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HomeMy WebLinkAbout03/10/2009 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA BRYAN+ COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD REGULAR MEETING TUESDAY,MARCH 10,2009 5:15 p.m. LARRY RINGER LIBRARY 1818 HARVEY MITCHELL PARKWAY SOUTH COLLEGE STATION,TEXAS 77845 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—JANUARY 20, 2009 5. MONTHLY STATISTICS—JANUARY AND FEBRUARY 2009 6. OLD BUSINESS A. CAPITAL IMPROVEMENT PROJECT B. POLARIS ILS 7. NEW BUSINESS A. SUMMER READING CLUB PRESENTATIONS B. ELECTION OF OFFICERS 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR MAY 19,2009 AT THE CARNEGIE HISTORY CENTER 10. ADJOURN Please notify the secretary Laura Mills, 209-5614, if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the college Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, CLARA MOUNCE AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD January 20, 2009 1.0n the 20th day of January 2009,the Bryan +College Station Public Library System Advisory Board of the cities of Bryan and College Station, Texas, met in a regular meeting at the Larry Ringer Library, 1818 Harvey Mitchell Parkway South, College Station, Texas. 1. Larry Ringer called the meeting to order at 5:20 p.m, and the following members were present: 2. ATTENDANCE MEMBER Present/ # of Meetings # of Meetings % attended Absent held since attended since in last 6 Appointment appointment months Larry Ringer, President P 66 61 100 Mary Fran Troy P 19 18 100 Carroll Johnson A 24 15 66 Katherine Edwards A 22 19 66 Sonia Gangotena ,Vice President A 13 6 0 Helen Kunz P 7 5 100 Charles Smith P 6 6 100 Elizabeth Pool P 1 1 100 3. Also present were Clara Mounce, Community Librarian; Kathleen Dill, Ringer Library Manager, David Gerling, City of College Station, and Laura Mills, Adm. Asst, 4. The minutes of the meeting for November 18, 2008 meeting were approved as distributed. 5. The monthly stats for November and December 2008 were discussed. 6. A. In old business, David Gerling reported the CIP Library expansion was moved up one year to 2010. B. Mrs. Dill reported the migration to the Integrated Library System Polaris is on schedule for Spring 2009. Training will be conducted in March and the date of going online is April 30th. 7. A. In new business, the Library Board welcomed Elizabeth Pool, new board member from Bryan. 8. In the librarian's report, Mrs. Mounce stated that two positions may be added to the Library Board, with a member from each city. However, both cities will need to revise ordinances. Mrs. Mounce reported that she is gathering statistics for the Annual Report and will provide information at the next Board meeting. New furniture is scheduled for delivery the first week of March. It was necessary to replace the old chairs and benches due to foam cushions that are now 40 years old. Mrs. Mounce stated that we currently charge $24 for out of county library cards. However, our Loan Star funding of about $22,000 per year would increase if we issued free library cards to anyone that applied. She will research this item and report back to the board. The Gates Foundation will again provide funds for Texas Libraries and Mrs. Mounce will investigate if our system is eligible for the next project. Larry Ringer Library will also host a Friends of the Library Children's Book Sale on March 28, 2009. 9. The Board voted to hold the next meeting on March 10, 2009 instead of the third Tuesday, March 17th which falls during spring break. The meeting will also be held at the Larry Ringer Library since the AARP Tax Help has reserved the Bryan Library meeting room. Friends of the Library are scheduled also on March 10, 2009. The Friends meet at 4 p.m. and the Library Board will meet at 5:15 p.m. Agenda items for the next meeting include the election of officers, President and Vice President. Contact Laura Mills in the administrative office at 979-209-5614 if there are agenda items to be discussed. 10. The meeting adjourned at 6:00 p.m. Approved by: Larry Ringer, President Clara Mounce, Community Librarian BRYAN PUBLIC LIBRARY REPORT FOR: January,2009This Year Last Year SERVICES: Days Open 29 29 Meeting Room Usage 41 40 _ Patrons Registered 384 347 . . Total Active Patrons 21,569 20,626 1-- Overdue Notices _1,586 4,292 Holds Filled 3,134 3,059 , . _ _ . #of People Visiting Library 18,455 18,040 . _ 7# of Checkouts 26,065 207 787 ....-- -,-...- #of Checkins 21,842 19,963 In House Use 4,375 3,438 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 9/286 247 _ Teen Program/Attendance 0/0 _.. _ . _ Class Visits&Tours/Attendance 0/0 70 Special Programs/Attendance 4/39 1 Reference Transactions 337 446' _ Summer Reading Club Registered this month 0/0 Summer Reading Club Total Registration/Total Completion 0/0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 58 67 Reference Transactions 943 1070 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 8/26. 9/33 COLLECTION DEVELOPMENT: Adult Books 420673 Juvenile Books 312 262 Adult Media 17 9, .._ Juvenile Media ______ 7 ___ Videos 36 6 Microfonns 6 3 - _ CIRCULATIONTHIS YEAR -T LAST YEAR _ ._._. Adult Juvenile Other Adult Juvenile other TULL 1,623 1,611 _ Non-Fiction 2,729 2,359 2,555 _ 2,145_ - Fiction 6,201 6,144 6,253 5,817 _ _ Periodicals 668 73 447 107 .. Framed Prints ________ 5__ _______ ---_, _. Sculpture . _ Paperbacks 1,125 1,054 _ ___ Adult Media -- 703 833 _ __ Juvenile Media 417 448 DVDs - 4,272 3,172 Videos 387 528 Audio/Visual Equipment , Wireless Internet 346 4478-- _ Internet Computers4, 6(7------- 4,866 ILL . _ 58 67 _ _ Reference 121 1 141 18 _ TOTAL 11,552 8,994 11,646 11,288 8,535 10,692 - GRAND TOTAL 32,192 30,515 _ Prepared by Approved by LARRY 3 RINGER PUBLIC LIBRARY REPORT FOR: January,2009 This Year Last Year 1 _ . -SERVICES: Days Open 29 29 Meeting Room Usage 18 15 — - Patrons Registered 342 357 Total Active Patrons 19,701 19,601 Overdue Notices , 1,968 3,802 Holds Filled 3,391 ' 3.1291 _ #of People Visiting Library _ 17,738 17,217 #of Checkouts 28 768 29 064 , _ , _ #of Checkins 26,978 26,239 . _ In House Use _4,012 4,484 CHILDREN'S'REFERENCE/INFORMATION/READER'S ADVISORY: _ Story Hour Attendance 14/317 14/410 Teen Program/Attendance Class Visits&Tours/Attendance 4/73 1/15 _ Special Programs/Attendance 1/36 1/27 Reference Transactions 222 268 Summer Reading Club Registered this month Summer Reading Club Total RePoistra-it on/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 23 22 Reference Transactions 829 840 Class Visits&Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: _ Adult Books 154 393 Juvenile Books 42 59 Adult Media 11 _ 2 Juvenile Media_ 3 1 ._ Videos 2 Microfonns _ CIRCULATION THIS YEAR LAST YEAR - I Adult Juvenile Other Adult Juvenile Other _. TCILL844 914 Non-Fiction 3,096 2,693 3,108 2,964 Fiction _ 7,218 11,081 6,892 11,898 _ _ ... _ Periodicals 492 113 578 80 _ , Framed Prints Sculpture ____ Paperbacks 571 638 Adult Media 872 _ Juvenile Media 293 339 _ DVDs 2,678 _ _ Videos 738 _2,615- 1,054 Audio/Visual Equipment — - Wireless Internet 313 216 Internet Computers3,256 3,162 _ _... ILL 2i. Reference 59 58 63 24 TOTAL _-- 12,268 14,238! 7,852 12,15] 15,305 7,983 — GRANDTOTAT 14,358 35,439 Prepared by Approved by | CARNECIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: January' 2O09YEAR YEAR SERVICES: _ Days Open 21 20 Patrons Reis��� __. __Tot]| /\ctive Ps__ D8 ___ 15 20 # ofPeople V]odingUhna[y _ 1J79 --- # �f�hecho (Internet ' 20/ - 73 ' _.' � nf (�hecbno _ 13 �------ 60 - REFEF�EN��E/�EN�/\�[�(��� INFCJF�M/\T|QN� -_- - Interlibrary LoanReceived 2 0 RefenanceTraDsoctions4337 Visits � Tours/A�end@nc� -_' Special Programs/Attendance 4 2 of 10 each Outside Programs/Attendance __ __- , COLLECTION DEVELOPMENT: ��- __- / __- _ /\du|tBPoks ___ _ 11 1 Juvenile Books __________ ___ |_ Adult Media - - _- - Microforms 2 /-\ -- --' -- - - Periodicals ___ D 10 IN HOUSE USE/CIRCULATION Internet Computers 70 --- - - -------CD-nom Computers __ __ __ 20 20 Books 420 349 Rare Books _ _ 9 History Books _ 28 73 - _ Files 8 ___ 14 Photo 3 5 _ _ ' __. Microfilm 36 25 |LL4 � ��� �� _____ His\ L b or��m _ _Maps _ _ 2 __ Microform Machine Use � 11 9 __ ___ __ __- _ -__- Periodical Use 1� 54 �� � CD's Not in Database 2 -_ ___ . __ __ New Scans .� . __' - - Photo ��nUeution Use -� � ��� ��� Wireless Internet (Not �v�i|ab��\ 39 __TOTAL _ � - ( T[q�\L |nHOus� Use 680 Pepamoby R eviewed by _ Health event offers education for girls Area third- and fourth-grade girlsrecentlypartkjpatedhlaninauguralhack'int0 |earnnbout health and h 'gUe. More than 30 groups sponsored the Keys Girls Health Initiative on Feb. 6 at the Lincoln Recreation Center in College Station, organized by the Alpha-Pi Chapter of Eta Sigma Gamma. Eta Sigma Gamma Is a national group that gives undergraduate and graduate students opportunities to hone their skills in health education teaching, research and service, organizers said. The girls |earnedabouthvoene, nutritinn, exendse, anQernmanmgernentandbullying prevention during the lock-in, which Eta Sigma Gamma members hope will become an annual event. Organizers said the lock-in was "extremely meaningful to the youth participants and a successful learning experience for the Aipha-Pi Chapter members.' Sponsors included the Texas A&M University Department of Health and Kinesiology, the Child and Adolescent Health Research Lab,the Lincoln Recreation Center and the College Station Police Department. \ � Great Job West District! "Scott, We here at the Conference Center would like to thank you and your crew for repairing the gate on the enclosure around the dumpster. With all the welding required to make the gate swing properly, I know that was quite a job, but your crew rose to the task and completed it in a timely and professional manner. Again, I thank you for going out of your way to help us maintain our facility." Respectfully, Melvin Lange Youth of the Year Competition "I am proud to announce that Jose Malave, Senior student of A&M Consolidated H.S., Lincoln Keystone member and member of the Club @ Consol was chosen a finalist during the Youth of the Year competition - East Texas Area Council of Boys and Girls Club. I did escort Jose to Freeport, Texas over the Valentine's Day weekend to the Youth of the Year program, held © Boys and Girls Club of Brazosport. The teens representing other clubs comported themselves extremely well. Jose will be able to participate at the State Youth of the Year finals in Austin, Texas on March 9-10, 2009. Lincoln Unit of the Brazos Valley Boys and Girls Club and A&M Consolidated has produced three finalists within the past 5 years. It has been an honor and a privilege to work with our young people for the past 15 years. It is also a testament to the hard work of our inspiring young teens. Cheletia, Eli, and I are grateful for the opportunity." Lance Jackson Lincoln Center Supervisor Thanks Sent to the Lincoln Center "Dear Cheletia, Thank you to you and all of the wonderful folks at Lincoln. I was honored to be invited to speak and so thankful for the beautiful award and gift cards - What special treats for my family and me. Call upon me whenever you need support and thank you for all you do for our kids in the community." "Dear Lance, Thank you so much for all you have done for the basketball players, coaches and fans from Brazos Christian School. Our son, Mark, graduated two years ago from BCS. He spent many hours practicing and playing the games he loved at the Lincoln Center because of you and your kindness to us. Without a gym of our own for so many years, it was such a blessing to have a man like you to work with to arrange scheduling. Thank you for all you did!" Gratefully, Steve and LeAnn Strong SIGN-IN TUESDAY, March 10, 2009 VISITORS PLEASE PRINT LEGIBLY! NAME ADDRESS AFFILIATION ,u. ,...�... ,.... ... .., _,:.....,,,.. �.,.,.,. 441Q1)'v12%?Y---,-5-6173oS CEGI L)A Loo-P, C,S (e,::;411/(-' 0 _ x ._ J(25- Ce-c.,...e,:,_.)X, 40 C 3 if' , p ....._ 1 ___. cisiza;:i .,, 0 ofs _ ... , ,.. AJi... .11" it,z__(", A0.14.1.a.„..„,_. 3/3---- (),. ,/ (,/„,A1 4 ,,, 2„„„;:‘,/,...) ,,, a� , cS' A i4z7A- c?/:-/t..6.6,"_, 6.)6.06---,---/ Jiz- ___c...,.._(-4_,,,___y- . c;)`'a.1,& eG,_ f _ '__"_.> r�. 4 / sj (perk'D.., .i i:- -3 f/J . 0. s J ah 305.-- Z?e,\15ei- .S-, NAME ADDRESS AFFILIATION cr.✓ SEE, (14c. Cis f Gs I - cam; /c 5 A1A5 e(49 bo,, LA_vbpii67 L4.e)1J 3 6.2,%))',4,e0 ................................_.......... .................... CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD ABSENCE REQUEST FORM FOR ELECTED AND APPOINTED OFFICERS I will not be in attendance at the nfiCkfltAlU meeting of the Parks and Recreation Advisory Board for the reason(s) specified: — • °- Name Date.Ree d . Reasun - - . , , CFCCUUt 'TO cc) 3)c1,109 1114_,mik a It cu Signature Requests for Absence must be submitted to the Board Secretary g 764-6271 prior to the meeting date. ---------- --- — ----- - -- - - ---- — ----- ------ )Amanda PutzPutz- RE: Reminder- Board Meeting Tomorrow_ Page l1 | From: Jody Ford 4-ford@tamu.edu> /- ~\ To: Amanda Putz«Aputz@notx.gnv> Date: 3/9/2009 9:14 AM Subject: RE; Remninder- BnandMeoUngTomnrvow Amanda, I am going to have to miss the meeting tomorrow after aLL My wife is out of town. Jody -----Original From: Amanda Putz [mailto:Aputz@cstx.govl Sent: Monday, March 09, 2009 8:58 AM To: Glenn SchroederGary Erwin; Jonathan Bryan; Shawn Rhodes; George Jessup; David Scott; Jody Ford; Wayne Williams; Billy Hart Cc: Bridgette George; Curtis Bingham; Chuck Gilman; David Gerling; David Schmitz; David Wood; Glenn Brown; Helen Banks; Kathy Merrill; Marco A Cisneros; Marci Rodgers; Peter Lamont; Pam Springfield; Pete Vanecek; Wayne Larson; Hugh Stearns; Tom Woodfin Subject: Reminder- Board Meeting Tomorrow Good Morning Board and Staff, I hope that your weekend was a relaxing one! I wanted to send you a reminder that our Board meeting will be tomorrow night, March 10, 7PM, at the WPC Green Room. Board -We do have a quorum at this point, however, I still need to hear all of the repLies of attendance. So if you have not responded regarding your attendance, please do so at your earliest convenience. Thank you so much and Have a Wonderful Day! :) Amanda Putz Staff Assistant College Station Parks & Rec office (979) 764-6271 fax(979) 764-3737 aputz@cstx.gov College Station- Home of Texas A&M University.