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HomeMy WebLinkAbout03/06/2001 - Regular Agenda Packet - Parks Board IEIEIEEISSIEIEIEIBBESEttSEEIBM***AGENDA***mma'mmmm'"smg'm''m'mm'ms'amm: CITY OF COLLEGE STATION IBIESBOIEEEBOISIPARKSI&IRECREATIONIADVISORVBOARDIIESBIEOB•anEEEE - - - EOMOMEIOMESORINMMEOan-nnlenlnIRigttarMtetMg"m*w'w"51mg:"':'m'°'''''IP'mg'mgl?''''"!'m'oi"ie"! ::Nok,aaQ*ioA,„iiyiogEsmssoBBEBEnaoisoisEBEsssot, Tuesday, March 6,2001 oIIIIIIIIIIIIIIIEEBICOSrlatfAfkiConferente%ROOWEiatOEEB•naiinnilEintBenlan IEEBEEEIBEEEIEIIIIEIEOEEE10001KrettkiTraPIROadtISEIagnnnllnIEIBIMBIBSEnelln 7:00 pm 1. Call to order. 2. Hear visitors. 3. RAJ-don—Consider roouests for absences of members from meeting. 4. Approval of minutes from Regular Meeting of February 13, 2001. 5. !Discussion, consideration, and possible action concerning the Parks and Recreation Board Fiscal Year 2002 budget issues and priorities. 6. Discussion, consideration, and possible action concerning the user fee study. 7. Discussion, csnsideration, 41.nd possible appointment of a suicsimimittee to study the feasibility of building a skateboard park. 8. tiscussion, consideration, and possible action regarding the College Station Recreational Sports Association. 9. Presentation, discussion, and sossible action concerning a proposal for park land dedication. 10. Consent Items: Capital Improvement Projects Report. Discussion of next meeting date and agenda. 11. Adjourn The building is wheelchair accessible. Handicap Itarking spaces are available. Any request for sign interoretive services must be made 44'-'; hours before the meeting. To take arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://wPov.ciocollege-station.txous and Cable Access Channel 19. From: "Dresser, George" <g-dresser@tamu.edu> To: 'Kris Startzman' <KSTARTZMAN©ci.college-station.tx.us> Date: 3/1/01 2:42PM Subject: RE: Parks and Recreation Board Meeting Kris I am in Colorado Springs from March 5 to March 9 to teach a class for the National High .y Institute and request pardon for this absence. ---Original Me ge- From: Kris Startzman [mailto:KSTARTZMAN@ci.college-station.tx.us] Sent: Thursday, March 01, 2001 1:42 PM To: gschr. er@aggi- tholic.org; GDavis6264@aol.corn; csb©cox-intemet.corn; DAVISG©fabtexas.com;jturton©mail.st-joseph.org; I @medicine.tamu.edu; bill©pianoplace.net;jcrompto@rpts.tamu.edu; Jpn@tamu.edu; G-dre r@ttimall.tamu.edu Cc: Glenn Bro ; Ric Pl. Ger; Steve B chy; Tom Blymer; lfams rth@tamuaedu Subject: Parks and Recreation Board Meeting The next Parks and Recreation Board meeting will be held next Tu- ay(March 6th) at 7:00 p.m. at the Central Park office. Please attached agenda, along with the minutes from the February 13th meeting. Please let me know if you have any questions or changes to the minutes so that they can be corrected and distributed -fore the meeting. Please also let me kn. as n as possible if you will not be able to attend to ensure quorum requirements(I already have pardon requests from Jon Turton and John Nichols). I will be sending packets out this afternoon. Thanks, and hope to - you Tuesday :-) Kris College Station. Embracing the Past, Exploring the Future. Fr.m: "John Nichols" <AG-ECO.jpn@taexgw.tamu.edu> To: <KSTARTZMAN©ci.college-station.tx.us> Date: 2/27/01 5:27PM Subject: Request for Pardon Date: February 27, 2001 To: Kris Startzman From: John P. Nichols Subject: ,arthin for Absence from CS Parks Board Meeting of March 6, 2001 Please submit this as my request to ,-e parioned for being a sent from the CS Parks hoard March meeting scheduled on Tuesday, March 6, 2001. I will be out of town on business and will not se able to attend. Thank you for considering and taking positive action on my request. Sincerly, John P. Nichols Professor and Associate Head Department of Agricultural Economics Texas A&M University College Station, Texas 77;43-2124 Tel 979-845-8491 Fax: 979-862-3019 Email: <jpnetamu.-du> From: Jon Turton gurto @mail.st-joseph.org> To: 'Kris Startz an' <KSTARTZMANci.college-station.tx.us> Date: 2/27/01 11:55AM Subject: Excus .i A esence Kris I will .e out of town on business during our next Board meeting on March 6th. I would like to ask for an excused absence. Have a good meeting, Jon MEMO NDUM TO: College Station City Council THROUGH: Planning&Zoning Commission FROM: The Parks and Recreation Board SUBJECT: Acquisition of land for neighborhood parks prior to development. Introduction In an earlier meeting with the City Council in October 2000, the Parks Board presented a proposal requestingthat the City Council consider acquiring land for neighborhood and community parks prior to development. The Council was concerned about the amount of money involved and had some questions about the general principle. This revised proposal is confined only to neighborhood parks which substantially reduces the costs, and provides the rationale for thegeneralprinciple that the Council requested. Goals In their strategies relating to Visions #4 and 4:86. City Council requested the Parks and Recreation Board's input on the proposed f acquiring land for neighborhood parks prior to development. Theinter?retao4 a,toeusn:cil's strategy given to us by Mr. Callaway and Mr. Beachy was that it consistedthre- p —a (1) Development of a procedure forp p° rks in advance of development; (2) Establishment of criteria for defining desirable parkland; and (3) Establishment of procedures for making parks the focal points for the city's future growth. In our view the accomplishment of elements #2and #3 is dependent upon a commitment to accomplish #1. Only if the city acquires pa parkland ahead of development will it be in a position to select optimum park sites in terms of design criteria, and ensure that parks are focal points. Problems with Present Practice Through its revisions of the parks dedication ordinance in 1999, Council established the principle that neighborhood parks should be financed by development in the neighborhood, since development creates the demand for parks. The existing ordinance requires that developers dedicate an acre of land per 100 single homes (or 134 multi-family units). Acquisition of land for neighborhood parks prior to development Page 1 of 3 Given this standard, the only individual developments required to dedicate 12 acres of land (the Parks Board's preferred minimum size) for a neighborhood park are those which plan to build 1200 single family homes. Developments of this size are unusual in College Station. Most are much smaller and, hence' the amount of land they are required to dedicate for neighborhood parks is too small to be used for that purpose. Consequently, the city frequently accepts the alternative dedication of cash in lieu of the land from developers. When sufficient cash accrues from these payments, then the city canpurchase land for a neighborhood park. However' experience has shown that by that time, al 1 the land most suited for a neighborhood park hasbeen acquired for development. Invariably, the only land available for a neighborhood park is floodplain or retention pond land that developers cannot use,but which is also often inferior for use as a neighborhood park. The problem with present practice is illustrated by reviewing the composition of the six most recent neighborhood parks that the Board has approved in the past three years: Westfield Bella Steeplechase Shenandoah Woodland Edelweiss Vista 28 9: Hills 7 Total acres 3.44 4 ®2 13.91 11.01 Floodplain 1.71 5 0 6.41 Detention 0 N/A 5.68 .95 6.70 Floodplain & .:$4, detention 1.71 N/A 6. 5® 7.42 6.70 N/A Remaining 1.73 2.58 6.49 4.31 area A Recommended Solution The city's current size requirements for neighborhood parks is 5 to 15 acres. Given the Council's desire to make parks neighborhood focal points and to expand their use to include a broader range of intergenerational activities with more passive park areas, we recommend that future neighborhood parks should be at the upper end of the present range i.e., 1245 acres (this is approximately the same size as Thomas Park). We recommend the city issue Certificates of Obligation to purchase neighborhood park sites of 1245 acres in advance of development. At $10,000 an acre, this would involve a commitment of $120,000 - $150,000 per park. These purchases would be made 5®7 years in advance of projected development using a similar timeframe to that used by the school district. The CO's would be repaid over time by the cash in lieu payments that the dedication ordinance requires developers to contribute for neighborhood parks. Acquisition of land for neighborhood parks prior to development Page 2 of 3 Concluding Comments 1. In our view, this recommended approach is the only realistic way to accomplish the goals laid out in strategies #4 and#8. 2. Such a foresighted investment will have a substantial positive impact on the quality of life in College Station in 2030. 3. There is precedent in the city at the community park level® -Central Park, Southwood Athletic Park and Lick Creek Park are good examples of proactive planning in the past. This approach has also been adopted in the development of the city's existing and proposed new business parks, and is used by the school district. 4. At this time we ask the Council to consider this proposal in principle. If it is consistent with the Council's aspirations, then we would welcome the opportunity to work with the Pia ing and Zoning Commission to bring forth detailed suggestions on how it would be implemented. - , all - - it - - Acquisition of land for neighborhood parks prior to development Page 3 of 3 FEB-26 01 13:43 FROM: TO:979 764 3737 PAGE:01 Texas A&M University Department of Recreations Park and Tourism Sciences College Station, TX 778432261 fax: (979) 8450446 FAX TRANSMISSION COVER SHEET Date: 4 .6 Time. - Do fon To: 614 lisr' Fca: 744' From: Cu - - Re: f , ca.__ C.4 .0( ei - 4 tko,.. L & q LC • frifm I o t I • A' sib& " LAt t act, r 1, tom, 4 021 noway ki .41 i ' f Ls, AN. Eau" 4 e rtAAR'e rct #0,14 4.4 ,e7 l Cto imw AwwwwwwasSEESEZEZZEigaw awe YOU SHOULD RECEIT/E PAGE(S), INCLUDINq THIS COT,SR SHEET. IF YOU DO NOT RECEIVE THE PAGES CALL t)4/ AT(979) FEB-26 01 13:44 FROM: TO:979 764 3737 PAGE:03 From: "Scott Shafer <RPTS/SS - ER> Organization: Texas A&M University To: jcrompto Date sent: Thu, 15 Feb 2001 15:53:51 -0600 Subject: (Fwd) RE: itrails-and-greenways] developer dedications John sorry to have them dribble in but here's another response to the dedication question. ------- Forwarded message follows From: "Pakkala, Patti" <ppakkala@pwcgov.org> To: "'Scott Shafer"' <sshafer@rpts.tarnu.edu> Subject: RE: [trails-and-greenways] developer dedications Date sent: Thu, 15 Feb 2001 14:26:42 -0500 Scott, Here in Prince William County, Virginia, we separate the two--sort of. We have a greenways plan which we use to identify the stream valley areas (Le. floodplain) we would like dedicated for greenway trails. Since these areas are either floodplain or resource protection areas we generally do not have difficulty getting trail easements in these locations from the developers. We seek easements rather than the dedication of the full floodplain area, simply to limit our area of maintenance. I say we separate the two issues--greenways and active parkland--because we typically do not subtract the floodplain dedications out of any total land dedication. We do not do this because the floodplain is unbuildable land to the developer anyway and has little to no value. If the developer is entirely unwilling, we will at the most give them a 25% credit toward their total land dedication, because we have a standard that any land dedicated to us has to be 75% developable, and we classify the floodplain area as the 25% undevelopable. With the above, we would still require traditional park facilities as part of the development and/or a monetary contribution to construct the needed facilities somewhere else in the County. On a side note, we also typically get the developers to construct an initial woodchip trail in the easement area that they dedicate to us, primarily because they often have a lot of wood to chip on site and it is easier to deposit it on site rather than paying removal/dumping charges elsewhere. Hope this information is helpful. Please let me know if you have any other questions. JOHN CROMPTON -- 1 -- Sat, 17 Feb 2001 08:17:55 FEB-26 01 13:43 FROM: TO:979 764 3737 PAGE:02 Patti Pakkala, Planner Prince William County Park Authority 14420 Bristow Road Manassas, VA 20112 ph: (703) 792-4212 fax (703) 792-4255 • ---------- > From: Scott Shafer[SMTP:sshafer©rpts.tamubedu] > Sent: Thursday, February 15, 2001 12:01 PM > To: trailsandgreenways@yahoogroup&corn > Subject: (trails-and-greenways] developer dedications > Question: Has anyone dealt with land dedication issues during the > development process that involved balancing floodplain based > greenways and out of floodplain neighborhood park needs? We ave a > local greenways plan that encourages -ccepting floodplain so that > trail connections and wildlife values can be integrated across > developments. However, each subdivision is also in need of the > development of some traditional park facilties out of the > floodplain. It is proving to be hard to balance the two types of > "open space" in the dedication process. > Any knowledge of how others have dealt with such situations? Can > anyone point us toward names or communities that may have dealt with > this? > Scott Shafer > College Station, TX > 979 845 3837 > Yahoo! Groups Sponsor > eGroups is now Yahoo! Groups Click here •.. JOHN CROMPTON — 2 -- Sat, 17 Feb 2001 08:17:55 PARKS RECREATION DEPARTMENT CIP OJECT UST FY 2001 ... r I Expected ~t. . .. � .... w.. rn... .. •. .. � .• ^�s� 'F-. M.>v-e.. s...c. � ,. r `F S .«. .., ;,.., m'n5.s '...Ys 5t'.h.....• .-.+4Mffi..- ..-.. ,a.s ....n,..'s.m42e.+•�..,^fV.a..;...sw.'m«.,:.-.,.....s.,..<......v x.:'.-�T...*4.vs.[.,x.r.,x•�s^.eF Nom...,..:'. :«... F: ,..,..5~...-w.i.,W Y:..{'�a€..a..+�:3..x3....R.Y-h.,..ar bqqssZ��.,_c.-.x...„ ...a�•�,}v m-@@".P-S:_t..�±�.,.., -•..w-..'.'..._ ,.. _..-,�,r•.,�..co-.-....=-_....:...._..'G.....:_.,.._.T:.. �.....�.....�...ra..$.t.w.at, s._.:.w.......i,.F v ....,�.x,'..e� ...�.Funding. � Completion Comletion priority o c a .r o c: Budget ,source Date Date .r � Final Cost 3 Brison Park Improvements 0100 $54,600 `93 G.. Brothers Park Improvements I n Construction $32,000 '98 G.O. 3/31/01 7/31/01 1 Business Center Landscaping r ct In Design7 , G.O. 2 Castlegate Park Design in Design 4/31/01 1 Cemetery Land c uisitio $275,000 G.O. 3 Central Park Improvements 1 1 $17,000 '98 G.O. 2 Community r Acquisition n $520,000 6/1/01 2 Gabbard r Improvements I n Design PK0102 $78,000 / 1/ 1 1 Halloran Pool Filters & Coating '01) On Hold1 1 , '01 12/31/01 2 High chool Tennis Court Lights '01) Agreement PK0109 $91,500 '01 9/1/01 Complete Indoor Grant Application for Joint CSISD Project Suspend until 01 1Lemontree Park PlaygroundComplete G.O. 12/31/01 11/31/ 1 1/31/01 1/19/01 1 Lick Creek GrantApplication Complete '98 G.O. Grant $126,265 C.D.B.G. 2 Lick ree Trails Grant Project ApprovedFunds 2 Lincoln Improvements $90,000 '01 10/1/01 Revised: February , Funding CExpeoml: redtion Com Priority&Project Status Project# Budget Source Date Final Cost 2 Merry Oaks Improvements In Design PK0103 $37,00098 G.O. 9/31/01 Replacem 3/31/01 1 Merry Oaks Playground Replacement in Construction PK0088 $25,000 ent Funds 6/31/01 2 Millenium Winds Improvements (FY'01) Out to bid $7,195 FY '01 2 Oaks Park Bridge PK0067 $28,000 '98 G.O. 1 Parking Garage Landscape Plan Complete _ 12/31/01 12/1/01 1 Raintree Park Improvements in Construction PK0068 $44,000 '98 G.. 4/31/01 3 Shenandoah Park Development $48,000 Ded Southwood Soccer Field 1 Renovation (FY'01) Bids Underway FY '01 5/31/01 -1 Thomas Park Improvements Complete PK9931 $84,000 '98 G.O. 12/31/01 11/31/01 2 Thomas Pool Improvements On hold PK0104 $19,000 '98 G.O. Thomas Pool Leak Investigation & Repair (FY'01) _ Complete PK0107 $25,000 FY '01 2/01 Veterans Park Phase I in Desig PK9941 $2,120,000 '98 G.O. 5/1/02 2 Veterans Park Water Feasibility (FY'01) Complete PK0110 $25,000 FY '01 10/1/01 2/01 West District Maintenance Shop Complete PK9927 $501,000 '98 G.O. 2/31/01 2/16/01 1 Willow Branch Tennis Courts Complete PK0074 $125,000 DED _ 3/1/01 2/16/01 2 Woodway Park Development $468,600 Wolf Pen Creek Tree Planting In Design Zone 3 7/31/01 Dedication Wparks/Projects/C1P/cip2001.doc OTHERS Expected Funding Completion Completion ._ Priori Project Status ect it Budget Focrce Late Date Final Cost I City Center Concepts Complete City all Atrium Complete $8,500 5/1/01 2/23/01 George Bush at Wellborn Road to Texas 3 Avenue Medians 2 Northgate Park (FY`01) Raintree Land c uisition On hold 1 Wolf Pen Creek trails In Design Wolf en Creek Design Charette CompleteTIF Public Hearing Skateboard/Roller Hockey ParkJan 30, 2001 $162,000 PRIORITIES ® In progress currentlyill be in r r before 2001. ® In progressAugust 1, 2001 progress e c 2001 /parks/Projects/CI /cip2 1 e oc From: Steve ;-achy To: Julie Middleton Date: 2/15/01 2:29PM Subject: Re: Fw: Pony League Field Thank you very much for your comments and suggestions regarding the baseball program. I am familiar with the Pony League baseball program and have •rked with it in another community. As you know our facilities are designed to serve the Little League format, which has been the predominant youth baseball program in our community for many years. We have r o .ians to add any additional baseball fields at the present time. Ho ver, are the process of developing a long-range strategic plan for the Parks & Recreation Deoartment and we ell take your comments into considerati no Actual development of any new baseball fields will r uire authorization of funds and acquisition of additional landfor this purpose. As you know, this is a long-term process that r- uires several years. I wish that we could offer a m_re positive response to y•ur request. enfortunately, we do not have the resources to meet all the demands for services at the current time. Thanks you .nce again for your time and interest. I will forvrd your concerns to our Parks& ecreation Advisory Board for their information. The City of Colle•,e Station did assist the City of ryan in improving the lights on the HsweU fields that you mention- Steve eachy Director of Parks& Recreation College Station, Texas (979) 764-3413 >>> Julie Middleton <middleton5@juno.com> 02/07/01 01:36PM >>> At your suggestion, we are sending this eel ail to reuest that the Parks department consider adding a Pony League size baseball field to the College Station facilities. Pony League is designed for play by youth ages 13 and 14. Pony League baseball is played on a field with 80base paths and •utfield fences are typically 275 from home plate. In comparison, the existing Junior/Senior League fields are played on a field with 90' base paths and outfield fences at 30 from home plate. In many cases, the ki•s playing baseball at this level have a hard time physically adjusting from 6$ base:•aths an* 200 fences.As a result, many kids leave our baseball programs because the cannot physically compete. That is why is imo•rtant to give them the interm late step provided by Pony League size fields. Ail Pony League games are currently king played sn two fields at the Sue Haswell Park in Bryan. Participants include players from Bryan, College Station, Caldwell, Bremond, Hearne, Iola and Navasota. In 1999, there were 8 teams consisting of 13 players and, in the 2 $0 sson, the number of teams increased to 10 with 14 players. Because of the increased number of teams and only two fields on which to play, the number of games had to be limited. The recent Games of Texas held in Bryan/College Station utilized the aswell fields to host a baseball tournament. If there had en more fields available,we may have been able to attract even more teams into this tournament. Also, there is scheduled a spring tournament to be held every weekend made of teams from Quail Valley, Brenham, Conroe and Waller. These visiting teams brin* 12-14 players each (not to mention parents and siblings!) By the way, they all like to come to College Station. There are Pony League fields lo led in Richmond, Sugarland, Katy and Westbury. All of these fields host tournaments year roun*. There is more than sufficient I- --1 interest to play tournaments le cally if additional fields were available. We *elleve that adding a Pony League field in Coll oe Station will allow more players to pailicit ate and attract players, families, and money to College Station. Thank you for y ur time towards this efforL Sincerely, Michael &Julie Middleton Mike&Sharon Holt Clay& Stacy Riebe GET INTERNET ACCESS FROM JUNO Juno offers FREE or PREMIUM Internet ,cce.s for less! Join Juno today! For your FREE software, visit: htto .7uno.comie et/tat% CC: Glenn Brown; Kris Startzman; Ric Plo oer CITY 1 OF COLLEGE STATION Conference Center 1.11k11300 George Bush Drive College Station,TX 77840 Telephone:(409)764-3720 .CP144E- ttiN FAX:(409)764-3513 Internet:www.ci.college-station.tx.us MEMORANDUM To: College Station Parks and Recreation Board From: Conference Center Advisory Committee Reference: Request to visit Parks and Recreation Board meetings Date: February 13, 2001 One of the Conference Center Advisory Committee's goals for Year 2001 is to Improve Communications and Relationships with the Parks and Recreation Board Members. We believe it would help the committee better service the Parks and Recreation Board, if the Conference Center Advisory Committee members were to attend a Parks and Recreation Board meeting from time to time. The Conference Center Advisory Committee, Conference Center Supervisor and Secretary meets the second Tuesday of the month from 5:15 p.m. to 6:15 p.m. We review revenues, client usage, policy revisions, and special requests from clients. The Conference Center Advisory Committee continues to be tremendously pleased with the increased usage of the Conference Center by a wide variety of citizenry in and around the Brazos Valley. In addition, we applaud the hard work of the Conference Center staff and want you to know how much we enjoy our association with them. We wish the Parks and Recreation Board continuing success in the Year 2001 and request that the board consider endorsing the Conference Center Advisory Committee as visitors to your meetings from time to time. Sincerely, Conference Center Advisory Committee ii - /a:4 Mollie Guid, Chair FpiriLamb, Vice Chair 61,iff-7L46 Eileen Sather Ed Holdredge Ann Conner College Station Conference Center Advisory Committee Goals for Year 2001 1. Implement a "Business Center" for clients featuring use of a fax machine, copy machine, telephone and computer. 2. Propose improved service for parking at Conference Center. 3. Develop an appreciation program for part-time staff. 4. Add user's age, ethnicity and purpose of the meeting to the current record keeping of number of participants using the center. 5. Improve communications and relationships with the Parks and Recreation Board Members and the Conference Center Advisory Committee. • r The City of % 0College Station Texas/ Embracing the Past, Exploring the Future. P.O.Box 9960 e 1101 Texas Avenue • College Station,TX 77842 • (979)764-3500 www.ci.college-station.tx.us February 20, 2001 Mr. Bob Presley 10995 Woodlands Drive College Station, TX 77845 Dear Mr. Presley: Thank you for your recent letter regarding the discontinuation of the "Straight Shot" running event. Last fall, we completed an internal analysis of all of the programs offered by the Parks and Recreation Department and made the decision to drop this event along with several other programs offered in the past. This decision was based upon the participation levels as well as the amount of resources required for each event. The increased demand for services in other areas require us to reallocate our staff and funding to those programs that provide the greatest benefit to the community. We will continue to evaluate our programs on an annual basis and make adjustments as necessary. From this, we will try to be more responsive to identified community needs. Thank you once again for your time and interest. Sincerely, / (._ Stephen Beachy IV Director College Station Parks & Recreation copies: Glenn Brown, Assistant City Manager Parks & Recreation Board Home of Texas A&M University 10995 Woodlands Drive College Station, TX 77845 City of College Station Parks and Recreation Department • 1000 Krenek Tap Road College Station, TX 77840 Sirs: Someone told me recently that there would be no "Straight Shot" race this year. If true, that's a shame. The number of races Parks and Rec sponsors has steadily decreased in recent years and is now apparently going to zero. I know it costs money to sponsor these races but it costs money to maintain the parks and to sponsor other events too. Give us runners a break. We need a little motivation to keep us training. Maybe you could work with some local company or organization to sponsor at least a few races each year. Sincerely, Bob Presley