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Home My WebLink About06/21/2011 - Regular Agenda Packet - Bryan College Station Library System Advisory Board (2) AGENDA BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY,JUNE 21,2011 5:15 p.m. LARRY RINGER LIBRARY 1818 HARVEY MITCHELL PARKWAY SOUTH COLLEGE STATION,TEXAS 1. GALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—MAY 2011 5. MONTHLY STATISTICS—MAY 2011 6. OLD BUSINESS 7. NEW BUSINESS A. MONEY HANDLING PROCEDURES 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR JULY 19TH, MEETING AT THE CLARA MOUNCE IB A Y 10. ADJOURN Please notif the Adm. Asst, Laura Mills 209-5614 if ou are unable to attend. Colle ,e Station Board Members should also corn'lite the absence re*nest form and submit to the office of the CoHH re Station _tiS r t& one e ri r to r etro date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD R OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR, LARRY KOENNGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD MAY 17, 2011 On the 17th day of May 2011,the Bryan+ College Station Public Library System Advisory Board of the cities ofBryan and College Station,Texas, met in regular meeting at the Carnegie History Center, 111 S. Main, Bryan,Texas 77803. 1. Larry Ringer, President,called the meeting to order at 5:15 p.m.and the following were present: 2. ATTENDANCE Name ! Present/ # of meetings I #of meetings Absent held since attended since appointment appointment Larry Ringer, President 82 76 Sonia Ga tens P29 21 Robert McGeac in A Helen Kunz 24 19 Carroll Johnson A 41 24 Dorothy Hagen P6 6 Charles Smith 23 23 1 Mary Fran Troy P34 28 3. Other attendees were Larry Koeninger, Library System Director; David Gerling,City of College Station; and Laura Mills,Administrative Assistant. 4. The previous minutes of the April 21, 2011 were approved as distributed. 5. The monthly stats for March were reviewed. 6. A. In old business,s, r.Koeninger reported that he was serving as Interim Branch Manager for the Ringer Library. He is seeking rmi sion from the City Manager to replace Kathleen Dill,who was terminated in April* B. Regarding the Mounce Library 2nd floor remodeling, r. Koeninger will meet with Facilities Manager Billy Ebner to meet with an outside contractor for the project. 7. There was no new business. 8. In the Library System Director's report, Dr. Koeninger reported that k ' a na Jackson transferred from full-time clerk at the Ringer Library and to the position of Library Adm..Asst vacated by Carol Weatherford rho retired,at the end of April. Dr. Koeninger stated that there will be a full-time clerk position open at Mounce at the end.of June and three part-time positions will need to be filled at Ringer in the next three months, He stated that more accountability has been established for cash handling procedures at all three libraries. He is working with the Friends of the Library for a solution to collecting money from the libraries'copiers and printers since the Chief Financial Officer for the City of Bryan has requested this change in procedure. 9. The next meeting will be June 21, 2011 at the Larry Ringer Library at 5:15 p.m. 10. The meeting adjourned at :1 m. Larry Ringer, President Larry Koeninger, Library System Director CLARA B. MOUNCE PUBLIC LIBRARY REPORT FOR: May,2011 Thise .r Last Year SERVICES: Hours Open - mm 234 28 Meeting Room Usage 35 41 Patrons Registered 339 3 84 Total Patrons Active or Expired 2 Years 18,243 16,545 Overdue Notices 1,571 1,399 Holds Filled 1,763 1,892 of People Visiting Library 18,594 18,642 of Checkouts25,765 26,230 ofi 23,231 24,396 In House Use 4 275 CHILDREN'S C IIN ` MATT I A R S ADVISORY: ____ • Story Hour/Attendance Teen Program/Attendance 1/8 Class Visits&Tours/Attendance - - 1/82 Specialrograx s/ ttenda 18/8500 1717,682 Reference Transactions 483 799 Summer Reading Club Registered this month m� 771 u .er Reading Club Total Registration/Total Completion 771/0 AMAX REFERENCE/INFORMATION/READER'SADVISORY: Adult Programs/Attendance �._.........�....�..�... 1/1574 Interlibrary Loan Received 30 47 Interlibrary Loan Sent Reference Transactions - .. .- 635 757 Class Visits_&Tours/Attendance0/0 0/0 Technology Classes/Attendance 4/7 4/7 COLLECTIONDEVELOPMENT(Items Added): Adult Books 658 597 Juvenile Books . 347 Adult Media- 50 58 Juvenile Media8 11 Videos ��....M....TM..�.r..m.,...� 5547 V Mi rofor s CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other 'C - • 2,328 2,403 Books 8,851 9,961 8,750 10,384 Periodicals 346 37 568 80 � Paperbacks 869 �� T 847 � �._.. Media 798 403 643 369 DVDs 4,428 4,070 Videos 17 317 - Wireless Internet 527 297 Internet Computers ter-s 4, 90 4,465 ILS30 i Reference 66 4 48 2 TOTAL 10,930 10,405 11,720 10,856 10,835 11,552 GRAND TOT'AL33,055 33,243 Prepared byApproved by LARRY J,RINGER PUBLIC LIBRARY REPORT FOR: May,2011 This Year Last Year :.SERVICES: Hours Open ..._ ....Y .� 278 30 Meeting Room Usage 9 1. Patrons Registered292 ---361 Total Patrons Active or Expired<2 Years16,390 15,083 Overdue Notices 1,544 1,022 Holds Filled 3,6153,470 -vY— _ ofPeople Visiting Library ---- 12,850 21,535 --------------- #of Checkouts25,765 30,711 o � � � ....,........r..�...�.�. 23,231 31,123 In House Use mm 4,065 4,977 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 3/237 0 Teen ro ra n/Atte dance Class Visits&Tours/Attendance 0/0 3/38 T Special Programs/Attendance 0/ 21260 Reference Transactions 455 433 Summer Reading Club Registered this month 0 498 ---------------------- Summer Reading Club Total Registration/Total Completion .�� 0 498/0I ADULT REFERENCE/INFORMATION/READER'S ADVISORY: _Adult It P ogr s/At e dance terlirry Loan Received 3/18 20 Interlibrary Loan Sent �..m�. 10 Reference Transactions 1210 1340 Class Visits&Tours Attendance 0/0 5/68 Technologyasses/Attenda c /0 Y. . 0 COLLECTION DEVELOPMENT(Items Added): .....W mm Adult Books 345 406 Juvenile Books Adult Media1111E 1 0 M�.Juvenile Media WM 1 Videos 8 2 .M.erofor CIRCULATION �S YEAR LAST YEAR w� Adult Juvenile Other Adult Juvenile Other Tf L926 1,003 Books 10,726 14,181 11,606 13,33 3 Periodicals 452 136 514 9 Paperbacks 775 668 'Media 814 393 818 309 DVDs3,766 2,899 Videos ..�. 281 368 Wireless Internet573 387 Internet Computers 3,075 3,245 ILL 25 20 Reference 150 22 45 TOTAL 12,782 14,710 8 646 13,628 13,776 7,922 GRAND TOTAL 36,138 35326 Prepared by Approved by CARNEGIE CENTER of BRAZOS VALLEY HISTORY THIS LAST REPORT FOR May, 2011 YEAR YEAR SERVICES: Days •en 145 hours 21 n Patros Registered = -- ------- -- --- - - -Total Active Patrons 6 of People Visiting Library 1,051 751 of checkouts (Internet PCs plus renewals) of Checkins 235 -- REFERENCE/GENEALOGY IO TIO Interlibrary Loan Received Reference Transactions 46 54 Visits &Tours/Attendance 1/81/12;-1/5;1,4 Special Programs/Attendance . . .m_.Y.�.. - 1 6, 3 of 22 Outside Programs/Attendance 1011111111111111111 COLLECTION DI V LOI M NT: Adult Books Juvenile Books Adult Media Microforms Periodicals Discarded CD's 474 IN HOUSE USE/CIRCULATION Internet Corn•uters 36 CD-rom Com•Liters Books 203 200 Rare Books 14 12 History Books 1 11 Files Photo Files 5 Micro lr 13 23 ILL 2 Histo Lab Maps 3 3 Microform Machine Use 20 18 Periodical Use 11 2 CD's Not in Database New Scans 5 Photo Collection Use Wireless Internet 87 22 TOTAL In House Use 431 348' Prepared by Reviewed by CLARA B. MOUNCE PUBLIC LIBRARY . P I T FOR: June,2011 This Year Last Year [SERVICES: Hours.Open �-- 242 30 Meeting Room Usage MED 41 Patrons Registered 541 658 Total Patrons Active or Expired<2 Years 18,296 16,858 Overdue Notices NEM 1,934 Holds Filled 2,057 2,478 of People Visiting Library 24,738 25,963 of Checkouts 35,051 36,345 of Cec i T 31,970 33,797 In House Use 6,389 6,740 111.11111111.11111 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance - 101625 8/346 Teen Program/Attendance 611136 4/82 Class Visits&Tours/Attendance 1/31 Special Programs/Attendance9/2056 9/1641 Reference Transactions - - 910 1,512 Summer Reading Club Registered this month 1462 1229 Summer Reading Club Total Registration/Total Completion 1462/0 1229/146 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult rogra s/A nda ce1/20 _Interlibr Interlibrary Loan Received - - 56 70 Interlibrary Loan Sent ------- --------- ---- IIIIIIIMIMIIIIIReference Transactions 797 898 Class Visits&Tours/Attendance 0/0 0/0 ----- - ---------- Technology Classes/Attendance 0/0 0/0 COLLECTION DEVELOPMENT(Items Added): Adult Books 540 646 Juvenile Books 66 205 Adult Media 24 2 Juvenile Media 11 6 Videos 1111.1111 Microform 1111 CIRCULATION _ THIS YEAR LAST YEAR adult j Other Adult MIMI Other "CLL 2,621 2,952 Books 10,613 16,740 10,607 16,672• Periodicals 333 67_ 662 115 Paperbacks 1,239 1,279 Media 844 636 869 498 DVDs MEM 4,495 5,113 Videos 287 Wireless Internet 1,045 339 Internet Computers 5,016 = 5,489 ILL 70 Reference 78 8 EMI 62 4 TOTAL 13,107 17,451 13,192 13,479 17,289 14,250 GRAND TOTAL 43,750 45,018 Prepared by Approved by LARRY J.RINGER PUBLIC LIBRARY REPORT F : June,2011 This Year Last Year SERVICES: ICES. Hours Open 286 30 Meeting Room Usage 26 13 Patrons Registered 526 585 Total Patrons Active or Expired<2 Years 16,452 15,329 Overdue Notices 1,416 1,253 Holds Filled4,039 4,348 M� of People Visiting Library m. 23,519 *21,136 of Checkouts 41,874 43,433 #of C ec ins38,462 40,703 In House'Use 6,143 7,081 CHILDREN'S REE /EsTF RMAT I E,D 'S ADVISORY: Story Hour/Attendance 12/250 20/530 Teen Program/Attendance 9/190 9/157 Class Visits& 'o .rs/Attendance / Special Programs/Attendance . 2/12 15/4,879 Reference Transactions 741 741 Summer Reading Club Registered this month 921 687 Summer Reading Club Total Registration/Total Completion 921/38 1,185/120 MM. ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 11/190 Interlibrary Loan Received 39 38 Interlibrary Loan Sent 19 1,670 Reference Transactions 1450 11/178 Class Visits&Tours/Attendance 0/0 Technology Classes/Attendance 0/0 COLLECTION DEVELOPMENT(Items Added): 270 Adult Books473 156 Juvenile Books 202 6 Adult Media 9 1 Juvenile Media 7 54 Videos Microforms s -- 1111111111111 CrREULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile ter 'CLL1,052 1,133 Books 13,303 20,572 14,997 21,090 Pthodicals 549 138 663 185 Paperbacks 934 919 Media 891 482 933 430 DVDs 4,519 3,520 Videos 432 MEM 616 Wireless Internet 541 386 Internet Computers 3,231 3,676 ILL 39 38 Reference 18 69 TOTAL 15,695 21,192 9,814 17,534 21,774 9,369 GRAND TOTAL 46,701 48,677 Prepared by Approved by. . CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: June, 2011 YEAR YEAR SERVICES: ..._s._..Open.................................................................................................... 128 hours 21 Patrons Registered Total Active Patrons 6 6 of l eo•le Visiting Library 1,328 1,353 of Checkouts (Internet PCs plus renewals) o of Checkins 284 REFERENCE/GENEALOGY INFORMATION: interlibra Loan Received 211111111111111111 Reference Transactions 81 44 Visits &Tours/Attendance S s eci l Programs/Attendance 3 of 20 MEM Outside Proarams/Attendance I of 12 11111111111111111 COLLECTION DEVELO ENT: Adult Books 2 Juvenile Books Adult Media M l c tufo rr s Periodicals 11 IN HOUSE USE/CIRCULATION Internet Conn•Liters 54 C --r m Co •uter's Books 212 236 Rare Books 28 Histo Books 13 Files 13 Photo Files e Microfilm 28 24 ILL 111111 Histo Lab Mass 9 Microform Machine Use 20 Periodical Use 2 CD's Not in Database New Scans 50 Photo Collection Use Wireless Internet 9 o TOTAL In House Use 430 437 Prepared by ----- Reviewed by