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HomeMy WebLinkAbout04/24/2003 - Workshop Agenda Packet - Parks Board Agenda Item cover sheet _ Agenda Item # Regular Item Consent Item X Workshop Item Item Submitted By: Steve Beachy, Director of Parks and Recreation Council Meeting Date: April 24, 2003 Director Approval. Coty Manager Approval: Item: Joint meeting with the Parks and Recreation Advisory Board for discussion and possible action regarding strategic planning, Council vision statements, and Advisory Board goals. Item Summary: The City Council requested joint meetings with the Parks and Recreation Advisory Board on a semi-annual basis as part of the FY2002 Strategic Plan. These meetings are intended to enhance communications between the Council and appointed Advisory Board members concerning Council issues, visions, and priorities. The last joint meeting with the Board was held on October 24, 2002. Item Background: The Parks and Recreation Advisory Board has adopted goals for FY2003 that support the City Council Strategic Plan. The Advisory Board works throughout the year to achieve these goals and provide guidance for park facilities and leisure programs. The Advisory Board has identified six (6) specific topics of discussion for the joint meeting. They include discussion of 1) the revised Recreation, Park and Open Space Master Plan; 2) Phase II of Veterans Park and Athletic Complex; 3) the need for park land in the Northgate area; 4) a potential policy statement for joint school/neighborhood park development; 5) implementation of the Urban Forest Management Plan, and 6) the improved dialogue between the Parks and Recreation Advisory Board and the Planning and Zoning Commission concerning park land dedication issues. The joint meeting may involve discussion about these goals, strategies, and related issues. A memorandum from Dr. John P. Nichols, Advisory Board Chairman, is attached that provides the main talking points the Board would like to discuss with the Council® Relationship to Strategic Plan® Vision Statement #2 Parks & Leisure Services — "We will provide a large range of recreational and cultural art opportunities. " Vision Statement #3 Planning & Development — "We will provide a well- planned community. " At their annual retreat, the City Council developed specific strategies to support the achievement of the four (4) identified vision statements® Several strategies related to cultural arts and recreational opportunities requiring the involvement and support of the Parks and Recreation Advisory Board have been identified to achieve these vision statements. Supporting Materials: 1. Parks and Recreation Advisory Board Fiscal Year 2003 Goals. 2. A memorandum dated April 9, 2003, from Dr. John P. Nichols, Chairman, Parks and Recreation Advisory Board. 3. A draft policy statement entitled "Partnerships in Parks Grant Funding and Technical Assistance Program" for potential joint school/neighborhood park projects. 4. A memorandum from Ross Albrecht dated April 2, 2003. & *** bUip , Embracing the Past,Exploring the Future! City of College Station Parks and Recreation Advisory Board Fiscal Year 2003 Goals (Not Prioritized) 1. Establish policies and standards for re-appraisal of existing parks, facilities, and services offered by the Department O Review quarterly park maintenance standards reports and develop recommendations regarding levels of service (VS2S1.a) (In progress. l Quarter report on January 14, 2003. 2nd Quarter report scheduled/hr April 8, 2003). O Develop a long-term replacement schedule for playgrounds, court surfacing, and other key facilities (VS2S1.a) El Evaluate all leisure service programs offered by the Department and develop recommendations for improvements (VS2S2.b) (Aquatics Programs presentation on November 12th, Athletics Programs presentation on Dec. 10th, Educational Programs presentation on January 14th, Entertainment Programs presentation on Feb. nth, and Supervised Recreation Programs presentation on March e). ET Develop recommendations for implementation of an Urban Forest Management Plan (VS2S1.b) (Plan presented to council on September 26, 2002, and recommendations for implementation approved by the Parks and Recreation Advisory Board on April 8, 2003). 2. Provide more interaction between Parks and Recreation Advisory Board and Planning and Zoning Commission, and shared vision with the City Council El Monitor status of Unified Development Ordinance (VS3S. .a) El Conduct a joint meeting with the City Council to discuss Board goals and objectives (October 24, 2002). O Conduct a joint meeting with the City Council to report on the progress of Board goals and objectives (scheduled Ibr April 24, 2003). El Conduct a joint meeting with the Planning and Zoning Commission to discuss Board goals and objectives and other issues (March 6, 2003. The revised Recreation, Park, and Open Space Master Plan was presented to the Commission during the joint workshop meeting, and approved during the Commission's regular workshop meeting). 3. Provide oversight for the implementation of the Capital Improvement Program O Woodway Park site plan approval O Shenandoah Park site plan approval El Develop a plan for the use of existing Park Land Dedication Funds (September 10, 2002). Parks and Recreation Advisory Board PY2003 Goals and Objectives Board Approval:September 10,2002 Council Approval:October 24,2002 Updated:April 15,2003 Page 1 00 2 WA Tarrow Park Corridor Master Plan approval (Presentation of. citi:en sin to Board on November 12111. A joint meeting Was held on Feb. 18", 2003, between the Parks and Recreation Advisory Board and the Lincoln Center Advisory Committee. The Lincoln Centel- Advisory Committee approved the plan On February 24, 2003. The Parks and Recreation Advisory Board approved the plan on LIVIardi 4, 2003. The plan is 4scheduled fi)r Council consideration on Alav 8, 2003. • Complete all remaining 1998 Bond Fund projects (In progress). 4. Provide planning and coordination for the 2003 Bond Election (VS2S2.e) Review and update submitted CIP list O Develop additional recommendations for the CIP 2 Staff/Board presentation to the Citizens Advisory Committee (March 25, 2003). 5. Review and update the Recreation, Park, and Open Space Master Plan (VS3S2ed) • Staff review and update of the current Master Plan, Section I — Introduction (September 2002). [ZI Staff review and update of Section V — Inventory and Facilities (September 2002). iZ1 Staff review and update of Section VI —Needs Assessment and Identification (September 2002). El Board subcommittee review and comments regarding proposed updates for Section I, IV, and VI (October 2002). [ZI Board subcommittee review and comments regarding Section VII Prioritization of Needs and Plan Implementation (November 6, 2002). Cl Board subcommittee review and comments regarding Section III — Plan evelopment Process (October 2002). • Completion of the Parks and Recreation Department 5-Year Strategic Plan (J51 Draft Complete). El Public input period for the revised Master Plan [ZI Board consideration of the revised Master Plan (January 2003). El Planning and Zoning Commission consideration of the revised Master Plan (March 6, 2003). O City Council presentation and consideration adopting revised Master Plan (scheduledfbr June 12, 2003). 6. Provide oversight for the implementation of Veterans Park and Athletic Complex 2 Memorial Dedication Ceremony on November 11, 2002 EI Complete Phase I development (VS2S24) (September 2002) O Investigate potential agreement with the College Station Soccer Club for clubhouse building (In progress) O Conduct Grand Opening of the Phase I project (Scheduled Jar May 17, 2003) Parks and Recreation Advisory Board EY2003 Goals and Objectives Board Approval:September 10,2002 Council Approval:October 24,2002 Updated:April 15,2003 Page 2 of 3 D Review operations and maintenance and make recommendations for Fiscal Year 2004 O Review Needs Assessment and update as required O Develop revisions for Phase II recommendations 7. Provide oversight for the design and installation of the batting cages and backstops at Bee Creek Park E Secure funding Ei Approve site plan RI Complete construction 8. Provide oversight for the installation of the new jogging track at Jack and Dorothy Miller Park El Complete construction (September 2002) RI Investigate alternative types of surfacing for playgrounds 9. Support implementation of the Greenways Master Plan (VS2S3ea) O Receive update report from Greenways Coordinator (presentation planned for May 13, 2003). O Review Recreation, Park, and Open Space Master Plan as it relates to greenways 10. Support the City Council's Interagency Plan on any Park and Recreation related issues El Continue dialog with the College Station Independent School District regarding future school/park developments and programs (presentation to CSISD on January 21, 2003). Cl Continue dialog with the College Station Independent School District and the South Knoll PTO concernin• the potential of rubberizing the South Knoll jogging track (Interlocal Agreement approved by the City Council on December 19, 2002). El Continue dialog with Texas A&M University regarding Hensel Park and Veterans Park and Athletic Complex (TAMU Nature Trail Planning; TAMU Cross Country Team). O Continue to investigate joint programming opportunities with the City of Bryan Parks and Recreation Department (VS2S2.c) (In progress — currently investigating registration software opportunities) 11. Identify potential new sources of revenue El Identify potential grant opportunities (TPTVD — October 8, 2002) O Investigate the potential for a donations program (In progress) O Review user fees and develop recommendations (Fees Subcommittee appointed, and meeting scheduled for April 16, 2003. Scheduled.for Parks and Recreation Advisory Board approval May 13, 2003). Parks and Recreation Advisory Board 5Y2003 Goals and Objectives Board Approval:September 10,2002 Council Approval:October 24,2002 Updated:April 15,2003 Page 3 of MEMORANDUM TO: The Honorable Mayor and City Council - FROM: John P.Nichols, Chairman, Parks and Recreation Advisory Board DATE: April 9, 2003 SUBJECT: Topics of Discussion for Joint Meeting on April 24,2003. Thank you for providing the opportunity for members of the Parks and Recreation Advisory Board to discuss our FY2003 Goals and other important issues of interest. The FY2003 Board Goals have been formulated to support the City's Strategic Plan and past direction provided by the City Council. These Goals are monitored on an on-going basis to ensure that our efforts are focused and on schedule. Any input on the part of Council regarding these goals is welcome and appreciated. The Board has identified six(6) main topics of discussion for the workshop meeting, and are as follows: 1. Discussion of the revised Recreation, Park and Open Space Master Plan to be presented for Council consideration on June 12, 2003 (Vision Statement#3, Strategy#2.d); 2. Discussion and consideration of the upcoming bond election, with emphasis on the Phase II development of Veterans Park and Athletic Complex as a high priority of the Board (Vision Statement#2, Strategy#2.e); 3. Discussion and consideration of the need for park land in the Northgate area; 4. Discussion and consideration of a potential policy statement for joint school/neighborhood park development; 5. Discussion and consideration concerning implementation of the Urban Forest Management Plan (Vision Statement#2, Strategy#1.b); and 6. Discussion concerning the improved dialogue between the Parks and Recreation Advisory Board and the Planning and Zoning Commission regarding park land dedication issues. These six (6) main topics are key issues we wish to discuss with Council. Other issues or concerns from the City Council are welcome, as you may desire. Your time and interest in these matters is greatly appreciated. cc: Torn Brymer, City Manger Glenn Brown,Assistant City Manger Steve Beachy,Director of Parks and Recreation Encl.: Parks and Recreation Advisory Board FY2003 Goals. Draft policy statement entitled "Partnerships in Parks Grant Funding and Technical Assistance Program" for potential joint school/neighborhood park development. Memorandum from Ross Albrecht dated April 2, 2003. DRAFT City of College Station, Texas Partnership in Parks Grant Funding and Technical Assistance Program Introduction Partnership in Parks (PIP) provides grant funds and technical assistance for local park facilities on municipal, school district, and county or state-owned property located within the corporate limits of the City of College Station. Objectives City Council Vision Statement #2 (Parks and Leisure Services) states: 'We will provide a large range of recreational and cultural arts opportunities" for our citizens. The partnerships in the parks grant program have three (3) major objectives to achieve this vision statement: • Assist local public agencies in providing park facilities for College Station residents. • Provide a process to develop park facilities in areas of the community that are underserved. • Leverage funds for park facilities by forging partnerships with other public agencies. Eligibility Criteria The following guidelines establish basic eligibility for partnerships in parks grants: • Applicants must be a public agency. • Grant requests must be for outdoor recreation facilities. • Projects must be on public property, which is fully accessible to the public. • The applicants must show that they will have full control of the property and the ability to maintain the proposed improvements. • The City of College Station must receive grant funding requests by April 1st of each year. • The applicant must have a 1:1 value match of City funds. Matching funds may include: a) cash; b) value of in-kind services; c) donated materials, equipment or labor. The value of facilities developed prior to the grant award will not be considered as part of the applicant's matching share. 0/Projects/Grants Partnerships in Parks Page 1 of 2 Km1 DRAFT Application The grant application process includes staff review, and final determination will rest with the City Council as part of the City's annual budget process. All grant awards are subject to funding availability. Applications must be approved by the requesting agency. • The applications must comply with the approved format. • Applicants must read and comply with the attached sample Interlocal Agreement. • The City of College Station reserves the right to partially fund projects. • The City of College Station may provide technical assistance in developing projects and grant applications. • The proposed project must be supportive of the City of College Station's Recreation, Park, and Open Space Master Plan. • Funding for grants will be limited to a maximum of $25,000 per project, subject to approval of the City Council. 0/Projects/Grants Partnerships in Parks Page 2 of 2 Km! Partnerships in Parks Grant Program Project Application Application Deadline:April 1st Project Name: 1. SPONSORING ENTITY Sponsor: Contact Person: Title: Mailing Address: City: State: Zip: Daytime Telephone: Fax E-Mail: 2. FUNDS REQUESTED Committed or Amount Proposed Source City Sponsor Match Other Funds (identify source of funds) $ $ Total Project 3. ATTACHMENTS (Please tab the following items with the letters shown below) a) Brief description of project f) Itemized project budget b) Project location map g) Project schedule c) Site plan of proposed improvements h) Letters of commitment d) Floodplain map (if available) i) Letters of support e) Photographs of site Submit one (1) original and three(3) copies of your application. Typed or Printed Name of Authorized Representative Title Return to: College Station Parks and Recreation Department, 1000 Krenek Tap Road, College Station, Texas 77840 (Attn: Steve Beachy, Director). For City of College Station Use Only Application Application Evaluation Received: Complete: Score: Sample Detailed Project Budget Project Costs Matching City Funds Funds Total PROFESSIONAL SERVICES A. Consulting B. Engineering Subtotal CONSTRUCTION ELEMENTS A. Site Preparation B. Infrastructure/Utilities Water Sewer or septic Electric $ Lighting $ Restroom $ C. Recreational Facilities $ Picnic Tables $ Playground $ Athletic Fields Trails Pavilions $ Track Basketball Courts Drinking Fountains $ Benches $ D. Landscape Subtotal TOTAL PROJECT COST: Funding Sources City Federal Funds, source In-Kind Contributions Applicant's matching funds(committed funds) Other, source TOTAL FUNDING: Notes: 1. A different format may be used, but the detailed budget must indicate which facilities are requested for PIP funding. 2 The City of College Station will not fund infrastructure costs exceeding 25% of the total funds requested. 3. A Project Budget Update can use the same format, and should detail match dollars still committed. The City of College Station, Texas Embracing the Past, Exploring the Future. P.O. Box 9960 1101 Texas Avenue • College Station,TX 77842 (979)764-3500 www.ci.college-station.tx.us MEMO NDUM April 2,2003 TO: Parks and Recreation Advisory Board THROUGH: Stephen Beachy,Director Parks and Recreation ah. FROM: Ross Albrecht Forestry Superintendent ' SUBJECT: Implementation Recommendations for the Urban Forest Management Plan After presenting the Urban Forest Management Plan(UFMP)to the City Council on September 26, 2002, we received direction to develop implementation recommendations for possible inclusion in the Fiscal Year 2004 budget. My recommendations for the initial steps of implementing the Plan are listed below. These recommendations are a mixture of action items directly from the Plan and incremental steps that would move the City of College Station towards proactive management of our urban forest. I believe these incremental steps will be necessary,as full implementation of some parts of the Plan will be expensive. This incremental implementation process should be monitored through annual reviews to gauge progress and to formulate the next level of implementation. Even with full implementation,the Plan calls for annual reviews to insure the urban forest management practices employed are current and sufficient to maintain College Station's ever changing Urban Forest. I have divided my recommendations into policy and action related areas. Generally the policy areas can be implemented with little monetary resources. The action items are directed at the actual work that will be required to initiate actively managing our urban forest. As such,these areas will require additional resources to meet these goals. These items are not presented in any order. However,the Plan recommends, and I strongly support that the development of a risk management program is a critical first step. This will drive any subsequent management activity implementation,as well as start the City towards proactive measures to manage and reduce our risk exposure. A. Policy Related Items 1. Develo adoo an. imil ment a 'Ris A/fanaement Pro!ram or roan Tre-s' -Specifically for the management of both public and private trees that impacts the visibility of traffic control devices, visibility at intersections, and/or hinders vehicular,bicycle,or pedestrian traffic flow. This Program should include: -A Urban Tree Hazard Reduction Policy Statement that clearly defines the goals of the program. -From the Policy Statement, establish the Level of Care that is manageable for the City. This manageable level should be reviewed and updated annually. -Develop and implement a Risk Management Strategy to obtain the desired level of care. This strategy would detail the actual work and processes that would be employed to obtain the 1-ionic ol Texas A&M University Home of the George Bush Presidential Library and Museum established level of care. This Risk Management Strategy will need to be updated annually with the Level of Care review. The Risk Management Program for Urban Trees should address: -Street trees(public trees that originate from the street right-of-way) -Private trees that originate from private property that impact traffic and visibility -Park, municipal facility,and greenways trees -Electrical easement and ROW trees -Emergency Planning, Response, Recovery,and Mitigation,particularly for wind event damage to existing trees 2. R-vi-w -xi ti ordinances tp identify and5trengthen requirements that effect the urban forest Review all existing ordinances that potentially impact the urban forest(public and private). A level of involvement by the City towards private trees will need to be established. Regardless of this level, there are several areas that could benefit from coordinated proactive planning to preserve the existing public urban forest and provide for its future. 3. Public Education efforts Develop a public education campaign designed to provide comprehensive information about maintaining the existing urban forest and planning and implementing projects to insure the survival of the urban forest into the future. This could be aimed at residents to help them understand the importance of trees. In addition,this information could be used to instill the preservation and planning for the urban forest ideals within the development community. k1/4 B. Action Related Items As opposed to the Policy Related items,the Action Related items will involve a significant increase in the financial commitment of the City over existing levels. However, these increases will directly reduce the hazards and liability level that exist throughout the city. 1. Street Tree Management The Plan's recommendations for initial street management include a full inventory, identification and removal of all hazards,and a cyclical pruning and inventory update process. In addition,there would be an annual review of progress and budgetary adjustments as needed to meet stated goals. There are several other recommendations beyond this initial response,such as promoting species diversification, proper species selection and placement,annual planting goals,and implementation of a pruning cycle for new tree care. My recommendations include the following incremental steps,however it should be remembered that the overall goal would remain as listed in the Plan. As stated above,my recommendations are intended to provide incremental steps to reaching the overall goal of a broad based proactive management of the urban forest. -Conduct a street tree inventory to locate all hazard trees, trees with hazardous deadwood, and vegetation conflicts with traffic control devices and traffic flow. ($15-20,000) -Contract for the removal of the hazard trees and pruning to gain required visibility and traffic flow. (575 -$100,000) -Contract on either an'area by area'approach or on an'as needed' basis for tree removal and pruning for visibility and traffic flow. This set up will potentially mirror utility line clearance operations already in place. -Conduct the inventory every 5-8 years,and follow up with the required work. 2. Parkland, Municipal Facility,and Greenways Tree Management As with the Plan's recommendations for street tree management, the recommendations for this area are similar, and consequently extensive in scope and cost. As above,my recommendations are for smaller incremental steps towards the overall goals of the Plan. In these areas there is an ever-increasing amount of deadwood, hazards, and items that need to be addressed for the public's safety and the health of the trees. The Plan's recommendations designate the exiting three-man Forestry crew to accomplish these maintenance items. However,without a 100%time commitment to managing the trees in these areas, we will be unable to make progress. Actions must be taken to enable this crew to address forestry items everyday. Even with that commitment, it will be necessary for annual reviews of progress and potential budgetary changes to insure adequate resources are available for this area. There is a potential helping step in the 2003 Capital Improvement Project bond election. A new shop is proposed,possibly at the current landfill site,to alleviate over crowding and provide adequate storage space this area's various vehicles,equipment,and bulk materials. This will provide a better working environment for the existing forestry,horticulture,and irrigation crews. In addition,this should allow the expansion of crew size or numbers in the future. Ilk Kris Lehde-Explanation of Special Programming Fee for the EXIT Teen Center Page 1 From: Kris Lehde To: Davisg@fabtexas.com; GDAVIS6264AOL.com; gschroederaggiecatholic.org; Ifamsgtca.net Subject: Explanation of Special Programming Fee for the EXIT Teen Center Good morning. During the Fees Subcommittee meeting last week,there was some question as to the new Special Programming Fee for the EXIT Teen Center that is listed at$25- $100. At the time, we had misunderstood the purpose of the proposed fee, and had thought that it was intended to charge for extra services provided by the Center Staff. However,the actual intention of this fee is in fact to provide some limit on possible charges for existing programs that we are currently offering our customers(Le. "eXtreme EXIT and the VIP Field Trip Package), as prices for these programs can change depending upon the time that these trips are offered (Please see attached minutes from the March 4th meeting— Item#7—that will provide some more detail on these programs). I hope that this helps to clarify this proposed fee. Please e-mail myself or our Teen Center Supervisor, Kelly Kelbly kkelbl e-statiotx.ps), if you have any additional questions. Thanks, and sorry for the confusion. CC: David Gerling; Helen Banks; Kelly Kelbly; Steve Beachy Kris Lehde-Re:Quorum Page 1 From: <j_warner@cox-intemet.com> To: "Kris Lehde"<klehde©cicollege-station.tx.us> Date: 4/8103 8:22AM Subject: Re: Quorum Kris, I will be there tonight. The 24th I will be in Tyler for a conference so I will not make the council meeting as of this time. Thanks, Jodi > From: "Kris Lehdeu<klehde@ci.college-stationtx.us> > Date: 2003/04/07 Mon PM 02:28:05 CDT > To: <GDAVIS6264@AOL.com>, <Lwarner@cox-intemetcom>, <DAVISG@fabtexas.com>, <Bill@PianoPlace.net>, <Ifams@tcamet> > Subject: Quorum >Just a reminder of the Parks and Recreation Advisory Board meeting that >will be held tomorrow(Tuesday,April 8th). Please e-mail me with your > availability for both • April 8th (tomorrow's meeting)and > -April 24th (Joint Meeting with the City Council) > by tomorrow morning. I am trying to determine our quorums. Thanks in > advance for your help :) > Kris Lehde > Staff Assistant > College Station Parks&Recreation > (979) 764-3414 > College Station. Embracing the past, Exploring the future. 1 Kris Lehde- Re: The Road to be named later Page 1 ~_�___ From: Steve Beachy /�- l ) To: Jason Fikes Date: 4/8/03 4:43PM Subject: Re: The Road to be named later Jeaon, Thanks for the information. We will pass this along to the Advisory Board. The Board is looking at the service needs of the entire Park Zone 10 area. As you know, there are several undeveloped park sites within that Zone as well as the future elementary school site that may by jointly developed by the City and CSISD. The Board is scheduled to tour all of the park sites in Park Zone 10 on Tuesday, April 22nd to get a better idea about the needs of the current and future residents of the area. I think that the Board will place the topic back on a future regular agenda for further discussion and consideration. Also, the Citizens CIP committee is meeting tonight to review the first rankings of all proposed projects. The development of the new street is a key issue relating to the service area for parks and schools. The CIP committee will make a recommendation to the City Council regarding all of the potential pjects and then, based upon Council direction, pjects will be placed on the ballot for voter consideration in November. Thanks, again, for your comments. Steve Beachy Director of Parks & Recreation College Station, Texas (979) 764-3413 >>> "Jason Fihaa^ ^qaaon@ornohuroh.net> O4/OB/O3O3:1QPM >>> Steve, I have some current information about road p 'ect in southern College Station that I'd like to share with the Park Board. On the map be|ow, you will notice an "Unnamed Road" north of Barron Road. At the February Park Board meeting, Ed Froehling reviewed his intention to complete a bridge and connect Alexandria Dr. to this Unnamed Road. However, he stated that he did not intend to begin construction until the Unnamed Road was completed. Without the development of this road, any efforts to pursue greenway space North of Barron Road would seem to be stalled. However, in talking with the City Council and the Department of Public Works, I learned that this East West Collector(i.e. Our road to be named later) is on the prioritization list for the bond election in November. This road will greatly help our neighborhood and ease congestion in our area. I thought that this information would be valuable as you consider how ( ) to work with your donated greenway space as well as your other projects in Zone 10. 04/08/2003 14:42 2003 CAC Capital Project Ranking Score Project Amount Cumulative 5.52 Police Facility- Phase I 3,310,000 3,310,000 5.11 Veterans Park and Athletic Complex, Phase II Developmen 5,623,000 8,933,000 4.96 New City Hall at City Center Phase I 4,300,000 13,233,000 4.78 Traffic Signals 2,250,000 15,483,000 4.78 Railroad Grade Separations - ROW 500,000 15,983,000 4.63 Barron Road Design & Capacity Improvements 3,000,000 18,983,000 4.56 Relocation of Fire Station 3 1,710,000 20,693,000 4.37 Traffic Signal Communications 250,000 20,943,000 4.30 Traffic System Safety Improvements 500,000 21,443,000 4.26 Oversize Participation 2,700,000 24,143,000 4.15 New Cemetery Phase I Development 300,000 24,443,000 4.11 Forestry Shop 670,000 25,113,000 3.85 Sidewalk Improvements 500,000 25,613,000 3.81 Central Park Shop Renovation 200,000 25,813,000 3.70 Greenway Development 1,000,000 26,813,000 3.70 Northgate Street Rehabilitation 4,820,000 31,633,000 3.63 Rock Prairie Road Widening Design & ROW 2,969,000 34,602,000 3.59 Greens Prairie Road Widening Phase II 3,300,000 37,902,000 3.56 Library Expansion 4,070,000 41,972,000 3.56 Intergenerational Enhancements (Parks) 309,000 42,281,000 3.52 Dartmouth Extension 2,300,000 44,581,000 3.41 Community Center/Multi-purpose/Intergenerational 5,000,000 49,581,000 3.41 Alternate access to the Windwood Subdivision 1,907,000 51,488,000 3.30 Marion Pugh Extension 421,000 51,909,000 3.26 Central Park Lane Extension 377,000 52,286,000 3.26 Annexation Overlays 950,000 53,236,000 3.26 Lick Creek Park Phase II Development 578,000 53,814,000 3.07 Rock Prairie Medians Longmire to Victoria 500,000 54,314,000 3.04 Preliminary Design & Land Acquisition 54,314,000 3.00 East-West Major Collector (Alexandria Area) 1,600,000 55,914,000 3.00 Ped. Improvements across University Dr. @ Northgate 407,000 56,321,000 3.00 Shenandoah Park Development 315,000 56,636,000 2.96 Steeplechase Park Development 315,000 56,951,000 2.89 Lakeway GPR to BP major collector 2,700,000 59,651,000 2.89 Sandstone Park 47,000 59,698,000 2.85 Richard Carter Park Improvements 217,000 59,915,000 2.81 Hospital Road 836,000 60,751,000 2.74 Raintree Extension 722,000 61,473,000 2.48 Rock Prairie Road - Paving GPR to City Limit 1,635,000 63,108,000 1.44 Lassie Lane Extension 702,000 63,810,000 **Agenda** CY2004 Fees Subcommittee Meeting Wednesday, April 16, 2003 Central Park Conference Room 100 p.m. 4. Increased Sports Officiating Costs Replacement F d Surcharge for Te is and Swimming Programs • Resident/Non-Resident Participation 4. Compliance with Established Policies • Athletic Facility Replacement Fund — Long TeMII Plan Development Subcommittee Members: Glen Davis, Glenn Schroeder, Lury Ftrisworth FISCAL AND BUDGETARY POLICY STATEMENTS, ITEM # III,B5 5. USER-BASED FEES AND SERVICE CHARGES. For services associated with a user fee or charge, the direct and indirect costs of that service will be offset by a fee where possible. There will be a review of fees and charges no less than once every three years to ensure that fees provide adequate coverage of costs of services. User charges may be classified as "full cost recovery," partial cost recovery," and "minimal cost recovery," based upon City Council policy. a. Full fee support (80-100%) will be obtained from enterprise operations such as utilities, sanitation service, landfill, cemetery and licenses and permits. b. Partial fee support(50-80%) will be generated by charges for emergency medical services, miscellaneous licenses and fines, and all adults sports programs. c. Minimum fee support (0-50%) will be obtained from other parks, recreational, cultural,and youth programs and activities. F-1 CITY OF COLLEGE STATION PARKS & RECREATION DEPARTMENT FEES POLICY STATEMENT The citizens of College Station have made a commitment to excellence in parks facilities and recreation programs. These facilities and services require substantial expenditures by the City to ensure appropriate maintenance and effective programming. This policy is intended to insure that a proportion of these costs is recovered through user fees in an equitable manner in accordance with the City's current fiscal and budgetary policies approved by the City Council. Fees for athletic programs shall be set in accordance with the following guidelines: A. The cost of maintaining and operating athletic facilities should be borne by those who use them. In addition, in those situations where the City has responsibility for organizing andior programming activities, participants should bear proportionate staff salaries and overhead of direct supervisors associated with the program. B. The City recognizes that it is appropriate to subsidize youth athletic and aquatics activities. Such activities contribute to educational development and to encourage leisure literacy, which are increasingly important aspects of life. Youth is defined as all individuals up to, and including, eighteen years of age. The City will absorb all maintenance and operating costs associated with facilities and the staff costs associated with organizing and/or programming activities. A fee will be assessed to cover all variable costs associated with programs such as uniforms, equipment, awards, umpires, etc. in accordance with the City's fiscal and budgetary policy statement. C. It is intended that facilities and programs should be available to all citizens and that none should be excluded because of inability to pay. The Department Director, at his/her discretion, may reduce any fee in individual cases upon evidence of financial hardship. The "Parks Bucks" program is intended to meet the majority of these cases. D. In addition to this user fee policy, the City levies a fee surcharge, which goes into an Athletic Renovation and Improvement Fund. The policy governing that fund is attached to this policy. Fees for the use of rental facilities shall be set to cover the cost of utilities and maintenance expenses related to that facility. Deposits may be required, as needed, to ensure proper care and clean-up is provided by user groups. Deposits 1 0/_5 may be waived when users establish a satisfactory record with the City, and will be determined on a case by case basis The fee and deposit will be waived for the College Station Independent School District per a joint use agreement. III. Aquatics, special events and instruction fees shall be set to cover all expenses directly associated with conduct of the class or event. Pool admission fees shall be set on an annual basis to recover a portion of the poolsoperating expenses up to 50%. All fees shall be reviewed on an annual basis at public meetings by the Parks and Recreation Board. After receiving public input, the Board will then submit fee recommendations for the next calendar year to the City Council for final approval. 2(,), Athletic Renovation and Improvement Funds The CIP Committee recommended multiple lighting, irrigation, shade structures, pathway and backstop projects on athletic fields as part of the 1998 bond program that was approved by the City Council and the citizens. They were assured that this would restore all athletic fields to the City's desirable standard. However, the CIP Committee noted that it was unreasonable to fund these short- term projects which had an expected life of considerably less than 25 years with 25 year bonds, since future taxpayers would be paying for assets that no longer existed. The Council concurred with the Committee's strong recommendation that a surcharge should be required of all teams using athletic fields to pay for the replacement of items that have deteriorated as a result of their use, and for any improvements in the existing standard of facilities they would like to have. In response to this mandate, the Parks and Recreation Department is preparing a rolling 10 year schedule which projects the renovations and improvements required at each athletic field complex. Input from representatives of the athletic field users will be solicited in preparing this schedule. The costs of implementing the 10 year program will be calculated, with allowances made for likely future cost increases, and divided into equal annual amounts. The surcharge will be sufficient to pay each user groups' prorated share of the fields' annual renovations and improvements. This money will be retained in a separate capital fund for each athletic field complex, and will be used exclusively for renovating or improving that complex. The Parks and Recreation Department will consult with representatives from the athletic groups contributing to a fund before money can be appropriated from it. It is likely to take some months for the staff to carefully develop and cost the 10 year plans. However, it is desirable to implement the program as soon as possible, since delays will increase the surcharge amounts that will be needed in future years. This policy will be implemented on October 1,1999 at the commencement of FY2000. In lieu of the availability of the 10-year plan, the Parks and Recreation Board recommended a surcharge be leveled on each item that equates to approximately $5 per person, per season (Fall, Spring, and Summer), per team in FY2000. This will be reviewed with athletic team representatives before the FY2001 budget cycle when the rolling 10-year plan is available, and revisions, if necessary, will be made to this $5 amount to reflect the financial needs of the fields. This procedure will be replicated annually in future years. Approved by Parks&Recreation Advisory Board:April 23,2001. l'ac 3 ol PARKS & RECREATION DEPARTMENT USER FEES 1995-2003 (as of September 13, 2002) ''.-A''''' '' a ..<. .__ ._... . ,. . .:.. , _.:.e .,. ,<. _,. .. ,..;,','1.: ., '8'' ''''Q'' i)H0:0-': ‘'1— '' '0:' ..: ., ... ^ +, -:',.*-.,,,,,...,:„,-..--,..,-,-,-.4,-,..,,,,:,-,:::- . ...... ..::am ra�„ _. . , , „_.. ,. , 4.‘96:.., - : , ...4 , . , .. _: ;. . „z: .�. .^ . . m. .,:m _ hte,i .,..l'O''x .....,'S , ,--'' -::: .;'-' ADULT SPORTS PER TEAM r 1, Basketball $250 $255 $255 $265 $265 $265 $265 Discontinued 2. Flag Football $255 $260 $265 $265 $340 $265 $340 $340 $340 3. Volleyball $110 $110 $110 $265 $130 $130 $140 $175 $175 4, Softball IIIIIIIIIIIIIIIIIIIMIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII. Pla -Off Lea•ue: Serino and Summer $255 $260 $265 $285 $285 $356 $360 $360 alli=111 Fall $215 $220 $225 $240 $240 $300 $315 $315 330 Fast Pitch: S.rin. and Summer $290 $300 $300 $300 $300 $375 $375 $375 400 Fall $245 $250 $250 $250 $250 $312 $325 $325 340 _. __...,.._fit, -,d,.,�..�,o*.r,.n..,»rv.5.,.x,.re-.-ei,..,>�t^S'.,�._,.,...,.-�„e�,,e_.>.,r,�t�t\...,.'� ,..,<,�..._"9e.��,.,1'.�,_.><`�l,�.w.,�..,,.�a,�:><�.�,k-.,.._,�>Nix`iw_,rs,.,a-�,;&.-,,,�.:.., „r• ,>�5,,�i�,.ws.=;..:�,t.,>.�..3,'4k4rtr..'�....�_Y, ,n`��.,�< ,kv...:,s�,..Et..- ..�., a..�-�s�r.w _ne .,� ._ »v�r ..: fit+.,,�$.a ,a �w.;. ...,�s._�,:n�"+`. 4aa. rid k.�.'s. 4.. �*,_.. »,a &.�. YOUTH SPORTS PER CHILD 11111111111111111111111111 1. Basketball $25/$15/$5 $30/$20/$10 $30/20/10 $30/20/10 $30/20/10 $30/20/10 $30/20/10 $40/35 $40/35 2. Flag Football $25/$151$5 $30/$20/$10 $30/20/10 $30/20/10 $35/25/15 $30/20/10 $35/25/15 $40/35 $40/35 3. Girl's Softball $25/$15/$5 $30/$20/$10 $30/20/10 $30/20/10 $35/25/15 $30/20/10 $35/25/15 $40/35 $45/40 4, Youth Volleyball ::. ; .,. .. :. .,,; ,y..; ., $40/30/20 $40/35 $40/35 5. II n Cha e er Si orfs ..;:.. .... . ..:: ..::: .. .::. ...;:: .::'. .....:.. $15.00 $15 $15 IIIIIIIII~.,.a, INSTRUCTION FEES PER PERSONIIIIIIIIIIIIIIII 1. Swim Lessons $16 $20 $23 $30 $30 $30 $30 $35 $35 2, Advanced Swim Lessons $20/$10/$5 $20/$10/$5 $25/15/10 $25/15/10 $25/15/10 $25/15/10 $35 $40 $40 3. TAAF Swim Team $40/$25/$15 $40/$25/$15 $80/60/40 ' $80/60/40 $80/60/40 $80/60/40 $85/65/45 $85/75 $85/75 4, National Jr.Tennis League $40/$35/$30 $40/$35/$30 $50 $50 $50 $50 $50 $50 $50 5. Tennis Lessons(+1 can of balls) $35 $35 $35 $35 $35 $35 $35 $40 $40 6. Golf - $45 $45 $45 $45 Discontinued '.. , x._ -... ....:_n n.... ,. .;•.. _. .,.::_ :..;_ ,. t ;:, ,..�. .;i ,ns,xK h +.i i.. � .,..1 S' �y i� 4. ..rv� .w xt,d,r-.,..e rU.,.,..:.�,r a._try.,,:"'.f'.e.._:.. .7 '•.s.. x2 ». :. a 1 t �...:, a. d- ,,_ s r�. �. . n.. �« 3�s, .� ,,. ,.,. „- ,. .t�, •� 4�a���.rns.,�,arcs,�.. -3 �:�;��.,..s .,u...,,_,,,,,.., �, -M a. ,�it-,, ., r t.,..r.. �..<. ,� ,i�>:L�.- 4t-��=xiR�a"ad„a+__-«ir.dzom..,s:>�`�'h�kA�.a,.sa,� ."'<•xv".._a,.n a'.7„s'r�:.:savn,a�.:..:...n.L.,,..�>.ma.,�.+:�.r-.u41'�e^�.f�.,k.,,ssLs��.�krt<aa,_,+�,d..tt-ft;�±rr:.t..,.�:.xi<.�..ds .trir;1�,c;its.65n,...a,�...mn.�,»_..�°�t_,rFa'4.r--.«;3r«er-t°as}:."P`,i�3' ,?.a'r,8,,. „ �: PAVILION RENTALS PER DAY 1. Bee Creek Pavilion $30 $50 $50 $50 $50 $50 $75 $75 $75 2, Central and Southwood Pavilions Monday-Thursday $50 $50 $50 $50 $50 $50 $75 $100 $100 Friday $75 $75 $75 $75 $75 $75 $100 Discount Discontinued Frida —Sunda and Holida s $125 $125 $125 $125 $125 $125 $175 $175 $175 *Deposit $100 $100 $100 $100 $100 $100 $100 $100 $100 3, Oaks Pavilion $30 $50 $50 $50 $50 $50 $75 $75 $75 *Deposit $50 $50 $50 $50 $50 $50 $50 $50 $50 4, Thomas Pavilion $15 $15 $15 $15 $15 $15 $15 $15 $15 • Deposits are refundable if ke s are returned, and the .avilion is left clean and dama.e-free. De•osits are not re.Wuired when rentin. Bee Creek Park or Thomas Park •avilions. s e . �.�.1< >�,�k��,,,..:�.,,.a...�.<,s,'z.�.�,,,.r><.+��_,.,;,.,,br,.,,�Axa rvv,.;_3.,fi r_t.:�w.<,k,.,r,,t•<...�+,.a.�.:.G�'--^�.,^._ .,< ,. r. a _ _ -r,r» , ,>ca._..,_...,,�,».<..�....3,m.,�,:, .,h.�»r a....,,�,,.:�,,�4,,..aL,.....,:s >:n.-:+,✓x�i�::�aaax s,Gaa<x�a..:ts.�:�r�>•;7 - t,�..€ .r,d. to,=#'. �.,.,� __ �s�+ha��"r tv,�+,:$�>ct>;.?nbav�a:r�v,iw,.�,�v. WOLF PEN CREEK A MPHI THEA TER 1, Private Rentals: Weekday $200 $200 $200 $200 $200 $200 $200 $200 $200 Weekend $250 $250 $250 $250 $250 $250 $250 $250 $250 Pnrvo 7 ...;ACTIVITY/FACILI 2. Non Commercial Rental: Weekday Weekend 3. Professional/Commercial Rentals: Weekday Weekend Service • ersonnel char• es will be added accordin • ly. CONFERENCE CENTER See Attached Rates) �uw L/NCOLN CENTER 1. Membership Per Year: 19-54 Years of Age Youth Low Income Eligible Adult 2. Non -Member Guest Pass Per Day (Youth or Adult) Non -Member Summer Rate (Youth or Adult) $525 $800 $900 3. *Gym Deposit Per Day (8 hour block) $150 Half Court Rental Per Hour (4 hour maximum) , $7/$12/$17 Full Court Rental Per Hour (4 hour maximum) Gym Event All Day Usage (More than 4 hours) Concession Usage 4. * Game Room Rental Per Hour (2 hr. min.) Deposit 5. * Teen Room Rental Per Hour (2 hr. min.) Deposit 6. *Community Room Rental (3 hour maximum) Additional Fee Per Hour Deposit Kitchen Fee 7. **Special Event Fee (Funerals, weddings, parties) 8. Miscellaneous Charges $525 $800 $900 F t >} f t s yg i s $525 $800 $900 Sft$ -553<} . f.. :r. j f S $425 $525 $800 $900 f of }.: r( rs•: • .;fi.:•Sf>::: }T'vS. $425 $525 $800 $900 } $425 $525 $800 $900 { } f $425 $525 $800 $900 $425 $525 $800 $900 $15 $10 $5 $15 $1 $30 $200 $15 $25 $.30/Chair $100 $125 $175 $0 $10 $15 $10 $10 $10 $50 $50 $50 $10 $10 $10 $50 $50 $50 $25 $25 $30 $15 $20 $50 $50 $75 $0 $10 $15 $.10 $2.00 * All rooms are subject to an after -hour charge of $20 per hour. The after -hour charge is based on any request to use facilities beyond the center's normal operating hours ** Special event fee includes the rental of the ,gym, Community Room, sound system, and 450 chairs Copies (Per Copy) Faxes (Per Fax) A THLETIC FIELDS 1, Softball and Baseball Field Rentals Per Day Per Weekend Two (2) Field Complex: Per Day Per Weekend One (1) Field: $50 $60 ft�h>y<YS,r�r�': .•: {3h ..�.S�;it`?SFTS�''sY` 'Stt{ SSSS�e�'Ssf•tf($: 'fr Y'.i:{ { •(ft�#f� .' .5 (f�' t'f <�{ #�t�:.� �tt•3�i'<Y�f'Y`{�ii, f �'fo{t•LT�$3< t . S$5,{}' _�. fq�}{y�� i �{ �t::fii{fif} . :',tftfTrtYr SY,� S'> <T,i�{:�i S '%S{ tsif 'Y> .�'e.`o• �.`:.f•Sr;e'".,�.(%{ �::.S.s�Sy}sa::4:,.: {..• :tf :�f. �{•` .,. t �•.b.i.t: < f�.5 2'S $60 $100 $100 $175 $175 $60 $60 $60 $100 $100 $100 $60 $100 $175 $175 j $175 $175 $425 $525 $800 $900 $15 $10 $5 $15 $1 $30 $200 $15 $25 $.30/Chair $175 $15 $10 $50 $10 $50 $30 $20 $75 $15 $150 $.10 $2.00 $60 $60 $100 $100 $100 $175 $175 Three (3) Fields: *Deposit: Four (4) Field Complex: Per Day Per Weekend Per Day/Weekend Per Day Per Weekend "Deposit 2. Soccer Field Rentals One (1) Field: Per Day Complex: Per Day Per Weekend 3. Field Rentals Per Hour (1/2/3 hours) $150 $300 $200 $350 $200 $350 ,f!`,�'4Y.•?' rrif}:}'%£t; %�;{�k S>';;?-�3.t}'{^S{: $200 $200 $200 $200 $350 $350 $350 $350 $200 $350 $50 $150 $275 $50/$100 $200 $350 Varies $50 j $60 $60 $60 $60 $60 $60 $60 $60 $150 1 $200 $200 j`-- $200 $200 $200 $200 $200 $200 $300 $350 $350 $350 $350 $350 $350 $350 $350 $7/$12/$17 $10/$151$20 $10/15/20 $10/15/20 $10/15/20 $10/15/20 $10/15/20 $10/15/20 $10/15/20 In addition to the rental fees, a deposit will be charged and paid by the renter in advance of anv_tournament. The deposit will vary depending on the type and size of the tournament. In addition to the rental and deposit fees, additional fees may be assessed to the renter depending on the Length and type of tournament to cover expenses incurred by the City for personnel and supplies needed to facilitate the tournament. S_ k I RACE EQUPMENT RENTALS 1. Printing Stop Watch 2, Stop Watch 3. Cones (10) 4. Bases, Poles, and Flagging (10) 5. Big Timeclock 6. Water Cooler 7. Ice Chest 8. Tables 9. Traffic Flags and Vests (10) 10. Rental Package #1: Big timeclock, 1 printing stopwatch, 10 cones, 10 bases/poles and flagging, 2 water coolers, 2 tables,10 traffic flags and vests. 11. Rental Package #2: Big timeclock, 2 printing stopwatches, 30 cones, 20 bases/poles and flagging, 6 water coolers, 4 tables,15 traffic flags and vests. 12. Rental Package #3: Big timeclock, 4 printing stopwatches, 60 cones, 30 bases/poles and flagging, 12 water coolers, 6 tables, 20 traffic flags and vests. SWIMMING POOLS 1. General Admission Per Person (Ages 3 and up) Hallaran/Thomas Natatorium Adamson 2. Discount Pass - 25 Swims Hallaran/Thomas %i. :' it :t � f i``1(e •::Rri is is>i Y •`.•#ii:•}.<'� �:.y:r.'+"t :i.< i.¢:;{,. t.•itt it• t : t{:': : Sr. ,4,,'S.�`� S.<{,'?''>�ttt>•.}�• ,''+3:53[. . r...... :rr: r.. i'r.: r, :....a. r.r <,.../.,:, <..>}5:. .... �'a,,: r,r.r.:... ... r. rr. [... ,..... ..:... r, r�:%r: ... r... ,r:. .. •%::... $1.25 $2.50 $25 it`t��#�`#•`'f{>}tSS'.% jipy����s}r(�#! t�'>##.'��`#{'f jf�#,�S ���� t!f� $: [�>'i�i}%3 L � j.,3r�., . �i3���;5.�Y:;S �"i�i#{fif G•�) .• .i%>•j..,�%sS :t'S}%•+,� {iitif: •yr'•;<%f{•i tlr>[$: S[<�.r>£ `'<tl i,#'s'�'s. .`t` ,,},, ,,; • : ;#;5; �` ,:'sr's<.�rii4i:r�s%'`s%t $1.50 $2 $3 $30 '.yYr ;".;fir•.::s.: it�if ;:}k{}: Y.!if•,:., r�ir.•,:,r(�'.Sti ,. w i., :;+.;}:�d,i 0'`-:1.'..»:��W':. ?. ,•9r'�'7wn»'+;`� •.f z,i'T«,'..,7t `. .. ,,, '_ 1�%i`92 ''r�`i.s�° c.•`+,';.i�cf r'+',wasl+'kS.'r" �K,�.+ri�t'?�%i�"�'.J;''k `u`4i'. :'T.'a.,.;€a'�s`.�.&•� r $1.50 $2 $3 $30 $1.75 $2.00 $3.25 $38 $2.00 $2.00 $3.50 $50 $2.00 $2.00 $3.50 $40 $2.00 $2.00 $3.50 $50 $2.00 $2.00 $4.00 $85 $10 $5 $10 $10 $50 $5 $5 $10 $5 $75 $100 $125 $2.00 $2.00 $4.00 $40 + . , , ,' 'moo..:� .. ...c.,: . ., .. ,''+r...., _. .., .:.. , _ ..,:.. :;, .. ..... ., a,. cit•.� . .- :' .. ,.. _- .. .- .. :.. .. .., a ,<:...3_:.,. .... t,,. .. ...„ L. .::.'ter.,,. ,.,a.,. . , < . .. , . ,.�_- ....:.- ...:.-., .. A , _. ..„ ... .. ,. ..: r .:.. ':. .. ': _.: .. .. ...+fir Y'f �, ._... -.,: .: ,. t .G .,., i::.:,: ::. -T•:::- 995'.,.,:!: .2000: :;.;::;,'' ....., -. ., ... _ .. __ .-- ,-200-1 a.,,_.. 0:03: !.. _ ,, ..., � , "'fir-s,,,,r .':: -.: ;:' Jii-- •. tr.. .a..,.. .. �.., dei:..- .,. ,-,..101111111111",14 , -M• s . ::i.. ...., .z..::+:... -. J .:, .i ,..,::... ." e 1- .:,t o-.+..,r.�. !, ..t.. $'� m,#f.. •yn,x•::.. Natatorium $40 $40 $40 . $40 $40 $40 $85 $40 *Adamson $50 $60 $60 $70 $75 $75 $75 $85 $85 3. Family Season Pass Hallaran/Thomas $125 $125 $125 $125 $125 $125 $125 $125 $125 Natatorium u .r $125 $125 $125 $125 $125 $125 $125 *Adamson $200 • $200 $200 $200 $200 $200 $200 $200 $200 4. Individual Season Pass Hallaran/Thomas $60 $60 ' $60 $60 $60 $60 $60 $60 $60 *Adamson ► $80 $80 $80 $80 $80 $80 $80 $80 $80 5, Bab sitter Season Pass IIIIIIIIIIIMIIIIIIIIIIIII, Hallaran/Thomas $30 $30 $30 $30 $30 $30 $30 $30 $30 *Adamson $40 $40 $40 $40 0 $40 $40 $40 $40 $40 6. Special DaCare FeeAdamsononLa•oon PererChiIdr,.r:,r .. rur , .::. r.r: n:::r:::r , r :.t„ }: : r : rr.,::::1: .: t{»):; :r:::xS•; + .{.:f5::{: •:J; .. :: ': .� ,:... : *Adamson passes also valid at Southwood and Thomas Pools,excluding the CSISD_...Natatorium. Prior to 2002, discount passes for Hallaran, Thomas,and the Natatorium were .rived for 50 swims. As of 2003,all discount.r•asses will be .riced for 25 swims. 7. Pool Rental 2 hours IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Hallaran: 25 •eo•le or fewer $75 $75 $75 $75 $75 $75 $75 $100 $100 50 •eo•le or fewer $100 $100 $100 $100 $100 $100 $100 $125 $125 51-76 people $150 $150 $150 $150 , $150 $150 $150 $175 $175 77-102 people $200 $200 $200 $200 $200 $200 $200 $225 $225 Each hour after initial 2 hours $25 $25 $25 $50 $50 $50 $50 $75 $75 Thomas/Natatorium: 25 people or fewer $50 $50 $50 $65 $65 $65 $65 $90 $90 50 peo•le or fewer $75 $75 $75 $75 $75 $75 $75 $100 $100 51-76 people $100 $100 $100 $100 $100 $100 $100 $125 $125 77-102 people $125 $125 $125 $125 $125 $125 $125 $150 $150 Each hour after initial 2 hours $25 $25 $25 $50 $50 $50 $50 $75 $75 Adamson: 99 people or fewer $250 $250 $250 $250 $250 $250 $250 $275 $275 199 or fewer $300 $300 $300 $300 $300 $300 $300 $325 $325 299 or fewer $400 $400 $400 $400 $400 $400 $400 $425 $425 300+ $500 $500 $500 $500 $500 $500 $500 $525 $525 Each hour after the initial 2 hours $25 $25 $25 $100 $100 $100 $100 $125 $125 Saturday&Sunday limited hours available. 8. Pool Parties Per Person* IIIIIIIMIIIIIIIIIIIIIIIIIII Theme Party: Southwood r3rrr { .� : + . ,. , rNrr , .„ :: ::,£: . :: : a , I . {` r $5.75 Adamson Lagoon .. S .. . •. rrrS r•.rr . «r, . .. J:. r ;: r . ::t General Part Southwooda dThomas .... .. , t. , F.r. .tr. ? r ..;;.r...•r:tr:. ..: r , r { .....rrr..... rr. ..rn rr'.. .e. .....r ... } r: .rJ 1 3(. Adamson o -__-- .}. r ..r f S , d { .,. :{:• : , s: #( ........:..... . } . .v. n: ? ;: .,.; .. s .. ...,•..} :r. r^..: r , Y>+f. r . ....««Catered ThemeSouthwood and ........t.•,.n .{ ......:r:... ..r. . . ....r,rn rr.. .,rF rrrv !f . £F. r..5...•......t.:r.r{7.vr�rr{.. .:{{,:t,r r. rr:.,r...,.r :..._.....k......,..«.... ,....................... r �r :r�.r.. :.....{.•.......:... n. ...::.:.'r:.:..... :.•r•.,:.•.r..{.... :.rr i,.ri!iir,f'.!:lfi::,',:i',!:lii!glirrfq!i"•'Pi:: :W,'1;''::!::f:'-:.:',,;-•:.:..,,'::::!-H:L,;:l';''::'i;...:',::-:.'•.•' ..-.'•-•',--:, $7.00 Adamson La•oon :... ... .r ,,.:r.. rr._ }r: ' rr:,: .{.rrr,.r11,111i1111111,1114:11:110.111.111.110,11# .;r. ..... .. .: ......r..rrr.GeneralCateredPart Southwood and Thomas :.._....... r....rrr z 'rr...r .r:... r. .rrn.r :. r.. r♦ rrr.r :.,: . r ,rr . l , r. rr . : .r.:r :.. . . . .. :•,: :: . :} Z54C1L Adamson Lagoon Pavilion Party (Four -table limit): First table Additional tables 1995 1996 199'7 1998 1999 2000 * A minimum of 8 people required. Party favors are included. 9. Other Pool Fees Texas SuperGuard Competition Per Person Swim Diaper Fee Per Diaper Tube Rental Fee Deposit Locker Rental Fee Deposit Junior Lifeguard Program Per Person Per Session q 9 Guard 2-B Per Person, Per session r (Sponsor a duck�>< Duck Derby (Spo Julyt" O 4} Per Person > Itzy Bitzy Tiny Cutie Bathing Beauty & Handsom Boy Contest on July 4th, Per Person "Schools Out Blow Out" at Adamson Lagoon Pool Trout Fish -out Per Person (Ages 3 and up) Over the 5-fish limit (Per fish) 10. Educational Class Rental 1 hour/non exclusive kga TEEN CENTER (THE EXIT) 1 Membership Per Year 2. Non Member Per Day 3. Meeting Room Rental Per Hour r u Deposit 4. Dance/Game Room Rental Per Hour Deposit 5. *Whole Facility Rental Per Hour Deposit 6. 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Any rental expecting approval. Deposits are refundable if facility is left clean, and damage -free. *EJxcludes the computer lab. r4`4"��..c+N3., .. a, .,. ,. ,. + : s_ ' . .a.,_a , 1 . 'i.. • , , +•... _ . u t .. •. ,. _ rs . ,t. Y'c... ,.r .w. ra ,,. . tkt f a .. , i ,. VENDORPERM1TS $50 $50 $50 $50 $50 $50 $25 $10 $8.50 $15 $5 $20 $1 $55 $3 $3 200 $2.50 $1.50 $25 $25 $10 $10 $1 $1 $15 $50 $25 $50 $50 $75 $10 rrwtwrr $15 $20 more than 100 attendees must have prior supervisor $50 $50 $50 PARKS & RECREATION DEPARTMENT PROPOSED CY2004 USER FEES ACTIVITY/FACILITY 2003 Proposed staff 2004 Comment ADULT SPORTS PER TEAM 1. Flag Football $340 $355 2. Volleyball $175 $175 3. Softball Play-Off League: Spring and Summer $375 $390 A Fall $330 $345 Fast Pitch: Spring and Summer $400 $400 Fall $340 *. YOUTH SPORTS PER CHILD 1. Basketball /35 '.4 40 2. Flag Football /35 *.4 /40 3. Girl's Softball $45/40 $50/45 4. Youth Volleyball *,al/35 $45/40 5. Challenger Sports $15 $15 INSTRUCTION FEES PER PERSON 1. Swim Lessons $35 $40 2. Advanced Swim Lessons 1 $45 3. TAAF Swim Team '..5/75 5/75 4. National Jr.Tennis League $50 $85 5. Tennis Lessons(+1 can of balls) I $45 PAVILION RENTALS PER DAY 1. Bee Creek Pavilion $75 Monday-Thursday $75 Friday—Sunday,and Holidays \,„.$100 2. Central and Southwood Pavilions Monday-Thursday $100 $100 Friday—Sunday,and Holidays $175 $175 *Deposit $100 $100 3. Oaks Pavilion $75 $75 Monday-Thursday I $74-' Friday—Sunday,and Holidays \ 100/ *Deposit $50 _$.5P 4. Thomas Pavilion $15 Discontinuv_ *Deposits are refundable if keys are returned,and the pavilion is left clean- damage-fee.Deposits are not required when renting Bee Creek Pavilion. WOLF PEN CREEK AMPHITHEATER 1. Private Rentals: Weekday $200 $200 Weekend $250 $250 2. Non Commercial Rental: Weekday $425 $425 E Weekend $525 $525 3. Professional/Commercial Rentals: Weekday '.'00 $800 Weekend $900 $900 Service personnel charges will be added accordingly,. ()IR'trfelpt/F4.44,/1 kor F (Inc, ACTIVITY/FACILITY 20Proposed staff 03 2004 Comment CONFERENCE CENTER(S• Attached Rates) LINCOLN CENTER 1. Membership Per Year: 19-54 Years of Age $15 $15 Youth $10 $10 Low Income Elisible $5 $5 Adult $15 $15 2. Non-Member Guest Pass Per Day(Youth or Adult) $1 $1 Non-Member Summer Rate(Youth or Adult) $30 $30 3. *Gym Deposit Per Day(8 hour block) $200 $250 Half Court Rental Per Hour(4 hour maximum) $15 $20 Full Court Rental Per Hour(4 hour maximum) $25 $30 Gym Event $.30/Chair $.30/Chair All Day Usage(More than 4 hours) $175 $175 Concession Usage $15 $20 F 4.*Game Room Rental Per Hour(2 hr.min.) $10 $20 Deposit $50 $50 5. *Teen Room Rental Per Hour(2 hr.min.) $10 $20 Deposit $50 $50 6. *Community Room Rental(3 hour maximum) $30 $50 Additional Fee Per Hour $20 $20 De • it $75 $75 Kitchen Fee $15 $20 7.**Special Event Fee(Funerals,weddings,parties) $150 $150 8. Miscellaneous Charges Copies(Per Copy) $.10 $.10 Faxes(Per Fax) $2.00 $2.00 *All rooms are subject to an after-h r charge of$20 per h• r. The after-h• r charge is based any uest to use facilities beyond the center's n• al operating h *Special Event f--includes the rental of the gym,Community R. m,sound system,and 450 chairs. ATHLETIC FIELDS 1. Softball and Baseball Field Rentals One(1)Field: Per Day $60 $60 Per Weekend $100 $100 Two(2)Field Complex: Per Day $100 $100 Per Weekend $175 $175 Three(3)Fields: Per Day $150 $150 Per Weekend $275 $275 *Deposit: Per DayNVeekend $50/$100 $50/$100 Four(4)Field Complex: Per Day $200 $200 Per Weekend $350 $350 *Deposit Vanes Varies 2. Soccer Field Rentals One(1)Field: Per Day $60 $60 Complex: Per Day $200 $200 Per Weekend $350 $350 Veterans Park and Athletic Complex Six(6)Fields: Per Day $400 Per Weekend $700 3. Field Rentals Per Hour(1/2/3 hours) $10/15/20 $10/15/20 ACTIVITY/FACILITY Proposed staff 2003 2004 Comment 4. Lie hts for field rentals oer hour $5 MIN In addition to the rental fees,a deposit will be charged and paid by the renter in advance of any tournament.The deposit will vary depending on the type and size of the tournament In addition to the rental and de.. it fees,additio fees may be assessed to the renter depending on the length and type of tournament to cover expenses incurred by the City for personnel and supplies n - ed to facilitate the touma ient. RACE EQUIPMENT RENTALS 1. Printing Stop Watch $10 $10 2. Stop Watch $5 $5 3. Cones(10) $10 $10 4. Bases,Poles,and Flagging(10) $10 $10 5. Big Time Clock $50 $50 6. Water Cooler $5 $5 7. Ice Chest $5 $5 8. Tables $10 $10 9. Traffic Flags and Vests(10) $5 $5 H 10. Rental Package#1:Big time clock,1 printing stopwatch,10 cones, 10 bases/poles and flagging,2 water coolers,2 tables,10 traffic flags and vests. $75 $75 11. Rental Package#2:Big time clock,2 printing stopwatches,30 cones,20 bases/poles and flagging,6 water coolers,4 tables,15 traffic flags and vests. $100 $100 12. Rental Package#3:Big time clock,4 printing stopwatches,60 cones,30 bases/poles and flagging,12 water coolers,6 tables,20 traffic flags and vests. I $125 $125 SWIMMING Po*LS 1. General Admission Per Person(Ages 3 and up) Hallaran/Thomas $2.00 $2.50 Natatorium $2.00 $2.00 Adamson $4.00 $4.00 2. Discount Pass—25 Swims Hallaran/Thomas $40 $50 Natatorium $40 ‘, *Adamson ;5 $85 3. Family Season Pass Hallaran/Thomas $125 $125 Natatorium $125 $125 *Adamson $200 $200 4. Individual Season Pass Hallaran/Thomas $60 $60 *Adamson $80 $80 5. Babysitter Season Pass Hallaran/Thomas $30 $30 *Adamson $40 $40 6. Special Day Care Fee i Adamson Lagoon Per Child $2.75 $2.75 *Adamson passes also valid at Southwood and Thomas Pools,excluding the CSISD Natatorium.Prior to 2002,discount passes for S ood,Thomas,and the Natatorium were priced for 50 swims.As of 2003,all discount passes will be priced for 26 swims. ACTIVITY/FACILITY 2003 Staff 2004 s ff 2004 Comment 7. Pool Rental(2 hours) Hallaran: 25 people or fewer $100 $100 50 people or fewer $125 $125 51-76 people $175 $175 77-102 people $225 $225 Each hour after initial 2 hours $75 $75 Thomas/Natatorium: 25 people or fewer $90 $90 50 people or fewer $100 $100 51-76 people $125 $125 77-102 people $150 $150 Each hour after initial 2 hours $75 $75 Adamson: 99 people or fewer $275 $275 199 or fewer $325 $325 299 or fewer $425 $425 300+ $525 $525 Each hour after the initial 2 hours $125 $125 Saturday and Sunday limited hours available. 8. Pool Parties Per Person* Theme Party: Southwood and Thomas $5.75 $5.75 Adamson Lagoon $7.50 $7.50 General Party: Southwood and Thomas $4.75 $4.75 Adamson Lagoon $6.50 $6.50 Catered Theme Party: Southwood and Thomas $7.00 $7.00 Adamson Lagoon $9.25 $9.25 General Catered Party: Southwood and Thomas $6.25 $6.25 Adamson Lagoon ..50 ;.50 Pavilion Party(Four-table limit): First table $15 $15 Additional tables $5 $5 A minimum of 8 -•pie required Party fay. are i luded 9. Other Pool Fees Texas SuperGuard Competition Per Person $20 $20 Swim Diaper Fee Per Diaper $1 $1 Tube Rental Fee $1 $1 Deposit $2 $2 Locker Rental Fee $1 $1 Deposit $2 $2 Junior Lifeguard Program Per Person Per Session $55 $65 Guard 2-B Per Person,Per session $55 $65 Duck Derby(Sponsor a duck July 4th) Per Person $3 $3 Itzy Bitzy Tiny Cutie Bathing Beauty&Handsom Boy Contest on July 4th,Per Person $3 $3 "Schools Out Blow Out"at Adamson Lagoon $200 $200 .• Pool Trout Fish-out Per Person(Ages 3 and up) $2.50 $2.50 Over the 5-fish limit(Per fish) $1.50 $1.50 10. Educational Class Rental(1 hour/non exclusive) $25 $25 TEEN CENTER(THE EXIT) 1. Membership Per Year $10 $10 2. Non Member Per Day $1 $1 3. Meeting Room Rental Per Hour $15 $15 Deposit $50 $50 ACTIVITY/FACILITY Proposed Staff 2003 2004 Comment 4. Dance/Game Room Rental Per Hour $25 $25 De•osit $50 $50 5. *Whole Facilit Rental Per Hour $50 $50 Des osit $75 $75 6. Additional Attendance Fee Per Hour 26-50 Attendees $10 $10 51-100 Attendees $15 $15 100-200 Attendees $20 $20 7. Seecial Prosrammin. Fee $25-$100 All rental rates are based • a party of 1-25 p •pie.Additi al fees are added per h r for over 25 attendees.Any r tal expecting more than 100 att dees must have prior supervisor appr-oval.Dep• its are refundable if facility is left clean,and damage-free. *Excludes the computer lab. VENDOR PERMITS $50 $50 K Legend Proposed Changes for CY04 Staff Comment A Adult Sport Recommendations - Increase Adult Slow Pitch fee$15 per team to recover cost of contractually obligated increase in officiating fees paid to the Brazos Valley Softball Umpires Association - Increase Adult Flag Football fee$15 per team to recover cost of increasing officiating fee$1. B Youth Sport Recommendations - Increase Girls Fast Pitch fee$5 per player to recover cost of contractually obligated increase in officiating fees paid to the Brazos Valley Umpires Association - Increase Youth Basketball and Flag Football fees$5 per player to allow increase in officiating fees. These fees were to be reviewed under agreement with the Brazos Valley Softball Umpires Association. - Increase Youth Volleyball fee$5 per player to keep in line with other youth spots and offset increase in officiating fee. . C Swim Lessons - Includes$5 facility replacement fee. Advan • Swim Lesson/Stroke Clinic - Increases fee$5 per participant to keep in line with other youth sports fees Tennis Programs - Staff is proposing to increase Tennis to come on line with other area programs, and includes a$5 facility 1-7--Th , , replacement fee. ( kp ', The following are r ommendations for CY04 Pavilions: Increase both Bee Creek and Oaks Pavilions to$100 for weekends and holidays(keep the weekday rate at $75). . - Convert the Thomas Pavilion rental to first-come-first-serve. The rental rate has remained the same($15)since V 1994 because 1)the pavilion is very small, and 2)there are no restrooms(unless when Thomas Pool is open). The set up and clean up for this pavilion has cost staff more money through overtime costs, etc.than we are bringing in. This pavilion had 45 rentals in 2002(equivalent to$675). E No changes are recommended for CY04. F Staff is recommending increasing fees as a result of surveying other community facilities. G Athletic Fields - Add fees for rental of Veterans Park and Athletic Complex Soccer Fields of$400 per day or$700 for weekend for all six fields. This compares to the$200 per day and$350 per weekend for the three-field complex at Central Park_ The softball fields can be covered through the existing fee structure. - Add fee for lighted field rentals and charge$5 per hour. During program evaluations it was calculated that each field cost approximately$5 per hour to operate the lights. H No changes are recommended for CY04. I Increase Junior Lifeguard and Guard 2-B from$55 to$65 as a result of surveying other community facilities. J The only change is to add an item entitled"Special Programming Fee." This fee would vary based upon the service request. K No changes are recommended for CY04. Resident/Non-Resident Pavilion Rentals 2002 College Station Bryan Other Totals/Pavilion Thomas 36 6 3 45 80% 14% 6% Bee Creek 71 7 9 87 82% 8% 10% Oaks 22 6 3 31 71% 19% 10% Central 86 17 6 109 79% 16% 5% Southwood 65 8 9 82 79% 10% 11% Totals Per Area 280 44 30 ‘_ 2103 College Station Bryan Other Totals/Pavilion Thomas 11 3 0 14 79% 21% 0% Bee Creek 30 0 2 32 94% 0% 6% Oaks 9 1 1 11 82% 9% 9% Central 33 8 3 44 75% 18% 7% Southwood 21 3 2 26 80% 12% 8% Totals Per Area 104 15 8 Residency Percentages by Athletic Activity Sport %College Station % Bryan % Other s Adult Softball 90 9 1 Adult Flag Football 46 48 6 Adult Volleyball 71 27 2 Adult Sport Total 87 12 1 Girls Fastpitch 59 18 23 Youth Flag Football 77 18 5 Youth Basketball 87 12 1 . , Stroke Clinic 98 1 1 Youth Volleyball 79 18 3 Swim Team 94 6 >1 Challenger Series 51 41 8 , . Youth Sport Total 79 16 5 , . OVERALL 85 12 3 -.