HomeMy WebLinkAbout11/16/2009 - Joint Minutes - Parks Board
PARKS AND RECREATION ADVISORY BOARD
MINUTES
SPECIAL JOINT MEETING WITH CITY COUNCIL
4:00PM, Monday, November 16, 2009
Council Chambers
1101 Texas Avenue ~ College Station, TX 77840
STAFF PRESENT: Marco A. Cisneros, Director; David Schmitz, Assistant
Director – Operations, Amanda Putz, Board Secretary;
Peter Lamont, Recreation Superintendent
BOARD PRESENT: Gary Erwin, Chair; Glenn Schroeder, Jon Denton, Douglas
Becker, Gerard Kyle, George Jessup
BOARD ABSENT: David Scott, Jody Ford, Don Williams
1. Call to order and Roll Call: The meeting was called to order at 4:00 p.m.
with a quorum present.
2. Possible action concerning requests for absences of members: David
Scott and Jody Ford had sent in a request for absence. Glenn Schroeder
made a motion to approve the absence requests submitted, and Jon Denton
seconded. The vote was called. All were in favor, and the motion passed
unanimously.
3. Presentation, possible action, and discussion concerning Private Use
of Public Park Activities, and the Proposed College Station Parks and
Recreation Department Park Use Concessions Policy: Board and Staff
reported on the Proposed College Station Parks and Recreation Department
Park Use Concessions Policy. The Board explained to City Council their
process on determining a Concessions Policy, and staff explained their
research through looking at other cities processes on having Private Use in
their facilities. There were questions on whether or not a fee should be
charged to the groups using the facility, and if a fee is necessary, how will
that fee be determined? Discussion followed.
George Jessup arrived at 4:06PM.
It was determined that a policy should be in place for individuals privately
using the facility. This process will help the city also see the amount of
people involved in the private use and also the amount of time placed in the
facilities.
Council directed Staff to do further detailed research on what other cities
processes are for this type of private use. The research needs to show an
impact study, and how maintenance is affected by the impact. Staff also
needs to consider whether or not to pursue a fee for the use.
Council reported that a permit and modest fee would be an acceptable
approach to this issue. Council directed that Staff and the Board move
forward with a permit and modest fee suggestion. After Staff researches
this in detail and make a knowledgeable suggestion toward this then Staff
will bring it back to the Board for discussion. Following Board discussion this
issue will then be brought back to Council for consideration.
4. Adjourn: Glenn Schroeder made a motion to adjourn the meeting, and Jon
Denton seconded the motion. The vote was called. All were in favor, and the
meeting adjourned at 4:46PM.
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Special Joint Meeting Minutes
With City Council
November 16, 2009