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Home My WebLink About04/19/2011 - Regular Agenda Packet - Bryan College Station Library System Advisory Board (2) AGENDA BRYAN+COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY,APRIL 19,2011 5:15 p.m. CLARA B.MOUNCE PUBLIC LIBRARY 201 E.26TH STREET BRYAN,TX 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—MARCH 22,2011 5. MONTHLY STATISTICS—MARCH 2011 6. OLD BUSINESS 7. NEW BUSINESS REPORT FROM TLA ATTENDEES 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR MAY 17TH 2011 MEETING AT THE C RNGIE HISTORY CENTER 10. ADJOURN Please noti the Adm.Asst. Laura Mills 209-5614 if on are unable to attend. Colle .e Station Board Members should also corn i fete the absence re.nest form and submit to the office of the Co11e le Station Ci Secret. one week srior to meetin I date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD R OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR, LARRY KOENINGER AT 209-5611. PLEASE Y TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN 4- COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD March.22, 2011 On the 22nd day of March 2011,the Bryan College Station.Public Library System Advisory isory Board of the cities of Bryan and College Station,Texas,met in called meeting at the Larry Ringer Library, 1818 Harvey Mitchell Parkway South, College Station TX. 1. Larry Ringer, President,called the meeting to order at 5:25 p.m.and the following were present: 2. ATTENDANCE Name Present/ #of meetings of meetings Absent held since attended since appointment appointment Larry Ringer, President P 80 Sonia Gangotena A 27 19 Robert McGeachin P allIMMIll 2 Helen Kunz P 22 17 Carroll Johnson P 39 23 Dorothy Hagen Charles Smith P 21 j 21 Mary Fran Trot P 32 1 26 3. Other attendees were Larry Koeninger, Library System Director; David Gerling, City of College Station; Kathleen Dill, Branch Manager; and Laura Mills,Administrative Assistant. 4. There were corrections to the minutes of the February 15th and March 1st meetings. The attendance record for Ms.Gangotena was corrected and a typo error was corrected. A.sentence in the Carnegie History Center was amended. Charles Smith made a motion the minutes be approved as corrected,seconded by Helen Kunz,the motion carried. S. The monthly stats for February were discussed. A.correction was made on the number of Adult Programs and attendees and will be shown on the Ringer Library statistics for the Edgar Allan Poe event held February 6, 2011. 6. A. In old business,Dr. Koeninger reported that the City of Bryan authorized hiring a part-time youth services librarian in order to maintain Sunday hours. A candidate has been offered the job. The operating hours of the Clara Mounce Library will be Monday through Thursday rsday loam to 7pm, Friday and Saturday 9am to 5pm and Sunday 1:30pm to 5:30pm 7. In new business, Dr. Koeninger stated the Annual Report will be signed by Larry Ringer and the Interim City Manager Keen Register and submitted to the Texas State Library by March 31,2011. Be noted the collection size is lower due to the weeding of outdated books. 8. In the Library System Director's report,Dr. Koeninger stated that the City of Bryan's goal is to build up the cash reserve fund. See attached report. 8. The next meeting is scheduled for Tuesday,April 19th at the Clara Mounce Library at :1 pm. 9. The meeting adjourned at 6:15pm. Larry Ringer, President Larry Koeninger, Library System Director Librarian's Report Library Advisory Board March 22, 2011 1. City Budget Goals i. Restore cash reserve fund 2. YS Librarian i. I have been allowed to hire a halftime librarian ii. Samantha Matush -begins March 21, 2011 iii. We are still down 2 half-time clerks at Carnegie and 1.5 librarians at Mounce 3. Mounce Hours i. With the new librarian we will be able to retain our Sunday hours ii. New Schedule 1. Monday Thursday 10:00-7:00 2. Friday- Saturday 9:00-5:00 3. Sunday 1:30-5:30 4. Arts Council Bench i. The bench commissioned by the Symphony will be placed in front of Maddens. Larry Ringer, President Larry Koeninger, Library System Director BRYAN PUBLIC LIBRARY REPORT FOR: March 2011 This Year I Last Year SERVICES: Hours Open284 Meeting Room sae_M_._...... . J�_ 54 64 Patronse sere `.w.n-ww .m�. n n __� _..__..__.-wryw.w... ..._._..._._._._.._._... .._._._.._._._._._._-._....._- 338 , 418 Total Patrons Active or Expired Years 1 ,1 91 16,289 Overdue Notices1,500 f 2,033 Holds Filled1,921 2,097 #of People Visiting Library 22,410 #of Checkouts 29,083 w_#ofChec ins w _ .. ... 25,844 28,210 InHouse Use 5,096 4,904 CHILDREN'S REF _ N /INF MATT N1 ', E ADVISORY: 1 Story Hour/Attendance /4 13/434.__� w _ Teen Program/Attendance 1/4 Class Visits&Tours/Atte dance SpecialPrograms/Attendance , t ,��____�.�___��_��..... .. .. - w._�.�w.r. ..�..m� ,._..._._.._._., , . .,_¢�,�,..�_1/1 4/150 Reference Transactions 466 715 Summere , Club Registeredthis month .._._. µ..,._n¢, .,__ _ Summer Reading Club Total e istration/TotalCompletion. .. ... --w._.., w..n..... .. Y ____ ADULT REFERENCE/INFORMATION/READER'S ADVISORY: i # Adultrogra s Attend .nc 0/0 0/0 Interlibrary Loanece vec 37 ._...._.._..______ _....._.__...,.--n�.-_nnn-...... ..., ....._._._._.___ 31 Interlibrary ,oan Sent w_wwn..,.- ...., ....._. ..t ____ . n ................„ .,.. ____ Reference Transactions 855 920 Class Visits&Tours/Attendance 1/16 0/0 w Technology Classes/Attendance ��.. .. .. . .......... — �� -n .M....N.., n., �__ ,.�� 2/7, 7/24 COLLECTION DEVELOPMENT(Items Added): , Adult Books ! 589 3237 Juvenile Books ! 179 233 Adult Media 1 10 Juvenile MediaH 179 Videos ........�............� ...,�,�,�..�... 4543 crofrn `�.—www-wn..... ,�. y,�r, �_ T��.�...� Mi t ..... CIRCULATION 1 THIS YEAR LASTYEAR ,..-._v. _ Adult JuvenileOther Adult Juvenile Other TCILL, _��_...... nn.ry .w._-n..-..Nv......1 �w..� .�. . ��; 2,390 2,431`.��__� Books ..-.-...-.n.._..-.-..........�..t .�_,.�, ....... . . .#. 9,195�w`.�._ � . .} N.� � �0,807 10 874 Periodicals 1 418 0] 5X8 91 Paperbacks 1,016 1 j 1,229; Media780 445 843 399 DVDs 4,515 4,566 Videos 337 . _ WirelessInternet770 225 Internet Computers 4,855 5,139 _�,.�..},..�...............,.... . . .. ._.�...-..._-..n..n.�...�,.�,.y,�,.,,___„w., .. . . . . �T......�4T�:_.__ ........ ---�--n�..-�.-.n-M.....v.wH...N.�µ�._._.._._._._....__.�.�._,.� ........_...._......,n_w.,.__ ILL 37 .eference74 11, 55 3] TOTAL 11,483 11,350; 12,538 • 12,651 11,300 12,735 GRAND ' T l i 35,371 , Prepared by Approved by LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: March,2011 1 ___] This Year 1 Last Year SERVICES: , Hours Open 2961 31 Meeting Room Usage Patrons Registered 277 306 Total Patrons Active or Expired<2 Years 14,908 Overdue Notices 161:53;81 1,517. Holds Filled 3,703 3,724 i #of People Visiting Library 19,6471 28,0221 #of Checkouts 32,035 [_.In House Use 4,305 4,798 CHILDREN'S ____ -_-__� ' . -_- -_-__ _-' ____- Story nce _~�_ ---`'==__ ___. _____ ______. ____ ___. °°�"" ^,,",� � Teen Program/Attendance 5/48 1/61 Class Visits&Tours/Attendance ' _ '_-___ i Special Prograrns/Attendance 1/36 Reference Transactions -- '- - -3i6 293 Summer Reading.Club.Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 30' 24' Interlibrary Loan Sent Reference Transactions 1,160 1289 Class Visits&Tours/Attendance 1/6 Technology Classes/Attendance COLLECTION DEVELOPMENT(Items Added): Adult Books 411 381 Juvenile Books 80 277 Adult Media 6 20 Juvenile Media 5 Videos 86 26 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult 1Juveni le Other TCILL 999 1,102 14 491 Periodicals 419 67 556 80 Paperbacks 854' 627 Media 777 327 860 319 Videos 294 547 Wireless Internet 574 . Internet _ __ _____ _ ^�x�v ___ 3,401 ILL 24 -- -- - -- -- --- ~~ '-- -_- ,z Reference____ ______ ____ _____ _�2� ___ ( 37 TOTALD ______� _ ____ _ l�293 �O�67| } 8 l7 .___ _-___ --___ _-_ _ __ _- ''_-_-- GaAND-O-AL 36,725 3 Prepared by Approved by CARNEGIE CENTER OF Bios VALLEY HISTORY THIS LAST REPORT FOR: March, 2011 } YEAR ,SERVICES: gni-�M:wwnmw,nM mm,n,ti ice- ��-,�,---w,_--. u ... ...vwvv-� ::x,rn�war.`u z-t n-: I�� _ ORen days , ...aw ,., .153h . _.w.._.._._..__ n. .. . 22 Patrons Registered Total Active Patrons 5. 6 ofPeople Visl In Library 1 a._-.-. 1,475 ! # of Checkouts_(Internet PCs plus renewals) . #of Chen ins 'REFERENCE/GENEALOGY INFORMATION: lnterll r �r Loan Received Reference Transactions 89 88j Visits & Tours/Attendance pecial Programs/Attendance 5 ofo .,. 2/31 Outside Programs/Attendance• • • , COLLECTION DEVELOPMENT: AdultBooks .., �..--�-- n..,�.... Juvenile le Books i.., Adult Media Microforms Periodicals • ..�..w_..._ i .. ... . � HOUSE .�� t-.,.,M_.�___ • _.ryry,�.ry�.. ,_._._._._._._._....-.rya ....�,�.. ..-. �Internet Computers 40 50 c :r m Computers Boo ks trH..a..-.,__._. 32 371,__..., Rare mmBooks History Books �..v......v. -w Files 156 Photo Files • ii I� • Microfilm 16# • 12 I ILL --_ „_. . ._ •,_.... .. F..�_��_.�_�....-._..,.-. t-V..,,...-,.-_, History r Lab �..� � .--- .�.�-.. .,.._• •• _ " Microform Machine• s 16 wry10i Periodical l �e 39! • CD's Not inDatabase New Scans 3, 276' �Ph to Collection Use �......__ 10 Wireless Internet � � � �.�......-w�. �wa .�, TOTAL In House Use 1531 •, 794j Prepared by Reviewed by