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Home My WebLink About03/20/2007 - Regular Agenda Packet - Bryan College Station Library System Advisory Board (2) AGENDA BRYAN+COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD REGULAR MEETING TUESDAY,MARCH 20,2007 5:15 p.m. BRYAN PUBLIC LIBRARY 201 E. 26TH STREET BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES— FEBRUARY 14,2007 5. MONTHLY STATISTICS—JANUARY AND FEBRUARY 2007 6. OLD BUSINESS A. Discussion of expansion plans for the Larry Ringer Library 7. NEW BUSINESS A. MATERIALS RECOVERY PROGRAM—UNIQUE MANAGEMENT SYSTEM B. REPORT ON SPACE NEEDS FOR THE BRYAN PUBLIC LIBRARY 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR MAY 15,2007 AT THE CARNEGIE HISTORY CENTER 10. ADJOURN Please notify the secretary Laura Mills, 209-5614, if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, CLARA MOUNCE AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD February 14, 2007 On the 14th day of February, 2007, the Bryan + College Station Public Library Advisory Board of the cities of Bryan and College Station, Texas, met in a rescheduled meeting(original meeting was scheduled for January 16, 2007, but cancelled due to icy weather) at the Larry J. Ringer Library, 1818 Harvey Mitchell Parkway South, Bryan, Texas and the following members were present: 1. ATTENDANCE MEMBER Present/ # of Meetings # of Meetings %attended Absent held since attended since in last 6 Appointment appointment months_ Mr. Larry Ringer, President P 54 50 100 Jeanne Mitchell, Vice President P 31 29 100 Sonia Gangotena P 1 1 100 James Bradford P 25 14 100 Carroll Johnson A 12 8 66 Katherine Edwards P 10 10 100 Don Scherr P 10 8 100 Mary Fran Troy P 7 7 100 2. Also present were Mrs. Clara Mounce, Community Librarian; Mrs. Laura Mills, Secretary; and David Gerling of the City of College Station, Joey Dunn, City of Bryan, Kathleen Dill, Librarian, and Bill Hidell and Tony Blass from Hidell & Associates, Architects. 3. The meeting was called to order at 5:15 p.m. by President Larry Ringer. 4. The minutes of the meeting for November 14,2006 were approved as distributed. 5. The monthly stats for November, December 2006 and January 2007 were reviewed. 6. A. In old business, Bill Hidell and Tony Blass used a power point presentation for 4 options to expand the Larry J. Ringer Library with a minimal expansion proposed of 7,600 additional square feet up to a maximum of additional 15,256 square feet, The Board agreed to recommend and promote the maximum expansion plans with an estimated cost of over $8,000,000. There was also discussion that consideration should be given to purchase of land for the site of a future library to be included in a bond issue. B. In other old business, Mrs. Mounce reported that the Library Policies were approved by the Bryan City Council on January 9,2007. The policies will soon be posted on the library's website. 7. Whereas there was no new business, Mr. Ringer welcomed new board member, Sonia Gangotena, and introductions were made around the room. 8. In the librarian's report, Mrs. Mounce reported that the annual Texas Library Association conference is scheduled for April 11-14 in San Antonio. Starting March 5th, patrons will be asked to bring their own headphones to use with the computers due to significant property loss. There are three vacant clerk positions at the Bryan Library. The Bryan City Manager will visit story time and share a story with preschoolers on February 28th A motion activated security sensor will be installed at the Bryan Library and there are considerations for a fire alarm system as well as a camera security system with digital video recording capabilities. 9. The next meeting is scheduled for March 20, 2007 at the Bryan Public Library. 10. The meeting adjourned at 6:50 p.m. Approved by: Larry Ringer, President Clara Mounce, Community Librarian BRYAN PUBLIC LIBRARY REPORT FOR: January,2007 This Year Last Year SERVICES: Days Open 29 28 Meeting Room Usage 32 28 Patrons Registered 236 445 Total Active Patrons 19,629 26,590 Overdue Notices 3,349 762 Holds Filled 2,894 1,997 #of People Visiting Library 18,393 15,856 #of Checkouts 23,485 20,853 #of Checkins 19,620 16,443 In House Use 2,893 2,404 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 7/140 4/98 Teen Program/Attendance Class Visits&Tours/Attendance 5/123 3/68 Special Programs/Attendance 5/330 Reference Transactions 404 582 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 66 50 Reference Transactions 951 991 Class Visits&Tours/Attendance Technology Classes/Attendance 11/44 8/51 COLLECTION DEVELOPMENT: Adult Books 472 533 Juvenile Books 276 223 Adult Media 20 8 Juvenile Media 14 98 Videos 14 28 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,461 824 Non-Fiction 2,585 2,059 2,673 2,100 Fiction 6,032 5,446 4,822 5,194 Periodicals 508 87 583 82 Framed Prints 14 6 Sculpture Paperbacks 1,033 1,498 Adult Media 812 611 Juvenile Media 351 386 DVDs 3,427 2,014 Videos 1,084 798 AudioNisual Equipment Wireless Internet 248 Internet Computers 4,903 3,427 ILL 66 50 Reference 281 13 204 20 TOTAL 11,331 7,956 11,123 10,447 7,782 7,063 GRAND TOTAL 30,410 25,292 Prepared by Approved by BRYAN PUBLIC LIBRARY REPORT FOR: February,2007 This Year Last Year SERVICES: Days Open 28 28 Meeting Room Usage 53 54 Patrons Registered 311 383 Total Active Patrons 19,634 26,936 Overdue Notices 3,418 561 Holds Filled 2,790 1,902 #of People Visiting Library 18,161 17,127 #of Checkouts 21,282 19,907 #of Checkins 20,102 18,122 In House Use 2,909 2,911 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 8/227 4/105 Teen Program/Attendance Class Visits&Tours/Attendance 10/380 9/292 Special Programs/Attendance 2/41 Reference Transactions 443 603 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 76 71 Reference Transactions 747 962 Class Visits&Tours/Attendance Technology Classes/Attendance 12/52 6/19 COLLECTION DEVELOPMENT: Adult Books 528 366 Juvenile Books 108 234 Adult Media 14 70 Juvenile Media 6 9 Videos 65 96 Microforms 3 6 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,537 460 Non-Fiction 2,301 2,024 2,628 2,353 Fiction 5,300 5,231 4,629 5,343 Periodicals 540 81 500 48 Framed Prints 13 9 Sculpture Paperbacks 775 892 Adult Media 742 642 Juvenile Media 362 420 DVDs 2,878 1,604 Videos 1,000 823 AudioNisual Equipment Wireless Internet 211 Internet Computers 4,459 3,831 ILL 76 71 Reference 82 14 276 16 TOTAL 9,829 7,712 10,085 9,576 8,180 6,789 GRAND TOTAL 27,626 24,545 Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: January, 2007 YEAR YEAR SERVICES: Days Open 20 20 Patrons Registered Total Active Patrons 21 37 # of People Visiting Library 1,043 1,224 # of Checkouts (Internet PCs plus renewals) 42 43 # of Checkins 27 28 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 6 7 Reference Transactions 48 56 Visits & Tours/Attendance 1 of 12 Special Programs/Attendance 1 of 15 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 49 31 Juvenile Books Adult Media Microforms 2 Periodicals 41 34 IN HOUSE USE/CIRCULATION Internet Computers 14 11 CD-rom Computers 25 26 Books 423 474 Rare Books 7 4 History Books 30 17 Files 8 32 Photo Files 3 1 Microfilm 27 40 ILL History Lab Maps 3 Microform Machine Use 13 17 Periodical Use 29 65 CD's Not in Database 1 New Scans Photo Collection Use 2 Wireless Internet 20 TOTAL In House Use 605 687 Prepared by Keviewed by Note: Due to shutdown for Horizon conversion,this report covers March 1-27 only. CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: February, 2007 YEAR YEAR SERVICES: Days Open 20 Patrons Registered Total Active Patrons 21 27 # of People Visiting Library 1,194 # of Checkouts (Internet PCs plus renewals) 31 78 # of Checkout Sessions # of Checkins 13 48 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 1 Reference Transactions 65 Visits & Tours/Attendance Special Programs/Attendance 1 of 15 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 22 32 Juvenile Books Adult Media 8 Microforms 14 Periodicals 19 4 IN HOUSE USE/CIRCULATION Internet Computers 20 20 CD-rom Computers 17 50 Books 359 891 Rare Books 2 14 History Books 51 55 Files 56 Photo Files 12 Microfilm 20 54 ILL 40 History Lab 9 Maps 3 Microform Machine Use 11 20 Periodical Use 27 32 CD's Not in Database New Scans 9 Photo Collection Use 12 Wireless Internet 4 TOTAL In House Use 511 1277 Prepared by Reviewed by Note: Due to shutdown for Horizon conversion,this report covers March 1-27 only. LARRY J RINGER PUBLIC LIBRARY REPORT FOR: January,2007 This Year Last Year SERVICES: Days Open 28 28 Meeting Room Usage 19 24 Patrons Registered 303 724 Total Active Patrons 19,363 26,713 Overdue Notices 2,899 712 Holds Filled 3,084 2,213 #of People Visiting Library 16,124 16,538 #of Checkouts 28,809 25,137 #of Checkins 26,240 22,115 In House Use 5,013 5,029 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 12/276 13/238 Teen Program/Attendance 4/50 Class Visits&Tours/Attendance 2/25 1/21 Special Programs/Attendance 3/702 Reference Transactions 161 329 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 24 34 Reference Transactions 800 989 Class Visits&Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books 353 299 Juvenile Books 89 210 Adult Media 20 4 Juvenile Media 14 1 Videos 23 209 Microforms 6 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 858 449 Non-Fiction 3,383 2,959 3,507 3,004 Fiction 6,736 9,521 5,725 8,257 Periodicals 577 202 497 116 Framed Prints Sculpture Paperbacks 651 836 Adult Media 832 774 Juvenile Media 261 255 DVD's 2,074 304 Videos 1,566 1,733 AudioNisual Equipment Wireless Internet 225 Internet Computers 3,130 2,848 ILL 24 34 Reference 72 63 220 106 TOTAL 12,251 13,006 7,877 11,559 11,738 5,368 GRAND TOTAL 33,134 28,665 Prepared by Approved by LARRY J RINGER PUBLIC LIBRARY REPORT FOR: February,2007 This Year Last Year SERVICES: Days Open 28 28 Meeting Room Usage 21 33 Patrons Registered 338 572 Total Active Patrons 19,409 27,053 Overdue Notices 2,885 547 Holds Filled 2,875 2,228 #of People Visiting Library 16,055 16,674 #of Checkouts 26,390 24,844 #of Checkins 26,445 23,537 In House Use 4,721 5,393 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 33/710 20/374 Teen Program/Attendance 9/103 Class Visits&Tours/Attendance 2/74 8/135 Special Programs/Attendance 2/74 Reference Transactions 224 324 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 23 37 Reference Transactions 655 978 Class Visits&Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books 376 926 Juvenile Books 129 112 Adult Media 5 44 Juvenile Media 2 4 Videos 112 73 Microforms 6 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 751 190 Non-Fiction 3,101 2,925 3,284 3,213 Fiction 6,051 8,502 5,316 8,122 Periodicals 473 196 552 233 Framed Prints Sculpture Paperbacks 657 891 Adult Media 749 770 Juvenile Media 300 194 DVD's 1,935 587 Videos 1,402 1,603 Audio/Visual Equipment Wireless Internet 206 Internet Computers 3,081 2,688 ILL 23 37 Reference 78 53 252 158 TOTAL 11,132 11,976 7,375 11,065 11,920 5,105 GRAND TOTAL 30,483 28,090 Prepared by Approved by CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD ABSENCE REQUEST FORM FOR ELECTED AND APPOINTED OFFICERS ] I �j I will not be in attendance at theEQ.OtAJ.Ct11CJI' ' 4 ,1 C Oi cV 7 meeting of the Parks and Recreation Ad(i'sory Board for the reason spec ed: Name Date Rec'cl Reason L./�t��► I.1 r ! I _own 9±-44 aj /a ) .4 i q''' 1-'67 rsif ► 1 a 1 Signature / ) Requests for Absence must be submitted to the Parks Staff Assistant at 764-3414 prior to the meeting date. (4/9/2007) Pam Springfield - Re: Department Goals Page 1 From: "John Crompton" <j-crompton@tamu.edu> To: "Pam Springfield" <Pspringfield@cstx.gov> Date: 4/5/2007 12:50 PM Subject: Re: Department Goals Pam, the RPTS Department annual banquet is on Tuesday night, so I will not be able to attend this month's board meeting. Best wishes John Distinguished Professor Department of Recreation, Park&Tourism Sciences Texas A&M University College Station, TX 77843-2261 Phone 979-845-5320 Fax 979-845-0446 >>> "Pam Springfield" <Pspringfield@cstx.gov> 04/05/07 10:09 AM >>> Good Morning! Normally, I place a hard copy of the department goals in the Parks Board packets, however, I believe the file is corrupt. I have updated the goals for this month and have no problem viewing them on the screen, the problem is when I print the document. I have attached the updated Department goals for you to review prior to next Tuesday's meeting, however, there will be no hard copy in your board packet. I will redo the document. Thanks for you patience. Thank you! Pamela Springfield, Staff Assistant College Station Parks & Recreation Department (979) 764-3414 pspringfield@cstx.gov College Station. Heart of the Research Valley. ease join us as we celebrate Arbor Day 2007 i- and the dedication of Veterans Park and Athletic Complex, Phase II ' Noon, Friday, April 27, 2007 American Pavilion ., Veterans Park and Athletic Complex 3101 Harvey Road . College Station, Texas ` For more information,contact College Station Parks&Recreation Department at (979) 764-3486. , (*ff%% CITY OF COLLEGE STATION