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Home My WebLink About03/03/2004 - Regular Minutes - Parks Board (3) Parks and Recreation Advisory Board Public Hearing Tuesday, March 3, 2004, 7:00 p.m. Lincoln Recreation Center 1000 Eleanor Street College Station, Texas Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Peter Vanecek, Senior Park Planner; David Wood, Park Planner; Scott Hooks, West District Supervisor; Lance Jackson, Lincoln Center Supervisor; Pamela Springfield, Staff Assistant. Board Members Present: John Nichols, Chairman; Larry Farnsworth; Ken Livingston; Don Allison; Glenn Schroeder; Jodi Warner (arrived late); Gary Erwin, Alternate. Board Members Absent: Glen Davis. Visitors: Michael Levy, P.O. Box 6642, CS Arthur Soloman, 2250 Dartmouth #1228, CS Shawn Thomas, 939 Spring Loop, CS Lori Buck, 2521 Ashford, CS Andrew Vacek, 1411 Antone Court, CS Justin Minton, 3626 Hollyhock, CS Mike Bennett, 1216 Oney Hervey, CS Tomye Folts Zettner, 311 Stasney #1401, CS Jennifer Jobe, 2334 Pheasant, CS Kevin Myers, 3319 Lodgepole Circle, CS Bubba Molinare, 3201 Lane St., CS Grace Rabuck, 117 Holleman Dr. W. #13303, CS Kim Taylor, 2300 Axis Ct., CS April Conkey, 1809-B Woodsman, CS Jeremiah Minarcik, 117 Ridge Cove Matt Wilson, 1216 Oney Hervey, CS Lance Haynie, 7576 River Ridge Dr., CS Katie Kasmiersky, 617 San Mario, CS Joe Dalton, 1520 Wolf Run, CS Pamela Kiekman, 117 Holleman Dr. W. #13102 CS Jennifer Johnson, Hickory Dr., CS Jennifer Sellers, 1415 Holik, CS Maria Gijon, 100 Winter Park #309, CS Chris Ceballos, 2250 Dartmouth #1228, CS Lindsay McDonald, 4149 Wellborn Road Krystal Kennedy, 1603-D Anderson, CS #211, Bryan 1. Call to Order. John Nichols, Chairman, called the public hearing to order at 7:05 p.m. 2. Possible action regarding reauests for absences. Jodi Warner had submitted a request that she may be unable to make the meeting. A motion was made by Glenn Schroeder to accept her request for absence and seconded by Larry Farnsworth. Hearing no objection, the motion carried unanimously. (Jodi W. ultimately arrived shortly before the meeting adjourned.) 3. Public hearing, discussion, and possible action concerning the development of Woodwav Park. John N. introduced Steve Beachy and Eric Ploeger, who would be leading the meeting. Eric thanked everyone for Woodway Park Public Hearing Page 1 March 3, 2004 attending and explained that the purpose of the meeting was to get feedback from the public on Woodway Park, and to take those ideas and formulate a conceptual plan for the construction of the park. Eric introduced Pete Vanecek, Senior Park Planner, who would be explaining a couple of concepts that had been developed. Eric stated that these were not the final designs for the park, only concepts of what was typical of neighborhood parks. He said neighborhood parks are intended to serve the immediate neighborhood and normally do not have amenities for organized sports, such as lighted ball fields, playing fields, or parking lots. However, since there were enough funds available and this park was located on a very busy street, a parking lot may be included. Eric briefly explained park zones and the Park Land Dedication Ordinance. Woodway Park is located in Park Zone 7, and is bordered Holleman on one side and the proposed Jones Butler Road extension. Once the extension is complete, the park will be bordered by two major thoroughfares. The park is basically a triangle divided into two sections, with the city owning the top 9.7- acre portion and negotiating to purchase the remaining 5.25 acres. There is an agreement for that portion, however the owner is waiting until work begins on the Jones Butler Road extension before he will sell it to the city. Staff intended to create a site plan for the entire piece of property. If the 5.25 acres was not acquired by the time construction was ready to begin, the 9.7-acre portion would be developed anyway, which is probably where most of the amenities would be situated. The second piece of property has some significant elevation changes, as well as a large pond. The pond would need to be evaluated to see if it will need to be cleaned up in order to make it attractive and safe. There was a significant amount of drainage that ran through the park, and if trails were put in, there would need to be some bridges. Ric stated that for the purpose of the meeting, the entire site should be considered. Ric mentioned some of the amenities that could be considered for the park, such as covered playgrounds, shelters, picnic units, bicycle racks, amenities for dogs, swing sets, and exercise stations. He turned the presentation over to Pete Vanecek. Pete V. talked about the two concepts which included parking for about 50 cars, a 1/2-3/4 mile jogging trail, a basketball court, a sand volleyball court, a pier on the pond for fishing, identifying signs, landscaping, and trees. There was an existing sidewalk along Holleman. The pond would probably be drained, dug deeper, and an aerator installed to keep the water circulating. The second concept was basically the same, except it had tennis courts and a practice backstop. Pete asked for ideas. (Staff responses are noted in parenthesis.) Maria Gijon asked how extreme the elevation changes on the proposed piece of property were, and if it would be handicap accessible. (The goal would be Woodway Park Public Hearing Page 2 March 3, 2004 to make as much of the property as possible, handicap accessible. Any trails put in would be handicap accessible.) Michael Bennett asked if staff had given any thought to a nine-hole disc golf course. (Those are a challenge for small facilities, but could certainly be looked at.) . Joe Dalton didn't know if a dog park would be good in that neighborhood since everything around it was apartments and dogs weren't allowed. He liked the jogging trail. Jeremiah Minarcik asked what type of material the jogging path would be made of (Probably concrete.) Lance Haynie felt that since the neighborhood consisted of mostly students, a playground might not be necessary and asked if any demographic studies had been done. (Staff had some demographic information and the area is mostly students, but experience has shown that this changes over time.) Maria G. suggested putting the basketball court closer to Jones Butler Road so that it would be more easily accessible to the people in that area. Justin Minton said he knew that a sand volleyball court and basketball court would be used a lot. Lights were also important for play at night. Ken Livingston said that he didn't like the practice field so close to the busy streets in the second concept. (An attractive fence may have to be considered for along the street.) Joe Dalton asked if there would be any grassy, open spaces. (Probably the only open area would be around the pond or parking lot. Grass could be considered.) Jeremiah M. asked if the existing woods in concept one would be turned into open space. (It probably wouldn't be cleared completely - just the underbrush.) April Conkey would like the site to be left more wooded rather than completely cleared for open areas. She asked what the pond would be used for, and if Jones Butler Road would go through to 2818. (The Thoroughfare Plan proposes that the road continues out to 2818. Most ponds were for aesthetic purposes and stocked for fishing, but staff was open for comments.) Joe D. wondered if it was possible to develop the top portion and open the bottom portion for access but leave it as a natural habitat. (This will probably be what takes place due to the natural layout of the land. A trail system and a pier may be all that are done on that portion. There is also an issue with the pond. The pond level has been raised about two feet by beaver damming up a portion of it.) Lori Buck asked if there would be any drainage for the sand volleyball court. (Any new courts have a French drain - underground pipes that drain the water off elsewhere.) Jennifer Sellers would like to see the site remain more wooded and natural. Joe D. felt it wasn't completely necessary to develop that park - it could be left more natural and residents could use the facilities at the other apartment complexes. Lance H. would like to see the site kept more wooded. Woodway Park Public Hearing Page 3 March 3, 2004 John N. asked if the students would like to see benches in the park. Lori B. said a few benches would be nice, but not an overabundance. Krystal Kennedy said that if the dog park idea was considered, then signs should be posted requiring leashes or else it might keep people from going. (There was a leash law in College Station.) Kevin Myers would like to see an area where he could take his dog off-leash. If the jogging trails went in, then the brush would have to be cleared out for security purposes. Maria G. said that she thought the trails were a good idea and would prefer the underbrush cleared as well for safety reasons. She asked what type of material the trails would be. (They would probably be concrete or, depending on the budget, they could also be rubber cushioned surfacing.) Andrew Vacek liked the idea of lighted jogging trails and asked about the curfew time. He also wanted to know what would be done with the beaver if developed as a dog park. (Bank beaver are very hard on ponds. They tunnel into dams/dikes and destroy the integrity of them. They may have to be relocated. There is a Park Curfew Ordinance. For neighborhood parks the curfew is 11:00 p.m. - 5:00 a.m., unless changed by an ordinance amendment.) Lance H. would like to see a more natural type material, such as mulch, for the jogging trail. Jeremiah M. was in favor of concrete for the trails, because there would be a containment issue with mulch or gravel. He would like to see the metal benches with rubber on them (because they are more comfortable) placed along the trails. He also liked the idea of the basketball and sand volleyball courts. Unless you were a resident of one of the apartment complexes, you did not have access to their courts. (The benches that are used have backs.) Maria G. would like to see a dog park area within the park and asked about maintenance issues associated with it. (Maintenance is typically the biggest problem mostly because the grass disappears. Most dog parks are going to a gravel surface and the pet owner is required to pick up after their dog, with plastic bags and waste containers provided. It might be tough to do a dog park in this location. There were other parks, where it might work better.) David Wood stated that he had seen a dog park with a concrete boat ramp- type of entry into water. It kept the park a lot cleaner by cutting down on the mud. John N. stated that there was a fairly recent National Recreation and Park Society magazine that had an article on dog parks. One of the things stressed in the article was to have a local citizens' group get involved in helping to maintain the park. Jennifer S. asked what would happen to the beavers. (This had not been discussed, but it was possible they may no longer be there by the time the park is developed.) Tomye Folts asked if they were actually nutria and not beaver. Nutria is considered an invasive species and could be eliminated. (These have actually built a dam structure and there have been beaver in the parks before.) Woodway Park Public Hearing Page 4 March 3, 2004 Joe D. asked about the possibility of using mulch for the trails with wood decking in areas where drainage was a problem. (Mulch would be a maintenance issue anywhere that there is more than a 1% slope.) Gary Erwin asked if mulch on the trail would inhibit the ADA requirements. (The department has a lot of experience with different trail surfaces. The cinder/crushed brick tracks are being taken out of the parks because maintenance is a problem. Concrete with a rubber surface is preferred and has been installed in a number of places. It runs about $8-$9 per square foot for the concrete and the surface. Fortunately, the budget for this park is good. The trail loop design will be looked at to see where it can be done.) Maria G. would like to see emergency phone boxes put on the trails. (The emergency phones were a possibility that would have to be checked into.) Kevin M. felt that the 5.25 acres would need to be cleared out so that law enforcement and emergency vehicles could have access. (Once Jones Butler Road went in, they would have good access.) Mike B. asked when construction on the existing park land would begin. (Based on the input from the meeting, staff would go back and prepare design concepts with cost estimates, which would be introduced to the Board at another public hearing. The exact schedule was not known, but it would be a month or two before that happened.) John N. asked that the next public hearing be held while the University was in session so that there would be good student representation. Jeremiah M. wanted to know if a dog park was put into place, where it would go and how large an area would be needed. (Staff had not gotten to that level of detail. The smallest park seen on the Internet was about an acre, and some were as large as fifteen acres, with the entire area dedicated to dogs.) Jeremiah said if an area for dogs went in, he would like to see it be smaller. Jennifer Jobe would like to see a dog park. She wanted to know if the upper, existing park land could be developed with other amenities, while developing three acres or so of the lower portion as a fenced off dog park with a cement ramp going into the pond. The trails could continue around that portion of the park outside of the dog park area. (It was possible that this could be done.) Joe D. wanted to reiterate that it would be really nice to have a Frisbee golf course. Glenn Schroeder asked if Frisbee golf could be integrated in with other amenities such as sand volleyball and basketball courts. (Staff did not have a lot of experience with Frisbee golf courses and would have to look into it.) Mike B. thought it would be feasible to integrate all amenities together, and used Austin's Colony and Hensel Park as examples. Both were nine-hole courses with picnic tables, running trails, etc. with disk golf baskets set up along the jogging trails and integrated in with the other amenities. Lance H. wanted to encourage the idea of a disc golf park as well. Jeremiah M. said the course was integrated through the park but not near the open space, pavilion or playground. He felt that it would have to go into the proposed portion of the park land. Andrew V. added that it would not need to be spread out. Woodway Park Public Hearing Page 5 March 3, 2004 Joe D. asked where staff would go for information on designing a course. (The manufacturer could provide information, as well as the City of Bryan.) Justin Minton preferred the first concept over the second and didn't see the need for a playground. April C. would like to see a small playground put in. She said she lived in the neighborhood and there were people with small children. Others agreed. Michael Levy asked what style trash can would be used. (The standard trash can used is called the XTR. It has a plastic liner, with wood on the outside.) John N. asked if there were any other amenities that had not been mentioned that they would like to see considered. Mike B. reiterated that he would like to see the park kept as natural as possible. He felt the park needed a playground and other amenities, but would like to see it left more natural. Someone asked about restrooms in the park. (Restrooms do not normally go into neighborhood parks because most users are within walking distance from home. Depending on the amenities that go into the park, rest rooms may have to be considered.) Krystal K. felt that restrooms were needed. At Research Park you have to pack up and leave if you have to use the restroom. She also felt that the pavilion in Bee Creek Park was very nice. Jeremiah M. would like to see picnic units with a barbecue pit. (Picnic units have a table, barbecue pit, and a trash can.) Larry Farnsworth asked what size pavilion would go in. (Staff had no specific size in mind.) Krystal K. said she would like to see a larger pavilion that could be utilized by various organizations. (Larger pavilions require more parking and restrooms, and there would be an impact on the neighborhood.) April C. thought that a small pavilion and parking area would be best since there was a lot of traffic in the area already. Lance H. asked if there would be an aerator installed in the pond and if there was an alternative to the fountain type aerator. (Normally, aerators were installed in the ponds because it improved water quality and was better for the fish. There was an aerator that had been invented by someone locally that sat on the bottom, without the spray.) Jeremiah M. asked if there would be any irrigation or a sprinkler system. (Normally irrigation did not go into neighborhood parks except around trees, shrubs, or flowers.) A last comment was added that picnic tables were important. Ric said he felt that these were all very good ideas and appreciated everyone coming out. Everyone would be kept informed of the next public hearing, which hopefully would be held before finals. 4. Adiourn. A motion was made to adjourn and seconded. Hearing no objection the motion passed unanimously. Woodway Park Public Hearing Page 6 March 3, 2004 Park Land Dedication Ordinance Project Review Checklist Date Received: 2/24/2004 Park zone: 12 Current Zone Balance: $0 Project Location: Harpers Ferry Rd. Name of Development: South Hampton (Nantucket) Applicant: Nantucket LTD Address: 1101 University Drive East#108 City/State/Zip: College Station, TX 77840 Phone Number/Fax: ? Fax Number: E-mail: ? Engineer/Planner: Texcon Address: 1707 Graham Rd. City/StateZip: College Station, TX 77845 Phone Number/Fax: 690-7711 Fax Number: 690-9797 E-Mail: REQUIRED COMPLIANCE Section 10-B-1: Land Dedication Single Family Dwelling Units: 62 Multi-Family Dwelling Units: Total Land Requirement: 0.614 Acres Proposed Dedication: 0 Section 10-B-2: Fee in Lieu of Land Has the Planning and Zoning Commission's approval been obtained? NO Land Fee: Single Family Fee($198/dwelling unit): 62 x$198.00=$12,276.00 Multi-Family Fee($160/dwelling unit): Total Acquisition Fee: Section 10-B-3: Park Development Fee Single Family Fee($358/dwelling unit): 62 x$358.00 = $22,196.00 Multi-family Fee($292/dwelling unit): Total Fee Amounts: Total Single Family Fee ($556/dwelling Unit): $556 x 62 = $34,472 Multi-Family Fee($452/dwelling Unit): Park Land Dedication Checklist 0/Board/Park Land Dedication/checklist/Originals/Long Version Revised.xls Page 1 2004 Intergenerational Upgrades (Suggested Schedule) Anderson Park Two drinking fountains - $8,000 $15,000 Playground Cover - $7,000 Bee Creek Park Drinking fountain - $4,000 $37,000 Covered Tot playground - $30,000 Two benches - $3,000 Brothers Pond Park One bench - $1,500 $11,500 Playground Cover - $7,000 Ten trees - $3,000 Central Park One bench - $1,500 $1,500 Emerald Forest Park Two benches - $3,000 $7,000 Drinking Fountain - $4,000 Jack & Dorothy Miller Park One bench - $1,000 $15,000 Two drinking fountains - $8,000 Twenty trees - $6,000 Parkway Park Two benches - $3,000 $30,000 Drinking Fountain - $4,000 Sidewalk - $23,000 Pebble Creek Park Four benches - $6,000 $10,000 Drinking Fountain - $4,000 Raintree Park Drinking Fountain - $4,000 $4,000 Sandstone Park Two benches - $3,000 $3,000 Woodcreek Park Four benches - $6,000 $6,000 Thomas Park Two fountains - $8,000 $8,000 Total $148,000 2005 Intergenerational Upgrades (Suggested Schedule*) Cy Miller Park Two benches - $3,000 $3,000 Georgie K. Fitch Park One drinking fountain - $4,000 $4,000 Lemontree Park Four benches - $6,000 $34,000 Seven lights - $28,000 ? Lincoln Center Four benches - $6,000 $6,000 Longmire Park Two benches - $3,000 $56,000 Sidewalks - $53,000 Total $103,000 * Some projects have been deleted from the original list because they have previously been completed or determined to be impractical at this time. Park Facility Up aties $ 3_ 1 -ANNUAL OPERATING COSTS: $ 0 .City Council Vision Statement 4 Strategy 3a -Anderson (drink fountains and playground cover) $14,000 -Bee Creek (drink fountains, playground, and benches) 30,000 -Brothers (drinking fountain, five benches, six lights, trees, playground cover) 60,000 -Central (four benches) 6,000 'Cy Miller(two benches) 3,000 -Emerald Forest (two benches) 3,000 -Georgie K. Fitch (drink fountain) 3,500 -J.D. Miller(two benches, trees, and jogging trail) 13,000 •Lemontree (four benches and seven lights) 41,000 'Lincoln Center(four benches) 6,000 -Parkway (Sidewalks and two benches) 40,000 -Pebble Creek (four benches) 6,000 •Raintree (drink fountain) 3,500 -Sandstone (two benches) 3,000 -Woodcreek (four benches) 6,000 -Longmire (concrete sidewalks and two benches) 56,000 -Staff cost @ 5% 16,000 •Total $310,000 ' 4 • Parks and Recreation Future Project List i. ly� e ". 1 i o�•, " ki` ?0, � ,KP c .,?;,asp. •�* ;y' f L'•- •-•ae- • k. &"� :Q :zi i? a� ie c .. '1. Y a',g‘14, vat E . s•,01,1 '1 s qS,�,, g •/G�ia 5 s , s s, .R1hkifiy,0ItattkingRankq$ pitiaiot « r , g .4, Ne.� ,C. 4 L+ .if174tnettt ••1•i• �'•� .' '• ^iNeighborhood Park Development 1 1: 1 "Shenandoah Park "$315,000 2 2 2 Steeplechase Park $315,000 5630,000 $19,000 ,, ", 578,000'! 3 5 3 Spring Loop Park $315,000 4 4 4 Cypress Grove Park/WestfieldDelay until new elementary 5 3 5 Woodland I-/ills $415,000 school is developed. $150,000 6 6 6 Pebble Creek Park,Phase II $150,000 No site has been dedicated Support Facilities 1 1 1 r FdrestrYSh » �3 3 2 7 $64M00 _ Canthal �raWansloq � � �x s '"� $3,000 S Renovate Central Park Shop s$210,000 576,00d ` v. 4 4 5 Veterans Park and Athletic Complex Shop $500,000 Delay until Phase II Development 5 5 4 South District Satellite Operations Shop $360,000 Neighborhood Plan I plementation [ a: 6 ; 1 Sandstone Park'8 t*i' ?m A�rr ,- ,:,,,,,,,-,0,1447,-000 ^i /0 s� » ,$i 000 ',l .,2 5' 2 ,Richard Carter Park1mproVements / /', ",1;.,;. ori,r$217o00 e- ' ,av l''''.--t, -_. ��'. , .32,000 - t 3 3 4 Thomas and Merry Oaks Parks Shade Structures $30May be retueough ,000 FY2003 budget request 4 4 3 Raintree Park Basketball Court $30,000 5 2 7 Thomas Jogging Track $100,000 ' _ 6 7 6 Eastgate Park $150000 _ Could be added to - 7 1 5 Park Benches $21,000 intergenerational upgrades. - Community Facilities ,,,-,W.440','::, 1L:‘,,'-'"1 n Veterans Park&'-4thtetl0 Cotnpiex,Phase II r3 9,-,750$5,623,26o s s E 2 4 ? a `2 o "Lick Creek Park;Phase II 3 0t f �r 0$578,000 56.50 t 4 - New Cemet t 3..� 2 7;; . dry,Phase t .`:, r� »� '�S 5�0�00 � �:.�� .s 5800,000 .,�.., �� .,�" ,� ,.,..4„i? .,,.. �„��.. . 66,000.' Possibility of using Community 4 3 3 Lincoln Center Expansion $570,000 Development funds 5 5 5 Cypress Grove Recreation Center $750,000 Delay until next bond issue 6 6 6 Luther Jones Landfill $239,000 7 7 8 Neighborhood Pool for the new"South"Community Park $1,000,000 Delay until landfill closes 8 9 7 New"South"Community Park,Phase I $2,000,000 Delay until landfill closes Delay until the new hight school 9 8 9 Potential Tennis Court Project with the new high school is developed. Park Improvements , J ,'-.4,14I-. , 1;= 'w;iotergenerationaf'tlpgraitesforaidsthlg'parks 3 ,"n .01 ?.4-,„S309 000 0309,000 101 ';'i, s /0 x,$3,000 2 4 2 Provide Playground Equipment Shade $144,000 May be requested through the 3 2 5 Emerald Forest Lights $30,000 FY2003 Budget Process May be requested through the 4 6 3 Batting cages and backstops at Bee Creek Park $25,000 FY2003 Budget Process. 5 3 6 Woodcreek Park Lights $35,000 6 5 4 Cover basketball courts at Southwood Valley Athletic Complex $330,000 Pool Improvements 1 4 1 Adamson Lagoon Shotgun Slide $50,000 2 3 3 Additional shelter at Adamson Lagoon $40,000 3 4 2 Thomas Pool bathhouse renovation $150,000 Funds could be requested through Facilities Maintenance 4 2 4 Adamson bathhouse pitched roof $85,000 budget 'Park Acquitision Possibility of using park land dedication or Community Northgate Park $1,000,000 $1,000,000 Development funds Total Priority Cost - ,- %; $8,574,250 " �, $197,000 Updated 10/8/2002 Neighborhood Park Development Standards • Standard Site Furnishings • Alternate items to be revicwed by staff • One year warranty required • Selected for durability,cost,appearance, and replacement availability Water Fouittalur } ...,',..74;:.,, ' '',.,0,,,*i.;77.,..Y'. '::V t i Y m Typieai.Sip Ir r - gff ( i 4 F�,• P .y -. . . 1 N f 1 •• • p} ; kv , } .r •� t • ay� 'p L' 'a 4 ryry qq. tt s- vr.>; Plorgrvitod ¢ tis >.., • • 011d S►ir{ocing pin}: ro ofste- Bicycle Ilncks 3 Basketball Goals .'ten Bridge A Aw 5, Lighting a 4 Draft City of College Station Parks and Recreation Department Neighborhood Park Improvements Standards Park Development in Lieu of Fee I. Site Plan Development A. Neighborhood park site plans will be provided by the developer with input from the Parks and Recreation Department staff. B. Site plan development may require public hearings before the Parks and Recreation Advisory Board. This will be at the discretion of the Parks and Recreation Advisory Board. C. All site plans will require Parks and Recreation Advisory Board approval. City Council approval may be required as needed. D. The park development budget is required to be equal to or greater than the required development fee of the development. Budget estimates will be approved by the Parks and Recreation Department staff. Excess amounts over the required development fee are not transferable to other projects. II. Park Furnishings A. In order to maintain consistency with other parks, park site furnishings will require approval from the Parks and Recreation Department staff. A list of approved items will be provided. Alternate substitutions must be approved by the Parks and Recreation Department staff in advance of construction (see attached). Specifications of all park furnishings will be provided for approval by Parks and Recreation Department staff. B. All items will require a one (1) year warranty from the day of acceptance by the Parks and Recreation Department. C. All park construction will be reviewed by the Parks and Recreation Department staff and other City inspectors for quality control. III. Construction Documents A. All construction documents must be sealed by a design professional. 0/Board/Park Land Dedication/PL Dedication Policy.doc Page 1 of 4 B. All construction documents must be approved by the Parks and Recreation Department staff before construction. C. All projects over the amount of $50,000 will require approval from the Texas Department of Licensing and Regulations. Approval is the responsibility of the developer. IV. Project Acceptance Procedures A. Upon notice of completion, a Parks and Recreation Department representative will make arrangements for the inspection of work and preparation of a punch list within ten (10) calendar days of contractor (developer) notification. B. Upon contractor (developer) notification that final completion of the punch list items has occurred, the Parks and Recreation Department representative will inspect the project and, if completion is confirmed, issue a certificate of completion. C. As built plans of all site items, utilities and landscaping will be provided following construction. D. Certificate of completion will not be delivered until as-built plans are received and warranty security has been provided as required by the Park Land Dedication Ordinance. 0/Board/Park Land Dedication/PL Dedication Policy.doc Page 2 of 4 Acceptable Neighborhood Park Site Furnishings BENCHES - Powder coated steel, as manufactured by Victor Stanley # CR-196, 6' long with vertical steel slats or equal. DRINKING FOUNTAINS - Concrete fountains, with dual height bubblers, exposed aggregate finish as manufactured by Haws # 3150 or Stern Williams ADF-3700-C. BASKETBALL GOALS!BACKBOARDS - Aluminum backboards, painted white, fan shaped Gametime #854 or equal - Goal, Gametime breakaway type, #874 or equal - Galvanized post, cantilevered, Gametime #459, 32" extension, 3-1/2" diameter post (or equal). PLAYGROUNDS - Playgrounds to be manufactured of steel and plastic with powder coating paint system for steel parts. - Playgrounds to be a commercial type versus residential use type. - Acceptable manufacturers include: - Gametime - Little Tykes - Landscape Structures - Playworld Systems - Burke - Columbia Cascade - Recreation Creations PLAYGROUND SURFACING - Poured in place rubber cushioning for playground units - Installed at 1-1/2"-2" thick for a 6' high fall (for play units). - 3/8" pea gravel with 3/8" rubber granule mix, 12" total thickness of gravel and rubber granules (for swing sets) - Acceptable manufacturers include: - Rubber cushioning installers - Surface America - Playtop - Robertson Industries - Gametime - Rubber granules available from4-D Corporation, Duncan, Oklahoma AREA LIGHTS - Light poles to be direct burial concrete poles 12-16' height above grade. 0/Board/Park Land Dedication/PL Dedication Policy.doc Page 3 of 4 - Manufactured by Ameron or Traditional Concrete, Inc. - Light fixtures to be an acorn-shape or antique style, 175-watt minimum metal halide lamp. BASKETBALL OR TENNIS COURTS - To have Plexipave or equal, acrylic paint surfacing system or equal, on top of concrete. SHELTERS - Shelters to be constructed with galvanized steel columns and framing, painted. - Roof to have composition shingles (25-year) with wood decking under shingles. SIGNAGE - Park signs to be constructed of Cylex (concrete/plastic composite material) with etched letters. BRIDGES - Park bridges to be constructed of Corten self-weathering steel with treated pine decking. - Manufacturers: - Continental - Steadfast Bridges - Canyon Creek Iron Works PICNIC TABLES - Picnic tables to be aluminum, 6 or 8' long, heavy-duty frame (can be aluminum color or painted) Gametime #796 or 798, or equal. BIKE RACKS - Bike racks to be Loop design, painted steel, in-ground mount Gametime #7702 or equal. BBQ GRILLS - Grills to be galvanized steel, in-ground installation, 24" square, 360-degree rotation, Gametime #51 or equal. Black color. SHADE COVERS FOR PLAYGROUNDS - Shade covers to be constructed with galvanized, painted posts and framing with polypropolene mesh. 0/Board/Park Land Dedication/PL Dedication Policy.doc Page 4 of 4 Section 10-B-4: Park Development in Lieu of Fee Required development cost: Staff review date and comment: Parks Board review and decision: Section 10-B-5: Minimum Park Size Is the proposed park less than five (5)acres? If yes, staff recommends: Section 10-B-7: Prior Park Acquisition Is there an existing park that can serve the proposed development? NO If yes, staff recommends: Acceptance of fee Section 10-E: Comprehensive Plan Is the proposed park dedication in compliance with the City's Comprehensive Plan and the Recreation, Park, and Open Space Master Plan? Comments: Section 10-F: Additional Information 1. Is land in the 100-year floodplain? NO Percentage: a. Detention/Retention? NO Size: Meets Board Policy? Acreage in floodplain: Percentage: Acreage in detention: Percentage: Acreage in greenways: Percentage: Comments: Park Land Dedication Checklist 0/Board/Park Land Dedication/checklist/Originals/Long Version Revised.xls Page 2 Section 10-F(of the Park Land Dedication Ordinance) 10-F. 1 Any land dedication to the City under this section must be suitable for park and recreation uses. Consideration will be given to land that Is In the floodplain or may be considered "floodable" even though not in a federally regulated floodplain as long as, due to its elevation, it is suitable for park improvements. (a)Neighborhood park sites should be adjacent to residential areas in a manner that serves the greatest number of users. Comments: (b) Neighborhood park sites should be located so that users are not required to cross arterial roadways to access them. Comments: (c)Sites should not be severely sloped or have unusual topography which would render the land unusable for organized recreational activities. Comments: (d) Sites should have existing trees or other scenic elements. Comments: (e) Detention/retention areas will not be accepted as part of the required dedicaUon, but may be accepted in addition to the required dedication. If accepted as part of the park, the detention/retention area design must be approved by the City staff and must meet specific parks specifications. Comments: 10-F. 2 Parks should be easy to access and open to public view so as to benefit area development, enhance the visual character of the city, protect public safety, and minimize conflict with adjacent land uses. The following guidelines should be used in designing parks and adjacent development: (a) Where physically feasible, park sites should be located adjacent to greenways and/or schools in order to encourage both shared facilities and the potential co-development of new sites. Comments: Park Land Dedication Checklist 0/Board/Park Land Dedication/checklist/Originals/Long Version Revised.xls Page 3 _�� Comments: (c) Where a non-residential use must directly abut a par , the use must be separated by a screening wall or fence and landscaping. Access points to the park may be allowed by the Planning and Zoning Commission if a public benefit is established. Comments: (d) It is desirable that a minimum of fifty percent(50%)of the perimeter of a park should abut a public street. In all cases, the City shall approve the proposed street alignment fronting on city parks. Comments: (e) Streets abutting a park shall be built in accordance with the thoroughfare plan and the standards of this ordinance; however, the City may require any residential street built adjacent to a park to be constructed to collector width to ensure access and prevent traffic congestion. The developer may request oversize participation in such an instance. Comments: Staff Recommendations: Acceptance of fee. Section 1O-G: Approval: Parks and Recreation Advisory The Board approved acceptance of the fee in lieu of land at the Board: March 9, 2004 regular meeting. Planning and Zoning Commission: City Council: Park Land Dedication Checklist 0/Board/Park Land onuVersion e*"mod.ms Page 4 Arboretum Update Adam Lassiter is still working on the Arboretum bridges for his Eagle Scout project. He and his crew of volunteers started work on the five bridges on the morning of Saturday, March 6th. They have almost completed the rebuilding of one bridge. Three of the bridges have been sanded down and treated with water sealant. Two of the bridges still need some minor repairs consisting of board replacement. Adam has also trimmed back part of the trails. He will continue the work as time allows. The completion date for the project is as yet unknown. PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT& PARK LAND DEDICATION PROJECTS FY 2004 March 2, 2004 Ca•ital lm•rovement Pro'ects Capital Improvement Project Project FundingCompletion Final Projects Status Manager # Budget Date 9 g Source Expected/Actual Cost = Park Land Dedication Pro ects mpietion Park Land Dedication Project Project Funding CoDate Final Projects Prioritized Status Manager # Budget Source Ex•ected/Actual Cost ZONE 1 -$179,438 North.ate Park Ac.uisition On Hold Zone 1 Funds ZONE 2-$142,257 ZONE 3-$44,558 1101.1111111111111111111111111 ZONE 4-$21,740 Raintree Improvements On Hold Pete NA $0 Zone 4 Funds Windwood Im.rovements On Hold Pete NA $0 Zone 4 Funds ZONE 5-$91,261 Vieroac,;z7:10 arol*kpitchmiteorkoosom,64,,A: 4.?ere 24,44%, -vv. z4ft,lkt*;V,,VMOeigrAii....!. Jit6k;iritick0410i10‘ Aints4A0*0:11:-Aew.,Gor. , Zone 5& Jack&Doroth Miller Park Exercise E.ui.ment In Design Pete $20,000 Replacement 5/04 ZONE 6-$89,831 Southwest Park Development On Hold Pete/David $90,000 Zone 6 Funds Anderson Walk and Benches/ On Hold David PK0315 $45,000 Zone 6 Funds Bee Creek Benches1 On Hold David PK0316 $12,000 Zone 6 Funds Anderson Park Swing Set On Hold David PK0314 , $12,000 Zone 6 Funds Gabbard Park Sidewalk1 On Hold David NA $0 Zone 6 Funds ZONE 7-$788,789 Woodway Park Development1 In Design Pete/David PK9803 $710,000 Zone 7 Funds Unknown ZONE 8-$5,577 ZONE 9-$33,324 • ZONE 10-$88,655 Zone 10 Park Development Under Construction Pete PK0060 $185,000 Zone 10 Funds 4/15/04 Desi.n Edelweiss Gartens On Hold Pete ZONE 11 -$36 360 Pebble Creek Park Improvements/Tot Playground1 In Design Pete NA $30,000 Zone 11 Funds ZONE 12-$0 ZONE 13-$565 I Intergenerational Project Park Land Dedication Summary NIVIRMirilEMSEERWOMEMPERSOIM CtiltidLACkaNdMilleMitakiMeasszmuishatessassea& Under Construction 1 Bids Received 0 Pendin. Contracts 0 Out to Bid 0 In Desiin 3 Pendin• Land Ac•uisition 0 On Hold 9 Total 15 Page 2 01Projects/CIP/CIP&Park Land Dad Project List doc STRATEGIC PLANS IMPLEMENTATION CALENDAR FEBRUARY - MAY 2004 STATEMENT SUBJECT TEAM FEBRUARY MARCH APRIL MAY # yf '" yJ Batt Orfr.Eearn#ranee;) Start Construction on Cemetery Rear Develop operational cost estimates � hetuaCjirfCQuncti Can2/12 pant Entrance project and revenue projections for cemete ysite operation by 5/1/04 Second Quarter report to Parks' CCf>t1ri Advisor/it Board - 56 t e e �$ Requesfunding for contract landscape Se kes , P s aifytenaace � maintenance services WPC Phase II 4•41•01',.,''7;::: fida�s Develop maintenance standard a ..... ,.. surveys for Zone 10 pads. �pda�fC@e-TEfat$(f t�ty�$ � ( {g p of $fir , eb {fh�s 7 st#ne ffef�ye f ulft Select consultant to develop policy : Leisure E :,,.#'b crest R• I freX(ttpc ofU Fr G •� (On Hold) t o It Pffa11 \ Gt1►C� lrlflVB� toffy ai ' 4 • y b1trft� Gfe r1�tN1�� , Design and construct Hensel Park Lem bai ria is( t8 � playground � �+ s a 4 4k (!avidW \a rf z ' f -Update Joint Use Agreement with Assist with Brazos Valley International PaQ CSISD move milestone forwarder Festival � x �tt�,� �.'iAJ, reg �� .�� ( ) L�{ � \ ; p -Conduct community needs Present recommendations for 4:4,:.••!_?-:$-Z, ;M �d' assessment for Conference Center ConferenceCenter utilization to Parks t S 2 b F ir (moved milestone fonvard4) Advisory Board '� r :.a • �tttt8 'j Complete evaluation of current Joint Parks Board Meeting&tour of jr programs(moved from November) TM site 4/15. may , t+ „ ,:;;,774'7.';',„„c„„,::::':!46:''''''''''''''.''-`:* t i - Develop long-range athletic facility r ' k ,,, �f�` ',"'''.4•' E r Qry v ri,art oaf E replacement&improvement plan Develop implementation plan for CIP ! ��#� � moved from Februa 8i1 �tiCt � ( M approved in the November 2003 Bond Bt iCBS i %E �Q v - Design neighborhood park for Park Election b 4/1/04 i) ....,!x,-- Gt C Y 'F , 1' ,, Zone 7(Woodway area) � � �� '� • �'�� '`� \'i �� x< �., � �, ¢xr��" #�� is ' 1� WQ�dW OT#��a 0187 �� jay{�� '1 1,1 i, `\e'� �`��. "�, +, �Sti .K fay DY 57 ttt a ', J'C� ' .� Q� �f �ravm«. /' �� 4 X40, 8{,�H1 14' ti-' i Stev71 i' I � IA y��'. ° Pal - 9 i. y - I �� :E fit . , , A i�•CSf '� tE 3� 4 Y e )� � r&ans to�atks Bsaard ta�i� Develop recommendations to } l`n1�� t li; e• ,'�Rt 4;, , *� improve platting process&provide R1 �, for devebper-constructed parks. Develop guidelines for developer - N ,. kl constructed park facilities. NOTE: Shaded items have been completed. Revised March 4, 2004 City of College Station Parks & Recreation Advisory Board Goals & Objectives FY2004 (Not prioritized) 1. Oversee the development of a new Five-Year Capital Improvement Program (VS2S2e) ® Assist with the November 4, 2003 Bond Election ® Develop recommendations for new 5 year CIP implementation U Provide oversight for planning and completion of CIP projects 2. Provide oversight and emphasis on further development of Veterans Park & Athletic Complex, Phase II (VS2S2d) ® Develop recommendation regarding schedule for development Status: December 9, 2003, Board meeting. _ Assist with the selection of design professionals Review & provide input concerning Phase II conceptual plans 3. Review and update the Park Land Dedication Ordinance (VS3S1 d) ® Review the existing ordinance and methodology Status: Draft approved; first review by Board at January13, 2004 meeting. ® Develop recommendations that will allow developers to construct parks Status: Draft approved by Board on February 10th 4. Oversee the design process and recommend improvements for neighborhood parks (VS2S2e) n Park Zone 1 (Park site in the Northgate area) ❑ Park Zone 2 (Eastgate Park) Park Zone 2 (Richard Carter Park) ® Park Zone 6 (Southwest Park) Status: Park Land Dedication project prioritization on November 4, 2003. On December 9, 2003, the Board approved the conceptual design and park land dedication funds were dedicated, not to exceed the amount of$90,000. ® Park Zone 7 (Woodway Park) ® Park Zone 9 (Woodland Hills Park) Status: Request from Woodland Hills Homeowner's Association on December 9, 2003. ® Park Zone 10 (Park in the Shenandoah area) Status: Construction in progress. Develop recommendations for park and facility names Status: Subcommittee has been formed(Ken Livingston, Jodi Warner, Gary Erwin). Approved: October 14, 2003 Page 1 Updated: March 1, 2004 5. Provide oversight and support for the continued implementation of the Park Maintenance Standards (VS2S1a) Review policies and standards for re-appraisal of existing parks, facilities, and services offered by the Department Review and identify critical needs and develop recommendations to address them 6. Restore the Arboretum at Bee Creek Park to its former value (VS2S2e) Develop recommendations for redevelopment of the trails Status: Report to Board on January 13, 2004. _ Develop recommendations for signage and interpretive sites Develop recommendations for the pond areas Develop recommendations for graminetium Develop an operations and maintenance plan 7. Develop recommendations for botanical gardens in existing or proposed parks Determine the scope of the proposal Develop a proposed list of potential sites Develop recommendations for implementation 8. Oversee the design and development of the W. A. Tarrow Park Corridor Master Plan (VS2S2e) X Review conceptual plans for Lincoln Center expansion Status: December 9, 2003, Board meeting. F Review conceptual plans for Tarrow Park additions _ Status: December 9, 2003, Board meeting. Develop recommendations for FY2005 CDBG Budget 9. Provide guidance and support for the implementation of a regional park site in Grimes County (VS2S4a) X Develop local support for a state-wide $500M bond issue Status: Report at the November 4, 2003, Board meeting. On December 9, 2003, the Board approved a resolution that will be presented to the City Council in support of the project. Conduct a site tour of the TMPA property Status: Scheduled for April 15, 2004. 7 Develop a recommendation for the budget process 10. Assist with the implementation of an Urban Forest Management Plan (VS2S1b) n Review and assist in the development of a policy for street trees and hazard trees Develop recommendations for implementation Approved: October 14, 2003 Page 2 Updated: March 1, 2004 11. Continued interaction between the Board and other City Boards Attend a joint briefing related to growth issues Status: Growth Report held on October 6th, 2003. In attendance was PARD supervisory staff, the Board, the Senior Advisory Committee, and the Cemetery Committee. Conduct joint meeting with the City Council Xj Conduct joint meeting with the Planning & Zoning Comm. Status: Joint meeting was held on October 30, 2003. X Conduct a joint meeting with the Senior Advisory Committee Status: Board met with Vice Chairperson Robert Meyer on October 14, 2003, and approved the Senior Advisory Committee goals for Fiscal Year 2004. Conduct a joint meeting with the Bryan Parks & Rec. Board 12. Support increased efforts to implement the Greenways Master Plan (VS3S2d) X Review the status of the current greenways acquisition Status: Greenways Report on October 30th Joint Meeting with the Planning and Zoning Commission Support increased efforts for acquisition of greenways 13. Provide support & assistance for Departmental goals Develop recommendations for a donations program Status: Senior Advisory Committee Goal for FY04. Continue joint programming with outside agencies (VS2S4a) Identify potential sources of additional revenue Develop policies for on-line registration procedures Continue communication with outside user groups (VS2S4a) Support agency accreditation process Status: In progress. 001 Approved: October 14, 2003 Page 3 Updated: March 1, 2004 City of College Station Parks & Recreation Department Goals & Objectives FY2004 Implementation of the CIP Program Implementation of Special Projects & Programs v) Continuation of Staff Development d) Implementation of City Council StrategicIssues Implementation of the CIP Program C Implementation of the FY2004 CIP and Park Land Dedication Project List Status: In progress. Refer to project list. E Support the November 2003 bond election projects Status: Election on Nov. 4, 2003. Continuation of Staff Development E Complete Management Academy (Sheila Walker, David Hudspeth, Peter Vanecek) Status: Graduation on Feb 13, 2004. E Complete Supervisory Academy (Pam Springfield, David Wood) Status: Graduation on Tuesday, November 18, 2003. E Complete Emergency Management Academy (Jimmy Charanza) Status: Graduated from the class on February 25th. Attend NRPA Revenue Management School (Peter Lamont, David Gerling) Status: Attended February 7th - 11th 11] Attend TRAPS Conference (Peter Lamont, Geri Marsh) Status: Will attend March 10th - 12th E Conduct Arbor Master Training Status: (Date to be Determined) E) Attend the 10th Annual Southeast Texas Grounds Maintenance Conference in Conroe (to obtain required CEU's to maintain pesticide applicator's licenses) Status: Ross Albrecht, Gerald Guillory, Delmer Charanza, Sandra Weggman, Nina Stanley, Frank Thompson, David Sturdivant, Keith Fails, Mike Watson, Bruce Ray, Greg Richards attended on October 22, 2003, Implementation of City Council Strategic Issues [1] Acquire new cemetery site and develop a plan for operations (VS1S1e) Status: Department is currently working on a Cemetery Management Plan. LII Continue implementation of Park Maintenance Standards (VS2S1a) Status: 15t Quarter Report presented to the Parks and Recreation Advisory Board on January 13, 2004; 111 Continued implementation of the Urban Forest Management Plan (VS2S1b) Status: On hold. E Continue efforts to make parks more intergenerational (VS2S2a) Status: Ongoing. Report to Council on February 26, 2004. C Review leisure service programs (VS2S2b) Status: LI Pursue cooperative efforts with the City of Bryan on joint programming (VS2S2c) Status: Ongoing. Joint meeting on April 15, 2004. El Develop Veterans Park & Athletic Complex, Phase II (VS2S2d) Status: E Develop new five-year Parks Capital Improvement Projects (VS2S2e) Status: Completed January 26, 2004 11] Promote performing arts (VS2S3a) Status: Marian Anderson String Quartet performances on Nov. 2nd and 3rd, 2004 Starlight Music Series planning in progress. Parks &Recreation Dept. FY04 Goals & Objectives Page 1 of 2 Updated: March 2, 2004 • Implement regional planning and develop initiative (VS2S4a) Status: Dr. John Crompton gave a report to the Parks & Recreation Advisory Board on November 4th, and the Board was in consensus on supporting a resolution to go to the City Council in support of a future regional park site in Grimes County. The resolution was approved by the Board during its December 9th meeting. E Update the Park Land Dedication Ordinance (VS3S1d) Status: Draft document complete - February 2004. Implementation of Special Projects & Programs Assist with the development and implementation of the City's website Status: The City went on-line February 3, 2004. [1] Implement automated recreation registration software Status: RecWare contract approved byCouncil on January 8, 2004. Software installation March 15th - 22nd. El Adopt and implement temp/seasonal pay plan Status: In progress. Plan has been completed - February 2004. E] Implement cemetery software Status: Request for proposals being developed. E Conduct benchmark survey of similar cities Status: Parks information has been entered into ActiveParks.Org. Coordinate the City's 65th Birthday Celebration on October 19th Status: Complete. El Investigate the feasibility for departmental accreditation Status: Initial staff "kick off"meeting on November 18th. In progress. E Investigate the feasibility of implementing a Donations Program for the department Status: Senior Advisory Committee goal for Fiscal Year 2004. Draft document complete. (1111# Parks &Recreation Dept, FY04 Goals & Objectives Page 2 of 2 Updated: March 1, 2004 • CITY OF COLLEGE STATION CONFERENCE CENTER ADVISORY COMMITTEE REGULAR MEETING Wednesday,January 27,2004 AT 12:00noon College Station Conference Center 1300 George Bush Drive College Station, Texas 77840 MINUTES Staff Present: Grace Calbert,Conference Center Facility Supervisor David Gerling,Parks Superintendent Nita Hilburn,Recording Secretary Members Present: Mollie Guin,(Chair),Alma Molina(Vice Chair),Glenda Elledge,Annie Lee Finch Members Absent: None Call to Order: The meeting was called to order at 12:10 p.m. Pardon-Consider requests for absences of members from meeting: None Hear visitors- Lynn Reed and Kristen Harper of the Dynacisers Exercise Group were visitors. Ms.Reed&Ms.Harper presented a history of the Dynacisers Exercise Group. They requested the Conference Center Advisory Committee place the group in the Non-profit classification rate fee,instead of the Standard rate fee. Mollie Guin,Chair,thanked them for their visit and the information. Ms.Guin said,the Conference Center Advisory Committee would take their request into consideration. Approval of the Minutes: Glenda Elledge made a motion to approve the minutes from Regular Meeting of December 17,2003. Alma Molina seconded the motion.Motion passed. Revenue Reports: Revenue reports were reviewed for December 2003. Revenues for December 2003 were$9,309.25 versus December 2002 of$7,900.48. Number of clients served December 2003 was 5,301 vs.December 2002 of 5,036. Adjourn: The meeting adjourned at 12:35 p.m. The next meeting will be held at the College Station Conference Center on Wednesday February 18,2004 at 12:00noon. Respectfully submitted, Nita Hilburn,Recording Secretary Senior Advisory Committee Regular Meeting Monday, February 23, 2004 College Station Teen Center 1520 Rock Prairie Road 10:00 am MINUTES Members Present: E.E. Burns, Frank Camplone, Catherine Lamb, Robert Meyer;Vice-Chairman, Haskell Monroe, Neal Nutall, Suzanne Reynolds, Colleen Risinger, Yvonne Stevens, Betty Wilborn and Joanna Yeager; Chairman Members Absent: Fred Dollar and Laura Holmes Staff Present: Marci Rodgers, Senior Services Coordinator I. Call to order. The meeting was called to order by Joanna Yeager, Chairman, at 10:04am. II. Hear Visitors. No visitors present. III. Approval of minutes from regular meeting on January 26, 2004. Haskell Monroe made the motion that the minutes be approved. Robert Meyer seconded the motion. The motion passed. IV. Discussion, consideration and possible action from the sub-committees: • Program Sub-Committee. Catherine Lamb reported for the sub-committee. In observance of Black History Month the City of College Station Historic Preservation Committee and the Senior Advisory Committee are planning a Lunch/Lecture for Wednesday, February 25th from 11:30am-1:OOpm at the College Station Conference Center, 1300 George Bush Dr. The purpose for the luncheon is to bring together individuals of all ethnicity, races, and cultures who are interested in furthering race relations in our community. There is no cost, but a reservation is necessary by Monday, February 23rd. Please call Katie Elrod at 764-3761 or Marci Rodgers at 764-6371 for more information. The Azalea Trail Tour will be held on Saturday, March 6th. Seniors are encouraged to sign-up for this day trip to Houston by Thursday, February 26th. Travel is by bus and is scheduled to leave the Teen Center at 9:00am and return by 6:00pm. The cost is $15.00 for a ticket and lunch is on your own. The trip includes transportation and stops at the Bayou Bend Gardens and tours of private homes and gardens in River Oaks. Lunch will be your choice of restaurants located within the River Oaks Shopping Center. V. Review, discussion and possible action concerning committee goals. Robert Meyer, Vice-Chairman, reported that he had met with Marci Rodgers to review and discuss the progress of each of the committee goals. Each month Mr. Meyer will report to the committee on the current status of each goal. Catherine Lamb made the motion that under goal six which reads: "Provide and Promote Non-Organized Areas and Activities for Seniors and Investigate and Expand Programs that Break Down Barriers between Cultures and Races", that a 5th recommendation be added to read: Participate in VIP program with Teen Center by providing projects for youth to work with seniors. Yvonne Stevens seconded the motion. The motion passed. (Copy of Goals attached) VI. Senior Services Coordinator Report. (Report attached) Marci Rodgers asked Katherine Bennett, Teen Center Staff to report on the VIP project. Ms. Bennett reported that on Saturday, February 21St twelve teens and two EXIT staff members went to Mr. Luke Palermo's home in North Bryan for a service project. During their stay the teens cleared leaves and sticks from his yard and filled approximately 140, 40-gallon bags with leaves. The teens had a great time and enjoyed taking breaks and jumping into the big piles of leaves they had raked! The teens that participated in this service project were able to earn points towards their VIP membership status. VIP is a trip program of eleven trips ranging from going for pizza and bowling to trips to the Houston Livestock Show and Rodeo. The Teen Center staff and Marci Rodgers are working together to coordinate service projects to help seniors in the community. Mr. Palermo's name was given to the group by Elder-Aid. On Saturday, March 13th the teens will work flower beds and clean up jobs at Lulac Oakhill. VII. Next meeting date and agenda items. Monday, March 29, 2004 • Monthly report on activities scheduled at Teen Center and number of participants • An update on the Escort Driver program • Senior discounts at athletic/fitness centers. VIII. Adjourn. The meeting was adjourned at 11:00am City of College Station Senior Advisory Committee Goals FY 2004 The purpose of the Senior Advisory Committee is to address the needs of older adults in the community. The committee members offer ideas to the Senior Services Coordinator for programs that promote the physical, social, educational, recreational and emotional well-being of older adults in the College Station area. The Senior Advisory Committee adopted the following goals for 2003-2004: 1. Develop and Implement a Senior Information Center Need: Seniors need a single location where they can get pertinent senior information Objective: Develop a facility at the EXIT (Teen Center) to be used by seniors during school hours. Recommendations: ❑ 1. Establish an office for Senior Services Coordinator ❑ 2. Develop monthly schedule of activities for Seniors at Teen Center Q 3. Purchase comfortable sofa& chairs for lobby of Teen Center(10-30-03) ▪ 4. Purchase display rack for brochures and information (10-30-03) 0 5. Complimentary coffee service in lobby(10-30-03) O 6. Signage in front of building (10-30-03) 2. Develop Recommendations for Utilization of the Existing Parks and Recreation Department Headquarters Building Need: Seniors need a facility designated primarily for their needs. The Teen Center can be used temporarily. The new parks and recreation headquarters will be relocated to the new city center. When the department moves the current facility would be available for remodeling and use by the seniors. Objective: A committee was established and found the building to be an excellent facility with some modifications. Dr. Ray Reed is leading the sub-committee. Recommendations: • 1. The Senior Advisory Committee approved the motion to pursue the use of the current Parks &Recreation Headquarters as a senior center 2 2. Schematic drawings presented by Ray Reed O 3. Formal recommendation presented to Parks and Recreation Board on January 13, 2004 ❑ 4. The proposed building will include: a central information area in the lobby, staff offices, meeting rooms of various sizes, an elevator to the second floor, a fully equipped kitchen, a computer room, a pool room, an outdoor activity area around the building(covered patios) and various equipment including: computers, TV, VCR, tables, intercom system, and first aid station O 5. All areas will be handicapped accessible 3. Encourage the Development of a Gift Program for Donations to the City of College Station Need: Develop a system to accept donations to the city from generous citizens who wish to contribute Objective: To assist in developing a program whereby citizens can contribute money or personal property as designated gifts that will enhance the City property and prestige. Recommendations: ❑ 1. Finalize a recommended donation application form ❑ 2. Develop a suggested gift list with costs ❑ 3. Suggest to the Park and Recreation Board that the City develop a City-wide gift program and appoint someone manager(possibly the City Secretary or City Forester) 4. Promote and Implement New Low Cost or Free Programs and Continue to Develop Current Programs Need: Some present programs need to be expanded and new ones developed for seniors Objective: To encourage and where possible increase participation in more activities. Recommendations: Q 1. Develop free discussion/lunch lecture series ❑ 2. Develop a monthly calendar listing all City sponsored activities ❑ 3. Expand computer course and other educational course capabilities El 4. Increase organized table activities such as bridge, other card games, dominoes, scrabble and puzzles. ❑ 5. Develop more daytime socials El 6. Develop outside activities such as swimming, fishing, walking, softball, tennis, horseshoes ❑ 7. Promote day trips and cultural events 5. Support and Encourage Programs that Promote Physical Fitness Need: Seniors need to be physically fit Objective: To encourage the development of programs geared for seniors Recommendations: O Encourage walking ❑ Encourage increased swimming and water fitness participation ❑ Develop a video-led aerobic exercise program at the Teen Center ❑ Evaluate senior level softball and tennis teams 6. Provide and Promote Non-Organized Areas and Activities for Seniors and Investigate and Expand Programs that Break Down Barriers Between Cultures and Races Need: Many seniors are not joiners and will not participate or attend an organized program,but they will enjoy the parks and facilities Objective: To encourage the City to develop and expand activities that will encourage these seniors to come together. Recommendations: ❑ 1. To provide benches along trails where people can sit and visit ❑ 2. To provide tables outside where people can play games without formal organization. ❑ 3. To provide coffee and water ❑ 4. Continue to expand the fishing program to encourage a variety interests to participate 7. Continue to Promote Senior Programs Through Effective Marketing Need: Seniors need to be aware of opportunities available to them. Objective: To increase senior program visibility to the population once a central organization can be developed Recommendations: O KBTX Midday Show promoting Holiday Dance Q Events listed monthly in the Golden Eagle, Datebook, Club Report Q Utilize City Utility Bill Newsletter, Press Releases, Cable Channel O Promote the use of the new City of College Station website address Senior Services Coordinator Report February 2004 The Azalea Trail in Houston A senior trip is planned for Saturday, March 6, 2004. Transportation provided by a chartered bus. We will leave the Teen Center at 9:00am and return by 6:00pm. Cost is $15.00 by Thursday, February 26th and lunch is on your own. We will tour the Bayou Bend Gardens and private homes in River Oaks. The bus will take the group to River Oaks shopping center for lunch. A variety of restaurants are located in the center. We have limited space available. Please join us! Lunch/Lecture-In observance of Black History Month The Senior Advisory Committee and Historic Preservation Committee are working together to bring another free lunch and lecture to the community. Individuals of all ethnicity's, races and cultures interested in furthering race relations in College Station are encouraged to attend. The Luncheon is scheduled for Wednesday, February 25th from 11:30am-1:00pm at the College Station Conference Center. To make a reservation please contact Kate Elrod at 764-3761 or Marci Rodgers at 764-6371 by Monday, February 23, 2004. Brazos Greenways Council Guided Walk A guided tour is scheduled for Thursday, March 25th at 10:00am at Wolf Pen Creek. The walk is planned for approximately 45 minutes. More information and a flyer will be available soon. Police and Fire Academy for Seniors The College Station Senior Citizen Police and Fire Academy will be offered this year from April 1 —May 20th. The course will be every Thursday at the College Station Teen Center from 9:00 — 11:30am. The course is free and designed to give an overview of the two city departments. Applications are available at the Teen Center and Police and Fire Department. Valentine Dance The Gold Medallion Club and Senior Services sponsored a Valentine Dance on Thursday, February 12th. Approximately 25 seniors attended. Door prizes were given away and a good time was had by all. February 17, 2004 Rhonda Raphael Rock Prairie P.T.O. 3400 Welsh Avenue College Station, TX 77845 Dear Mrs. Raphael: Thank you for your letter concerning the potential naming of the track at Jack and Dorothy Miller Park. In March of this year, the City Council is to consider a new policy for the naming of City facilities. When this new policy is approved, we will submit your request to the Parks and Recreation Advisory Board. Thank you for your interest in Jack and Dorothy Miller Park. If you have any further questions, I can be reached at (979) 764-3415 Sincerely, Eric Ploeger Assistant Director College Station Parks and Recreation pas copy: Steve Beachy, Director Rhonda Raphael Rock Prairie PTO 3400 Welsh Avenue College Station, Texas 77845 Ric Ploeger College Station Parks And Recreation Board 1000 Krenek Tap Road College Station, Texas 77845 Dear Board Members, The Rock Prairie PTO would like to name the track located at the Jack and Dorothy Miller Park in honor of Coach Carole Weldon. Coach Weldon has been instrumental in creating and establishing the Road Runner program utilized by the students at Rock Prairie. This is a wonderful opportunity to recognize her hard work and her visionary methods. She encourages the children to set and achieve physical goals that they normally would not do. The students have all had the joy of celebrating their accomplishments with Coach Weldon. On behalf of the PTO, would you please consider our request? Thank you. Sincerely, )nda Raphael CITY OF COLLEGE STATION PARKS AND RECREATION Absence Request Form For Elected and Appointed Officers I will not be in attendance at the meeting of 114-C(jak o for the reason(s) specified: 1014. 14 NAI CA! --Truce Signature Thisrequest shall be submitted to the office of the committee/board secretary prior to the meeting date. o:board/absenteeform.doe 7. Report, discussion, and possible action regarding February 26, 2004 Report to Council. Steve gave a brief follow-up regarding Council's direction based on the report he had given them. a. Intergenerational Parks Update - Council said to continue adding the amenities such as benches with backs, walkways, lights, landscaping, and drinking fountains. b. Neighborhood Park Status Report - Council expressed the desire to have improvements made in Eastgate, Steeplechase, and Woodland Hills. They requested an implementation plan based upon existing resources that looked at any areas where funding may need to be supplemented over a multi-year period. Glenn S. asked for feedback regarding what was wanted for Eastgate. Steve said the thought was to try and make it look more like the median at Texas and Walton Drive. c. Atheltic Field Status & Utilization Report - Staff was asked to present, within the next month or so, a development plan for consideration that would provide lighting for additional soccer fields over a four to five-year period. Steve stated that no plan had been developed as yet. John N. stated that he had attended the February meeting and had suggested that if there were additional funds available that could be devoted to development of these parks and the improvements mentioned, then perhaps all of the items should be considered together and a plan devised that weighed where the money should be spent. John N. stated that if staff needed the Board's endorsement of a plan to be brought back to Council, they would be happy to do that. Steve said that staff would have to look at the available dedication funds and decide what could be done and when, based on the priorities Council identified and other projects already in line. Staff was scheduled to report back to Council on April 8th, however it could be rescheduled to April 22nd in order to get the Board's guidance at the next regular meeting. d. Veterans Park & Athletic Complex Update — This update related to current usage, the potential for joint projects with A&M and the City of Bryan, and the planned schedule for development of the Phase II design process. The City of Bryan and their Council have given their permission to come up with a concept to link Veterans Park and the entire area with 95 acres that they own. This was an item on the City's Greenway Plan and would offer the opportunity to eventually have an extended greenbelt from Bryan all the way to Lick Creek Park. Eric P. gave a brief update on the status of the $300,000 for capital improvement projects received from the Bond Election. Handouts had been included in the packets with summaries of the projects that could be done and approximate budget amounts. Half of the bond money was available to spend in 2004, with the remaining half coming available in 2005. Staff's suggestion Parks and Recreation Advisory Board Page 3 of 6 Regular Meeting of March 9, 2004 • was to move forward with the projects for 2004, and to do them as one project that would bid out in the fall. Because the $300,000 had been added on to the Bond Election by Council at the last minute, some of the items on the list had already been done with other funds. This would leave money left over in 205 that would have to be spent on intergenerational features in either developed or undeveloped parks. This was an informational item only, and no action was required. 8. Discussion, consideration, and possible action regarding botanical gardens (Board Goal #7). Steve stated that one of the first steps would be to define what the focus of this would be. True botanical gardens are usually quite elaborate and labor intensive. The A&M Horticultural Gardens were the closest thing in the area to a botanical garden. Glenn S. thought that the idea behind this focus was to see more color in the parks. Steve stated that over the last several years a diversity of trees, shrubs, and ornamentals had been planted in the parks in order to create some color. Ross Albrecht took the floor. Some of the trees that go into newly designed parks include crepe myrtles, Chinese pistache, Mexican Plum, Redbud, and Bradford pear, which all bloom at different times of the year providing color throughout the season. It is difficult with our soil, the amounts of rainwater we receive, the amounts and types of visitors to the parks, and the current resources, to make it showy. Steve stated that the practice of planting these types of trees would continue. The other thing that could be done would be to do something special at specific sites - something above and beyond what would be done in a neighborhood park. If there was definite interest in a true botanical garden, then perhaps it would be possible to do something cooperatively (financially) with the University since they have an established site. After further discussion it was decided that a tour of their site would be helpful. Gary E., who acts as a volunteer there, would try to set it for the regular May 11th meeting. The meeting could be held at the conference room there and a tour could be taken early. John N. asked that this item be placed on a future agenda. 9. Discussion, consideration, and possible action regarding Manual of Neighborhood Park Improvement Standards. Eric P. reported that a meeting had been held with the City's Legal Department regarding the Manual of Neighborhood Park Improvement Standards and the potential Park Land Dedication Ordinance amendments. Legal had made some recommendations and Eric wanted the Board to know that they would be reviewing both items again. Parks and Recreation Advisory Board Page 4 of 6 Regular Meeting of March 9, 2004 He stated that Manual of Neighborhood Park Improvement Standards were the guidelines within the ordinance that provide control over any developer that wishes to develop a park. It will be referred to in the Ordinance as 'Improvement Standards', but will not be specifically mentioned. This will allow the Board to make changes as they see fit, without having to go back to Council each time. He gave a short presentation regarding the different standard site furnishings that go into neighborhood parks (see attached). This was an informational item only, and no action was required. 10. Discussion, consideration, and possible action regarding Proposed Neighborhood Park Site in Park Zone 10. The Fire Department was in the process of acquiring a site for fire station #5 on the north side of Barron Road, at the intersection of Alexandria and Barron Road. They had approached staff about the possibility of purchasing the remaining portion of the five-acre site for future park development. The fire station would only require about two acres and would have a community room in the station for use by neighborhood groups. The remainder of the site could be used as a mini-park site. There is a pond located on the property, but the property is not located in a floodplain. The cost would run between $50,000 and $70,000 for the three acres. The residents of this area have come before the Board on numerous occasions requesting park land. To acquire the site would take most of the remaining funds in Park Zone 10, so any development in that area would have to wait until more money comes into the fund or possibly through a future bond issue. During discussion, questions were raised as to whether the station's detention pond would be on the three acres and whether or not the existing pond would be left or filled in. Concerns were expressed about depleting the money in the zone fund, and also about buying a piece of property that did not meet the standard size requirement. Eric told the Board that over the next ten years this zone would generate property and probably a good portion of the cash that would be needed to develop most of the parks in the zone. Ken L. made a motion that staff pursue the purchase of the three acres, as long as the cost does not exceed $51,000. Don A. seconded the motion. Hearing no further discussion, a vote was called. The motion carried five to one. 11. Report, discussion, and possible action concerning status of the Arboretum. An update (attached) was given regarding the status of the bridge repairs that were underway. The other repairs had not started as yet. The bridge repairs should be completed within the next few weeks. John N. asked if any attempt had been made to contact The Society for Creative Anachronism. Steve said not yet. Ken L. asked about getting Parks and Recreation Advisory Board Page 5 of 6 Regular Meeting of March 9, 2004 irrigation to support the area. Steve said that was a separate project that was being worked on through the city crews. This was an informational item only. 12. Report, discussion, and possible action regarding Fees Subcommittee Meeting. The first meeting would be held on March 10, 2004. Several issues for 2005 would be reviewed, one being the use of credit cards for registration for Park programs and how to handle the fees associated with their use. More information would be available at the next meeting. 13. Report, discussion, and possible action concerning the Capital Improvement Program. Staff had nothing further to report (see update in item #7). John N. asked to see the Eastgate Master Plan at the next meeting. 14. Review, discussion, and possible action concerning Board and Department Goals and Objectives, and City Council Strategic Plan. John N. asked about the projects on hold in Zone 6. The project that had caused them to be placed on hold was still moving forward. If that project was cancelled, those on hold would be re-evaluated. John asked about the community needs assessment. Steve said this would be a determination about the types of uses for the Conference Center, but would not be done until the City found out about the new Conference Center going in. 15. Discussion of calendar, future meeting dates, and possible agenda items. a. Rescheduling of April 13, 2004 regular meeting to April 20, 2004: The Board had no problem rescheduling the regular meeting for April 20th b. Citizen Committee Banquet on April 13, 2004: John N. said he would be out of town on this date and unable to attend. c. TMPA Regional Park tour on April 15, 2004: TMPA had confirmed the date for the tour. Everyone would meet at Central Park and leave at 4:00 p.m. A cook-out would be arranged for that evening at the TMPA site. John N. would be unable to attend the tour. 16. Adjourn. A motion was made to adjourn and seconded. Hearing no opposition, the meeting adjourned at 9:10 p.m. Parks and Recreation Advisory Board Page 6 of 6 Regular Meeting of March 9, 2004