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Agenda Item #12.3
a'Regular Item
Consent Item
Workhop Item
Steve Beachy, Director of Parks and Recreation
Item Submitted By:
, Charles Cryan, Director of Fiscal Services
CouncH Meeting Date: 1 ay 10, 2001
Director Approval:
City Manager Approval:
tem: Presentation, discussion, and possible action regarding funding for
Veterans Park and Athletic Complex Phase I development
Item Summary. Staff will give a brief report regarding potential funding
sources for the Veterans Park and Athletic Complex Phase I project.
Item Background: The 1995 General Obligation Bond election included a
proposition in the amount of $1,500,000 to purchase a large tract of land to
be used as a regional athletic park. The proposition was approved and a
150-acre tract was acquired from Bert Wheeler, Ltd. in August 1998. The
1998 General Obligation Bond election included an amount of $2,120,000 for
the design and initial development of the new site. This election was
successful and the Parks and Recreation Advisory Board designated the
implementation of the new park as one of their top priorities.
In December of 1999, the Texas Engineering Extension Service was
contracted to conduct an archaeological survey of the site. It was necessary
to conduct this survey prior to development of this public project. During the
initial archaeological review, three Native American artifact sites were
located that required additional investigation to see if they were significant
enough to alter the master plan for the park. The results of this additional
work indicated that no changes to the master plan were required.
The Parks and Recreation Advisory Board conducted a public hearing on
February 1, 2000, regarding the proposed master plan. Also, the Veterans
Memorial Association of the Brazos Valley formally considered and endorsed
the master plan at their regular meeting on March 2, 2000. The park has
been designated as the site for a permanent memorial honoring all veterans.
The Parks and Recreation Advisory Board held a second public hearing on
May 9, 2000, and approved a motion recommending acceptance of the
master plan. The master plan was considered and approved by the City
Council on May 25, 2000.
O'Malley Engineers developed two alternatives with associated cost
estimates for each. Alternate one included four full-size soccer fields, two
adult softball fields (no lights for either soccer or softball), restroom
facilities, parking, street and utility extensions, landscaping, and an entrance
area.
Alternate two included six full-size soccer fields (two lighted), restroom
facilities, parking, street and utility extensions, landscaping, and an entrance
area.
At their regular meeting on March 6, 2001, the Parks and Recreation
Advisory Board approved a motion to recommend alternative two as the
Phase I development for the park. The Board also recommended that the
first item in the next bond election be a five-field softball complex. The
motion also included a recommendation for the subcommittee to work with
the staff to enhance the project's landscaping with remaining funds available
from the project.
At the March 22, 2001 Council meeting, staff received direction to proceed
with the Veterans Park project with specific direction to do several things:
1. the first phase of the project should include four (4) soccer fields (two
(2) lighted), and two (2) softball fields (both lighted); in addition, bid
alternates would include:
2. two (2) additional soccer fields (not lighted), and
3. additional landscaping.
Budgetary and Financial Summary: The site was acquired in 1998 for the
amount of $1,500,000 from 1995 bond funds. The amount of $2,120,000
(from 1998 bond funds) is budgeted for the master plan and initial
development of the park. Of this amount, $168,000 is budgeted for O'Malley
Engineers for design services. The archaeological study cost an amount of
approximately $24,144 leaving an amount of approximately $1,850,000
available for construction of Phase I.
The staff has reviewed the direction of the council and estimates that the
additional costs associated with the first phase as desired by the council will
add an additional amount of $400,000 to the base project cost, increasing
the budget from approximately $2.1 million to $2.5 million. The "add"
alternates would increase the projected cost of the project by an additional
amount of $465,000 making the total estimated project budget in the
amount of $2,985,000.
Staff has identified several means of funding the additional costs:
1) Delay or scrap other projects
The City does not specify in the bond ordinance any specific projects,
though we try to do the projects that are listed in the information
provided to citizens for the election. Two projects included in the 1998
bond authorization could be delayed or abandoned to provide
authorization that could be used for Veterans Park: the development of
Lick Creek Park ($400,000) and a project that does not have voter
approval, the roller blade park ($160,000). The Lick Creek park project
is included in a grant application that the city has made and if
received, would require that the city reject the grant award. The roller
blade park is a commitment to the city's young people and has wide
support from that group of citizens. Staff has removed from
consideration delaying acquisition of the community park land, based
on direction from council at its last meeting.
2) Issue additional debt instruments
The City is not required to have certificates of obligation (COs)
approved by the voters and they can become obligations that are
repaid through the ad valorem tax rate. If the entire amount for the
increased costs ($865,000) were funded through issuing COs it would
add approximately 0.3 (three tenths) cents per $100 taxable value to
the ad valorem tax rate.
3) Use existing funds
The council could authorize the use of existing resources from the
General, Electric, Water or other fund balance, or combination of fund
balances. The funds could be used as either a transfer or a loan. If this
mechanism is effected as a loan, it has the same effect as a debt
issuance in that repayment would probably come from the General
Fund and would impact the ad valorem tax rate similar to the issuance
of debt instruments.
Staff Recommendation:
Staff recommends that the Council direct staff to increase the issuance of
CO's by $865,000, plus additional debt issuance costs, to fund both the base
bid as directed by Council and to provide funding for the two "add"
alternates identified by Council. This recommendation will have the effect of
directing the City Manager to provide for an increase in'the ad valorem tax
rate of 0.3 (three tenths) cents per $100 dollars of taxable value in the
proposed budget for FY 02 to pay the additional debt service. This
recommendation is different than the original memo prepared by the
Director of Fiscal Services based on additional information and input by staff.
If Council does not wish to direct staff to issue the $865,000 in additional
debt, then staff would return to the original recommendation of using
$400,000 from the General Fund-fund balance and issue $465,000 of
additional CO's and increasing the ad valorem tax rate by 0.17 (seventeen
one hundredths) cents per $100 value.
Council Action Options:
1. Direct staff to implement the project by issuing certificates of obligation
for all or part of the project.
2. Direct staff to develop additional alternatives for consideration.
3. Delay bidding and construction of the facilities at Veterans Park and
Athletic Complex.
4. Reduce the scope of the project such that funds authorized will be
sufficient to cover the cost of the project.
5. Provide other guidance to the staff.
Supporting Materials:
1. Veterans Park and Athletic Complex Master Plan.
2. Phase I proposed Development.
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PETITION
FOR APPROVAL OF PROPOSED NA.MIAILL.,ES, 79.4,"7„r
FOR COLLEGE STATION
VETERANS PARK & ATHLETIC COMPLEX STREETS AND FACILITIES
We, the undersigned registered voters from the City of College Station, support the proposed
names herein attached for the streets and facilities to be located at the Veterans Park &
Athletic Complex. .
Printed Name Si.nature Address Telephone Number
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Page 2
Petition for Naming Veterans Park&Athletic Complex Streets&Facilities
Printed Name Si,nature Address Tele•hone Number
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PETITION
FOR APPROVAL OF PROPOSED NAMES
FOR COLLEGE STATION
VETERANS PARK & ATHLETIC COMPLEX STREETS AND FACILITIES
We, the undersigned registered voters from the City of College Station, support the proposed
names herein attached for the streets and facilities to be located at the Veterans Park &
Athletic Complex.
Printed Name Signature Address Telephone Number
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POLICY FOR NAMING CITY OF COLLEGE STATION
PARKS AND RECREATION FACILITIES
Preface
This policy is intended to serve as an outline for individuals or organizations seeking to name
City of College Station parks and recreation facilities. This policy is not meant to be all-
encompassing, but a helpful guide to make the process more fluid and practical. Each
request has unique characteristics and must be addressed as such. This policy attempts to
outline the minimum naming requirements as reflected by previous Parks and Recreation
Advisory Board decisions and discussions. It may be necessary to supplement, as required,
more detailed criteria for this process.
Procedure
1. All requests for naming a park or facility are to be presented to the Parks and
Recreation Department for consideration. For consideration, the requests are to be
made by a group or civic organization upon presentation of a petition containing
the signature of 25 or more registered voters from the City of College Station.
Requests made by individuals will only toe considered if the request satisfies Sections
2 a-c of the policy guidelines. Parks do not need to be named after an individual.
When named after an individual, the justification must be compelling.
2. The naming request for a recently deceased individual will have a sixty (60) day
waiting period from the time of death before the request may be proposed for
consideration.
3. The Parks and Recreation Department staff will review the requests for completeness
before submitting the item for consideration by the Parks and Recreation Advisory
Board,
4. The chairperson of the Parks and Recreation Advisory Board shall appoint a
subcommittee that will be responsible for evaluation of the naming request and
subsequent recommendation to the full Advisory Board.
5. The subcommittee shall submit its recommendation in a formal written report prior to
full review by the Advisory Board.
6. The Parks and Recreation Advisory Board, by simple majority, shall approve or
disapprove the recommendations made by the subcommittee.
7. If the subcommittee's recommendation is for approval and it is disapproved by the
full Advisory Board, the matter may then be referred back to the subcommittee for
further action.
8. If the subcommittee's recommendation is for denial of the request, no further action
is required by the Board.
•
9. If the proposed naming is approved by the Advisory Board, then the
recommendation will be forwarded to the City Council for their consideration and
final approval or disapproval. ,
GUIDELINES
Parks and facilities should be named in the following manner:
1. In honor of individuals who donate land for park space;
2. In honor of individuals who sell open space to the City at a value considerably
below market value;
3. In honor of individuals or organizations that contribute 50% or better of land and/or
money for the park or facility;
4. In honor of national, state, and local heroes;
5. In honor of community leaders whose outstanding personal service has resulted in
significant and enduring contributions to the community. Support for the proposed
name should include endorsements by other groups, neighborhoods, or
organizations.
6. In relation to the .redominant geographical characteristics or physical features
(lakes, rivers, streams, and trees) of the land;
7. In relation to the subdivisions within the City where the site is located;
8. In relation to streets adjacent to the park;
9. No park shall be given the same name as an existing school site or public facility,
except where the sites abut one another.
10. No park or facility officially named for a particular individual will be changed.
However, there may be a park or facility that has a common name with no official
designation. In this instance the renaming of such properties is sometimes
appropriate.
APPROVED: _
is.
Ron Gay, Board Chairman
Date
Aft
Attest:-
Bridgette Geo - CPS, Bo ,rd §i retary
/
116 95
Date