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10/08/2002 - Regular Agenda Packet - Parks Board
Parks and Recreation Advisory BoardCentral Park conference Room Tuesday, October 8, 2002, at 7:00 p.m •••.,....•••••••••..•••••••••••••••••••••••••••• ..•••••. •• 1000 Krenek Tap Road College $####IMOI*1111111111111111111,111111111111111111111111nog 1® Call to order. 2. Pardon—possible action concerning requests for absences of members from meeting. 3. Hear visitors. 4. Discussion, consideration, and possible approval of minutes from the regular meeting of September 10, 2002. 5. Report, discussion, and possible action concerning the current Capital Improvement Program. 6. Report, discussion, and possible action concerning the future Capital Improvement Program. 7. Review, discussion, and possible action concerning Board and Departmental Goals and Objectives, and City Council Strategies. 8. Discussion, consideration, and possible approval of a revision in the Conference Center By-Laws to change the meeting dates from the second Tuesday of the month at 5:15 p.m. to the third Wednesday of the month at 12:00 Noon. 9. Report, discussion, and possible action concerning the Athletic Facility Replacement Fund. 10. Report, discussion, and possible action regarding the Fiscal Year 2002 Fourth Quarter Park Maintenance Standards. 11. Report, discussion, and possible action concerning the Veterans Park and Athletic Complex Project. 12. Report, discussion, and possible action concerning potential grant opportunities. 13. Discussion, consideration, and possible action concerning Park Land Dedication Fund usage. 14. Discussion of next meeting dates and possible agenda items: - October 24, 2002—Joint Meeting with the City Council - November 12, 2002 —Regular Meeting 15. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979)764-3517 or(TDD) 1-800-735-2989. e St 47% CP, I,- - College Station — Embracing the Past, Exploring the Future TO: The Parks and Recreation Advisory Board FROM: Steve Beachyr Director of Parks and Recreation Subject: Fiscal Year 2004 Board Goals The enclosed packet contains several items to assist you in your efforts to develop goals for FY 2004. The establishment of a clear set of goals and priorities for the next twelve months is essential to the success of the Board's role as an advisory body to the City Council. Please pay particular attention to the information related to the FY 2004 Strategic Plan that has been adopted by the City Council. It is important that your efforts be supportive of those strategies and action plans set forth in that document. Please feel free to contact Kris, Ric, or myself should additional information be required. Your time, dedication, and support are greatly appreciated. Encl.: FY04 College Station Strategic Plan (adopted August 28, 2003) FY03 PARD Capital Projects FY03 Board Goals FY03 PARD Goals List of Major College Station Projects Currently in Progress CITY- OFCOLLEGESTATION STRATEGIC On behalf of the Citizen's of College Station, home of Texas A&M University, we will continue to promote and advance the community's quality of life. CORE VALUES • Promote involvement and participation of the citizenry. • Promote the health, safety, and general well being of the community. • Promote fiscal responsibility • Promote collaboration and cooperation • Promote Regionalism • Promote being active member of the Brazos Valley Community • Support activities that promote municipal empowerment • Promote Excellence in customer service VISION STATEMENTS CORE SERVICES We will continue to improve high quality customer focused basic city services at a reasonable cost. PARKS AND LEISURE SERVICES We will continue to promote a wide range of leisure, recreational and cultural arts opportunities. PLANNING AND DEVELOPMENT We will continue to promote a well-planned community. ECONOMIC DEVELOPMENT We will continue to promote a strong and diverse economic environment. Strategic Plan Summary Mission Statement On behalf of the citizens of College Station, home of Texas A&M University, the City Council will promote and advance the quality of life of the community. Core Services Parks and Leisure Planning and Development Economic Development Services . _ . Strategies Strategies Strategies Strategies 1.Infrastructure with the 1. Integrated park system 1.Revise and guide the 1. Promote the development of capacity to meet current and driven by connectivity development process through strategic areas projected projects. -3 Implementation Plans UDO -3 Implementation Plans - 5 Implementation Plans -Resources: - 2 Implementation Plan -Resources: .-Resources: New:$0 -Resources: New: $0 New:$494,108 Existing: $0 New: $0 Existing: $3,650,000 Existing:$86,513,517 Total: $0 Existing:$0 Total: $3,650,000 Total: $87,007,625 Total: $0 - , 2.Promote public health and 2. Promote programs and 2. Support an Intermodal 2. Continue to strengthen and safety facilities that target all age transportation action plan diversify the tax and job base. -6 Implementation Plans groups - 1 Implementation Plans -2 Implementation Plans - Resources: - 5 Implementation Plans - Resources: -Resources: New: $422,131 -Resources: New: $0 New: $0 Existing:$16,107,597 New: $0 Existing: $0 Existing: $415,000 Total: $16,529,728 Existing: $18,000 Total: $0 Total: $415,000 Total: $18,000 3.Promote effective 3. We will promote cultural 3. Provide for a well planned 3. Promote tourism communication arts community - 3 Implementation Plan -6 Implementation Plans - 5 Implementation Plan - 5 Implementation Plan -Resources: -Resources: -Resources: -Resources: New: $12,108,750 New: $346,442 New: $0 New: $63,000 Existing:$915,000 Existing: $0 Existing: $150,000 Existing:$0 Total: $13,023,750 Total:$346,442 Total: $150,000 Total: $63,000 4.Rehabilitate infrastructure as 4. Pursue regional planning 4.Promote revitalization and needed and development efforts redevelopment -2 Implementation Plans - 1 Implementation Plans -4 Implementation Plan -Resources: - Resources: -Resources: New: $3,800,000 New: $0 New: $0 Existing:$0 Existing: $0 Existing: $0 Total: $3,800,000 Total: $0 Total:$0 5.Provide streets,traffic and 5.Encourage and Integrate the transportation systems City's efforts with the Research -3 Implementation Plans Valley Partnership -Resources: -3 Implementation Plan , New: $91,000 -Resources: Existing: $18,106,314 New: $0 Total: $18,197,314 Existing: $0 Total: $0 6. Provide a workplace that fosters creative ideas. -4 Implementation Plans - Resources: New: $0 Existing: 0 Total: SO 14 Parks and Leisure Services Vision Statement We will continue to promote a wide range of leisure, recreational and cultural arts opportunities. The following are the 4 strategies and associated implementation plans for the Parks and Leisure Services vision statement. Strategy#1 We will maintain an integrated parks system driven by connectivity. a. Continue implementation of Park Maintenance Standards p.34 b. Implementation of urban forestry management plan p.34 c. Implement greenway/bikeway plans that foster connectivity. p.35 Strategy#2 We will promote programs and facilities that target all age groups a. Continue efforts to make parks more intergenerational p.36 b. Review leisure service programs p.37 c. Pursue cooperative efforts with the City of Bryan on joint Programming p.37 d. Development of Veterans Park Phase 2 p.38 e. Develop new five-year Parks Capital Improvement Projects p.38 Strategy#3 We will promote cultural arts. a. Promote performing art. p.39 b. Promote public art. p.40 c. Library services improvement. p.40 d. Performing arts facilities development. p.40 e. Develop a museum. p.41 Strategy #4 We will pursue regional planning and development efforts. a. Implement regional planning and develop initiative. p.41 3 3 Parks and Leisure Services Vision Statement We will continue to promote a wide range of leisure, recreational and cultural arts opportunities. Strategy#1 We will maintain an integrated parks system driven by connectivity. a. Continue implementation of Park Maintenance Standards Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Eric Ploeger, Assistant Parks and Recreation Director; Curtis Bingham, Parks Superintendent; Ross Albrecht, Forestry Superintendent Summary: The Parks maintenance standards adopted by the City Council in March of 2001 will continue to be implemented. The goal is to achieve a ninety percent or higher rating on all major categories by FY 2006. Additional resources to implement the standards will be considered as part of the annual budget process. FY 2004 O Begin outsourcing the landscape maintenance of City Hall and the Police Station sites O Achieve an 80% or higher rating on all maintenance standards by the end of the fiscal year. Focus on categories requiring the most improvement • Develop maintenance standard surveys for Shenandoah Park and Lick Creek Park O Begin maintenance of Shenandoah Park and Lick Creek Park • Develop preliminary operational cost estimates for the maintenance of Woodway Park and Veterans Park Phase II O Request funding for contract landscape maintenance services for the Wolf Pen Creek Trails Phase II project • Complete the design of the new Forestry Shop facility FY 2005 O Achieve an 85% or higher rating on all maintenance standards by the end of the fiscal year; focus on categories requiring the most improvement O Submit SLA for contacting out the ground maintenance of Fire Stations#2 and #3, and the Conference Center • Begin maintenance of Woodway Park and Wolf Pen Creek Trails Phase II project • Develop maintenance standard surveys for Woodway Park and revise maintenance standard surveys for Veterans Park • Complete construction of the new Forestry Shop facility FY 2006 • Achieve a 90% or higher rating on all maintenance standards by the end of the fiscal year; focus on the categories requiring the most improvement • Begin maintenance operations for Veterans Park & Athletic Complex Phase II development • Begin operation of the new Forestry Shop facility • Complete renovation of the Central Park Shop facility Timeframe: This is a medium-term implementation plan. Resources: Existing staff and budget resources in the Parks and Recreation Operations and Forestry divisions will be used to implement the Parks Maintenance Standards. Additional resources are being requested in the proposed budget. b. Implementation of the Urban Forest Management Plan Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Ross Albrecht, Forestry Superintendent; Mark Smith, Public Works Director; Kelly Ternplin, Development Services Director Summary: A comprehensive management plan was presented to Council in September 2002. Council directed staff to develop recommendations to allow the incremental implementation of the Management Plan. The initial focus will be on the development of a policy related to street trees and to conduct an initial tree hazard survey. FY 2004 • Develop a Hazard Management Policy for all public trees O Develop specifications for a hazard tree inventory for streets • Update tree-related information on the city's website FY 2005 O Conduct the hazard Management inventory for street right-of-ways O Develop specifications to clear hazards identified by the inventory • Develop implementation steps to address maintenance requirements for park land, municipal facilities, and greenway trees • Develop an annual response to meet an approved "level of service"for street right-of-ways FY 2006 • Contract for the removal of all identified hazards (potentially a two-year process) O Complete the removal of identified hazards located in street right-of-ways • Implement park land, municipal facility, and greenway tree maintenance • Develop implementation steps to address remainder of public trees Timeframe: This is a long-term implementation plan. Resources: Current resources allow only reactive and inadequate management responses for the maintenance of public trees. Additional resources to implement the plan may be considered in future budget requests (FY 2005 — FY 2010). In addition, grants from the Texas Forest Service will be investigated and requested as appropriate. 3 5 � ) c. Implement Greenway/bikeway plans that foster connectivity Plan Team: Plan Leader Mark Smith, Public Works Director; Bob Mosley, City Engineer; Ken Fogle Transportation Planner City Traffic Engineer Judy Downs Greenways Program Manager Summary: The greenway master plan in combination with the bikeway and pedestrian master plan provide guidance for the implementation of bikeways and sidewalks that connect parks, schools and neighborhoods. If general obligation bond funds are approved for improvements to greenways, these plans will be reviewed and projects to improve bike and pedestrian connectivity will be constructed Time frame: This is a medium term (3 to 5 years) implementation plan. Resources: Project funding sources include General Obligation Bonds and possible grant funding. Strategy#2: We will promote programs and facilities that target all age groups a. Continue efforts to make parks more intergenerational Plan Team: Plan Leader, Steve Beachy, Parks and Recreation Director; Eric Ploeger, Assistant Parks and Recreation Director; Pete Vaneoek, Sr. Parks Planner; David VVood, Parks Planner Summary: The City Council received a report related to intergenerational park design and improvements in May 2001. Staff has begun implementation of the recommendations continued in the report and will continue to emphasize these features in future park designs. o Continue review of existing projects and utilize existing funds for additional intergenerational park features as needed • Complete approved Parks Capital Projects and include intergenerational park features as appropriate (FYO4) • Include intergenerational features in future project designs Timeframe: This is an ongoing implementation plan. Resources: Existing resources are included in the proposed budget for capital improvements. b. Review leisure service programs Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Peter Lamont, Recreation Supervisor; David Gerling, Recreation Superintendent Summary: Review current leisure programs and determine ways to improve the demographic and geographic accessibility for our citizens. FY 2004 O Complete implementation of an automated registration process for all Park and Recreation scheduling and reservations by October 1, 2004 • Expand the "Challenger Sports Series"for disabled youth in the community • Investigate and expand senior programming activities Implement joint programming opportunities with George Bush Library e Review and update interlocal agreements and related recreational services with other agencies • Support efforts to establish Bryan/College Station as a permanent site for Texas Special Olympics • Develop a recommendation regarding existing Conference Center utilization and conduct a community needs assessment for that facility Timeframe: This is a medium-term implementation plan. Resources: Existing resources will be utilized for ongoing leisure programs and special events. c. Pursue cooperative efforts with the City of Bryan on joint programming Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Peter Lamont, Recreation Supervisor; David Gerling, Recreation Superintendent Summary: Explore opportunities to enhance the delivery of leisure services to the community through cooperative efforts with the City of Bryan. • Complete participant evaluation of current programs • Continue to seek joint staff training opportunities • Explore special event opportunities • Reevaluate implementation of joint athletic programs • Investigate reciprocal membership card agreements for recreational and teen centers • Conduct a joint meeting with the advisory boards from both cities • Participate in the planning process for a potential regional park Timeframe: This is an ongoing implementation plan. Resources: Existing resources will be utilized. d. Development of Veterans Park Phase 2 Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Eric Ploeger, Assistant Parks and Recreation Director; Curtis Bingham, Parks Superintendent; Ross Albrecht, Forestry Superintendent, Paul Rucker, Parks Operation Supervisor; Peter Lamont, Recreation Supervisor; David Hudspeth, Recreation Supervisor Summary: Implement the design, construction, and operation of the Phase II project for Veterans Park &Athletic Complex FY 2004 O Assist with the implementation of the Capital Improvement Project bond program (November 2004) • Develop an implementation schedule for Phase II (January 2004) • Select a design firm to prepare construction documents for the project(July 2004) FY 2005 O Complete design of Phase II of the project and solicit bids (March 2005) FY 2006 e Complete construction (March 2006) • Begin maintenance operations (April 2006) O Begin league play on athletic fields (Fall 2006) Timeframe: This is a medium-term implementation plan. Resources: The Citizen's CIP Committee has recommended including $5.825.000 in the November 2003 General Obligation Bond Election. e. Develop new fiveyear Parks Capital Improvement Projects. Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Eric P/oeger, Assistant Parks and Recreation Director; Pete Veneoek, Sr. Parks Planner; David VVood, Parks Planner; Parks& Recreation Advisory Board; Charles Cryan, Fiscal Services Director; Jeff Kersten, Budget and Strategic Planning Director Summary: Develop and implement a five-year capital improvement plan for park facilities. FY 2004 • Develop a plan for the renovation and redevelopment of Richard Carter Park by January 1, 2004 • Develop a long-range athletic facility replacement and improvement plan by January 1, 2004 • Develop a plan for the renovation and revitalization of the Arboretum in Bee Creek Park by January 1, 2004 • Develop an implementation plan for the Capital Improvement Program approved in the November 2003 Bond Election, by April 1` 2004 � \ • Design a neighborhood park for Park Zone 7 (Woodway area) • Design and construct a neighborhood park in Park Zone 10 (Shenandoah area) 3K _ | • Assist in the design and land acquisition for Wolf Pen Creek Trails from Dartmouth to George Bush • Complete design and begin construction of Phase I project for Lincoln Center expansion in accordance with the approved Tarrow Park Master Plan • Review and update the Park Land Dedication Ordinance = Complete design for a neighborhood park in Edelweiss Gartens Subdivision (Park Zone 10) • Other parks projects, such as Eastgate Park, and park land dedication projects will be determined as development and future planning occurs FY 2005 . ~ Complete Phase Ill of the Bike Loop Master Plan o Complete design for Phase II of Veterans Park and Athletic Complex project by March 2005 O Complete Phase || of the Wolf Pen Creek Trails project O Complete construction of a neighborhood Park in Edelweiss Gartens Subdivision (Park Zone 10) e Complete construction of a neighborhood park in the VVoodwey Subdivision (Park Zone 7) FY 2006 0 Complete construction of the Veterans Park Phase II project Timeframe: This is a medium-term implementation plan. Resources: Existing staff resources will be utilized. Strategy #3: We will promote cultural arts. Implementation Plans a. Promote performing art Plan Team: Plan Leader-Tom Brymer, City Manager; Kim Foutz, Economic Development Director; Steve Beachy, Director of Parks and Recreation; College Station Business Development Corporation Summary: • Promote performing arts by initiating a music program in Northgate (2004) • Promote performing arts in Northgate and the City by pursuing fundinQ, design and construction of a stage in the Promenade (2004'2005) • $1 34.00Oia included in the budget of the Arts Council of the Brazos Valley for grants to affiliates of the Arts Council 3 9 Timeframe: This is a short-term implementation plan. Resources: Existing staff resources will be utilized. Funding is provided through the annual Arts Council budget. Additional potential funding is available through revenues from the Parking Fund for Northgate related projects. , - b. Promote public art Plan Team: Plan Leader Tom Brymer, City Manager Summary: • Review proposed funding in Arts Council budget for public art. (Sept 2002) • Review proposed additional annual budget for representative public art projects. (Sept 2002) • Adopt budget and implement Council approved/funded public art programs. FY 03) Timeframe: This is an ongoing implementation plan. Resources: There is $150,000 in the proposed budget for representative public art. There is also $18,000 included in the budget for the Arts Council to continue the Art in Public Places program. c. Library services improvement Plan Team: Plan Leader Olivia Burnside, Director of Technology and Information Services ® In order to enhance library operations, communication between City of College Station and City of Bryan Staff, especially at City Manger's office level, will be expanded and improved. Quarterly meetings will be held to review library performance measures and cost of operation. Expand hours of library operation by opening on Sunday afternoons. This is a short-term plan, which should be completed by the end of the first fiscal quarter. Timeframe: This is an ongoing implementation plan. Resources: Existing resources will be used for this implementation plan. d. Performing arts facilities development Plan Team: Plan Leader Tom Brymer, City Manager • Select site for performing arts center. (complete in October 2001) • Select design team. (complete July 2002) 40 � \ = Develop timeline for financing constmction, and operations. (March 20]3) ° Develop financing, donstions, and grants strategy. (Oct. 2003) Timeframe: This is a long-term implementation plan. Resources: Existing resources will be utilized for the plan development. Additional resources from multiple entities will be needed for the development and construction of a performing arts center. The performing arts center is projected to cost $15 million. . � e. Develop a museum Plan Team: Plan Leader Kim Foutz, Economic Development Director ~ Perform analysis and assessment of cultural, educational and historical facilities located within and accessible from the City of College Station. (May 2003) • Schedule Council Planning session to outline current facilities assessment determine further Council direction. (July 2003) Timeframe: This is a long-term implementation plan. Resources: Existing resources will be utilized for the current facilities assessment and plan development. Strategy #4 We will pursue regional planning and development efforts. a. Implement regional planning and develop initiative Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Ric Ploeger, Assistant Parks and Recreation Director; David Sohmidtz, Brazos Valley Council of Governments (BVCOG); the Convention and Visitor's Bureau (CVB); Research Valley Partnership (RVP), Parks & Recreation Advisory Board Summary: Work with other local and statewide agencies to explore and implement regional planning and development initiatives. FY 2004 • Support efforts of the Brazos Valley Council of Government's initiative for the acquisition of a regional park site for the Brazos Valley • Participate in and support the "Houston Wilderness" initiative to promote the acquisition and preservation of natural areas within a 24-county region surrounding Galveston Bay • Explore the feasibility of the proposal to develop a visitor's center for the Texas �~ �} Cooperative Wildlife Collection • Implement the integration of the Veterans Park and Athletic complex with the adjacent TAMU property FY 2005 ® Assist with the acquisition of the initial 3,000 acres of the TMPA property by the Trust For Public Land - O Secure funding commitments to acquire the first acquisition of the TMPA site ® Determine an appropriate agency to serve as the interim operator of the TMPA site Timeframe: This is a long-term project. Resources: This will utilize existing staff, volunteer groups, TAMU expertise, and other agencies, that will work together to implement these efforts. Additional capital funds may be requested through the normal budget process for specific projects. 42 Planning and Development - Vision Statement We will continue to promote a well-planned community The following are the three strategies and associated implementation plans for the Planning and Development vision statement. Strategy#1 We will continue to revise and guide the development process through the Unified Development Ordinance (UDO) a. Revise the technical standards for infrastructure construction p.44 • b. Revise the drainage ordinance (UDO Section 7.8) p.44 c. Revise the Subdivision Regulations (UDO Article 8) p.45 d. Update Park land dedication ordinance p.45 Strategy#2 We will continue to support an intermodal transportation action plan. a. Develop an intermodal transportation action plan p.46 Strategy#3 We will continue to provide for a well planned community(We will promote well-planned neighborhoods) a. Provide proactive code enforcement services p.46 b. Provide Neighborhood Services p.47 c. Guide growth through planned annexation p.47 d. Update Greenway master plan p.48 e. Small area planning p.48 43 Resources: Existing DevelopRmeevinetwSearnvidceAs Publicdaonpdtionby W8 or yr kasn s t(aEff77 Regs.) C. Revise the Subdivision Regulations (UDO Article 8). _• Plan Team: Plan Leader Kelly Templin, Development Services Director; Mark Smith, Director of Public Works; John Woody, Public Utilities Director; Steve Beachy, Parks and Recreation Director Summary: The team will formulate updated subdivision regulations for adoption by the City Council Summed Meeting(s) with public/Parks Board/Public Works/ Fall 2003 CS Utilities/Bryan/Brazos County Develop Issues List Joint P&Z/City Council Meeting Subcommittee Meetings Meetings with Brazos County & City of Bryan January 2004 Release Draft Article Public Review/Comment Period Redraft incorporating Public Comments Joint Meeting Review and Adoption by Brazos County (ETJ Regs.) Review and Recommendation by Parks & Rec. Board Review and Recommendation by P&Z 2004 Review and adoption by City Council Time Frame: This is a short-term implementation plan. Adoption is proposed for spring 2004. Resources: Existing Development Services, Public Works, College Station Utilities and Parks & Recreation staff d. Update Parkland dedication ordinance Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Eric Ploeger, Assistant Parks and Recreation Director; Jane Kee, City Planner; Parks & Recreation Advisory Board, Planning &Zoning Commission Summary: The Recreation, Park, and Open Space Master Plan three-year review and update process was completed in 2003. The Park Land Dedication Ordinance will need to be amended to clarify portions of the language related to developer options. FY 2004 • Develop recommendations for the Park Land Dedication Ordinance to improve the platting process and to provide for developer constructed parks • Develop guidelines for construction of park facilities by developers • Parks & Recreation Advisory Board consideration 4*-)- o Planning and Zoning Commission consideration • City Council consideration FY 2005 • Begin 3 year review cycle of Park Land Dedication Ordinance • Parks & Recreation Advisory Board consideration • Planning & Zoning Commission consideration • City Council consideration Timeframe: This is a short-term implementation plan. Resources: Existing resources will be used to update the ordinance. Strategy #2 We will continue to support an intermodal transportation action plan. a. Develop an intermodal transportation action plan. Plan Team: Plan Leader Tom Brymer, City Manager Summary: • Develop draft transportation action plan. (Oct. 2002 - March 2003) • Review with the Planning and Zoning Commission, and the City Council. (April 2003- September 2003) e Adopt/Implement the plan. (Fall 2003) O Review the plan for future updates. (Annually beginning in FY 2004) Timeframe: This is a short-term implementation plan. Resources: Existing staff resources will be utilized. The City also has a contract with Dean International to provide transportation policy services to the City. Strategy#3 We will continue to provide for a well planned community. (We will promote well-planned neighborhoods.) a. Proactive code enforcement services Plan Team: Plan Leader Dave Giordano, Fire Chief; Jon Mies, Fire Marshall; Cynthia Giedraitis, Public Education Officer; Lance Simms, Building Official; Becky Hagen, Police Assistant 46 VeteranS Madeleyl Anderson ,M4Ser: Util . dryied.' Satit wroo ArtsC�uncil Lanc enta1Park Liptin9'Improvemen :71444$10 Central ball Field IMPraVirrients *14, IINO• Bee: nnis oUff Feh6e eplaceT SouthwoodAthACT' 100r- letic P1nibrovements Thornas Pool Renovation- ThornasF Thomas PARKS AND RECREATION DEPART E T CAPITAL IMPROVEMENT L PARK LAND DEDICA TI R•JECT FY 2002-03 ugust 27, 2003 Jack DorothyMiller' iase fl ops ooi a e uover amson mitightin, Lick Creek Park Development, Phase 1 Southwood LL & SL Dugout Covers Bee Creek Light Pole Replacement Hensel Park Playground Replacement Cemetery Land Acquisition Lincoln Center Ex ansion/lmprovements Out to Bid Agreement Complete On Hold til 10/03 On Hold Pendin Capital Improvement Projects Status Maii'ager Complete„ Complet&' mplet Complete,v Complete7-` 444--,444,9tgu, omplete'.` omplete orriplete. complete Comp1ete 'mplete „AAM;104-- dmplete omplete Pete David Pete David owig, eti:Y 9/31/02 93613 0215 eplaceme /02, 01011-' ,PKO300: 444,44, PK0310 _ !SPK0104 Under Construction Pete PK0069 Under Construction Pete PK0300 Pete PK0303 Pete PK0210 5,000 , 12,000 1FY '03 General Func 1600 $478,000 $11,000 $68,000 $40,000 Ross GG9905 $275,000 Contract Ric PK0319 $973,000 * CSISD and Rock Prairie PTO to cover $48,612 of this cost. Com pleteA%42,0 :Under Construction Bids Received Pending Contracts !Out to Bid In Design :On Hold l'AtNexi4,:;7,244,01r: .11 2 0 1 1 0 EisBon 1110101;44, mprovement Fund „ ReplacernentAcc�unt 98 G.O. /TPWD Grant Improvement Fund 98 G.O. Replacement Account '98 G.O. CDBG 31/03- 6/03 - /0 10/03 9/5/03 1/04 5/04 Unknown 2 30 219;264 :-36 2;942-: 061:940 $21,075 ,3 -," - 24403 Park Land Dedication Projects edicati te, • ectea Northgate Park Acquisition ie.414,4 811 Eastgate Park Improvements Raintree Improvements Wind ood Improvements e we „NI ThTuthwdoc &)egetati oV. Brothers, Fitch, Miller Benches I Jack & Dorothy Miller Park Playgrounds w/Cushion Southwood Sidewalks on mire Park Pia round & Picnic Unit Stitith'Kn011 Rubber Cushion Anderson Walk and Benches Bee Creek Benches Anderson Park Swing Set Gabbard Park Sidewalk I Woodway Park Development 1 Shenandoah Park Development Pebble Creek Park lmprovementslTot Playground Mote: $0 budget - To be determined On Ho(d Zone 1 Funds In Design David On Hold On Hold Pete NA Pete NA In Design David PK0311 Under Construction Complete On Hold David Pete omplete Ric - On Hold David PK0315 On Hold David PK0316 On Hold David PK0314 On Hold David NA in Design Out to Bid Ric PK9803 Pete NA On Hold Pete NA I - Intergenerationa! Project PK0312 PK031 ' NA $50,000 $0 Zone 4 Funds $0 Zone 4 Funds $25,000 Zone 5 Funds $137,000 Zone 5 Funds $17000 Zone 5 Funds $0 Zone 5 Funds „ ,,,, • PK0308 :;:Unknown 5/9/03 5/04 8/30/03 10/30/03 7/03 ‘*. /15/03 $45,000 Zone 6 Funds $12,000 Zone 6 Funds $12,000 Zone 6 Funds $35,000 Zone 6 Funds $700,000 Zone 7 Funds 8/29/03 8/29/03 9/1/03 Unknown $185,000 Zone 10 Funds 6/04 $0 Zone 11 Funds edication Summary Complete Under Construction Bids Received Pending Contracts iOut to Bid In Design Pending Land Acquisition On Hold 0 0 1 3 0 9 $88,889 '4113,71 0.-/Projects/CIP/CIP & Par, and Ded Project List.doc Page 2 ( 0:',4kploj 4" Allief Ati; 'IL,Vii*. III ' , i tiV****JWA i ATI OlaC111:1 111::PaSi,1"\Iti011tl)111,:i'lltUrt..! City of College Station Parks and Recreation Advisory Board Fiscal Year 2003 Goals (Not Prioritized) L Establish policies and standards for re-appraisal of existing parks, facilities, and services offered by the Department El Review quarterly park maintenance standards reports and develop recommendations regarding levels of service (1-S2S1.a) (In progress. r Quarter report on Sunkuy 14, 2003. 217d Quarter report on April 8, 2003. 3'1 Quarter on August 12, 2003.) El Develop a long-term replacement schedule for playgrounds, court surfacing, and other key facilities (FS2S1.0) (June, 2003) El Evaluate all leisure service programs offered by the Department and develop recommendations for improvements (FS2S2.N (Aquatics Programs presentation on November I 2I/7, Athletics- Programs presentation on Dec. 10P:aiitcational Programs presentation on .1anualy 414'll, Entertainment Programs presentation Oil Feh. It', and Siverri.s-ed Recreation Programs presentation on larch 4 El Develop recommendations for implementation of an Urban Forest Management Plan (VS257.b) (Plan presented to Council OH SL-pielliber 26, 2002. and recommendations for implementation approved b the Parks and ReL:Teation Advisory Board on .4pril ( . 2003. Recommemkttions for the //Oh,/ FA.'011.1117C11(1201 illipleille110110/1 steps included in the EY04 budget requests). 2. Provide more interaction between Parks and Recreation Advisory Board and Planning and Zoning Commission, and shared vision with the City Council El Monitor status of Unified Development Ordinance (i1 $%1 .(1) Et Conduct a joint meeting with the City Council to discuss Board goals and objectives (Octobcr 24, 2007). El Conduct a joint meeting with the City Council to report on the progress of Board goals and objectives (4pril 24, 2003). Ei Conduct a joint meeting with the Planning and Zoning Commission to discuss Board goals and objectives and other issues (March 6, 2003 - Me revised Recreation, ParA-, and Open Space A/faster Plan was presented to the Comini.s-sion during the loin, workshop meeting, and approved during the ('ommission's. regular workshop meeting), 3. Provide oversight for the implementation of the Capital Improvement Program 0 Woodway Park site plan approval El Shenandoah Park site plan approval (Pliblic hcc:Iriii,,,- \fur 6‘ 2M6 , Bo,itra th,,,c/iN„,/,,,q. -\16ry 13, 2003). 0 Develop a plan for the use of existing Park Land Dedication Funds phimbci- iii, 2002) El WA -Farrow Park Corridor Master Plan approval (Prc,,chhion,-iii iit cifi:cii ,iirl,c,,,, or,:i()/i. ,V,,,,vpibcr . .1 iomi iiiccoliy- ',.i.',/-, li,, ,,/,,ii stch ii,,,' ,,,L,' /-„,,,,A,.„,, 7 iii,, Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval:September 10,2002 Council Approval:October 24,2002 Updated:August 26.2003 '•• • c '`, " / 1 / 1' 1 /, ' 71/C, 1 i//i/f/f 7, )/// 1 177 ,i/111 7L11 / ; ; „,,/ E Complete all remaining 1998 Bond Fund projects (fit Provide planning and coordination for the 2003 Bond Election (VS2S2,e) (`'s, Norcilibcr I, 200$) El Review and update submitted CIP list El Develop additional recommendations for the CEP 0 Staff/Board presentation to the Citizens Advisory Committee larch 25, 2003), 5 Review and update the Recreation, Park, and Open Space Master Plan (V,S3S24) O Staff review and update of the current Master Plan, Section 1 — Introduction (Sepicinher 2002), El Staff review and update of Section V — Inventory and Facilities (September 20021 El Staff review and update of Section VI — Needs Assessment and Identification (September 2002). El Board subcommittee review and comments regarding proposed updates for Section I. IV, and VI (0cmher 2002), El Board subcommittee review and comments regarding Section VII — Prioritization of Needs and Plan Implementation (Armienther 6, 2002). El Board subcommittee review and comments regarding Section III — Plan Development Process (Oniober 2002). El Completion of the Parks and Recreation Department 5-Year Strategic Plan (Fr Dnif) El Public input period for the revised Master Plan El Board consideration of the revised Master Plan (.kunivi:r 2003) O Planning and Zoning Commission consideration of the revised Master Plan (11,lurch 6, '003), O City Council presentation and consideration adopting revised Master Plan (, 12, 2003 . 6. Provide oversight for the implementation of Veterans Park and Athletic Complex El Memorial Dedication Ceremony on November 11, 2002 El Complete Phase I development (VS2S2,d) (Scviciiiivr 2002,1 El Investigate potential agreement with the College Station Soccer Club for clubhouse building 1/)//) (l //(1/ /c(/wl-4c ,:// Niiic; O Conduct Grand Opening of the Phase I pr ject (SHifircbtr El Review operations and maintenance and make recommendations for Fiscal Year 2004 (Renne\f NI/bp/meal o /IL> ) proce ), O Review Needs Assessment and update as required O Develop revisions for Phase II recommendations Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval:September 10,2002 Council Approval:October 24,2002 LTpdated:August 26, 2003 7. Provide oversight for the design and installation of the batting cages and backstops at Bee Creek Park 7 Secure lundin:-/, El Approve site plan 8. Provide oversight for the installation of the new jogging track at Jack and Dorothy Miller Park El Complete construction ."-ikinhci- 2002) • Investigate alternative types of surfacing for playgrounds 9. Support implementation of the Greenways Master Plan (VS2S30a) E4 Receive update report from Greenways Coordinator (June 10, 2003). O Review Recreation, Park, and Open Space Master Plan as it relates to greenways 10. Support the City Council's Interagency Plan on any Park and Recreation related issues El Continue dialog with the College Station Independent School District regarding future school/park developments and programs (preset/hi/ion to ( SISI) on Januai:y 21, 2(103). El Continue dialog with the College Station Independent School District and the South Knoll PTO concerning the potential of rubberizing the South Knoll jogging track (Interlocal Agreement approved by the City ('ouncii on December 19, 2002,. El Continue dialog with Texas A&M University regarding Hensel Park and Veterans Park and Athletic Complex (1:4A111 Nature Trail Planning; LIAVI Cross Counti:v O Continue to investigate joint programming opportunities with the City of Bryan Parks and Recreation Department progre.s.s currently investigating tvgistration software opp(n-nwities, George Bush Librai:v Programming, and 1A,H),4 Rcohiai Park). 11. Identify potential new sources of revenue El Identify potential grant opportunities (1/)07) Octoher S, 2002) O Investigate the potential for a donations program (In progress) O Review user fees and develop recommendations (Fees Subcommitice appointed, and meeting held on/4pril 16, 2003. Parks and Recreation d4dvisoiT Board cipproval,A/fav 13, 00 3). Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval:September 10,2002 Council Approval:October 24, 2002 Updated:August 26,2003 CITY OF COLLEGE STATION PA,RKS & RPCRFATiON DEPARTrielENT FY03 GOALS & OBJECTIVES O Complete the Lick Creek Park Phase I project O Complete master plan and design of Woodway Park El Complete master plan and design or Shenandoah Park ePeree: ea,:e ,.eere'e O Complete intergenerational park projects t'in progress) O Complete G.O. 1998 Bond projects In progress) E1 Complete Thomas Pool renovation and shade structure May 15, 2003) ID Complete acquisition of new cemetery site an progress) Continue to Improve Staff Development El Complete Management Academy(Kristin Lehde, Dana Albrecht, Gen Marsh. and Grace Call -attended Feb. 17th- 21sri, Complete Supervisory Academy("Jimmy Charanza, Keith Fails, Charles Harris, David HLidspeth, Marci Podgers, El Complete National Recreation& Park Association Park Maintenance School (Delmer Charanza) Ei Complete the Texas Nature Trails Construction Workshop(David Wood) El Complete DPS Debris Management Course(Steve Beachy) Complete Customized Media Presentations Workshop(Director, Assistant Director, and Superim,,endents) • Complete the"Storms Over the Urban Forest Training" (1 employee Ross Albrecht-attended Feb. 27-28th), El Complete NRPA Revenue Management Training (Peter Lamont- completed FE..'briars - 2003) El Complete TAMU Landscape Architect Workshop(Peter Vanecek_Alsaneh Yazdani, David Wood-attended Feb 21st S. 22rid,) El Attend and participate in the annual TRAPS professional training conference in San Antonio(Steve Beachy Dana 41h!ecnt Foss Albrecht, Jana Cope, Sheila Walker Patrick Hazlett David Hudspeth, Marci Rodgers Vera Solis Eric Ploeger Curtis Bingham attended or M a rch 26 27, a :28, 2003. Steve Peachy Curtis Coo'3M and Ver a Solis were presenters at the P 7 fere riCe Impjementation of City Council Strategic Issues • Complete the Recreation, Park and Open Space Master Plan update (Aiopioved ky the Parks and Rec Adv. Board on Jan 14', approved by the Planrobg and Zoning Commission on March 1,15' Cr C,)Lir7C11 approval on June 12, 2003 ) El Complete the Parks& Recreation Department 2003-2007 Strategic Plan • Complete the WA Tarrow Park Corridor Master Plan update in progress -aJoint Meeting was held between the Parks and Recreation Advisory Board and the Lincoln Center Advisory Committee on February 18 Tile plan',Atas approved by the Lincoln Center Advisory Cotrtnittee on Feb. 24'. and approved by the Parks and Recreation Advisory Board on March 4HThe plan‘vill be presented 2. the City Council on May 5') Achieve a 75% or higher rating on all major categories for Park Maintenance Standards(In Progress Quarter Hepor stibmitted cc the Parks and Recreation Advisory Boa' or. Jan le' 2f-i Quarter presented or? 4pril 8'1') • Develop implementation schedule of Urban Forest Management Plan preseeitec! C.:oweei Septerr-iber.26 s:a,t recommended implementation steps In the FY04 budget process) O Complete current capital improvement projects f in progress) • Comprehensive review of all leisure services programs(Aquatic Prograrris presentation Ott i'doverrber ,Athletics Proor,:irns presentation on December 10'11, Educational Programs'presentation on<ial-ivary 14". Erlertaintrietit Programs presentation on i7e1.-) and Supervised Recreation Programs presentation on March 4Th) El Continue to explore cooperative efforts with other agencies On progress 'AML../ Park. TAM/IA/PAC, CSISD/Soutn Jogging Track, City of Bryan/Madeley Park and Recreational Software. George Bush Library. OMP/7 Regional Park Project) 4-nolernentation of Special Projects El Conduct dedication ceremony for Veterans Memorial project (November 7 2002) El Conduct grand opening of Veterans Parks&Athletic Complex (s,:liecte,,-;I rday tVia 17 2003/ El Investigate feasibility of joint project with College Station Soccer Club ,-7.e:eeca riof'feasib/E? at t;'-yis titne O Conduct a benchmark survey of similar cities O Investigate potential sources of additional revenue On es s Complete recommendations for future CIP program O Develop recommendations for existing Conference Center O Conduct seasonal pay study and develop recommendations;2! O Conduct dedication for the Jane Pulley Softball Fields Purchase Scoreboard for Veterans Park& Athletic Complex Parh5 ernenlatiic,-, Of New Prue4'0ns Recreation Pi Complete implementation of Challenger sports program - ad Begin operation of Veter3ns Park and Athletic City of College . leation O Implementation of cemetery software program O Conduct selection process for automated recreation software program - - **Major College Station Projects** Currently in Progress • Short Term (1 Year or Less) • Web site development • 65th College Station anniversary program • Emergency Management program transition • West Nile Virus response • CIP Bond Election November 4, 2003 • AM Radio System acquisition and implementation Medium Te (1 to 3 Years) • Parks automation software implementation • • Crowley detention/retention pond development ), Development of a Hazard Analysis and Mitigation Plan Long Term (3+ Years) • Wolf Pen Creek Master Plan ), Veterans Park & Athletic Complex Master Plan • WA Tarrow Park Corridor Master Plan • City Centre Master Plan • Cemetery planning and development • TMPA regional park initiative I• mplementation of the Urban Forest Management Plan prioritized Not College Station Parks and Recreation - Providin ood Th gs ler Updated:August 27, 2003 , - STATION LLEGizEsARY F -c -o ER IL-- CITY -tINNI w v 65TH A 65 ,...,,,,,-,,,,,,,,--.),-,,,,,,-„,,,,c-1,„„:„„:,,,,,„,„ Ai-,,,,-:,;!,,,------:ipr.:,,fn,-„y;,,-,::,c,-,:k,,,,,,.,,,, -..„...,..„.„,,:,,,,,,,,,,,,,,,-, ..,,,,,,:,‘,, .,,::„. „..,:7....-",-,:,_::::: ,,,,,, , ,,,,,„„, ,,,-,• ..__ : ' , ,),,,,,,k,. ..!..7-::::_,,_,,,,N _ '.._,,,_ ,k,,,...*-„,..,,w- - y,,,,•,:!:::w,-:,-J-:,_::,_:i__-•,:__-_--:,:,,,:--,-,:_,,::;..„,„ii_,I_:,i::: _itl 0„..,„.,;,:_:::., ,,,,, .:._-__„.,,,_:i:::-:;:::7,--•: , . o,,,,-.„- -",:::-::-.,:-,:-.. --,,,,i.„..,::-. 4 , _,..,:fg:ie-7-:$,,_,- -,, '•-; _,-,„4-i: !..„,,..---r--,-..,'-_,-„ .,--: ' ,.- :',-,',,;,':,i:-,..„..- a-, ci ,,::.„..„,„;:. .:,,,,,,,--_, '''',,,,,,,,,,..,,,_:,.i„,-,,z,„. --i::'-i-s-,---- --,- -_:::- -'''''-''''''''''' -4e0-'-':' 111'''''''''''' - --• '''' --'*- '' '''' '774 .*'-_:::-_'-',:','-i',: :-::::---,..,H. .4?-:::-c:', '- 1 ' : --•.:000', '---;'"'H',- At :: ''' '''''- - -' '.....,-4-'2.--' ',..*::7--.„4.,::::::,. :----;:',.-_-:':.,--,-::-;,-;:-. 5: tt,,,4ii.,-:::---,-;,..:,----f:-!:-..„---,:.,--4; , ,,:,,,...,,,....„.,,:::: :;!::::::::_::::„,-,, i'.,..,, ,k- -ki,:--=-- -- _ , / '' „*::: :I*',_,7,,,."-,;-:_,gt':,'''4:i':'''':'*;'1:'4'-s07,,‘!..;,4,*,,i„--,:.,7„i,:,7,,,r-:i:7,,i#,,':,4:-1'.;..,;:..,,--;.,.,..:;:;,*--.",._„,:-±':-':„:-,--:1---,,1,Wri,r--,_----,„i7.:_::-:1.----',--,,::'--,--,.-,T--':-,r-:i-;:Il-l„-'-.-.,'",„_:l;-.--J.'i',„-::;„,_"-,.;-,_;,_,:r'',_:::-,:,-,:,r_-,i,,/•,i-s:7--1-:':,•4:,-714„,#..'':.,."i:,,',,*,,..._5'„"''.'"..:-,-,,-':[';i.-,0'.,,-:,,:„,7,i ''-',_,_-,,,','-,_,-7”.t.,,._-;'i,,,,,_,,,':,,_,„:_:!',,1''_"-.7',,,',,,,,-„,,,,.,,.P'..•v;',.,',,'.„_:,;''.”-„'7,„‘,_;„'',.'i..,,,,."",__._,''__",,-,_-.,-,-,_I___t_''-,..',,,.:.,.,-:__:.::-,7,,:,,,,4,,,;,,,,1,',..1,_,,-„„:,:.„E 7.,,1:L,',.,_„,___,2,i,.,_-„,,,'w, N_i:.'--,i-,_i„,-_.-•,,„-.-.--,,_-„1_,,,,,,,f4_.,-,:.::,,,_',„,,,,..„,-w,.,:!:,_-;-,'_;,7E:;i":-:;..;:;- i-,',,-'_-.-.,,',;',.-l• -,--'_•,.*-._.--:4,-"-,'.„., ,'- z,,•,-,,.'-,:- ‘ t0F the Future Pasty Exploringthe Embracing , . Embr ,_,,Th.,,---------- „_ ,,,,, Board Meeting Page 1 of 1 Kris Lehde - Board Meeting From: "Farnsworth, Larry K" <Ifarnsworth@tamu.edu> To: "Kris Lehde" <klehde@ci.college-stafion.tx.us> Date: 10/2/2002 12:51 PM Subject: Board Meeting 1 will not be at the PARD Board meeting on October 8th. I will be out of town at a conference. Please excuse my absence. Also, I will not be in town on Thursday afternoon, October 24th. Larry K. Farnsworth (979)690-0176 lfarns@tca.net file://C:\Documents%20and°/020Settings\klehde.000\Local%20Settings\Temp\GW}00006.L.f 10/2/2002 Page 1 of 1 Kris Lehde - RE: Meeting Reminder From: Glenn Schroeder <gschroeder©aggiecatholic.org> To: "Kris Lehde" <klehde@ci.college-station.bcus> Date: 10/8/2002 12:55 PM Subject: RE: Meeting Reminder Hi, Kris, I will not be able to attend the Parks and Recreation Advisory Board meeting this evening as I will be out of town. Please submit this to the Board for their consideration. Thank you, Glenn Glenn Schroeder Director of Administration St. Mary's Catholic Center 603 Church Avenue College Station,TX 77840 979.846.5717 Original Message From: Kris Lehde[SMTP:klehde@ci.college-station.tx.us] Sent: Monday,October 07,2002 3:42 PM To: gschroeder@aggiecatholic.org;GDAVIS6264@AOL.com; j_warner@cox-internet.com;ALLISON@fabtexas.com; DAVISG@fabtexas.com; Bill@PianoPlace.net;jpn@tamu.edu; Ifarns@tca.net Subject: Meeting Reminder Just a reminder of the Parks and Recreation Advisory Board meeting that will be held tomorrow(Tuesday,October 8th),at 7:00 p.m.,at the Central Park Conference Room. So far,I have confirmations from: John Nichols,and Don Allison. Larry Farnsworth has submitted an absentee request. If you have not already,please let me know your availability for the meeting to ensure quorum requirements. Thanks,and hope to see you tomorrow. Kris Lehde Staff Assistant College Station Parks&Recreation (979)764-3414 College Station. Embracing the Past, Exploring the Future. file://C:\Documents%20and%20Settings\klehde.000\Local%20Settings\Temp\GW}00006.1...F 10/8/2002 PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT& PARK LAND DEDICATION PROJECTS FY 2002-03 September 30, 2002 Capital r om l_et�o -,6 fir. T. :.. capital improvement , ,. Project Project Funding ate., �.� Tina! Projects Pro ects Status: ManagerBud et Source .... Ex ectad:Actual Cost Jack&Dorothy Miller Jogging Track Complete David ST0200 $29,250 FY'02 General Fund 9/31/02 9/13/02 $6,1643.20 Madeley Park Under Construction Pete PK9706 $48,000 '98 G.O. 8/02 Anderson Playground Replacement Under Construction David PK0215 $39,950 FY'02 Replacement 10/02 Veterans Park,Phase I Under Construction Ric PK9941 $2,936,800 '98 G.O. 11/02 Thomas Pool Renovation Under Construction Ric PK0205 $277,255 FY'02 3/03 Thomas Pool Shade Cover Under Construction Ric PK0104 $19,000 '98 G.O. 3/03 Lick Creek Park Development,Phase I Out to Bid Pete PK0069 $478,000 98 G.O./TPWD Grant 8/03 Southwood Athletic Park Improvements In Design David PK0076 $119,000 '98 G.O. 10/03 Southwood Athletic Park Soccer Fence In Design Pete N/A $12,000 FY'03 General Fund 3/03 Central Park Li.htin.Im•rovements In Desi.n Pete PK0101 $17,000 '98 Bond 2003 Central Park Softball Field Improvements In Design Pete N/A $24,200 Improvement Fund 3/03 Bee Creek Batting Cages&Backstops In Design David NA $25,000 FY'03 General Fund 3/03 Southwood Senior League Dugout Covers In Design Pete N/A $7,200 Improvement Fund 3/1/03 Thomas&Adamson Pool Lighting In Design Pete N/A $16,000 FY'03 General Fund 4/1/03 k:.S.S.C.Agreement(clubhouse) Pending Contract $0 C.S. S.C. Unknown Bee Creek Light Pole Replacement Pending Contract Pete N/A $68,000 '98 G.O. 5/03 Hensel Park Playground Re•lacement Post•oned Pete PK0210 $40,000 Cemetery Land Acquisition On Hold Ross GG9905 -t* ,.<.$2,.75_....r,0$0,'00 '98 G.O. Unknown Lincoln Center Ex•ansion/Im•rovements °n Hold Ric Total�Amount $4,431,655.°°�31 fi55 h CIP Summary Crnl1 Under Cteonstruction Bids Received 0 I Pendin. Contracts kOut to Bid In Desi.n 1111111111111111111111114' Post•oned On Hold 111111111M111111= 79 Total rage t oil Agenda Item Cover Sheet Agenda Item #4 Regular Item Consent Item X Workshop Item Item Submitted Byp Mark Smith, Director of Public Works Council Meeting Date: June 27, 2002 '':tt'rkAa'ga:-MTP Director Approval: 44, City Manager Approval: 070, Item: Presentation discussion and possible action regarding a new 5-year capital improvement program. Item Summary: Staff will make a presentation summarizing categories of projects and some proposed projects to be included in a possible future bond election. The project list in the supporting materials will need to prioritized and reduced to fit within the funds available. Item Background: In the Council's 2002 strategic plan, Vision 1, Strategy #6, "To ensure excellent customer service, we will provide appropriate facilities, training and technology" has staff preparing a new ®y CIP. Budgetary and Financial Summary: At the end of FY 2003, the City of College Station will have adequate debt capacity to manage about $30 million in General Obligation Bonds over a 5 year period. Staff Recommendation: Staff recommends that Council direct staff to continue with the development of a new capital program. Council Action Options: NA Supporting Materials: 1. Project Lists & Maps htip://citynet/Council%20Agendas/7002/020627/new°/020cip/nci,\'',/020cip%20workshop%... 06/27/2002 - Description Type Capital Cost Annual Estimate Operating Cost New City Hall at City Center Phase I Facility $ 2,750,000 $ 38,000 Relocation of Fire Station 3 Facility $ 1,710,000 $ - Police Facility- Phase I Facility $ 2,790,000 $ - Facility Total $ 7,250,000 $ 38,000 Forestry Shop Park $ 770,500 $ 3,000 Central Park Shop Renovation. Park $ 230,000 $ - Steeplechase Park Development. Park $ 315,000 $ 18,000 Shenendoah Park Development. Park $ 315,000 $ 19,000 -1' Lick Creek Park Phase II Development. Park $ 578,000 $ 20,000 Sandstone Park Park $ 47,000 $ 1,000 Richard Carter Park Improvements. Park $ 217,000 $ 2,000 Veterans Park and Athletic Complex, Phase II Development. Park $ 5,623,250 $ 65,000 New Cemetery Phase I Development. Park $ 300,000 $ 66,000 ,..,. Intergenerational Enhancements Park $ 309,000 $ 3,000 Park Total $ 8,704,750 $ 197,000 .A, Bike Loop Expansion Transportation $ 2,661,884 $ 5,000 '-'-g Sidewalk improvements Transportation $ 500,000 $ - Ped. Improvements across University Dr. @ Northgate Transportation $ 407,000 $ - Alternate access to the Windwood Subdivision Transportation $ 1,907,091 $ 19,000 '--;! -,A Arnold Road Extension Transportation $ 604,500 $ 6,000 1 Bird Pond Road Extension Transportation $ 3,942,000 $ 39,000 Central Park Lane Extension Transportation $ 377,500 $ 4,000 Dartmouth Extension Transportation $ 2,300,000 $ 23,000 Hospital Road Transportation $ 836,306 $ 8,000 ----'7, Lassie Lane Extension Transportation $ 702,523 $ 7,000 Marion Pugh Extension Transportation $ 421,314 $ 4,000 Raintree Extension Transportation $ 722,000 $ 7,000 Barron Road Design & Capacity Improvements Transportation $ 3,000,000 $ 15,000 Rock Prairie Road Widening Design & ROW Transportation $ 2,969,835 $ 15,000 Traffic Signals Transportation $ 2,250,000 $ 157,000 Traffic Signal Communications Transportation $ 250,000 $ - RR Grade Separations- ROW Transportation $ 5,000,000 $ - Transportation Total $28,851,953 $309,000 Grand Total $44,806,703 $544,000 Facility operating costs based on facility maintenance operations @ 2.50 $/sf Park operating costs based on figures provided by the Parks Department Street operating costs based on street operations @ 4,500 $/LM --,„---,-4-„, rfr COLLEGE STATION Embracing the Past,Exploring the Future! City of College Station Parks and Recreation Advisory Board Fiscal Year 2003 Goals and Objectives (Not Prioritized) Establish policies and standards for re-appraisal of existing parks, facilities, and services offered by the Department O Review quarterly park maintenance standards reports and develop recommendations regarding levels of service (VS2S1.a) O Develop a long-term replacement schedule for playgrounds, court surfacing, and other key facilities (VS2S1.a) O Evaluate all leisure service programs offered by the Department and develop recommendations for improvements (VS2S2.b) O Develop recommendations for implementation of an Urban Forest Management Plan (VS2S1.b) (Plan presented to Council on September 26, 2002) Provide more interaction between Parks and Recreation Advisory Board and Planning and Zoning Commission, and shared vision with the City Council O Monitor status of Unified Development Ordinance (VS3S1.a) O Conduct a joint meeting with the City Council to discuss Board goals and objectives (October 24, 2002) O Conduct a joint meeting with the City Council to report on the progress of Board goals and objectives O Conduct a joint meeting with the Planning and Zoning Commission to discuss Board goals and objectives and other issues Provide oversight for the implementation of the Capital Improvement Program O Woodway Park site plan approval O Shenandoah Park site plan approval El Develop a plan for the use of existing Park Land Dedication Funds (September 10, 2002) O Lincoln Center/Tarrow Park site plan approval O Complete all remaining 1998 Bond Fund projects Provide planning and coordination for the 2003 Bond Election (VS2S2.e) O Review and update submitted CIP list O Develop additional recommendations for the CIP O Staff/Board presentation to the Citizens Bond Committee Review and update the Recreation, Park, and Open Space Master Plan (VS3S24) Staff review and update of the current Master Plan, Section I—Introduction (September 2002) E1 Staff review and update of Section V—Inventory and Facilities (September 2002) Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval:September 10,2002 Council Approval: Updated:October 2,2002 Page 1 of 3 EI Staff review and update of Section VI—Needs Assessment and Identification (September 2002) O Board subcommittee review and comments regarding proposed updates for Section I, IV, and VI (October 2002) O Board subcommittee review and comments regarding Section VII—Prioritization of Needs and Plan Implementation (November 2002) O Board subcommittee review and comments regarding Section III—Plan Development Process (December 2002) O Completion of the Parks and Recreation Department 5-Year Strategic Plan (January 2003) O Public input period for the revised Master Plan (January 2003) O Board consideration of the revised Master Plan (January 2003) O Planning and Zoning Commission consideration of the revised Master Plan (March 2003) O City Council presentation and consideration of ordinance adopting revised Master Plan (April 2003) Provide oversight for the implementation of Veterans Park and Athletic Complex O Memorial Dedication Ceremony on November 11, 2002 El Complete Phase I development(VS2S2.4) (September 2002) O Investigate potential agreement with the College Station Soccer Club for clubhouse building O Conduct Grand Opening of the Phase I project (Spring 2003) O Review operations and maintenance and make recommendations for Fiscal Year 2004 O Review Needs Assessment and update as required O Develop revisions for Phase II recommendations Provide oversight for the design and installation of the batting cages and backstops at Bee Creek Park El Secure funding O Approve site plan O Complete construction Provide oversight for the installation of the new jogging track at Jack and Dorothy Miller Park O Complete construction O Investigate alternative types of surfacing for playgrounds Support implementation of the Greenways Master Plan (VS2S3.a) O Receive update report from Greenways Coordinator O Review Recreation, Park, and Open Space Master Plan as it relates to greenways Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval:September 10,2002 Council Approval: Updated:October 2,2002 Page 2 of 3 Support the City Council's Interagency Plan on any Park and Recreation related issues o Continue dialog with the College Station Independent School District regarding future school/park developments and programs o Continue dialog with the College Station Independent School District and the South Knoll PTO concerning the potential of rubberizing the South Knoll jogging track o Continue dialog with Texas A&M University regarding Hensel Park and Veterans Park and Athletic Complex o Continue to investigate joint programming opportunities with the City of Bryan Parks and Recreation Department (VS2S2.c) Identify potential new sources of revenue o Identify potential grant opportunities o Investigate the potential for a donations program o Review user fees and develop recommendations Par.. - 7 Parks and Recreation Advisory Board 'Recreation FY2003 Goals and Objectives Board Approval:September 10,2002 Council Approval: e01 College 6tation Updated:October 2,2002 Page 3 of 3 CITY OF COLLEGE STATION PARKS & RECREATION DEPARTMENT FY03 GOALS & OBJECTIVES ▪ Implementation of the CIP Program Implementation of Special Projects Continue to Improve Staff Development Implementation of New Programs • Implementation of City Council Strategic Issues im lementation of the CIP Program O Complete the Lick Creek Park Phase I project O Complete master plan and design of Woodway Park O Complete master plan and design of Shenendoah Park O Complete intergenerational park projects O Complete G.O. 1998 Bond projects O Complete Thomas Pool renovation and shade structure O Complete acquisition of new cemetery site Continue to im a rove Staff Develo a ment O Complete Management Academy (1 person) O Complete Supervisory Academy (3 people) O Complete National Recreation & Park Association Park Maintenance School (I person) lementation of Cit Council °trate,ic Issues O Complete the Recreation, Park and Open Space Master Plan update O Complete the Parks & Recreation Department 2003-2007 Strategic Plan O Complete the Lincoln Center/Tarrow Parks Master Plan update O Achieve a 75% or higher rating on all major categories for Park Maintenance Standards n Develop implementation schedule of Urban Forest Management Plan (Plan presented to Council on September 26, 2002). O Complete current capital improvement projects O Comprehensive review of all leisure services programs O Continue to explore cooperative efforts with other agencies Im.Iementation of S ecial Pro'ects O Conduct dedication ceremony for Veterans Memorial project (November 11, 2002) O Conduct grand opening of Veterans Parks & Athletic Complex (2003) O Investigate feasibility of joint project with College Station Soccer Club O Conduct a benchmark survey of similar cities O Investigate potential sources of additional revenue O Complete recommendations for future CIP program O Develop recommendations for existing Conference Center O Conduct seasonal pay study and develop recommendations O Conduct dedication for the Jane Pulley Softball Fields (October 7, 2002) Irn a lenientation of New Pro a rams O Complete implementation of Challenger sports program O Begin operation of Veterans Park and Athletic Complex O Implementation of cemetery software program Pzir115 liecreation Updated:October 2,2002 city ol College 3tation STRATEGIC PLANS IMPLE 'ETATION CALENDAR 2002-03 IMP. SUBJECT TEAM OCT NOV DEC JAN FEB MARCH PLAN - VS 2 Board Review of 4th Board Review of 1st Park Maintenance Curtis Quarter Quarter S 1.a Standards VS 2 Ross Si.b Urban Forestry Plan VS 2 S 2.a Intergenerational Parks Ric VS 2 Review Leisure Service Peter S 2.b Programs VS 2 Cooperative efforts and 2.c joint programming with Peter City of Bryan Phase I Construction VS 2 Completed as of S 2.d Complete Development Ric 9/25/02 of Veterans Park Phase 1 Vs 2 Develop new five-year Parks Capital Ric S 2.e Improvement Projects VS 3 Update Parks Plan Steve S 2d Ric NOTE: Shaded items have been completed. Revised September 27, 2002 O:\Strategic Planning/Plan Calendars 2003/Timeline 2003.doc SUBJECT ...TEAM-, r. APRIL MAY � _. .JUNE JULY. ,_ .. _ AUG._...... ............ .���.., SEPT' a , LAN VS ,-....,-..,te r_t.,.c iaw,b._..<...,>�.,.,a�r-..M c,�._,- ......._ ,... � _.......__._..�_...,.ns�.w,., ,.."n. xt. ..�..� _rNe,.... x,r,,,. •�� 6._ .,.z.�` _,». __ _�._ �s._ . w ... _..ice ,- .,, . 2 Board Review of 2nd Board Review of 3rd Park Curtis Quarter Quarter Maintenance Standards VS 2 a. Ross Urban Forest Plan VS 2 S 2.a Intergenerational Ric Parks VS 2 Review Leisure Peter S 2.b Service Programs VS 2 Cooperative s 2.c efforts and joint Peter programming with City of Bryan VS S 2.d Complete Ric Development of Veterans Park Phase/ VS 2 Develop new 5 2.e five-year Parks Ric Capital Improvement Projects S 3 Update Parks Steve 5 2d Plan Ric