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Home My WebLink About12/09/2008 - Regular Minutes - Parks Board (3) tar (irff.444 PARKS AND RECREATION ADVISORY BOARD l { .;,Z OTY OF COLLEGE STATION MINUTESlagite,temPP REGULAR MEETING 7:00 PM, Tuesday, December 9, 2008 The Green Room at Wolf Pen Creek - 1015 Colgate College Station, TX, 77840 STAFF PRESENT: Marco A. Cisneros, Director; David Schmitz, Assistant Director — Operations; Amanda Putz, Board Secretary; Peter Lamont, Recreation Superintendent; Pete Vanecek, Senior Park Planner; David Gerling, Special Facilities Superintendent; Curtis Bingham, Park Operations Superintendent BOARD PRESENT: Gary Erwin, Chair; Glenn Schroeder, Shawn Rhodes, Wayne Williams, George Jessup, J. Riley Bryan, David Scott, Jody Ford, Billy Hart BOARD ABSENT: None VISITORS: Tom Edrington, College Station Soccer Club Nick Turner, TAMU Student 1. Call to order: Gary Erwin, Chair, called the meeting to order with a quorum present at 7:00 p.m. 2. Pardon and possible action concerning requests for absences of members: There were no requests for absence submitted. 3. Hear visitor: This item was discussed by visitors and staff in item #6. 4. Consideration, possible approval, and discussion of minutes from the meeting of November 18, 2008: Jody Ford made a motion to approve the minutes as submitted, and David Scott seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. - George Jessup arrived at 7:01PM. - Billy Hart arrived at 7:10PM. - December 9, 2008 Parks and Recreation Advisory Board Minutes 5. Presentation, possible action and discussion concerning the Green Parks and Recreation Department Program: David Schmitz, Assistant Director - Operations, gave a presentation regarding this item. Discussion followed. This was an informational item only, and no action was required. 6. Presentation, possible action and discussion concerning the Recreation Programs and Athletic Fields Support Program and Hierarchy Peter Lamont, Recreation Superintendent, gave a presentation regarding this item. A handout was given to the Board, asking them to rank specific program and service areas. They needed to be ranked either as a Core, Tier 1, or Tier 2 service level. Peter Lamont collected the rankings and tallied the Board's rankings. Discussion followed. Peter Lamont listed the Board's rankings in each service level. Jody Ford made a motion to move the competitive swim team program into the Tier 2 level, and George Jessup seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Glenn Schroeder made a motion to move Adult Cricket into the Tier 1 level, and David Scott seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Jody Ford made a motion to move the hosted tournaments into the Core level, and George Jessup seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Tom Edrington, President, College Station Soccer Club: Their soccer fields are getting pounded. They have about 1100 children in the College Station Soccer Club. Tom Edrington: How are you going to manage two large athletic groups that are placed into the same service level? Peter Lamont explained that the priority of use policy that we have composed primarily gives youth priority over the adults. Also after the Board did the ranking exercise it will help lead staff in their choices of managing the field usage. 7. Discussion and possible action concerning Parks and Recreation Advisory Board Goals: There was brief discussion regarding the Goals, and there were no changes made. 2 December 9, 2008 Parks and Recreation Advisory Board Minutes 8. Update on Grimes County Regional Park Project: Marco A. Cisneros reported on this item explaining the status of this project. Michael Parks was expected to come to this meeting, however was not able to attend. Mr. Parks will be invited to attend the January Board meeting. Gary Erwin would like to keep this item as a main priority, because he feels it is very important for this area to have a regional park such as this. This was an informational item only, and no action was required. 9. Presentation, possible action and discussion concerning the current Capital Improvement Program: Current Capital Improvement and Park Land Dedication Project Lists: Pete Vanecek, Senior Park Planner, reported on the Capital Improvement and Park Land Dedication Project lists. This was an informational item only, and no action was required. - 3. Riley Bryan left the meeting at 8:07PM. - 10. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policv may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: m Next Regular Meeting N January 13, 2009, The Green Room at Wolf Pen Creek a Updated report on the new Convention Center and a Timeline for the Bond projects a Update from Venessa Garza on her project of the Greenways Master Plan, etc. a Update on the Grimes County Regional Park Project ■ Park Maintenance Standards a Getting a general practice field for the community - What current city facilities may be available for this? 11. Adjourn: Billy Hart made a motion to adjourn the meeting, and David Scott seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 8:38 p.m. 3 December 9, 2008 Parks and Recreation Advisory Board Minutes