shawn Reynolds; Ida Bellows; Sherry Ellison; Billy Hart Visitors: Jonathan Jones 1. Call to order and Roll CaII. The meeting was called to order with a quorum present at 7:05 PM. 2. Possible action concerning requests for absences of members. Debe Shafer and Fred Medina had sent in a request for absence. Louis Hodges made a motion to approve the absence request submitted, and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors. Hearing none, this item was closed 4. Consideration, possible approval, and discussion of minutes from the meeting of February 12, 2013. Jon Denton made change on #2 to Shawn Reynolds motioned. It was confirmed by reviewing audio file from that meeting and it was seconded by David Ohendalski. Shawn Reynolds made a motion to approve the minutes with the change, and Sherry Ellison seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Review and decision on FY 13 -14 PARD User Fees Billy Hart made a motion to approve the fees as submitted, and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 6. Discussion on the naming of Castlegate II A&B parks and the Barracks Park . Discussion on the naming of three Parks followed. Castlegate II A was proposed to go to council as Excalibur, Castlegate II B was proposed to go to council as Camelot and The Barracks will go to council proposed as the Barracks. Louis Hodges motion to approve the proposed names and Sherry Ellison seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 7. Update on Senior Games .This was an informational item only, and no action was taken. 8. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY13This was an informational item only. Billy Hart suggested the document needed to be updated. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764 -3517 or (TDD) 1- 800 - 735 -2989. Agendas may be viewed on www.cstx.gov. 9. Report, possible action, and discussion concerning the current Capital Improvements Program: > Capital Improvements and Park Land Dedication Project Lists of March 2013. Pete Vanecek, Senior Park Planner, reported on Capital Improvements and Park Land Dedications Project list. This was an informational item only, and no action was taken. > Dedications of Less than Five Acres Pete Vanecek, Senior Park Planner, reported on Dedications of Less than five Acers. This was an informational item only, and no action was taken. 10. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. > Next Regular Meeting — April 9, 2013 ➢ The Big Event Report > Update from Greenways, Vanessa Garza ➢ Process for Marathons 11. Adjourn. Billy Hart made a motion to adjourn the meeting, and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 7:53 PM.