HomeMy WebLinkAbout03/08/2005 - Regular Minutes - Parks Board (3) Parks and Recreation Advisory Board
Regular Meeting
Tuesday, March 8, 2005, 6:00 p.m.
The EXIT Teen Center
1520 Rock Prairie Road
College Station, Texas
Staff Present: Steve Beachy, Director; Peter Vanecek, Senior Park Planner; Peter Lamont,
Recreation Superintendent; Ross Albrecht, Forestry Superintendent; Dana Albrecht, Recreation
Supervisor - Instruction; Lance Jackson, Recreation Supervisor - Lincoln Center; Pamela
Springfield, Staff Assistant
Board Members Present: Jodi Warner, Chair; Don Allison; Gary Erwin; Glenn Schroeder;
Kathleen Ireland; Carol Blaschke; Jeannie McCandless; Larry Farnsworth; Gary Thomas (Gary E.
and Gary T. arrived late; Glenn S. and Don A. left early)
Board Members Absent: All members were present
Guests & Visitors: Jamie Rae Walker and Bill Boswell - TAMU Department of Recreation, Park
and Tourism Sciences (RPTS); Michelle Bynum - TAMU RPTS 402
1. Call to order. Jodi Warner, Chair called the meeting to order at 6:04 p.m.
2. Pardon and possible action concerning requests for absences of members. No
requests for absence had been submitted.
3. Hear Visitors. Hearing none, this item was closed.
4. Discussion, consideration, and possible approval of minutes from the Regular
meeting of February 8, 2005 and the Joint Meeting with the Design Review Board on
February 11, 2005. Kathy Ireland moved to accept the minutes of the
February 8, 2005 regular meeting as presented. The motion was seconded by Glenn S., and
hearing no opposition or discussion, the vote was called. The February minutes were
unanimously approved.
Larry Farnsworth moved to accept the minutes of the Joint Meeting with the Design Review
Board that was held on February 11, 2005. The motion was seconded by Don Allison, and
hearing no opposition or discussion, the vote was called. The minutes of the joint meeting
were unanimously approved.
5. Review, discussion, and possible action regarding potential Park Land Dedication
requests for:
• River Ridge Townhomes - Park Zone 2: This dedication was for 87 single-family, non-
gated, townhomes that would generate a land dedication of less than one acre. University
Park site, which is in the same zone, is within one-quarter of a mile walking distance from
this site and would be fully developed in 2006. Staff was recommending acceptance of the
cash dedication of$48,372, which would go into Park Zone 2 funds.
Parks and Recreation Advisory Board Page 1 of 3
Regular Meeting of March 8, 2005
Glenn S. moved to accept the staff recommendation and Kathy I. seconded. Hearing no
discussion, the vote was called. All were in favor, and the motion passed unanimously to
accept the cash dedication in lieu of land.
6. Discussion, consideration, and possible action regarding appointments to the
Lincoln Center Advisory Committee. Lance Jackson, Recreation Supervisor for the Lincoln
Center and liaison for the advisory committee introduced himself and stated that there were
five positions currently open on the committee. He explained that he was trying to renew the
committee and give it more vigor with members who were anxious to serve. Terresa Katt,
Chanda Elbert, Kristiana Ford, and Jason Fikes had turned in applications to serve on the
committee, and a fifth application was expected within the next month or so.
After Lance gave brief explanations about each member, Don A. made a motion to endorse
the slate of applicants suggested. Jeannie McCandless seconded. Hearing no further
discussion the vote was called and passed unanimously. Lance invited the members to come
by Lincoln Center to see the new renovations. Steve B. suggested that the regular May Parks
and Recreation Advisory Board meeting be held at the center.
7. Report, discussion, and possible action concerning the Capital Improvement
Program (CIP). Current lists had been included in the members' packets. Further updates
were given on the status of some of the projects.
• The Lincoln Center project was complete and had come in approximately $85,000 under
budget. Ric P. stated that he had been working with Community Development in order to
get permission to spend the money on additional improvements at the center.
• The Central Park light poles for the soccer fields had arrived and the installation should
begin shortly.
• The Crompton Park bid opening for the development of the first half of the park would be
held on Thursday, March 10, 2005 and would be going to Council soon after for approval.
A map was displayed of the park site showing the acreage currently owned by the city and
the adjacent 5.25 acres being purchased by the city. Once the bids were opened on
Thursday, staff would know how much money would be left to further develop the site.
The additional funds can be included in the upcoming budget process for use in FY 2005-06.
• Tarrow Spray Park will go out to bid soon.
• The plans for the cover over basketball court at Jack and Dorothy Miller Park are complete.
• The Steeplechase Park public hearing had been held and Parks Planning had a conceptual
plan completed. They were currently in the process of assigning values to the possible
amenities and would have those cost estimates at the next hearing.
• The Department had received $700,000 for a project at Wolf Pen Creek (WPC). The WPC
TIF Board and Council had approved funding to build a multi-purpose building at the
amphitheater that would include rest rooms, concessions, and a plaza. The building would
provide a place for the amphitheater workers to go and relax when they are working the
concerts. A contract with a local architect is in the works for the design and the the project
should be completed by next year's 2006 concert season.
• Ric P. stated that he had recently been placed on a team to work on building restrooms at
Northgate. He now has 36 projects in the works.
• Staff along with the VPAC, Phase II subcommittee had met with the design team to look at
the conceptual drawings for Phase II. A lot of input was received and the design team is
continuing to work on the conceptual stage.
This was an informational item only and no action was required.
Parks and Recreation Advisory Board Page 2 of 3
Regular Meeting of March 8, 2005
8. Review, discussion, and possible action concerning Board and Department Goals
and Objectives, and City Council Strategic Plan. The Board and Departmental Goals had
been included in the packets. There were no additional updates. There were several things
in progress and moving forward.
Kathy I. asked if there was a maintenance plan built in for older parks in order to, for
example, paint the playgrounds. It was explained that there were certified playground
inspectors who went out on a regular basis to check bolts and those type things, and to
correct them. There is also a schedule set up that forecasts out which playgrounds need to
be changed out. Generally playgrounds are replaced at the rate of about one or two per year
and need replacing probably about every 15-20 years. Budget wise we cannot do that right
now. The Department has tried to remove all of the wooden playgrounds and have
eliminated all old units that were over eight feet in height. The new standard is about five
feet. With our maintenance standards, we know approximately four or five years out which
units will be replaced, however, occasionally that has to be rearranged. Kathy asked where
Woodcreek was on the schedule. Steve B. said he did not know and would have to check and
get back to her on that.
Bee Creek was scheduled to be replaced in 2006 and it would take about $50,000. Glenn S.
asked if the playground at Bee Creek could be moved to where it was more visible from the
ballfields so that parents could see their children. Ric stated that there had been discussion
about putting a small playground in at ballfield that would basically be a cage due to foul ball
hazards. He stated that Curtis Bingham could come discuss that with the board. The new
Lincoln Center playground would be covered.
This was an informational item only and no action was required.
9. Discussion of calendar, future meeting dates, and possible agenda items.
• The next regular meeting would be held on April 12, 2005.
• The second public hearing for Steeplechase Park was set for Tuesday, March 29, 2005 at
7:00 p.m. Advertising would be done as it was for the first hearing and the public library
would be reserved.
• Girls' Softball opening ceremonies would be held on March 21, 2005. The members were
asked to notify Pam Springfield if they planned to attend.
10. Program and Facility Needs Assessment Process Focus Group. This portion of the
meeting was not recorded. Representatives Jaime Rae Walker and Bill Boswell from Texas
A&M University's Department of Recreation, Park and Tourism Sciences were present to
conduct a focus group for members of the board and staff that were present. The results of
all of the focus group meetings would be combined and brought back to the board at a later
date in the form of a report.
11. Adjourn. The meeting adjourned at approximately 9:00 p.m.
Parks and Recreation Advisory Board Page 3 of 3
Regular Meeting of March 8, 2005
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Park Land Dedication Ordinance
• Project Review Checklist
Date Received: 2/10/2005
Park Zone: 2
Current Zone Balance: $159,375
Project Location: Spring Loop St.
Name of Development: River Ridge Townhomes
Phase: N/A
Applicant: Alton Ofczarzak
Address: 4060 Hwy 60
City/State/Zip: College Station, Texas 77840
Phone Number/Fax: 979-690-1504 Fax Number: 979-690-2504
E-mail:
Engineer/Planner: Municipal Development Group
Address: 2551 Texas Ave. S.
City/StateZip: College Station, Texas 77840
Phone Number/Fax: 979-690-1504 Fax Number:
E-Mail:
REQUIRED COMPLIANCE
Section 10-B-1: Land Dedication
Single Family Dwelling Units: 87
Multi-Family Dwelling Units:
Total Land Requirement: .86 Acres
Proposed Dedication:
Section 10-B-2: Fee in Lieu of Land
Has the Planning and Zoning Commission's approval been obtained? No
Land Fee:
Single Family Fee ($198/dwelling unit): $198 x 87 = $17,226.00
Multi-Family Fee ($160/dwelling unit):
Total Acquisition Fee:
Section 10-B-3: Park Development Fee
Single Family Fee ($358/dwelling unit): $358 x 87 = $31,146.00
Multi-family Fee ($292/dwelling unit):
Total Fee Amounts:
Total Single Family Fee ($556/dwelling Unit): $556 x 87 = $48,372.00
Multi-Family Fee ($452/dwelling Unit):
Section 10-B-4: Park Development in Lieu of Fee
Required development cost:
Staff review date and comment: 10/02/05
Parks Board review and decision: 8/03/05
Section 10-B-5: Minimum Park Size
Is the proposed park less than five (5) acres? N/A
If yes, staff recommends: Acceptance of a cash dedication fee in lieu of a land dedication.
Section 10-B-7: Prior Park Acquisition
Yes, University Park is
located approximatley 1/4
Is there an existing park that can serve the proposed development? miles walking distance.
If yes, staff recommends: Acceptance of a cash dedication fee in lieu of a land dedication.
Section 10-E: Comprehensive Plan
Is the proposed park dedication in compliance with the City's Comprehensive Plan and the
Recreation, Park, and Open Space Master Plan? N/A
Comments:
Section 10-F: Additional Information
1. Is land in the 100-year floodplain? No Percentage:
a. Detention/Retention? No Size:
Meets Board Policy?
Acreage in floodplain: No Percentage:
Acreage in detention: No Percentage:
Acreage in greenways: No Percentage:
Comments:
Section 10-F (of the Park Land Dedication Ordinance)
10-F. 1 Any land dedication to the City under this section must be suitable for park and
recreation uses. Consideration will be given to land that is in the floodplain or may be
considered "floodable" even though not in a federally regulated floodplain as long as, due
to its elevation, it is suitable for park improvements.
(a) Neighborhood park sites should be adjacent to residential areas in a manner that serves the
greatest number of users.
Comments: N/A
(b) Neighborhood park sites should be located so that users are not required to cross arterial
roadways to access them.
Comments: N/A
(c) Sites should not be severely sloped or have unusual topography which would render the land
unusable for organized recreational activities.
Comments: N/A
(d) Sites should have existing trees or other scenic elements.
Comments: N/A
(e) Detention/retention areas will not be accepted as part of the required dedication, but may be
accepted in addition to the required dedication. If accepted as part of the park, the
detention/retention area design must be approved by the City staff and must meet specific
parks specifications.
Comments: N/A
10-F. 2 Parks should be easy to access and open to public view so as to benefit area
development, enhance the visual character of the city, protect public safety, and minimize
conflict with adjacent land uses. The following guidelines should be used in designing
parks and adjacent development:
(a) Where physically feasible, park sites should be located adjacent to greenways and/or schools
in order to encourage both shared facilities and the potential co-development of new sites.
Comments: N/A
(b) A proposed subdivision adjacent to a park may not be designed to restrict reasonable access
to the park from other area subdivisions. Street and greenway connections to existing or
future adjoining subdivisions may be required to provide reasonable access to parks.
Comments: N/A
(c) Where a non-residential use must directly abut a park, the use must be separated by a
screening wall or fence and landscaping. Access points to the park may be allowed by the
Planning and Zoning Commission if a public benefit is established.
Comments: N/A
(d) It is desirable that a minimum of fifty percent (50%) of the perimeter of a park should abut a
public street. In all cases, the City shall approve the proposed street alignment fronting on city
parks.
Comments: N/A
(e) Streets abutting a park shall be built in accordance with the thoroughfare plan and the
standards of this ordinance; however, the City may require any residential street built adjacent
to a park to be constructed to collector width to ensure access and prevent traffic congestion.
The developer may request oversize participation in such an instance.
Comments:
Acceptance of the park land dedication fee of$48,372.00 in
Staff Recommendations: lieu of land dedication.
The existing University Park site is 10.2 acres and is located within 1/4 mile walking distanceof
this project. University Park is scheduled for full development in FY 2006.
Section 10-G: Approval:
Parks and Recreation Advisory Board: At the regular meeting on March 8, 2005, the Board
voted unanimously to accept the cash dedication of $48,372, in lieu of a land dedication.
Planning & Zoning Commission:
City Council:
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C.OLLUGL STAlION Ci ty of Committees for Year 2003-2004
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Home Address 2.D3 l.41/\,cisiDuni Business Owner? -Ye;
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least preferable.) CHOOSE NO MORE THAN 3
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Non-Standing. 6intnittees -Standing Committees
71 911 Brazos County Emergency Comm. CI Cemetery Committee
Dist. CI Construction Board of Adjustments and
B/CS Economic Development Board Appeals
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CI Facade Improvement Committee
Parks & Recreation Board Appointed CI Historic Preservation Committee
Committees: CI Joint Relief Funding Review
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2 Conference Center Advisory Committee CI Library Committee
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Zoning Board of Adjustments
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Please list any experience or interests that qualifies you to serve in the positions indicated: i.ur..rk_ t•th
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Signature of Applicant et-4\a/vLo.L. 0. E L Date 3-- V)
Mail completed application to: City Secretary's Office,City of College Station,P.O.Box 9960,College Station,TX 77842.
In compliance with Chapter 552,Government Code(Public Information Act),information related to the applicant's home address,home telephone number,and e-
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Signature°Aela\-SLOk..— 0 EKON+ Attendance at orientation is mandatory before serving on a committee.
03/04/2005 FRI 08:34 FAX 979 764 5535 COLLEGE STATION ISD Z1 0O2
(_Ikk Application for City Boards/Commissions!
COLLEGE STATION
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Committees for Year 2003-2004
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POSITION SOUGHT: (Please indicate choice with 1,2 or 3 - where 'I is most preferable and 3 being
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Dist. E1 Construction Board of Adjustments and
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Facade Improvement Committe‘o
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Senior Advisory Committee CI Planning and Zoning Commission
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Pleas- lis any experience or interests tat qualifies you to serve i the positions indicated:
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• College Station Independent School District does not discriminate on the basis of race relitaio ,
ocior,.national origin, s , or handicap in providing education services. Greg.Mcitryre, D'irector of
Pezonnel and Student 2ervices, 1312 Welsh, College Station, TX 77340 (979-764-1411) has been
designated.to cobrdinate cornpliaric: with the nondiscrimination requirements of Title
• Director OfSpeciai Education, 1812 Welsh,.Suite120, College Stan, 'IX 77840
: 794-5432): has been designated to coordinate compliance with the concii.sorirainacion
requirements of Secion 504 of the Rehabilitation Act.
• ,
181.2 Welsh S trasi . • — STEVE JOHNEON, E
Callege Station, TX 77840 •
979.7644455979-764-5135 ,• • • rintorsOznt o
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0310812005 14: 15 9797643464LINCOLL
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Application for City Boards/Commissions/
City of Committees for Year 2003-2004
College StationPLEAS �P oR PRIN LY
NAMEL(17G� Y
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Home Address P , (30)4 % L( 1211 c1 Business Owner? Yes o
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Voter Registration #� Education (options, lk id. de./M al •
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Dist. S Construction Board of Adjustments and
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DD Brazos County Appraisal Board CS Business Development Corporation
Facade Improvement Committee
Parks& Recreation Board Appointed Historic Preservation Committee
Committees: Joint Relief Funding Review
Committee
Conference Center Advisory Committee Library Committee
Lincoln Center Advisory Committee Parks and Recreation Board
Senior Advisory Committee Planning and Zoning Commission
Wolf Pen Creek Design Review Board
Zoning Board of Adjustments
If you currently serve on any other boards/commissions/committees, please list them here:
P =se list*any.experience o f 'ntere - - that ualifi out s e i, t, y os' '• ind; ted:
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Mag completed application ,, City Secretary's Office,City of College Station,P.O.Box 9960, o Station,TX 77842,
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Mier aka be made arai a Me to the public,mitts Os spplinanr sigma hollow statist Oar the Wars,ation is ma**,be reiorrat
03/08/2005 14:15 9797643464 LINCOLN CENTER PAGE 02/02
03/07/2005 16:35 9796930401 AMCHURCHCFCHRIST PAGE 01
(: i Application for City 13oards/Commisaionsl
Committees for Year 2003-2004
!LEASE TYPE OR PRINT CLEARLY
�S� NAME, , A.5c4 Al KG'S-
/lLCUJ'illl/111(11 In/nrHHItirl t1
Home Address /30`t faue,1I c (_i Business Owner? Yes No
Business Name: A9
rio z- % Occupation: /Niv'�f�
Telephone: indicate tomer oocupotion)
` r yr Via,t indicate,/�� �"�, ,�c�'r�
Fax q' i 4° 3- DSO! Address: 2 7,,_ e, c 7
w s01,t„vLA.>,,ltf Telephone: G93,04fp0 --
E-mail: ,��'�9(, � ._._.
College Station Resident for years Fax:.
must be a roslderrt of the CO to serve) E-mail
Subdivision a �k .A
Voter Registration %39 Education (options°
POSITION SOUGHT: (Please indicate choice with 1,2 or 3- where I is most preferable and 3 being
least preferable.) Asa 1Q MO
N„,,_ .`i.,,,, ,,,;,, ( rortilltarr t 1, Sir:ll,/llf,:; ( otimrrrh'r'N
1 911 Brazos County Emergency Comm. S Cemetery Committee
Dist. LJ Construction Board of Adjustments and
S BiCS Economic Development Board Appeals
Brazos County Appraisal Board CS Business Development Corporation
Facade Improvement Committee
Parks& Recreation Board Appointed Historic Preservation Committee
Committees: Joint Relief Funding Review
Committee
4 Conference Center Advisory Committee Library Committee
Lincoln Center Advisory Committee Parks and Recreation Board
Senior Advisory Committee Planning and Zoning Commission
Wolf Pen Creek Design Review Board
Zoning Board of Adjustments
If you currently serve on any other boards/commissions/committees, please list them here:
Please list any experience o� interests that qualifies you to serve in the positions indicated:
orri P,,1C.a
1v *4e11.o A,04 r^ ouPlcol!e;,P,e r . i? ca.•el.l fj Pi s! L fe u •/
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Signature of Applicant C-.... 9 f CAP.--v Date s• /- °5
Mail completed application : City Secretary's Office,City of College Station,P.O.Box 9960,College Station, P( 77842.
be compliance with Chapter 552,Government Cede(Public lhjbnwation Aa),information rained ro the applicant's Prolog addrm,home ralq'hnee number,red e.nadi
a&lreu shall be Mlade ivai/abre to U's prtbliC,Mien the OPPOCent Om below gan6ng rhos the bifaYMation lr norm be retarget
PARKS AND RECREATION DEPARTMENT
CAPITAL IMPROVEMENT& PARK LAND DEDICATION PROJECTS FY'05
March 3, 2005
Ca•ital Im•rovement Pro"ects
Capital Improvement Completion
Project Project FundingDate Final
Projects Status Manager # Budget Sourc
' �� Expected/Actual
• 711Tiv 7471717,'-' Cost
a 3 11/ 1 YI'.
o- "'" "- ' ..u..l.`.-. .,,'{ ,J ptfr
! P1C04 4 1 8 s®�*'.,
»' � y✓, N ®'t 1.� �.1 1l a�` {' 3
' • a 1 ,0y 1 :1 1 '04
Central Park Soccer Field LI at Desi n'
Pete P 0401= $206;00 Geners7P4tnds 10104
ICrenek Grossin• Landsc a C . 44/ rr Pete GG002 $20'000 fki'>Ci Centre`
r � 1104 t3
0
8
Lick Creek Park Bike"Racks Benches &Stabs 4 Pete PK0069 7000 '08 Bond 12/31/04 yR. 1/05,. $6 850
Lincoln Center Ex.-nsionitm•tovements • Ric, PKo319 $984 8
00,. ff,�►BG��unds- � 3/05- �' 11105 �818 448
Greens Prairie Rd Landsca.in.&Irri•ation Desi.n Under Construction David ST0214 $80,000 Street Pro'ect Fund 4/05
VPAC Soccer Li•hts Under Construction Pete PK0511 $400,000 General Fund 6/05
Parkway Park 7 Under Construction Pete PK0409 $50,000 '03 G.O.+Zone 2 3/05 _
$44,795
Central Park Soccer Li.hts Under Construction Pete PK0406 $285,000 General Fund 6/05
Veterans Park Phase II In Desi.n Ric P0501 $6,925,000 '03 Bond 10/07
W.A.Tarrow S.ra Park In Desi.n Ric PK0503 $170,000 Communit Dev. 6/05
Thomas Pool Collector Tank Re.air Out to Bid Ric PK0528 $20,000 '05 General Fund 5/05
Jack Miller Park
B
Basketballtball Court
rt Cover In Desi.n Pete PK0512 $175,000 '05 General Fund 9/05
Stee.lechase Park Develo•ment In Desi•n David Pk0502 $315,000 Communit Dev. 6/06
Lincoln Pla .round In Desi.n Pete $50,000 '05 Gen.fund 6/05
Inter•enerational Park Additions Pendin.Contract David PK0512 $310,000 '03 Bond 5/05
Econnmis Development -_
Business Park Si.n
Pendin.Contract Pete GG0302 $50,000 Business Center Fundd7/05
Cemete Land Ac.uisition Pendin.Land Contract Ross GG9905 $275,000 '98 G.O. Unknown
Rock Prairie Rd Medians Landsca.e Under Construction Pete St9923 $40,000 '98 Bond 3/05
I—Intergenerational Project
CIP Summary
• et-• ,,401‘,4 s 44fr� ,,
Under Construction 5
Under Contract 0
Pendin. Contracts 2
Bids Received 0
Out to Bid/Re-Bid 1
In Desi.n 5
Pendin. Land A •uisition 1
On Hold 0
22
Park Land Dedication Pro"ects
• Park Land Dedication Project Project Completion
Projects Prioritized Status Manager # Budget Funding Date Final
SourceEx ected/Actual Cost
ZONE 1 -$201,858 — __
North ate Park Ac wsition On Hold _
ZONE 2 $169,640
- = Zone 1 Funds
Richard Carter Park
Replacement
In Desi.n Pete N/A $15,000 Fund
Thomas Park Track Pendine Contract David Pk0526 $110 000 Zone 2 Funds 5/05
ZONE 3 $57,634 -_-----
entrafFond Sail sl nW l COM.s#e.. David P04OS 1'506 Zvns 3 Funds ititi8104s 12/3/04 $48 690
ZONE 4-$22,112 __----_
Raintree Im.rovements Concrete Walks Zone4
In Desi•n Pete NA $p $t5,000'98 se Bond
Windwood Im.rovements Concrete Walks In Desi.n Pete NA $0 Zone 4 Funds
ZONE 5-$25,227
<r ,.� �• � n � . '; �fx�s : P + l = , ter
$ iib t3.== ...= t2.•
ZONE 6-$91,365 —_—_
Southwest Park Development On Hold Pete/David _ $90,000 Zone 6 Funds
Gabbard Park Sidewalk I On Hold D=�� Zone
Z 6 Funds
ZONE 7-$785,042 ---
John Crompton Park Development 1 To Bid in Feb'05 Pete/David PK9803 $710,000 Zone 7 Funds Oct.1/05
8
ZONE -$41,341 -_---_-
N.E 8......_.. ...-....._....._......_............... ._... .
ZONE 9-$34,110 ____—■—_-----
ZONE 10-$133,195
Desin Edelweiss GE On Hold
11 Pete/David
ZONE 11 $41,267 --_
P teCreek Pisti tmproverl1entsflot,,P ®rtli�nd ,i e e, .1 Petef '.,PK0403 :$38 600 stone 110Funds ' .:11/04:, 12/04 ' $38325
ZONE 12-$10,616
ZONE 13-$576
I—Intergenerational Project
Park Land Dedication Summary
Cotpleted 4:
Under Construction 0
Under Contract 0
Bids Received 0
Pending Contracts 2
Out to Bid 1
In Design 2
Pending Land Acquisition 0
On Hold 4
Total 13
O:/Projects/DIP/DIP&Park Land Ded Project List.doc Page 2
STRATEGIC PLANS IMPLEMENTATION CALENDAR
• JANUARY 2005 - MARCH 2005
STATEMENT SUBJECT TEAM JANUARY FEBRUARY MARCH
X >? , CemeteryCommittee to begin process
' • ''At'-•'","'•ilit•'`011,i•••4`r''
of developing proposed operational Staff select design firm to create
) ,.
issue changes for new site. Master Plan and Phase I' ,.:,,o , construction documents.
Staff prepare Scope of Services to use
'0' 3t',414 F in selection of design firm and
';''''''').'t'i4 :� � y',:;:.-‘....,'':',,,4":A;,',,''
construction requirements for Phase I.
A
R X I ^ ,:
,i,it,40 IF.,,,,''',.-.'''-', :i etinti*,,,11.,-16.14-"•\',
!;!--': ..:c.,, ,.:14,4,...,,,er „:,,,,,7,:' C,,,,''''t.li'::,";,/:,,,,,,,i, ,,,,,...,..
.,..„_,,,....,,,,,re: ..,0, 4,-,......z .1,,loye,),,;,,,..:...:., .,,,,?:;,:,...,.,. ...„.,,,,:zt,
®.0t4 ,A, , „ ,:•',• ,;^‘• •E•... '. ' ,,,,...1.,.. ..,,,,,,, ..„T'
Joint meeting with Parks Board
and Design:Review Board on
�' X s February 11T
' �, �� A � !' Start prelim plans of George Bush
4:ref-i*IO ' °0 t 1,1° Drive medians
� � tttS �tl'�a 1 '..%°f,,�V
iiii
p e J es 0 myp,t�
CC414 f .:.,04:-.','-- Ilt4.' ;,''4'
� fie"
` . X j ,`
, ii. ` fin, . 4 ,
Fr,-k;,,,::,7,,,,,,,,,,,,,,,,,::,.41,,,,,!:.B ."Y ° FY 2004 and First Quarter Report
:',,,-1'4.*,� ` 1 :s`. given at well y 11th Parks Advisory
' Board as well as recommendations
8
iiiitil4Vf'4"',',41:1,f:P-,i. '/4.,,31:tit':,,',;';,„ "0,..1..f!',tret,,:C*.,:^
)'..4%.„..,14
ie ,
if eX , 4 1 k Complete review of Leisure Service
X TPProgram
p "� ,t Intergenerational project to council
L ," 'fin— r1 Parkway Park under construction.
L@fS ,,,„R for possible approval
S@!'Y1C@ $ R ' March 10,2005
F Bid ebruaeneration features last
l : � k° � °' � of February
,,,..-.,„ ,,,,,
Li oarV , Nerds Assessment Focus Groups• Needs Assessment Focus
��Ore ' j 1 € " • three held in January Groups—seven meetings for
B `� y 1 �� February planned.
� fR® X
eeteNOTE: Shaded items have been completed.
5 „.0 , Vie°,,
a st s * v Phase II preliminary concept
' • r �` r ,st �, • plans toParks Advisory Board
Ott s ttPACSubcommitteeon
i-i; '. � February 11th
z
s ®', ! ! t Intergenerational features to Council
v • 7, : illi. VPAC,Phase II design underway March 10,2005
a Bid intergenerational features last
�y of February
8 tl 'g Construction contract to Council for
Begin construction
approval
' ``" l'
i � 9 ' �a iUi @g si f 2005 Starlight Music nes
' Scheduled
4 z, ;�t.+ �ttity
�ServIces y �,'rEar O1' . •• •
group
$4e�8l'f r8t 4, Appraisal process in progress Met with Equestrian interest
40
d �m�♦A / SF 'f w' /�/�� �,'
,,,„1 ,s, r- 'yam P!1 £ BV 1 di a
k,i1:1,
Ka a a 0 !. t Pil1:,„1-...,71-,,„,,,...,F;
�TC?eYB l'x i
',,,'..ijf ',,,,„4;:;5..,'?I'',f t.,.4',',I'/-, ir,,,„ .
��1/ ` Complete Installation Of Street
,,,,,,,::,...4;1:4 #66i.,,,,,,,,,,::,,,,,,,: !#,#,##, Banners
Parks & Recreation Advisory Board
Goals & Objectives
FY2005
CITY OF COLLEGE STATION (Not Prioritized)
1. Support Regional Park Initiative (Parks & Leisure, Strategy 4)
Develop action plan
Complete appraisal of property
Appraiser chosen; work should be complete by April 1, 2005.
Tour for new Parks & Recreation Advisory Board members in spring
2. Andy Anderson Arboretum at Bee Creek (Parks & Leisure, Strategy 1)
Develop long-term plan for redevelopment once drainage issues are addressed
ElMake additional trail improvements
Install new trail markers
3. Oversee planning process for Steeplechase Park (Parks & Leisure, Strategy 2)
JJConduct public hearings
First of two hearings for neighborhood input held on February 23rd
ElDevelop Master Plan
ElComplete design process
El Bid project
4. Crompton Park (Parks & Leisure, Strategy 2)
QComplete design process
Design complete.
Bid project
Project pre-construction meeting held on March 3`d; out to bid, with bid opening to be held on March 10th
Complete construction
Begin operation and maintenance
❑ Conduct dedication ceremony
Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 1 of 4
Updated: March 2, 2005
S. Veterans Park, Phase II (Parks & Leisure, Strategy 2)
Complete Phase II design plans
Design contract approval at October 21, 2004 City Council meeting. In conceptual design phase - plans
reviewed by VPAC, Phase II Subcommittee on February llth.
Assist with Veterans Memorial expansion project
Memorial wall expansion complete November, 2004.
Veterans Day Ceremony November 11, 2004
Ceremony complete.
Complete lighting of four existing soccer fields
Design complete; project out to bid; Council approval on January 20th; under construction
6. Continued interaction with other City Boards (Lincoln Center, Bryan Parks Board,
Conference Center, P&Z, Seniors) (Parks & Leisure, Strategy 2)
ElJoint meeting with DRB Presentation and discussion of the film 'Small Urban Spaces"and discussion of park concepts
for Northgate on February 11th.
ElReport from Lincoln Center Advisory Committee
Report from Conference Center Advisory Committee
Report from Senior Advisory Committee
Monthly updates included in Board packets.
Ei Joint meeting with Planning and Zoning Commission
El Joint meeting with City Council
7. Park Land Dedication Ordinance Update (Planning & Development, Strategy 1)
ElReview and approval of recommendations
Approval by City Council
8. Urban Forest Management Plan (Parks & Leisure, Strategy 1)
Revisit or new direction?
9. Capital Improvement Projects oversight. (Parks & Leisure, Strategy 2)
ElIntergenerational Park Improvements (See CIP& Park Land Dedication Projects list for status.)
Update given at the regular October meeting. Intergenerational Park Improvements construction contract
to Council for approval on March 10th.
JSpray Park at Lincoln Center
Conceptual design complete; notice to proceed with preliminary design has been given.
El Determine use for old buildings at Lincoln Center
Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 2 of 4
Updated: March 3, 2005
EJ Basketball pavilion at Jack and Dorothy Miller Park (Zone 5)
• In design phase.
ED Park Land Dedication Projects (Zone 10)
10. Needs Assessment for facilities and programs. (Parks & Leisure, Strategy 2)
Ei Conduct focus group meetings
LZI Conduct public hearings
Meeting conducted on March 3rd
ElDevelop survey instrument
Review and accept final report
Parks Board:
Council review:
Meeting held with RPTS students to go over scope of the project on Nov 11th 2004
11. Park Maintenance Standards Review and Direction. (Parks & Leisure, Strategy 1)
ElFirst quarter standards report
Report given at January 11th regular meeting
Second quarter standards report
ElThird quarter standards report
Fourth quarter standards report
Develop recommendations for improvement
12. Southern Oaks Park (Parks & Leisure, Strategy 2)
EI Neighborhood celebration/dedication of park
Review park plan for additional improvements
13. Support Greenways Program (Parks & Leisure, Strategy #2)
Review and assist with update of Hike and Bike Master Plan
Kristan Clann review of Hike and Bike Trail Plan at regular meeting of November 9, 2004.
ElReview and assist with update of Greenways Master Plan
EjContinued support of Hike and Bike Task Force
14. City Center Project support.
ElParks and Recreation office recommendations
Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 3 of 4
Updated: March 2, 2005
0 Parks and open space area recommendations
Ei Community Center facility recommendations
15. Develop plan of action for Northgate Park.
0 Review existing Northgate Redevelopment Plan
EDevelop recommendations for neighborhood parks
16. Explore new leisure programs and activities (Parks & Leisure, Strategy 2)
0 Passport program for Seniors
Fall session complete
0 Passport program for Teens
ESenior Olympics
Investigating senior Olympics for 2006.
0 International faculty and scholars picnic
Held successfully at Central Park pavilion on October 26, 2004
0 Dog splash day at Hallaran Pool
Held on October 24, 2004.
17. Revision of By-Laws for the Board
El Prepare draft By-Laws
Draft turned over for review by Legal. Draft received back from Legal, October12, 2004
EIBoard approval with revised By-Laws
Review and approval at November 9th Regular meeting.
3J By-Laws approval by City Council
Approved by Council at the February 10th meeting
Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 4 of 4
Updated: March 2, 2005
Parks & Recreation Department
Goals & Objectives FY2005
(11Vir (Not Prioritized)
CITY OF COLLEGE STATION
■ Implementation of the CIP Program • Implementation of City Council Strategic Issues
• Continuation of Staff Development • Implementation of Special Projects & Programs
Implementation of the CIP Program
❑X FY 2005 CIP Projects (Parks & Leisure, #2)
Status: Ongoing. Monthly report given to Board
❑X FY 2005 Park Land Dedication Projects (Parks & Leisure, #2)
Status: Ongoing. Monthly report given to Board
Continuation of Staff Development
❑X Complete Management Academy
Status: The Assistant Director and all superintendents have completed the course.
❑X Complete Supervisory Academy (Mollie Binion, Darrel Harvey, Cameron Parker)
Status: Graduation November 16, 2004
E Complete Emergency Management Academy (Cheletia Thomas, Darrell Harvey)
Status: Wednesdays January 12 - March 2
Complete NRPA Revenue Management School (David Gerling)
Status: Peter Lamont completed the two-year course; David Gerling completed the first year.
Complete TRAPS Conference (Steve Beachy and others will attend)
Status: March 2005
Conduct Arbor Master Training (Parks & Leisure, #1)
Status: Working on schedule for fall session
Attend the 11th Annual Southeast Texas Grounds Maintenance Conference
Status:
❑X Attend the Texas Cooperative Extension Forestry Unit's 'Arboriculture 101'
(Curtis Schoessow, Scott Deffendoll, and David Pemberton)
Status: Four Saturdays in January 2005
❑ Coordinate and prepare for TRAPS Regional Workshop in Fall 2005
Status: 2005 conference scheduled for November in College Station
❑X Attend Texas Turfgrass Conference (Scott Hooks, Gary Marske, Paul Rucker, Keith Fails)
Status: Conference attended, December 6th- 8th
Updated: March 2, 2005 Page 1 of 3
Implementation of City Council Strategic Issues
1:3 Acquire new cemetery site and develop Master Plan (Core Services, #1)
Status: Appraisals complete; negotiations in progress
0 Continued implementation of Park Maintenance Standards (Parks & Leisure, #1)
Status: FY 2004 overall 89% rating; FY 2005 goal- 90% overall; quarterly reports given to Parks Board.
El Continued implementation of the Urban Forest Management Plan?? (Parks &
Leisure, #1)
Status: On hold pending further directions
Ej Continue efforts to make parks more intergenerational (Parks & Leisure, #2)
Status: Report given at October, 2004 regular meeting; Project design completed and out to bid.
Construction contract to Council for approval on March 10th.
Ei Review leisure service programs ( Parks & Leisure, #2)
Status: Softball program report October 12, 2004. "Senior Passport"program underway; cricket league
proposal received.
EI Pursue cooperative efforts with the City of Bryan on joint programming (Parks &
Leisure, #2)
Status: Investigating senior Olympics for 2006; National softball tournaments in 2005 and 2006
Develop Veterans Park & Athletic Complex, Phase II (Parks & Leisure, #2)
Status: Design contract approval at October 21, 2004 City Council meeting; In conceptual design
phase - plans reviewed by VPAC Phase II Subcommittee on February 11th.
0 Promote performing arts (Parks & Leisure, #3)
Status: Booking concerts for 2005 starlight concert series
El Continued implementation of regional planning and development initiative
(Parks & Leisure, #4)
Status: Funding approval in BVSWMA FY 2005 budget; appraiser retained
ED Develop action plan for Northgate Park (Parks & Leisure, #2)
Status: On hold pending staff discussions
J Develop Master Plan for Steeplechase (Parks & Leisure, #2)
Status: First of two public hearings for neighborhood input held on February 23rd.
E] Implement Arboretum improvement plan (Parks & Leisure, #2)
Status:
Implementation of Special Projects and Programs
E Implementation of the remote sports lighting system (Parks & Leisure, #2)
Status: Complete; New soccer lights will include Sky Logic
Continue implementation of automated registration software (RecWare)
Status: In progress; software installed; testing completed; training completed
E] Conduct benchmark survey of similar cities
Status: On-line survey completed January 27th. Results collected from all Big 12 Conference Schools.
Results will be received by all involved.
El Continue investigation of the feasibility for NRPA departmental accreditation
Status: Inventory with current level of compliance complete
ED Continue investigation of the feasibility of implementing a Donations Program for
the Department
Status: Draft program complete
Updated: March 2, 2005
Page 2 of 3
El Conduct Program and Facilities Needs Assessment (Parks & Leisure, #2)
Status: Agreement with TAMU's RPTS department approved; February - focus groups complete; public
hearing held on March 3"d; Parks Board focus group on March 8th
E Acquire and implement AED's at select PARD facilities
Status: Funding approved in FY 2005 budget; acquisition complete; training scheduled or April 1-2.
E Acquire and install Wolf Pen Creek street banners (Economic Development, #1)
Status: Banner design complete; bid awarded for 36 steel banners; construction in progress
Facilitate Cricket program (Parks & Leisure, #2)
Status: Facilitate start of user group; site identified for facility; organization of group in progress
Northgate Music Series (Parks & Leisure, #3)
Status: Initial funding approved
Investigate Lincoln Center staffing possibilities
Status: Reorganization with existing positions complete. Two Assistant Center Supervisors in place as of
February 1st
El Decide what should be done with old buildings at Lincoln Center
Status:
Updated: March 2, 2005 Page 3 of 3