The URL can be used to link to this page

Home My WebLink About10/19/2010 - Regular Agenda Packet - Bryan College Station Library System Advisory Board (2) AGENDA CALLED MQL3IU9,2Q10 BRYAN ± COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD CALLED MEETING TUESDAY, OCTOBER 19,2010 5:15 p.m, CARNEGIE HISTORY CENTER 111 S. MAIN BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES SEPTEMBER 21,2010 5. MONTHLY S A ` STICS—SEPTEMBER 2010 6. OLD BUSINESS— A. INTERLOCAL AGREEMENT B. BUDGET C. MOUNCE LIBRARY REMODELING PLAN D. BYLAWS CONSIDER REVISION ON MEETING DATES 7. NEW BUSINESS 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUESTFOR AGENDA ITEMS FOR NOVEMBER 16,2010 MEETING AT THE LARRY RINGER LIBRARY IN COLLEGE STATION,TEXAS 10. ADJOURN Please noti the secreta Laura Mills 209-5614 if ou are unable to attend. Cohere Station Board Members should also corn dete the absence re.nest form and submit to the office of the College Station CiSee-etar� one weekdor tomeetingdate. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED.. MITTS OF A REGULAR MEETING BRYAN -4- COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD SEPTEMBER 21, 20 10 On the 21st day of Sp r b r, 2010,the Bryan College Station Public Library System Advisory Board of the cities of r ra and College Station,T as, met in a regular meeting at thClara B. Mounce Public Library, 201 . 26th Street, Bryan,Texas. 1. Larry Ringer, President, called the meeting to order at 5:15 p.m.and the following were present: 2. ATTENDANCE Name Present/ #of meetings ' of meetings attended Absent held since attended since in last appointment ! appointment months Larry Ringer, President P 74 68 66 Sonia G ri of , -Pres. 21 14 100 Katherine Edwards 31 28 100 Helen Kunz P16 13 100 Carroll Johnson A 33 1 66 Elizabeth Pool 10 10 100 --------------------- — -=--- --------------------- - Ch - ----------------arls Smith 15 � 15 - 00 Mary Fran Troy A 26 22 66 3. Other attendees were Larry Koeninger, Library System Director; Librarian; David Gerling, City of College Station; and Laura Mills,Administrative Assistant. 4. The minutes of the meeting for July 20, 2010 were approved as distributed. S. The monthly stats for July and August were reviewed. Corrections were noted in the stats for the July and August line items for Summer Reading Club registered/completed. It was noted that the Carnegie is now closed three days a week due to vacant part-time positions that cannot be filled at this time. Dr. Koeninger stated that the system may lose the capability of counting wireless users. 6. A. In old business, Dr. Koeninger reported the Inter-Local Agreement is under review by the legal departments of the two cities. David Gerling stated that the legal department of College Station had made some changes. Dr. Koeninger reviewed the proposed changes with the board. David Gerling will provide a copy of the revised proposed agreement to Dr. Koeninger.er. The City of Bryan has not finished the review of the document. B. Dr. Koeninger stated the 2010-20budget has been read once at the Bryan Council meeting. It will be read another time before it is approved. It is expected that the vacant yot services librarian position and the part-time clerk position at Mounce can be filled October 1, 2010. C. In the Mounce renovation project, Dr. Koeninger said the project was on hold due to a complaint made by one patron that disliked the color choice. The group toured the library and observed the samples of the blue and light gray color choices. Helen Kunz made a motion to have the Board President write a letter to the Bryan City Mayor and Council stating the Board supports Dr. Koeninger's choice of colors for the project. The Board will ask for urgency in resuming the paint project. Seconded by Sonia Gangotena,the motion carried. D. On September 28, 2010 at the Bryan Council Workshop session, President Larry Ringer will make a presentation on the mission of the Library Board. Dr. Koeninger encouraged other Board members to attend. E. Dr. Koeninger asked for the Board's input on revising the bylaws to change meeting dates. He stated that with so many projects in progress, meeting every other month did not seem adequate. President Ringer will review the bylaws to consider monthly meetings. Mr. Ringer then stated there will be a called meeting for October 19, 2010 at the Carnegie History Center.The topic of bylaw revision for monthly meetings will be on agenda. . Dr. Koeninger asked the Board's thoughts on the issuance of institution/group library cards. He had a request from a staff member of llen Academy who lived out the county and asked if the school could be issued a library card. It was the consensus of e Library Board that institution/group library cards could result in materials not being returned or problems with the collection of fines on overdue materials. The Board agreed that they would not support a change in the policy on issuing library cards. Dr. Koeninger will communicate the Board's decision to the requestor. . Librarians report: See attached report from Dr. Koeninger. . The next meeting is scheduled for October 19th 2010 at the Carnegie History Center, 10. Meeting adjourned at 6:45 p.m. Approved y: Larry Ringer, President Larry Koeninger, Library System Director LARRY KOEN NGE , DIRECTOR Report for Library Advisory Board September 21, 2010 1. Overdue and Holds Notices a. BCSPLS will no longer mail overdue notices and holds notices The phone number and online access to accounts ii. Only affects those with long distance numbers and not valid email b. Will continue to mail fine notices and billing notices 2. Allen Academy a. Has requested a library account for Allen Academy b. Would be held in the name of a staff member c. Would be used to borrow materials for classroom use 3. BCSPLS a. Website 4. Doak Foundation a. Requested $23,000 b. Received $20,000 5. Loan Star Libraries Grant a. Check to be presented at LRL on October 12 at noon. 6. Books To Go a. First deliveries made on Aug 10 b. 7 participants c. Area Agency on Aging will help with promoting the service if we include their promotional materials in the deliveries 7. Mounce Remodel a. Paint colors have been challenged by a patron and the painting has been placed on hold. b. First Floor Renovations i. The Internet computers on the first floor have been moved into the former Reference area. ii. The print station and the copier were also moved. iii. The Reference section will be placed on shelves attached to the wall where the computers were.The rest of the area will be used for shelving so that we can bring the Mysteries and Science fiction collections to the first floor.This will allow us to get all adult materials on one floor and create a larger Youth Services area. 8. City Council Workshop a. September 28 b. Report to the Bryan City Council concerning duties and responsibilities 9. Board Member Reappointments a. Sonia Gangotena b, Elizabeth Pool c. Charles Smith d. Katherine Edwards 10. eAudiobook Breakdown by Month Month Downloads Feb 2010 Mar 2010 196 Apr 2010 309 May 2010 408 Jun 2010 459 Jul 2010 622 Current Data Users 711 Downloads 2,644