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HomeMy WebLinkAbout01/08/2008 - Regular Minutes - Parks Board PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING MINUTES 7:00 PM, Tuesday, January 8, 2008 Wolf Pen Creek Hospitality Center 1015 Colgate College Station, Texas ? STAFF PRESENT: Ric Ploeger, Assistant Director; Warren Struss, Interim Director; Amanda Putz, Board Secretary; Pete Vanecek, Senior Park Planner; Peter Lamont, Recreation Superintendent BOARD PRESENT: Jodi Warner, Chair; Kathleen Ireland, Gary Thomas, Wayne Williams, Billy Hart, Joan Perry, Shawn Rhodes BOARD ABSENT: Gary Erwin, Jody Ford VISITORS: Wallace Phillips – Green Prairie Investors, “Castle Gate Communities” Call to order: 1. The meeting was called to order with a quorum present at 7:00 p.m. Warren Struss introduced himself to the Board and gave a brief overview of his goal for achievement during his stay in College Station. Pardon and possible action concerning requests for absences of members: 2. Two requests for absence had been submitted by Gary Erwin and Jody Ford. Gary Thomas moved to accept the requests as submitted. Joan Perry seconded the motion and the vote was called. All were in favor, and the absences were excused. Consideration, possible action, and discussion of minutes from the Regular 3. meeting of December 11, 2007 : Billy Hart moved to approve the minutes and Shawn Rhodes seconded. The vote was called. All were in favor, and the motion carried unanimously. Hear visitors 4. : Hearing none, this item was closed. Consideration, possible action, and discussion regarding the Castlerock 5. conceptual plan: Ric Ploeger informed the Board that the developer plans to develop Castlerock Park with assistance from the City. Pete Vanecek explained the conceptual design to the Board. The park will be constructed in phases. Kathleen Ireland made a motion to approve the design concept and Joan Perry seconded the motion. The vote was called. All were in favor, and the motion carried unanimously. Update, possible action, and discussion regarding the sub-committee meetings: 6. Field Usage Sub-committee ? Shawn Rhodes updated the Board regarding the Field Usage Sub-committee ? meetings and future meetings. Some of the items being discussed by the sub- committee are: Southeast Community Park constructed to be a practice field. ? Working on getting a chart configured so we can bring the policy to the ? user groups. Starting a Sports Foundation to coordinate and help enforce field usage. ? Park Naming Sub-committee ? Kathleen Ireland recommended to the Parks Board that Central Park be renamed ? to Stephen C. Beachy Central Park. Ric Ploeger explained the history behind Central Park and it’s unique importance to Stephen Beachy. Wayne Williams made a motion to rename the park to Stephen C. Beachy Central Park, and Shawn Rhodes seconded the motion. The vote was called. All were in favor, and the motion carried unanimously. Joan Perry submitted a request to rename Thomas Park to Mable Clare Thomas Park. Update, possible action, and discussion regarding status of registration software 7. and information technology programs : Peter Lamont updated the Board regarding the status of internet registration. Internet registration had three activities online: Swimming, Tennis, and Youth Basketball. All of the registrations had been successful, nd Internet registration will be available for Xtra Education beginning January 22. This was an informational item only, and no action was required. Discussion, consideration, and possible action regarding the future Bond Issue: 8. Ric Ploeger updated the committee on the future bond issue. City Council had designated a Citizens Committee to review all of the city’s projects starting in February 2008. Prior to the February meeting of the Citizens Committee there will be public hearings held so the City can obtain input from the public. This was an informational item only, and no action was required. Discussion and possible action concerning Parks and Recreation Advisory Board 9. Goals: Some revisions were cited on the Goals list, and brief discussion followed. This was an informational item only, and no action was required. Presentation, possible action and discussion concerning the current Capital 10. Improvement Program: Current Capital Improvement and Park Land Dedication Project Lists ? This was an informational item only, and no action was required. o Dedications of Less than Three Acres: Ramada Inn Redevelopment ? This was an informational item only, and no action was required. o Dedications of Less than Three Acres: Rock Prairie Apartments – Aggieland ? Realty Group (Zone 9) This was an informational item only, and no action was required. o Presentation, possible action, and discussion on future agenda items: A Board 11. Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: Next Regular Meeting ~ February 12, 2008, Wolf Pen Creek Hospitality Center ? Adjourn 12. : Kathleen Ireland made a motion to adjourn the meeting and Billy Hart seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 8:08 p.m.