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Home My WebLink About06/10/2008 - Regular Minutes - Parks Board PARKS AND RECREATION ADVISORY BOARD MINUTES ATHLETIC FACILITY USAGE PUBLIC HEARING AND REGULAR MEETING 7:00 PM, Tuesday, June 10, 2008 College Station Conference Center 1300 George Bush Drive, Room 127 College Station, TX 77840 Marco A. Cisneros, Director; David Schmitz, Assistant Director STAFF PRESENT: - Operations; Amanda Putz, Board Secretary; Pete Vanecek, Senior Park Planner; Peter Lamont, Recreation Superintendent; Curtis Bingham, Park Operations Superintendent; David Gerling, Special Facilities Superintendent Gary Erwin, Vice-Chair; Wayne Williams, Billy Hart, Kathleen BOARD PRESENT: Ireland, Joan Perry, Shawn Rhodes Jodi Warner, Chair; Jody Ford; Joan Perry BOARD ABSENT: Courtney Kennedy, Budget Analyst; Chuck Gilman, Director of VISITORS: Capital Projects; Jeff Kersten, Chief Financial Officer; Jamie Rae Walker, TAMU Graduate Student; Marc (Michael) Reid, TAMU Student; Tom Blinn, Ultimate Frisbee; Sriram Shankar, Ultimate Frisbee ~ Wayne Williams arrived at 7:15 p.m. to make a quorum. ~ 1. Call to order: Gary Erwin, Vice Chair, called the meeting to order with a quorum present at 7:15 p.m. 2. Roll call and possible action concerning requests for absences of members: Jodi Warner, Jody Ford, and Joan Perry had sent in requests for absence. Shawn Rhodes moved to approve the absence requests submitted, and Billy Hart seconded. The vote was called. All were in favor, and the motion passed unanimously. Amanda Putz, Board Secretary, commenced with roll call confirming that there was a quorum present to start the meeting. Gary Thomas had sent notice that he would be late arriving to the meeting. 3. Hear visitors: Hearing none, this item was closed. * Marco A. Cisneros introduced David Schmitz, the new Assistant Parks and Recreation Director, to the Board. 4. Consideration, possible approval, and discussion of minutes from the Regular Meeting of May 13, 2008: Billy Hart moved to approve the minutes as submitted, and Shawn Rhodes seconded. The vote was called. All were in favor, and the motion passed unanimously. 5. Presentation, Public Hearing and discussion regarding Athletic Facility Usage Policy, College Station Sports Authority By-Laws, and Rental/Tournament Agreement: Peter Lamont, Recreation Superintendent, reported on the Athletic Facility Usage Policy. He explained the purpose of the policies and what had been discussed within the user group meetings. Discussion followed. The meeting was open for public comment. Tom Blinn, representative of Ultimate Frisbee, explained that the policies were a good idea overall. He asked about the one vote per organization in the College Station Sports Authority, adding that this was one of the policies that concerned him. He commented that when you are a small group, one vote may not be enough. Mr. Blinn also said that a potential issue for the Ultimate Frisbee group would be the fees. Peter Lamont, Recreation Superintendent, explained the documents included in the Board packets and the next steps that staff would be taking. Shawn Rhodes made a motion to recommend the policies to City Council, and Wayne Williams seconded the motion. The vote was called. All were in favor, and the motion passed uananimously. 6. Report and discussion from Michael (Marc) Reid regarding the survey data collected for Lick Creek Park: Michael (Marc) Reid gave a presentation regarding what kind of survey data collected at Lick Creek Park. Discussion followed. This was an informational item only, and no action was required. 7. Presentation and discussion regarding Fiscal Year 2009 CIP Projects: Chuck Gilman, Director of Capital Projects, explained the FY09 Unfunded Parks Projects and the CIP Projects for FY 2008-09 through FY 2013 – FY14. There were handouts included in the Board packet. This was an informational item only, and no action was required. ~ Gary Thomas arrived at 8:00PM. ~ June 10, 2008 2 Parks and Recreation Advisory Board Minutes ~ The Board moved to item # 11 regarding Robert Meyer’s Senior Advisory Committee letter. ~ 8. Report and discussion regarding the status of boot camps in the parks system: Staff explained the new phenomenon happening in the parks and recreation system called boot camps. The boot camps are becoming very widespread, and there is no firm database with contact information regarding these boot camps. Parks and Recreation staff have no idea of how many boot camp participants are in the parks at any given time. Discussion followed. The Board felt that if this issue becomes a problem in the parks and recreation system, then they would like to revisit it at a future meeting. This was an informational item only, and no action was required. 9. Report, possible action, and discussion regarding the Parks and Recreation Advisory Board By-Laws Sub-committee meeting: Wayne Williams informed the Board of what was discussed in the Parks and Recreation Advisory Board By-Laws Sub-committee meeting. Staff asked for the Board’s consideration of the recommendations for change. Kathleen Ireland made a motion to recommend the proposed, amended Parks and Recreation Advisory Board By-Laws, and Billy Hart seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Report, possible action, and discussion regarding the proposed park 10. land dedication zones in the city and ETJ:Peter Vanecek, Senior Park Planner, explained the proposed park land dedication zones. Discussion followed. Staff asked the Board to make a recommendation for the proposed park land dedication zones that have been composed for future development in the ETJ. Shawn Rhodes made a motion to recommend the proposed park land dedication zones as submitted, and Kathleen Ireland seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 11. Consideration, possible action, and discussion concerning a recommendation letter from the Senior Advisory Committee: Robert Meyer, Chairman of the Senior Advisory Committee, spoke briefly regarding requests that the Senior Advisory Committee had. They proposed that the College Station Senior Center’s name be changed to the College Station Community Center, and also proposed that a letter be sent to each member of the City Council regarding their requests. Kathleen Ireland made a motion to approve the letter to be sent to the City Council and Wayne Williams seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. June 10, 2008 3 Parks and Recreation Advisory Board Minutes 12. Discussion and possible action concerning Parks and Recreation Advisory Board Goals: This was an informational item only, and no action was required. 13. Presentation, possible action and discussion concerning the current Capital Improvement Program: Current Capital Improvement and Park Land Dedication Project ? Lists: Pete Vanecek, Senior Park Planner, discussed the status of some of the CIP projects. This was an informational item only, and no action was required. Dedications of Less than 3 acres: ? Horse Haven Estates ~ Park Zone 4 ? Pete Vanecek, Senior Park Planner, briefly reported on the dedication. This was an informational item only, and no action was required. 14. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: Next Regular Meeting ~ July 8, 2008, The Green Room ? Park Land Dedication ? 15. Adjourn: Shawn Rhodes made a motion to adjourn the meeting, and Kathleen Ireland seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 8:52 p.m. June 10, 2008 4 Parks and Recreation Advisory Board Minutes