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Home My WebLink About05/18/2010 - Regular Agenda Packet - Bryan College Station Library System Advisory Board (2) AGENDA BRYAN÷COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD REGULAR MEETING TUESDAY,MAY 18,2010 5:15 p.m. CLARA B.MOUNCE PUBLIC LIBRARY 201 E. 26TH STREET BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4, PREVIOUS MATES—MARCH 23,2010 5. MONTHLY STATISTICS—MARCH AND APRIL 2010 6. OLD BUSINESS—DAVID GERLING C1P RINGER EXPANSION PROJECT 7. NEW BUSINESS A. INTERLOCAL AGREEMENT B. BUDGET C. YOUTH SERVICES SUMMER READING PROGRAM D. ADULT PROGRAMMING-RINGER AND CLARA B. MOUNCE LIBRARIES 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR JULY 20,2010 AT THE CARNEGIE HISTORY CENTER 10. ADJOURN Please noti. the secreta Laura Mills. 209-5614 if ou are unable to attend. Coll stat or Board Members should also corn Ode e the absence re• est form and submit to the office of the Collo l o Station Ci Secreta one week prior to meeting date! FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, LARRY K EN1NG R AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD MARCH 23, 20 10 On the 23rd day of March 2010,the Bryan College Station Public Library System Advisory r Board of the cities of Bryan and College Station,Texas, met in a regular meeting at the Larry J. Ringer Library, 1 . Harvey Mitchell Parkway South, College Station, Texas, 1. Larry Ringer called the meeting to order at 5:15 p.m. and the following were present: 2. ATTENDANCE Name Present/ # of meetings #of meetings % attended Absent held since attended since in last appointment appointment months Larry Ringer, President P.. 111111153111. 67 100 Sonia Gan tea, V-Pres. 19 11111111M11 100 Katherine Edwards P29 26 100 Helen Kunz P14 MEM 100 Carroll Johnson P1111111MMI 20 100 Elizabeth Pool 100 Charles Smith P 100 Mary Fran Troy P24 100 3. Other attendees were Larry Koeninger, Community Librarian; David Gerling of College Station; and Kathleen Dill, Ringer Library Manager. 4. The minutes of the meeting for January 19, 2010 were approved as distributed. S. The monthly stats for January and February 2010 were reviewed. Charles Smith noted the drop in number of"active patrons." Dr. Koeninger reported it is most likely from the switch to the new Polaris system, 6. In old business, David Gerling reports that the approval of the architect is not on this week's agenda for CS City Council, but should be on the one of the next two agendas. Thirty one architects submitted and the committee recommended BRW based in Conroe and College Station. Construction may r start possibly in the spring of 2011 with completion in spring 2012. Mr. Gerling will provide information at a later date about meetings with the architect to receive input from Library staff, the Friends, Library Board and other interested citizens. Fund raising efforts by the Friends could begin, but some questions need to be addressed as to where and how the fund would be handled between the City and Friends non-profit. 7. There was no new business. 8. Librarians report: See attached report from Dr. Koeninger. Parking around the Mounce Public Library was discussed. Dr. Koeninger stated that highway signage would provide greater visibility for the Library System. Some signage may not be possible due to "right- of-way" ri ht- of-wa " issues and/or needing approval from TX OT. 9. The next meeting is scheduled for May 18, 2010 at the Clara B. Mounce Public Library. 10. Meeting adjourned at 6:00 p.m. Approved by: Larry Ringer, President Larry Koeninger, Community Librarian Library Advisory Board March 23, 21 1. eAudiobooks a. Launched on March 15 b. PR campaign begins March 29 c. 77 users d. 69 titles 2. System Website a. Developing new website b. Based on Adult,Teen, Kids not building c. Developing a logo 3. Mounce a. Building name should be up by the end of the month Ii Meeting n March 26 to look at remodeling the 2nd floor c, Building usage between 8-9 pm i. Avg 52 ii. Tuesdays are highest due to tax help iii. Mon and Thurs average 49 4. Carnegie a. Developing a short video about the Carnegie history and what is currently there 5. Staff a. New Hires i. Ed Young-Circulation Supervisor-Ringer ii. Peggy N yna rt-YS-Ringer b. Open Clerk position at Mounce CLARA B. MOUNCE PUBLIC LIBRARY REPORT FOR: March,2010 This Year Last Year SERVICES: 111111111111.111111 Days Open 11111111M 31 Meeting Room Usage 64 67 Patrons Registered 418 447 Total Active Patrons 16,289 21,678 Overdue Notices2,033 1,877 ------------ --------------- ---------- -- ---- - ----------- ------- Holds Filled 2,097 2,819 of People Visiting Library 22,410 22,084 of Checkouts 29,083 28,254 of hecki s 28,210 25,561 In House Use 4,904 111111 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 13/434 449 Teen Program/Attendanc Class Visits&Tours/Attendance 667 P Special Programs/Attendance 4/150 42 ----- ------------ ------ _ Reference Transactions --- 715 495 Summer Reading Club Registered this month Summer Reading Club Total Registration Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: 111111 --------- ------------ ---------- ------- Interlibrary Loan Received ------ =NM 93 Leference Transactions sactions 920 816 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 7/24 7/21 c COLLECTION DEVELOPMENT: 1111 -------- --------- ----- - --d37 166 Juvenile Books 233 103 Adult Media 10 Juvenile Media =ME Videos 43 Micro'or s .111111111 CIRCULATION THIS YEAR LAST YEAR Adult EMENI Other Adult Juvenile Other GEM11.1111=111111111.11111111.111.1111111111111_ 2,431 1111.111 - 1,687 Non-Fiction 3,082 2,421 2,673 2,651 Fiction 6,924 8,386 IIIIIIIN 6,624 7,807 Periodicals 518 91 579 90 Framed Prints Sculpture MI Ulliall Paperbacks 1,229 930=El Adult Media 843 801 Juvenile Media 399 400 11110111 DVDs 4,566 IIII 4,194 Videos 337= 399 Audio/Visual Equipment 1111=r- Wireless Internet 225 392 Internet Computers5,139 4,990 L 93 Reference IIIMEIMIIIIIIIIIIMIIIIMIII 101 1 TOTAL 12,651 11,209 12,82610,949 --------------------- GRAIsID TOTAL 36,686 34,417 Prepared ---- Approved by LARRY J RINGER PUBLIC LIBRARY REPORT FOR: March 2010 This Year Last Year SERVICES: 111111111. Days Open EWE Meeting Room Usage 28 Patrons Registered 306 376 Total Active Patrons 14,908 19,742 Overdue Notices 1,517 1,936 Holds Filled 3,724 3,169 of People Visiting Library 28,022 19,631 II of Checkouts ..... 32,035 30,821 ii of C .ecki s 31,634 30,960 In House Use 4,798 4,820 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 27/693 30/673 Teen Program/Attendance 1/6 Class Visits&Tours/Attendance 3/61 3/67 Special Programs/Attendance lallega 2/34 Reference Transactions 293 138 Summer Reading Club Registered this month • . Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 2 4, Reference Transactions1289 806 Class Visits&Tours/Attendance 1/6 MM. Technology Classes/Attendance 1111111111 COLLECTION DEV PMENT: Adult Books 381 32 Juvenile Books 277 Adult Media20 17 -------- ------------- - --------- Juvenile Media5 ---- Videos 26 6 Micr forms CIRCULATION — THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other `CLL 1,102 ME Non-Fiction --- 3,475 2,742 2,49 —6 Ell Fiction 7,892 11,749 7,363 12,566 11111 Periodicals 556 80 591 88 :Framed Prints 111111111 Sculpture IIIIIIINIIIIIIIIIIIIIIIIIIII MN= Paperbacks627 liiMIIIIIIMII 619 Adult Media 860 844 Jai le Media 319T' 339 ! D's IIIIIIIIIIIIIIIIIIIIIIIIIMIIIIIIIIIEI Videos MIMI 547=1111111111111111 754 Audio/Visual ip e .t 1111111111111111 MIN Wireless Interne 331 ,11111111111111 400 Internet Computers ------- 3A01 1E1 3,401 ILL24 32 Reference 26 7 55 44 NOM TOTAL 13,436 14,927; 8,517 12,707 MOM 8,099 GRAND TOTAL 36,880 36,339 Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: March, 2010 YEAR YEAR SERVICES: Da s . n Patrons Registered Total Active Patrons 14 of People Visiting Library 1,475 t316 # of Checkouts Internet PCs *Ws s r newis 11111111111111111111- # of Checkins REFERENCE/GENEALOGY INFORMATION: ---,11111111111111111 Interlibra Loan Received Reference Transactions 88 43 Visits &Tours/Attendance S• ci l Programs/Attendance 3/90 total Outside Programs/Attendance 1111111111111 COLLECTION DEVELOPMENT: NT: Adult Books Juvenile Books Adult Media Microforms Periodicals HOUSE USE/CIRCULATION Internet Computers 50 1111111111111111 C _71-pCD_71-pm Computers.................. Books 371 281 Rare Books 13 jory Books 9 23 Files 20 Photo Files Microfilm 12 32 ILL 1 History Lab Maps 33 Microform Machine Use 10 27 Periodical Use 39 41 CD's Not in Database New Scans 276 Photo Collection Use 10 4 Wireless Internet o TOTAL In House Use 794 554 Prepared by Reviewed by ' A A B.MOUNCE PUBLIC LIBRARY REPORT FOR: April,2010 This Year Last Year SERVICES: EMI Days Open, MEM 24 Meeting Room Usage MI= 54 Patrons Registered 299 287 Total Active Patrons 16,374 21,638 Overdue e Notices 2,134 1,846 Holds Filled 1,899 1,254 of People Visiting Library 20,751 18,306 #of Checkouts 24,801 20,359 #of C ecki .s 24,611 19,992 In House Use 4,587 1,268 MOM CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY:IS ; Story Hour Attendance 9/297 10/420 Teen Program/Attendance 9 Class Visits& 'our /Attendance9/957 18/758 Special Programs/Attendance 8/862 5/12,512 Reference Transactions 594 280 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 47 69 Reference Transactions 799 580 Class Visits&Tours/Attendance 0/0 Technology Classes/Attendance 4/8 6/21 COLLECTIONDEVELOPMENT: �_ Adult Books452 6 Juvenile Books - -- 448 1 Adult Media ------- 6 Juvenile Media 13 Videos 56 Microfonns CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL _ 2,24 'M. 948 Non-Fiction 2,398 2,188 MIN 1,996 1,616 Fiction 6,002 6,970= 4,932 111111116111111111111 Periodicals 444 II= 421 29 Framed Prints Sculpture MINMEE Paperbacks 1,195 925111.11111 Adult Media 760 11111== 651 Juvenile Media MIN 280 286 DVDs s 3,924 2,766 Video361 188 A dloNigual Equipment IEEETMEMNIIIIIIMIIIIIIIIIIIIMIIIIMMIIII 228 1111111111111, 286 Internet Computers 1111111111111M111 4,549 3,877 ILL MI= 47 69 46 8 TOTAL 10,845 9,498 11,356 9,053 7,655 8,134 GRAND TOTAL 31,699 24,842 Prepared by --- -- Approved b LARRY JRINGER PUBLIC LIBRARY REPORT FOR: APRIL 2010 This Year Last Year SERVICES: Days Open MEI 24 Meeting Room Usage 28 17 Patrons Registered 259 Total Active Patrons 14,969 19,674 Overdue Notices1,716 1,713 Holds Filled 3,603 1,418 of eo e Visiting Library 24,808 10,440 of Checkouts 30,482 MIEMED of C ee i s 28,995 23,632 In House Use 4,291 3,296 10111111111111.111111111 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 26/714 24/481 Teen Program/Attendance Ilairlillil Class Visits&Tours/Attendance 3/74 Special Programs/Attendance 1/87 1111111111 Reference Transactions 11111111111111111101 Summer Reading Club Registered this month 11111111111111.1111111 ---Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: =...... Interlibrary Loan Received - 20 29 Reference Transactions 1,167 609 Class Visits&Tours/Attendance 3/17 Technology Classes/Attendance COLLECTION DEVELOPMENT: IIIIIIIIIIIIIIIIIIIIII Adult Books382 Juvenile Books 26 MN= Adult Media 23 Mil Juvenile Media. 6 M. Videos 79 Miroers _ rnami CIRCULATION THIS YEAR LAST YEAR IIIMIIIIIIINIIIIIIIIIIIIIIIIIINIIIII Adult MEM Other Adult MEM Other TCILL 111111111111.1111111 981 111111111 Non-Fiction 3,339 2,875 11111111 2,435 1,893• Fiction 7,376 11,219= 5,469 9,149 Periodicals 485 ,M480 54 Framed Prints 1111111111111111111.11111111111 Sculpture 1111111111111.1111111111111111.11 Paperbacks 655 IIIIIIIMMINIIIMI 415 0.11111, Adult Media 79281 Juvenile Media 289 232 DV's IIIII=MMIIIIII 2,887 MEM 2,021 Videos 111111111111111. 385 1111 488 A dio i s al Equipment =IIIIMIIIMIIIIIIIIMIMIMMIIIII Wireless Internet 354 IMIIIIIMMIIIIII 300 Internet Computers E3,170 ILL 20 29 Reference 3UMW0 _ 41 19 Mill TOTAL 12,677 14,568 7,797 9,653 11,115 5,914 GRAND TOTAL 35,042 26,682 Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: A•ril, 2010 YEAR YEAR SERVICES: INFIIII Days • Patrons Registered IIIIIIIIIIIIIIIII Total Active Patrons 6 14 of P o de Visiting fibra 1,124 1,185 of Checkouts Internet PCs •I s renewals IIIIIIIIIIIIIII 0 of Checkins 1111111111111111 REFERENCE/GENEALOGY INFORMATION: lnt rli ra Loan Received 111111111111111/ Reference Transactions 64 34 Visits &Tours/Attendance S• ciaiPro•rams/Attendance 11111.1111111111 I of 20 Outside Programs/Attendance COLLECTION E 'ELO ENT: Adult Books 16 IIIII Juvenile Books IIIIIIIIIIIMIIIIIIIIIIII Adult Media IIIIIIIIIIII Microforms1111.11111111111111 Periodicals IMIMIIIIIIIMMIIIIIIIMIIII 111111111111111011111111111111111 IN HOUSE USE/CIRCULATION Internet Com•eters CD rom Com•Liters Eill 19 Books 207 268 Rare Books 11 12 Histo Books 16 29 Files 111111111111113 8 Photo Files IIIIIIIIIIIIIIIIIIIIIIIIIIIEI Microfilm 24111111111 ILL 1111111111113 Histo Lab IIIIIIIIIIIII Ma•s IIIIIIIIIIIIIEIIIIIIIIIIIIE Microform Machine Use 20 20 Periodical Use 3 6 CD's Not in Database New Scans Photo Collection Use Wireless Internet 0 IIIIIIIIIIIg TOTAL In House Use 361 403 Prepared by,.. -- - ____-- Reviewed by 2705 Brookway Drive College Station, Texas 77845 May 2, 2010 Mayor Ben White City of College Station 1101 Texas Avenue College Station, Texas 77840 Dear Mayor White, As President of the Windwood Neighborhood Association, I wish to thank you, members of the City Council, and Parks and Recreation Director Tony Cisneros for the renovation of Windwood Park. Director Cisneros and members of the Parks and Recreation Department recognized that the play equipment was aging and did not meet current safety standards. I spoke with Director Cisneros and Mr. David Schmidt about our park. After that Mr. Pete Vanecek, Park Planner, met in Windwood Park with neighbors to look at the site and discuss the possibilities for and placement of possible new equipment. Surveys were passed out to each home to prioritize what residents wanted to have in the park, and the results were given to Mr. Vanecek. Mr. Vanecek later came as a speaker to our neighborhood meeting with a park design, so he could get further input. Even though budget constraints limited the final choices, we are very pleased with the park. The bid went to Wade Contractors, Inc., and I got to speak with Aaron Marshall as he supervised the work. We had asked that trees be saved as much as possible, so that the playground would continue to be shaded. Everyone worked to fulfill that request. Two smaller dead trees were removed by your Park staff for safety. After the construction fences were down and the paint was dry, neighbors came to the park to celebrate on April 17th. Of course, families actually started enjoying the park as soon as the fences were down. Picnics and birthday parties have been held there already. I see children and parents there every day enjoying the new swings, playing on the slides, and whirling around on the equipment. I must admit I enjoy swinging on the swings too! A park is critical to keeping a neighborhood young and vibrant. Young families are happy to move here, because you have provided such a good park. Thank you for your vote to approve the funding for the park. Come and visit Windwood Park! Sincerely, 71/ ' fl Sherry Ellison cc: Members of the College Station City Council Director Tony Cisneros of the Parks and Recreation Department Job_East District! "Hi Paul, We want to thank you and your wonderful crew for all that you did to help make our Kick-Off a great success! They took care of the fire ants. They brought the 6 shade tents and set up every one of them for us. They brought garbage cans and set them up. They brought safety vests for our volunteers, folding tables, electrical cords, a water hose as well as something to 'scoop the poop'. One member of your crew even helped us take down the Kennel Club's shade tent. And, if that wasn't already enough, they came back in the afternoon and took down all the tents and loaded everything up that they brought in the morning. We really appreciated the way that they were willing to work with us, and how quickly you responded to our requests. It was a very positive experience. We had over 3200 in attendance for our Kick-Off." Thank you again, Debbie and Peggy Debbie Callaway and Peggy Noynaert Youth Services Librarians Larry 3. Ringer Library Cub Scout Pack 62 "Dear Mr. Gerling, This is Stu Allison, Co-CubMaster for Pack 62 Cub Scouts. And, this is brief and sincere letter of appreciation, which I hope will be passed on to two individuals on your staff. Your Instruction Supervisor, Mrs. Jenny Hartsfield, Division of Parks and Recreation (div. 82) was Most Helpful recently, when our Cub Pack was planning an end of year pool party and picnic. Our Pack needed, on short notice, a WSI who could speak to our Cubs bout `Water Safety'. Jenny was most gracious, and amenable to our request. Not only did she have a 'candidate' in mind, she suggested Matt Hernandez - a former Eagle Scout. 1I ow' What a match. Jenny arranged to Matt to contact me, and we were 'off and running'. Matt is omfort ble presenter, and understood the Cubs; he managed to get all his points across - necessary for some of these boys to collect credit toward advancement - and to prepare them for an upcoming pool party at Adamson Lagoon. Despite the limited attention span of his audience, Matt had brought some Excellent visuals, and the Cubs interacted with him and these aids Very Well. So, this is Hearty Scout Thank You and Job Well Done. To Jenny for her able assistance in cooperating with me, and for providing a perfect match for a Water Safety speaker. And, to Matt, for his amiable manner and age appropriate presentation on Summer r Swim in Safety. By the way, the weekend after the Monday night talk by Matt, all the Cub Scouts and their families DID enjoy a fun afternoon at your pool facility. Thanks, even, to those staff who were present when the first cars arrived with the boxes of food; they 'turned to' voluntarily' and got us unloaded in minutes. The afternoon was a total success; we look forward to replicating similar Cub family activities at your facilities again this Fall and next Spring. Most Sincerely, Stu Allison "Dear Mr. Gerling, This is Stu Allison, Co-CubMaster for Pack 62 Cub Scouts, And, this is brief, but sincere letter of appreciation, which I hope will be passed on to one of your staff. Your Aquatics Supervisor, Ms.. Vora V w ll, Division of Parks and Recreation (Div. 82) was Most Helpful recently, when our Cub Pack was planningan end of year pool party and picnic. Very simply, Vera made the process easy, helping us select a date and time slot which matched your season opening activity, and accommodated our needs perfectly* And, when weather seemed as if it might threaten to cause a cancellation, she stayed in touch with me, right up until an hour before our 3-6 M time period, monitoring the impending storm; AND, much to our delight she gave us good news, so we could let our Cub families know we are a "Go". The afternoon was a total success; we look forward to duplicating our Cub family activities with your facilities again this Fall and next Spring. 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