HomeMy WebLinkAbout12/13/2011 - Regular Agenda Packet - Parks Board f A�
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PARKS AND RECREATIN ADVISORY BOARD
a AGENDA ACCRDDITB
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CITY OF COLLEGE STATION T oyA .ecaonnm
REGULAR MEETING
7:00 PM, Tuesday, December 13, 2011
Southwood Community Center
1520 Rock Prairie Road
College Station, TX 77845
1. Call to order and Roll Call.
2. Possible action concerning requests for absences of members.
3. Hear visitors.
4. Consideration, possible approval, and discussion of minutes from the meeting of
November 8, 2011..
5. Update and discussion regarding the Brazos Valley Senior Games.
6. Update on the Mayor's Council on Wellness.
7. Consideration, possible approval, and discussion on development adjacent to
Southwood Community Park.
8. Discussion and possible action concerning the Parks and Recreation Advisory Board
Goals for FY12.
9. Report and discussion concerning teen issues.
10. Report, possible action, and discussion concerning the current Capital
Improvements Program:
Capital Improvements and Park Land Dedication Project Lists of December
2011.
11. Presentation, possible action, and discussion on future agenda items: A Board
Member may inquire about a subject for which notice has not been given. A
statement of specific factual information or the recitation of existing policy may be
given. Any deliberation shall be limited to a proposal to place the subject on an
agenda for a subsequent meeting.
> Next Regular Meeting — January 10, 2012, The Green Room at Wolf Pen
Creek
12. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours
before the meeting. To make arrangements call(979) 764-3517 or(TDD) 1-800-735-2989. Agendas may be viewed on www.csg.
Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be
held on the 13th day of December 2011. For the meeting to begin at 7:00 p.m. at the Southwood Community Center, 1520
Rock Prairie Road, College Station, Texas, 77845. The following subjects will be discussed, to wit: See Agenda.
Posted this the day of , 2011, at p.m.
City of College Station, Texas
BY:
Sherry Mashburn, City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City
of College Station, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on
the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.gov. The
Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on
, at , and remained so posted continuously for at least 72 hours preceding the
scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following date and time:
by
Dated this day of , 2011.
CITY OF COLLEGE STATION, TEXAS
BY:
STATE OF TEXAS
COUNTY OF BRAZOS
Subscribed and sworn to before me on this the day of 2011.
Notary Public—Brazos County, Texas
My commission expires:
Senior Games— College Station Parks & Recreation
Recommendation:
The College Station Parks & Recreation department will assume responsibility for
organizing and offering the College Station Senior Games beginning in 2013. These
games will be considered to be regional Senior Games in Texas and will be affiliated
with the National Senior Games.
Considerations:
1. The Senior Games event is aligned with the Health & Wellness Goal and
related strategy (promote active recreation programs for all ages) in the
College Station Recreation, Park and Open Space Master Plan.
2. A regional Senior Games event is aligned with Economic Development,
Strategy 3, (promote and support the attraction of special events for the
purpose of economic growth) of the College Station Comprehensive Plan.
3. The Texas Senior Games Association and remaining association funds will
resolve all indebtedness of the Brazos Valley Senior Games Association
(BVSGA) before this organization is dissolved.
4. Resources from the BVSGA that include a full complement of medals for a
senior games event and promotional materials will be donated to the College
Station Parks & Recreation Department.
5. The BVSG have been affiliated with the National Senior Games. Today,
regional, state and national games are conducted in all 50 states. A summary
of participation levels and the financial health of the BVSG over the past six
years are provided in the following listing.
Year Participants Financial Statement (date)
Yr 1 2006 235 $15,586.89 (11-20-06)
Yr 2 2007 265 $17,573.00 (3-31-07)
Yr 3 2008 351 $24,036.72 (11-30-08)
Yr 4 2009 408 $13,678.99 (11-30-09)
Yr 5 2010 683 $ 5,714.54 (10-30-10)
Yr 6 2011 463 $ 2,301.41 (8-31-11)
City Vision Statement
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College Station the proud Name of"Texas A&M=University and f''S
o . y,Will remain: .. _'„ _:: ;;",_;:w;
the heart' tithe Research;Valle. a vibrant,forward ' ”
g,;` a ;:.: m„tes°the:highests
quality;of life for its citizens'by i • '' .
Ensuring safe,tr•nquil,clean,'and healthy neighborhoods ,>>„„",`;'
with endurin• g character;
• Increasing and maintaining the mobility`zfcollege Station; ,-;
c•itizens"through;a°;well p;lanned:: irid c ristructedrinter-modal; ';
if
transportation system,, r , :e r�'
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Ex ;ectin":sensitise%' evelo mari�t�'rid°riiuna:' rneia�`tif�ki`ie` �. .,.
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built=and'n tu'ral nvironmenty;!: '.. ''` " ' ,`ti .>,.3 '-t:: '. . :r:r_.,+>s;
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Supporting well planried ':qualityand'!sustainable g'rowtitx:itii''
it su valuing slid :.rotectingcultural an h`stor ca cci'rYi": unrt
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Develciprig:un�,'maritaining'q': tLL tfeckitie:coknrrisatilt .
Developing
infrastructure and services yvi ich ensure our City;is s
,
cohesive and well connected,and,
Proactivelycreating'and maintaining f. arid, z
educational;o:pp'ortunitie'sfo:r:aiI:citizens ' di. '`and:`-; '
College Station will continue to be among the friendliest'and '
most'respCInsi:ve.of communities:acid,a demonstrated`pa'r'tner iri'4 ^
maintaining and enhancing all that is food and"celebrated in the {TM ,
Brazos:Vall.ey. It:wilicontinuetoeta<;fplace ±±where:Texas•.,',''attic - - '
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Parks and Recreation Department Mission Statement
"to provide a diversity of facilities and leisure services which are geographically and demographically
accessible to our citizens"
City of College Station Comprehensive Plan
Parks, Greenways & the Arts Goal
"...achieve and maintain a diversity of parks,greenways, and the arts for leisure and recreation as well as
for entertainment, education, and culture to achieve a high quality of life for all residents and visitors"
Proposed Goal and Strategy Categories
For
College Station Recreation, Park, and Open Space Master Plan
Resource Conservation & City Character
Health &Wellness
Economic Sustainability
Connectivity & Mobility
Parkland & Neighborhood Character •
Diversity in Recreation &Cultural Programs
Responsible Governance
Goals
Resource Conservation & City Character
Protected open space, natural features, and natural resources contributing to the unique character
desired for various areas of the City and for the City as a whole
Health &Wellness
Parks and Recreation system enabling residents to attain and sustain an active lifestyle and reduce the
economic costs associated with poor health
Economic Sustainability
Parks and Recreation system that adds economic value to the City through enhanced property values,
reduced medical costs, and through attraction of guests and participants to events and programs
Connectivity& Mobility
Parks and open spaces linked together and to the City's vehicular, bicycle, and pedestrian networks
Parkland & Neighborhood Character
High-quality environments located in close proximity to as many residences as practical meeting the
needs and levels of service of those residents
Diversity in Recreation & Cultural Programs
Opportunities for persons of all ages and abilities and to celebrate the diversity of cultures found in the
community
Responsible Governance
Cost-effective system where those generating demand for facilities and programs provide the means to
deliver those facilities and programs and where partnerships are maximized
Key:
❑ Incomplete
In Progress
El Complete
Strategies
Resource Conservation&City Character
® Greening the City through park restoration, plantings,streetscape, etc.
■ Preservation of open spaces through acceptance of land dedications and acquisition
• Support Sustainability practices and Green parks and recreation design and operations
❑ Support the Grimes County Regional Park initiative
Health &Wellness
• Support a Senior Center initiative and program
▪ Support the Mayor's Council on Wellness
• Promote active Recreation programs for all ages
Economic Sustainability
■ Identify and support one or two signature events within the community
EI Ensure that parks, preserved open space, greenways, etc are located within close proximity to
residences
® Support and recommend capital improvement programs and projects in park and recreation
facilities
■ Develop CSPARD partnership/sponsorship opportunities
Ii Conduct annual review and update user fees for facilities and programs
Connectivity & Mobility
• Link parks to larger transportation system
▪ Link parks to greenway system
▪ Use parks to further implementation of the City's adopted Plans(Comprehensive Plan,
neighborhood plans, thoroughfare plan, bicycle, pedestrian, and greenways plan, etc.
▪ Coordinate with Greenways coordinator, make suggestions, and comment on the Master Plan,
and Hike and Bike Trail System
(For Our Reference:Continue from this point forward—Next Board Meeting)
Parkland & Neighborhood Character
Renovate and enhance existing parks and facilities
O Meet future parks and recreation needs through a diversity of context-based park types (such as
regional parks, community parks, neighborhood parks, linear parks, etc.)
gl Provide open space and parks in close proximity to residences
[� Preserve open space areas that contribute to the character of a neighborhood or contain
significant natural features
M Promote safe and well-maintained park and recreation facilities for all to use as needed.
4 Review the Park Land dedication ordinance and provide recommendations to City Council (as
needed).(NjaCt. • 4♦ 3.4!e,N)
Diversity in Recreation and Cultural Programs
Provide inter-generational facilities in all parks and facilities
li Develop a community/senior center within the City
Provide high-quality youth programs and facilities
Continue development and programming of the Wolf Pen District as a unique facility that
protects significant natural features, offers gathering places for the entire City, and offers r
opportunities to celebrate our City's diversity in the arts and culture
vfOromote and support family and youth oriented�ivities
chngiWINUk
Responsible Governance, Accountability and Commuiication
� (� ❑ Identify projected O&M costs for facilities and programs and identify revenue sources to meet
r- -i
'\J`t these needs
\A ❑ Develop and implement the "pay to play" concept for recreation programs and facilities
O Seek out and implement partnership opportunities with CSISD, private recreation providers,
private developers, land trusts, and others
❑ Develop an effective communications and marketing plan
❑ Support Staff and Citizens in the endeavors to make the parks and recreation system a quality
based department in everyday operations and customer service
PARKS AND RECREATION DEPARTMENT
CAPITAL IMPROVEMENTS&PARK LAND DEDICATION PROJECTS FY'12
DECEMBER 1, 2011
Ca•ital Im•rovements Projects
Completion
Capital improvements Project FundingDate
p ProjectExpected / Actual
#
Projects Status Manager # Budget Source Final Cost
-At leticc Freld.lrtlaatiotiUP&a lesre . ,,.,,�,_Comryrleted . .,,, ..-. ;Fate's/.. , " ;,PKI1 t6 $100,o110 _ ,;Geneeal Fund ±$10tOriQ '
,�,68Qkral-ParJi�B nLuluF ,,,,,;,, GomPlated, CPD7Refe V; ,, ��iG1012. $2T�tiQO `,Stimulus Funds-r"��107A1 '
$7$500 Zone 9
Carrow Park Plagground&
Imjarovements .. 4..:. , -- completed ..,PeteV, ,: ;PKIIO3,_ $133,600 -180 000DBe.s-.r £"111 ,5AON1 . . 369,$9U, —;
Skate Park Construction Substantial Completion Pete V. PK0911 $720,000 GOB'08 8/11 12/11
Veterans Stimulus Improvements Under Construction Pete V. GG1013 $295,000 Stimulus Funds 6/12
Sandstone Shade Cover Under Construction Pete V. PK1108 $27,000 GOB'06 12/11
University Park Parking Lot GOB'08+Zone
Improvements Under Construction CPD/Pete V. PK0410 $100,000 2 Funds 2/12
Emerald Forest Park Improvements Under Construction Pete V. PK0713 $106,000 GOB'08 3/12
Thomas Shade Cover Under Construction Pete V. PK1112 $30,000 GOB'08 12/11
Lick Creek Nature Center Design In Design CP/David S./Amy A. PK1102 $100,000 GOB'08
Lick Creek Iron Bridge Trail In Design Pete V. PK1201 $100,000 GOB 08 4/12
Central Maintenance Shop Design On Hold CPD/Pete V. PK1101 $200,000 GOB
Georgia K.Fitch Out to Bid Pete V. PK1104 $103,500 CDBG 3/12
WPC Festival Site Re-Bid CPD/David S./Amy A. WP0901 $1,000,000 TIF Funds 9/12
Southwood Picnic Area Sidewalk Out to Bid Pete V. PK1117 $60,000 Zone B Funds 3/12
Central Concessions Building Pending Council Approval CPD/Pete V. PK1001 $930,000 GOB'08 6/12
Project Totals
(Excluding On Hold Projects) $3,855,000
On Hold Funds $200,000
CIP Summary
ctR�r`1u,eli�ti{t/n• 4 $t -.,61 .s.;'r :.Yk>.._,ai=v sa ,'t:,
'fix a • 1 81 -telt
Pending/On Hold 1
Pending Council Approval ISM
In Design
Design Completed 0
Out to Bid/Re-Bid 3
Bids Received 0
Pending Design Contract 0
Pending Construction Contract 0
No Status 0
Under Construction 5
Public Hearip Scheduled 0
RFQ's-Design 0
Total 'r 16
Park Land Dedication Projects
Completion
Park Land Dedication Project project# Funding Date Final
Projects Prioritized Status Manager Budget Source Expected/Actual Cost
ZONE 1 - $18,207
ZONE 2-$29,683
ZONE 3-$167,359
Central Park Rainwater Harvesting In Design Pete V./CP PK1012 $50,000 Zone 3
ZONE 4-$36,535
Carters Crossing Park Development In Design Pete V. PK1202 $36,000 Zone 4 8/12
ZONE 5-$194
ZONE 6-$397,033
Southwest Hike&Bike Trail,Phase 1 In Design CP&Pete V. PK0806 $268,000 Zone 6 4/12
ZONE 7-$172,329
Crpinptbn Tteeslllrigationr ., . .,:: Compie#eco..; . .. , ' _ Pete V PMaO4 , ..$ ,608, :'< Zone 7';-;, 10111r. _>..., `:.:,,$3 688:.
ZONE 8-$50,475
Emerald Forest Park Playground& Under Construction CP&Pete V. PK0713 $63,000 Zone 8 3/12
Improvements
ZONE 9-$24,744
ZONE 10-$301,827
ZONE 11- ($259)
ZONE 12-$26,025
ZONE 13-:$709
ZONE 14-$80,486
ZONE 15-$461,250 -
ZONE 16-20 $0 -
ZONE 21 -:$1,078
ZONE 22-.23 -$0 -
ZONE 24-$17,526
ZONE 25-$0
ZONE 26-$3,247
ZONE 27-29 $0
•
Completed Projects Total $3,608
Design&On Hold Total Park Land Dedication Summary
$354,000
Under Construction Total $63,000
y atttla , Rt#13Cotig
T.smmet -„�
Pending /On Hold 0
In Design 3
Community . lid j' Out to Bid/Re-Bid 0
'Zones Bids Received __ 0
ZONE A $19,838 Pending Construction_Contract_ 0 __
ZONE B Pending Design Contract 0 _
Under Construction 1
ZONE C Under Contract 0
ZONE D $0 Public Hearin, 0
5
Non-Park CIP Projects
Project ( Funding :Completion Date Final
Status Manager Project# Budget Source Expected / Cost
Non—Park CIP Projects ; Actual
Barron Road Phase II Land and In Design Streets Capital
Irri•ation ST1026 $250,000 Fund 5/12
Landscape Plan for Electric Design WF0175
Substation Completed 160/1 $10,000 Electrical 12/11
Completed Project Total
$0
Future Project Fund
$260,000
Non Park Summary,
I.t r Cprtt=lStecL
ubatan fat Com•batt 7ti` 0
In Desi•n 1
Desi•n Com•leted
Out to Bid 0
Bids Received 0
Inspection 0
Pending Construction Contract 0
Under Construction 0
Total 2
DECEMBER EVENTS (Art
Parks&Recreation Department I City of College Station
DECEMBER EVENTS
Christmas at the Creek: Wolf Pen Creek
HOLIDAY CELEBRATIONS I Dec.2, 3,9 a 10 16 -9 p.m.
Three Stages of Live Performances
Free Hayrides
Free Cookies and Hot Chocolate
Free Joy Jump
Free Crafts for the Kids
Free Live Nativity
Presents with a Purpose-non-profit agencies will have booths set up presenting alternative giving
options for the holidays
Food Vendors
Beautiful Lighting Displays
PHOTOS WITH SANTA Dec 2, 3,9&10 16-9 p.m.
Visit with Santa in the Green Room! Bring your own camera for photos or you can purchase a photo for$4.
PRIVATE RESERVATIONS WITH SANTA
Private reservations with Santa will be$20 per time slot. *Amount of time needed is determined by number of
people in party. For reservations call 979.764.3486. Here is the schedule:
• Sunday, Dec.4(5-8 p.m.)
• Saturday, Dec. 10(2-5 p.m.)
• Sunday, Dec. 11 (12-6 p.m.)
• Wednesday, Dec. 14(6-9 p.m.)
PERFORMANCES 16-9 p.m.
Friday, Dec. 2-Shelli Kruger School of Dance, Suzanne's School of Dance,Aggie Wranglers, Expressions Dance
and Music,Creek View Elementary Show Choir, BCS Junior Drill Team & Rudder RangeRettes, Freudian Slip&
TAMU Orchestra
Saturday, Dec. 3-Shelli Kruger School of Dance, New Notes Barbershop Quartet, Franklin High School Lionettes,
Franklin High School Cheerleaders, Franklin High School Flag Corps,Creekside Brass, Pet Parade and Pet Contest
Friday,Dec.9-Kids Klub Dancers: College Hills,South Knoll,Southwood Valley, Rock Prairie, Pebble Creek,
Forest Ridge, Creek View,Greens Prairie&Cypress Grove, Freudian Slip,TAMU Orchestra
Page 1 11/21/2011
DECEMBER EVENTS
Parks&Recreation Department I City of College Station
(SIX
Saturday, Dec.10-MCM Dance Studio,Suzanne's School of Dance, On Our Toes Dance Studio, Baking Contest
Awards
PET NIGHT I Saturday,Dec. 3 16-9 p.m.
Costume Contest I Three categories:toy,terrier and large breed
Pet/Owner Look-Alike Contest
Registration starts at 4:30 p.m.at the amphitheater stage and the contest begins at 6 p.m.Awards following.
Activities include: pet parade,agility course,tricks exhibition, pet adoptions, pet photos with Santa,games and
much more.
Partners:Aggie Pet Zone,The Brazos Animal Shelter and Impact Animal Foundation
BAKING CONTEST I Saturday,Dec. 10
Various prizes awarded according to taste and appearance. All entries must be edible.
Youth Categories(age 12& under): cookies and holiday sweet specialty
Adult Categories: cakes,cookies, non-sweet specialty and holiday sweet specialty
10 a.m. -2:30 p.m. -Drop off entries at The Arts Center(2275 Dartmouth)
3:30-5 p.m. -Judging will take place
5:50 p.m. -Awards on the Main Stage at Wolf Pen Creek
6-9 p.m.-Exhibit of entries at The Arts Center
PRESENTS WITH A PURPOSE
The following non-profits will have booths presenting alternative holiday giving options.
Family Promise of BCS
Voices for Children
Big Brothers Big Sisters
SARC
Boys&Girls Club
Project Unity
Twin City Mission
Health for All
BVCASA
Prenatal Clinic
Scotty's House
SOS Ministries
MHMR(only Dec.2&9)
Aggieland Pregnancy Outreach (only Dec. 2&3)
Page 2 I 11/21/2011
DECEMBER EVENTS
Parks&Recreation Department I City of College Station
THE ARTS COUNCIL OF BRAZOS VALLEY
Weekends during Christmas at the Creek holiday celebration,the Arts Council of Brazos Valley will feature live
entertainment,artist showcase,food,fun and a photography exhibition,which is free for the entire family at the
Arts Center(2275 Darmouth Street). Maddens,Cake Junkie and Veritas will have food trucks in the parking lot.
OTHER PARKS EVENTS
Dec. 1—Winter Water Aerobics Begins
Classes from Dec. 1—Feb. 29 (off Dec. 17—Jan 8)
® Evenings:7—8 p.m.T/W/TH at CSISD Natatorium;$45 resident,$70 non-resident
You can still register online at parksweb.cstx.gov or visit the Stephen C. Beachy Central Park Office between 8
a.m. and 5 p.m. For more information call 979.764.3486.
Dec.2 —Last Day of Youth Basketball Registration
Must be in PreK—8th Grades. Play begins January 23,2012.There are two ways to register! You can go online at
parksweb.cstx.gov or visit the Stephen C. Beachy Central Park Office between 8 a.m.and 5 p.m. For more
information call 979.764.3486.
Dec. 2 -Christmas at the Creek Mayor's Reception
In celebration of this year's Christmas at the Creek event,we are hosting a Mayor's Holiday Reception, Dec. 2
from 5:15 p.m.to 6 p.m.at the Wolf Pen Creek Green Room. Light refreshments will be served.Select members
of the Council and Parks Board will also be invited to the Amphitheater stage at about 6 p.m.to address
audience members and to recognize sponsors. The ceremony should end by 6:35 p.m.with entertainment
continuing through 9 p.m.that evening.
Those Council and Parks Board members who are in need of special parking and want to shuttle to the event
may park at Stephen C. Beachy Central Park near the main office to catch the 5:10 p.m. or 5:35 p.m.shuttle to
Wolf Pen Creek. The return shuttle will run until all individuals are returned to their vehicles.
Dec.3 -Lincoln Recreation Center Breakfast with Santa
Youth ages 13 and under are welcome to come and kick off the Christmas Holiday with soulful spirit of cheer at
Breakfast with Santa on Saturday, December 3,from 9 a.m.to 12 p.m. For more than 20 years,collaboration
between Delta Sigma Theta Sorority, Inc.Alpha Phi Aphi Fraternity, Inc.,and the Lincoln Recreation Center has
brought many smiles to youth. All participants will receive a hot breakfast and a free gift from Santa Clause.
Activities include holiday carnival games,a short program of singing Christmas carols, and a dance performance.
For more information,contact the Lincoln Recreation Center at 979.764.3733
Dec.4—Jingle Bell Fun Run
The College Station Parks& Recreation Department in cooperation with the United Way will host the 22nd
ANNUAL JINGLE BELL FUN RUN that will precede the annual Holiday Parade.
The 2 mile run will be held on Sunday, Dec.4, beginning at the corner of University Drive and South College
Avenue and ending at the corner of Texas Avenue and Villa Maria. Runners are to meet at 1:30 p.m. and the race
Page 3 111/21/2011
DECEMBER EVENTS
Parks&Recreation Department I City of College Station
It
s.
begins at 1:45 p.m.
Register at Stephen C. Beachy Park Office located at 1000 Krenek Tap Road, Mon.-Fri.from 8 a.m.-5 p.m.The
registration fee is$15 with checks payable to the United Way. For more information, contact Stephen C. Beachy
Central Park at 979.764.3483.
Dec.4- Bryan-College Station Christmas Parade I 2-4:30 p.m.
This year,the College Station Parks& Recreation Department is entering three hayride floats in the annual
Bryan-College Station Christmas Parade. Inside Santa's Workshop-Countdown to Christmas! Council and
Parks Board have been invited to"float"with us as our floats depict the vision of Santa's workshop in its final
moments before he takes that magical ride. As we know, it takes a village to pull off Santa's magic. We imagine
his village looks a lot like ours!
The Parade begins at 2 p.m.,though the last few entries do not enter the route until nearly 3 p.m. The Parade
route is less than 2 miles and takes about an hour to traverse. Barring complications,the final entry in the
Parade will exit the route about 4:30 p.m.
Dec. 5—University Park Parking Lot Construction
University Park parking lot at 300 Park Road will be closed for parking lot construction. The park will remain
open, but the construction will take approximately 4 weeks to complete. Alternate parking will be on the side of
the street or gravel road but we ask that you do not park on grassy areas. For more information,contact
Stephen C. Beachy Central Park at 979.764.3486.
Dec.7—Veterans Memorial World War ll Pilot Dedication
The Brazos Valley Veterans Memorial Board of Directors will dedicate the first of five planned statues
commemorating those who served in the Armed Forces during World War II.This first statue,a life-size bronze,
will be a US Naval Aviator in the likeness of LT George H.W Bush.The ceremony will take place on Wednesday,
December 7(also Pearl Harbor Day),at 11 a.m.on the Lynn Stuart Pathway at Veterans Park and Athletic
Complex.The ceremony is free and open to the public. For more information,contact Anne Boykin at
979.450.3296 or at info@bvvm.org.
Dec.7 - Kids Klub North Division Dance Recital I 6:15 p.m.at Southwood Valley Elementary
For more information,contact the Kids Klub program office at 979.764.3831.
Dec.8- Senior Holiday Dance
Celebrate the holidays at the Senior Holiday Dance held at the College Station Conference Center located at
1300 George Bush Drive from 5:30-7:30 pm. FREE refreshments and door prizes. For more information,contact
the Southwood Community Center at 979.764.6351.
Dec. 10-Lincoln Recreation Center"Age of Elegance"Senior Pageant I 6-9 p.m.
Dec. 10 from 6—9 p.m.,all seniors(ages 55+) are invited to the Lincoln Recreation Center Senior Pageant to
Page 4 1 11/21/2011
DECEMBER EVENTS ( , *-
Parks&Recreation Department l City of College Station
es
enjoy free food,entertainment and door prizes! The pageant will honor the Age of Elegance,a showcase of the
latest fashion. For more information,contact the Lincoln Recreation Center at 979.764.3733.
Dec. 11-BCS Marathon+Half Marathon
7:00 a.m.on December 11,2011 Wolf Pen Creek will host 1,600 runners from across the state embark on a 13.1
or 26.2 mile journey through the streets of Bryan,College Station,and Texas A&M University. The start and
finish line is at Wolf Pen Creek in College Station. The courses will be flat and fast, and the route includes plenty
of shady neighborhoods, and several golf courses. For more information,visit bcsmarathon.com.
Dec. 14-Southwood Community Center Holiday Open House
All Senior Adults are invited to an Holiday Open House at the Southwood Community Center. Discover activities
and classes offered to Senior Adults. Enjoy fresh baked cookies, entertainment,door prizes and pictures with
Santa! For more information, contact the Southwood Community Center at 979.764.6351.
Dec. 15 - Kids Klub South Division Dance Recital I 6:15 p.m. at Creek View Elementary
For more information,contact the Kids Klub program office at 979.764.3831.
Dec.21 - 22,27-29 and Ian. 3 -6: Lincoln Recreation Center Youth Activities
The Lincoln Recreation Center will open during the Holiday break offering youth activities from 8 a.m.to 5 p.m.
To participate,youth must have a current Lincoln Recreation Center membership or purchase a Christmas pass
for$15.00 and meet the age requirement of 6 to 18 years old. The schedule is below:
Wednesday, December 21: 8-5
Thursday, December 22: 8-5
Friday, December 23: CLOSED
Monday, December 26: CLOSED
Tuesday, December 27: 8-5
Wednesday, December 28: 8-5
Thursday, December 29: 8-5
Friday, December 30: 8-1
Monday,January 2: CLOSED
Tuesday,January 3: 8-5
Wednesday,January 4: 8-5
Thursday,January 5: 8-5
Friday,January 6: 8-5
For more information,contact the Lincoln Recreation Center at 979.764.3733.
Dec. 23-26: City Holiday
Dec.30-SWCC Line Dancers Perform at Reed Area
The Southwood Community Center Senior Line Dance group will perform at Reed Area during half time of the
Women's Basketball Game against McNeese State at 7 p.m. For more information, contact the Senior Services
Coordinator at 979.764.6371.
Page 5 111/21/2011
MINUTES OF A REGULAR MEETING
BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
November 15, 2011
On the 15th day of November 2011,the Bryan+ College Station Public Library System Advisory Board
of the cities of Bryan and College Station,Texas,met in regular meeting at the Carnegie History Center,
111 S. Main Street, Bryan,Texas 77803..
1. Larry Ringer, President, called the meeting to order at 5:20 p.m.and the following were present:
2. ATTENDANCE
Name Present/ #of meetings #of meetings
Absent held since attended since
appointment appointment
Larry Ringer,President P 88 82
Sonia Gangotena P 35 26
Robert McGeachin P 10 9
Helen Kunz P 30 25
Carroll Johnson A 47 25
Dorothy Hagen A 12 11
Charles Smith P 29 29
Felicia Glover P 4 4
3. Other attendees were Dr. Larry Koeninger, Library System Director; Kathy Nixie, Ringer Library
Manager; and Laura Mills,Adm.Asst.
4.The previous meeting minutes of October 18, 2011 were approved as distributed.
5. The monthly stats for October were reviewed
6. In old business, Dr. Koeninger reported that he was working with Karen Ladhe and Danny Krc to
locate a contractor to give an estimate to get the Mounce Library ADA compliant in order to file a
variance. No contractors have been willing to do an estimate so the project is on hold. Dr. Koeninger
reported the parking garage is to be in use November 11, 2011.
7. There was no new business.
8. Dr. Koeninger's Librarian's report is attached.
9. There were no requests for agenda items for the next meeting to be held on January 17, 2012 at the
Clara Mounce Library.
10.The meeting adjourned at 5:50 pm.
Larry Ringer, President Larry Koeninger, Library System Director
LIBRARY ADVISORY BOARD
October 18. 2011
1. BTOP grant
a. Computers Deployed
2. Eaudiobooks
a. Recorded Books player scheduled to launch this week
3. Parking Garage
a. Open to Public 11/11/11
b. Will have free parking for library staff on top level
4. Kathy Nixie
a. 361-249-0397 (c)
b. 979-764-3625 (w)
c. knixie@bryantx.gov
CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: November,2011 This Year Last Year
SERVICES:
Hours Open 225 240
Meeting Room Usage 36 38
Patrons Registered 257 328
Total Patrons Active or Expired<2 Years -17,933 17,719
Overdue Notices 1,574 1,875
Holds Filled 1,727 1,768
ti of People Visiting Library 15,161 17,063
#of Checkouts 21,690 25,129
#of Checkins 20,821 23,908
In House Use 3,443 3,701
,CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY:
Story Hour/Attendance 10/293 6/249
Teen Program/Attendance 6/42 3/30
Class Visits&Tours/Attendance 1/25
Special Programs/Attendance 3/36 1/12
Reference Transactions 419 478
Summer Reading Club Registered this month
Summer Reading Club Total Registration/Total Completion
ADULT REFERENCE/INFORMATION/READER'S ADVISORY:
Adult Programs/Attendance 0/0 --.9/0
Interlibrary Loan Received 65 -58
Interlibrary Loan Sent 0
Reference Transactions 563 675
Class Visits&Tours/Attendance 0/0 0/0
Technology Classes/Attendance 3/6 8/39
COLLECTION DEVELOPMENT(Items Added):
Adult Books 397 515
Juvenile Books 245 67
Adult Media 19 27
Juvenile Media 3 9
Videos 31 72
Microforms
CIRCULATION THIS YEAR LAST YEAR
Adult Juvenile Other Adult Juvenile Other
TCILL 2,046 2,244
Books 7,552 8,166 8,294 9,695
Periodicals 334 46 519 21
Paperbacks 893 990
Media 855 268 742 360
DVDs 3,482 4,454
Videos 15 31
Wireless Internet 2,695
Internet Computers 4,088 4,709
ILL 65 58
Reference 43 3 30 1
TOTAL 9,677 8,483 12,391 10,575 10,077 11,496
GRAND TOTAL 30,551 32,148
Prepared by Approved by
LARRY J. RINGER PUBLIC LIBRARY REPORT FOR: November,2011 This Year Last Year
SERVICES:
Hours Open — _-- ------_---._ 248 258
Meeting Room Usage --- 10 15
Patrons Registered _ — 209 — _282
Total Patrons Active or Expired<2 Years — —_ 16,188 15,976
Overdue Notices 1,468 1,764
Holds Filled - - -- 3,460 3,439
Hof People Visiting Library _—._.. ---_--_�_ --_,_ 15,610 17,484
#of Checkouts 28,046 30,008
#of Checkins — _ 26,037 29,061
In House Use 3,331 3,836
CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY:
Story Hour/Attendance 10/249 18/91
Teen Program/Attendance 4/31 2/17
Class Visits&Tours/Attendance 0/0 3/92
Special Programs/Attendance 0/0 0/0
Reference Transactions 654 321
Summer Reading Club Registered this month 0 0/0
Summer Reading Club Total Registration/Total Completion w --� 0 0/0
ADULT REFERENCE/INFORMATION/READER'S ADVISORY:
Adult Programs/Attendance 12/109 12/92
Interlibrary Loan Received ----'-"-------'-'___—_____---_.-- - ----- —28---u-- 32
Interlibrary Loan Sent ----�. .—_ —_—_� —___-7
Reference Transactions 931 1,194
Class Visits&Tours/Attendance ------- —__ ---_ ---- _- --_—_-__0/0 0/0
Technology Classes/Attendance 0/0 0/0
COLLECTION DEVELOPMENT(Items Added):
Adult Books --------- ---- ---------- --------_ 392375
Juvenile Books 48 118
Adult Media 9 7
Juvenile Media 2
Videos 64 140
Microforms
CIRCULATION THIS YEARLAST YEAR
Adult Juvenile Other Adult Juvenile Other
TCILL 767920
Books ---8,943 12,690 ___. 10,162 13,539
Periodicals 434 376 515 52
Paperbacks 927 620
Media 721 376T 755 326
DVDsI 3,549 .-- ---- 3,611
Videos _____ _ 310 402
Wireless Internet 584 536
Internet Computers 2,195 3,135
ILL 28 32
Reference 6 23 1
TOTAL 11,031 13,442 7,433 12,075 13,918 8,636
GRAND TOTAL _--_ —_----- 31,906 —� — - ----- 34,629 —�_—
Prepared by Approved by
CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST
REPORT FOR: November, 2011 YEAR YEAR
SERVICES:
Hours Open 128 118
Patrons Registered
Total Active Patrons 5 9
# of People Visiting Library -
935
# of Checkouts (Internet POs_plus renewals)
#of Checkins
REFERENCE/GENEALOGY INFORMATION:
Interlibrary Loan Received 2
Reference Transactions 63 34
Visits &Tours/Attendance 3 of 30
Special Programs/Attendance 6 of 43 3 of 32
Outside Programs/Attendance
COLLECTION DEVELOPMENT:
Adult Books 3
Juvenile Books
Adult Media
Microforms
Periodicals
IN HOUSE USE/CIRCULATION
Internet Computers 30 27
CD-rom Computers
Books 187 112
Rare Books 8 3
History Books 8 7
Files 5 of 30 31
Photo Files 4 5
Microfilm 5 9
ILL 2
History Lab
Maps 12 3
Microform Machine Use 7 18
Periodical Use 1 5
CD's Not in Database 1
New Scans 4
Photo Collection Use 4
Wireless Internet 992
TOTAL In House Use 1258 227
Prepared by Reviewed by