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Home My WebLink About08/16/2011 - Regular Agenda Packet - Bryan College Station Library System Advisory Board (2) AGENDA BRYAN+ COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY,August 16,2011 5:15 p.m. Carnegie History Center 111 S. Main Street BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—July 2011 5. MONTHLY STATISTICS—July 2011 6. OLD BUSINESS—BUDGET A. Budget B. Interviews for Branch Manager C. Update on Ringer Expansion—David Gerling D. Update on Mounce Remodel 7. NEW BUSINESS A. Selection of Lay Repo the Central Texas Library System B. Announcement of elected positions available on the CLS Board of Directors 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR SEPTEMBER 20TH AT THE RINGER LIBRARY 10. ADJOURN Please notify the Adm.Asst. Laura Mills 209-5614 if ou are unable to attend. Colle_e Station Board Members should also corn'fete the absence re.nest form and submit to the office of the College Station Seo e a ane week rior to meeting date, FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION o ACCESSIBILITY INFORMATION, PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR, LARRY KOENINGER AT 209-5611. PLEASE ASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD JULY 19, 2011 On the 19th day of July 2011,the Bryan + College Station Public Library System Advisory Board of the cities of Bryaand College Station,Texas,met in regular meeting at the Clara B. Mounce Public Library, 201 E. 26th Street, Bryan,Texas 77803. 3. 1. Larry Ringer, President, called the meeting to order at 5:15 p.m.and the following were present: Larry Ringer, Robert McGeachin, Helen Kunz,Carroll Johnson, Dorothy Hagen,Charles Smith, Sonia Gangotena, and Mary Fran Troy. 2, ATTENDANCE Name Present #of tins #of meetings Absent held since attended since a••ointment a••ointment Larry Ringer,President 84 78 Sonia Gan:otena P Robert McGeachin P Helen Kunz P 26 21 Carroll Johnson j� 43 25 Doroth Ha:en P8 Charles Smith 25 25 Mar Fran Tro 36 30 a 3.The other attendee was Larry Koeninger. 4.The previous meeting minutes of June 21, 2011,were approved as distributed. 5. The monthly stats for May were reviewed, 6. In old business, Dr. Koeninger noted that he it probably cut magazine subscriptions,but he would not cut funding for books in the budget. In addition,some of the computers funded by the BTOP Grant have arrived and will be deployed in the next few weeks, 7. In new business, Dr. Koeninger stated that in August he and Advisory Board representatives will Interview three candidates for the Ringer Branch Manager position. In addition, 365 eAudio books were downloaded in June. 8.The Library System Director's report is attached. 9. The next meeting will be August 16, 2011, at the Carnegie History Center. 10.The meeting adjourned at 6:15 p.m, Larry Ringer, President Larry Koeninger, Library System Director CLARA B. MOUNCE PUBLIC LIBRARY A REPORT FOR: July,2911 This Year Last Year SERVICES: Hours Open 3129 M . Meeting Room Usage0: 46 E 467 564 Patrons Registered Total Patrons Active or Expired Years 18,244: 17,042 Overdue Notices 1,819' -17 Holds Filled 2,164 2,395 li of People e i i gLibrary 808 ...m�. . _Y _ _ �......,�. ..... m. ._ - .. W� 1, , #of Checkouts 32,907 36,9581 ofC ec ins ....�.m 32, ' �., 36,890 In House Use 5,395 6,868 _ ------- CHILDREN'S FE . NC IIN ORMAT NI A 'S ADVISORY: StoryHour/Attendance � 1 17 1 10/495 Teen rograa Atte da ce _ m 5/156 . 4/55 Class Visits&Tours/Attendance 0/0 2/42 Special rograms/Attenda ce .�.. ��. � 10/1071� 9/989 Reference Transactions 915 1,325 Summer Reading Club Registered this month �..�� t �. �M� . 503. 377 Summer Reading Club Total Registration/Total Cor pletior �.�w�w.�� w."�... 1853/316] 1566/563 ADULTREFERENCE/INFORMATION/READERS ADVISORY: Adult Programs/Attendance5/32 Interlibrary Loan Received 3 . 1 Interlibrary Loan Sent Reference Transactions785 905 Class Visits&Tors/Attendance0/0: 0/0 Technology Classes/Attendance YW .. 0 0/0 � µw COLLECTION DEVELOPMENT(Items Added): ._.. . _. _ � _ .w . Adult Books607. 331 Juvenile Books 144 483 Adult Media19 22 Juvenile Media 51 Videos ....�,�,.�..� �...� 1 7 24 CIRCULATION THIS YEAR LAST YEAR Adult :Juvenile l €• Adult dult J venile Other "CIL 2,491 2,600 Books .-. 10,634 14,250; 12,029 15,929 Periodicals ...._._.................�,�., ..., 343:�...r.�.�....,...,.,.. �m..�._.._�.�,..,�.,,�....J.r...., 551 ..mv�n�...A.s...V.�...�,... .. ,�.._.,_..t 771 Paperbacks�� ..,,�....,--.�.._..,�,.T.�., ..�. �_ �......�. ..,. M..�.. ��... 1, 8 3 .._��. .. . w . 1,379 ��._ -. ... . _r,.. � Media935. 549 T 903 532 DVDs . 4,2160 4,966 Videos . 19 301 Wireless Internet t 917 456 Internet Computers x,997. 5,379 LL1 3 41 Reference 1 6I561 2 TOTAL 13, 6 14,856 13,215 14,918 16,540 13,743 RANTOTAL 41,317 45,201 Prepared by - - Approved by LARRY J.RINGER PUBLIC LIBRARY'REPORT FOR: July,2011 This Year ry Last Year SERVICES: Hours Open .�,..� �._ 276 µ 29 Meeting Room Jago - w�..�.,.:._,� ....�...�.� I I Patrons Registered423 Total Patrons Active or Expired<2 Years 16,294: 15,432 Overdue Notices ._.M._..m�,. _...r.........�.,.�.�, �, HoldsFilled _......,w.,._.rr..,.,�...�..,.µ..,�.,..,�.�..,�., 4....��.,.. ,.�,..,.,..�.�..�., __....�..... ..w...v.�,.�..............�,T.,��,�,�,�...,,�..�..,, 3,876 3,895 #ofPeople Visiting library 20,92235,594 #of Checkouts 37,507 38,530 v .�. #ofC�1�el�is _.. .. .�. _.._.,....�.m.. 30 39,971 In House Use ��,....�....� 4, 96 5,45 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance12/659 19/609 TeenProgram/Attendance1 l3 1 10/172 Class Visits&Tours/Attendance 0/0 Special ograms/Attendance mW...... M 9/751 13/1824 Reference Transactions _ _ _ _ 665 482 Summer Reading Club Registered this monthx _ �� .�.W �.w.. _m. r.� � �.. _� .�n.µ � m. �..._ ..� M 131 156 Summer Reading Club TotalRegistration/Total Completion T ��W��.w.�y M �r ..�� 1200/362 1637/448 ................. ,-,,-*-- ADULTE IN .1 ATI N/ A R'S ADVISORY: Adult Programs/Attendance 21/19. w . _______ ,. . , ____ Interlibrary Loan Received 27 17 Interlibrary Loan Sent .. � 0 Reference . Class VisitsTours/Attendance 0/0 0 474 �..�..W..�...r...._�.......�.�.,�...�.�. .� . TechnologyClasses/Attendance. r M �. ___ Y �._ ..., ..... �... .m� __ .w' .. ,,a 0/0�� 23/245 COLLECTION DEVEL PMEN (Items Added): Adult Books 469 510 JuvenileBooks 90 312 Adult Media �, n ,.��.t �.,.........�..,...�. 61 5 Juvenile Media 4 Videos17 36' lvlicroforms JI.A � : THIS YEAR LAST YEAR 'Adult .Juvenile Other Adult i Juvenile Other TCILL992 1,211 , Books 12,486 17,680; 13,70 17,783 J Periodicals • 572 97: 691, Paperbacks 16' 7 91 i Media�. � . ...,-..,.T..m..,_��. .. 787 ....�..�.�...,.. .�; _...�.__.-...v.4�....�v�4w�......w_�.4..�...Y�.. �_�.....u�,.yw..-.Y.,w_ M4.W..�M_.w__.W..._...,.4�.�m.� 44 . 369 DVDs4,202 3,490 ___ �._ Waw �,. Videos 377 676 Wireless Internet 451 387 Internet Computers . 3,009 3,415 ILL 2717 Referencel 7 23• 38 TOTAL 14,6781 18,2211 9,058 16,055 18,190, 9,196 GRAND TOTAL41,957 43,441 Prepared by Approved by CARNEGIE CENTER F A S VALLEY IS Y THIS LAST" REPORT OR: JAyi_g011 YEAR YEAR SERVICES: Dys Open �mw 144 ur 22 Patrons Registered Total Active Patrons # of People Visitin9 Library 908 1,188 of Checkouts Internet PCs us r new l of Ch kips REFERENCE/GENEALOGY INF R J TION: Interlibrary Loan Received Reference Transactions 68 Visits &Tours/Attendance 58 Special Programs/Attendance 5 of 30 2 of 22 Outside Programs/Attendance �n I COLLECTION DEVELOPMENT: Adult Books 12 72. Juvenile Books Adult Media Microforms Periodicals Discards 25 IN HOUSE S /CIRCUL TION Internet Com t r -_... ... 53 37 C -rorr Computers_ Books 159 357 Rare Books 32 13 History Books Files 10 0 Photo Files 5 Microfilm 27 5 ILL History Lab . Maps Microform Machine Use 18 12 Periodical Use 3 'I CDs Not in Database New Scans 12 Photo Collection Use 551 Wireless Internet 120 TOTAL In House Use .... 4441 4781 Prepared by Reviewed by MINTS OF A REGULAR MEETING BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD AUGUST 16, 2011 On the 16TH day of August 2011,the Bryan+ College Station Public Library System Advisory Board of the cities of Bryan and College Station,Texas,met in regular meeting at the Carnegie History Center, 111 S. Main Street, Bryan,Texas 77803. 1. Helen Kunz,Vice President, called the meeting to order at 5:15 .rr .and the following were present: Felicia Glover, Sonia Gangotena, Dorothy Hagen, Helen Kunz, Robert McGeachin and Charles Smith. 2. ATTENDANCE Name Present/ meetings #of meetings Absent held since attended since a..ointment a• ointment Larry Ringer,President .A85 79 Sonia Garr:otena 111111161111111111 24 Robert McGeachin Helen Kunz Carroll ohnson A44 111111110111. Doroth a:e r Charles Smith 26 26 Felicia Glover 3. Felicia Glover was introduced as a new board member from College Station. Other attendees were Larry Koeninger, Library System Director and Laura Mills,Adm Asst. 4.The previous meeting minutes of July 19, 2011 were approved as distributed. 5. The monthly stats for July were reviewed. Dr. Koeninger pointed out that there online registration for the summer er reading program was not included in the stats. 6. A. In old business, Dr. Koeninger er reported that both Bryan and College Station were struggling with the tax rates. The budget will not be approved until October,but there were cuts in many line items. B. Dr. Koeninger reported that he interview one candidate for the Ringer Library Manager and two more are scheduled for August 30th. C.The Ringer expansion project is ranked to being in 2013. There are no further updates at this time. D. Dr. Koeninger has received a bid for the Mounce remodel that is slightly under$50,000. An ADA variance may be possible if the remodel del is under$50,000, However,if the cost is over, other ADA issues may need updating which will escalate the cost. 7. In new business,the Board agreed that Helen Kunz will continue as the BCS Library System Lay Representative to the Central Texas Library System. Dorothy Hagen will serve as alternate. 8. Dr. Koeninger's report is attached. 9. There were no requests for agenda items for the next meeting scheduled for September 20, 2011 at the Ringer Library. 10.The meeting adjourned at 6:30 p.m. Larry Ringer, President Larry Koeninger, Library System Director Library Advisory Board August 16, 2011 1. Branch Manager i. Interviews o July 16 and July 30 2. BTOP Grant i. Computers have been deployed at Mounce. ii. CS IT department is working on Ringer computers. iii. Wendell is working on the Carnegie compuers. iv. Wendell will begin repurposing the old public computers to be used as catalogs. 3. eAudiobooks i. 365 downloads for June H. NetLibr r r is no longer associated with the eAudiobooks. The current provider is EBSCOHost. The launch of the EBSCOHost website has been extremely difficult and resulted in interrupted service. Issues with logging in and downloading titles are being addressed. iii. Many of the issues seem to have been addressed. iv. Recorded Books will launch their own portal soon. The launch has been delayed due to problems with functions within the portal. v. 174 downloads for July 4. Doak Foundation Grant i. Delivered July 29, 2011 ii. Request is for funding for online services including exS are, eAudiobooks, an individual databases. Funds were also requested for TexExpress,the ILL courier service. iii. All databases are system-wide so the funds will be accepted. &disbursed by Bryan. 5. Texas Library Association Annual Assembly i. Planning meeting for TLA committees, subdivisions, and round tables ii. Planning meeting for 2012 Annual Conference (Houston) iii. Open to all TLA members iv. Meetings 1. Leadership Development a. TALL Texans Institute i. Mentor two 2011 participants ii. Changes to 2012 Institute including reducing the Institute by one day iii. Ways to encourage librarians in West Texas and El Paso area to participate 2. Leaders in Libraries a. Strategies for dealing with funding cuts 3. Public Libraries Division Meeting a. By-laws revision to Operational Procedures 4. District 3 Business Meeting a. Plans for fall meeting b. Areas that the Districts can pick up work previously done by TSLAC