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HomeMy WebLinkAbout11/14/2000 - Regular Minutes - Parks Board (2) CITYRECREATIONTuesday,O Parks Regular CO LLGE STATION A s & xiENovembereADVISORY Meeting inR1g40020 BOARD o0 Par Conference 1000 Krenek Tap Road 7:00 p.m. Staff Present: Eric Ploeger,Assistant Director of Parks and Recreation, Pete Vanecek, Senior Park Planner; Grace Calbert, Conference Center Supervisor; Kris Startzman, Board Secretary. Board Present: Chris Barzilla, Chair(arrived late); George Dresser, Co-Chair; Bill Davis (arrived late); John Nichols; Glen Davis; Glenn Schroeder; Jon Turton; John Crompton, Alternate; Laura Wood,Alternate. Visitors: Jeff Bransford, 430 Southwest Parkway#1809, College Station, Texas 77840 Amanda Hawkins, 1901 Dartmouth#901, College Station, Texas 77840 Jaime Griffith, PO Box 6034, College Station, Texas 77844 Larry K. Farnsworth, 4012 Hunter Creek, College Station,Texas 77845 Dorothy Marshall, 1804 T. Yellowhouse, College Station, Texas 77840 Jennifer Grant, 701 A. Balcones Drive#4, College Station, Texas 77840 Drew Cavin, 304 Montclair Avenue, College Station, Texas 77840 Tammy Bassham, 2608 Clearwood Circle, College Station, Texas 77840 1. Call to order: The meeting was called to order at 6:57 p.m. 2. Hear visitors: No visitors spoke at this time. ® Pardon — Consider requests for absencesofmmembers from meeting: There were no requests for absences submitted and no pardons 4. Approval of minutes from October 10, 2000: Glenn Schroeder made a motion to approve the minutes from October 10, 2000. John Nichols seconded the motion. All were in favor, and the motion passed unanimously. 5. Discussion, consconsideration, and possible action regarding the Open Meetings Act: i Eric stated that ncluded the Board packets was a memo and packet from the City Attorney in reference to the Open Meetings Act and asked the Board to be aware ofthe Open Meeting Act. Discussion, consideration, and possible action regarding appointments to the Conference Center Advisory Committee: This item was placed on the agenda to appoint new Conference Center Advisory Committee members. Grace Calbert, the Conference Center Supervisor and departmental liaison to the Committee, took the floor and made her recommendations. for new members. After some discussion, John N. made a motion to appoint Mollie Guin, Eileen Sather, Francener Lamb, Edwin Hold edge, and Ann Connor to the Conference Center Advisory Committee. Glenn S. seconded the motion. All were in favor, and the motion passed unanimously. John C. suggested that term limitations for the Committee be added to the by-laws. There was some concern that there were qualified people who had applied to be on the Committee and who were not selected. However, the by-laws state that two alternates Parks and Recreation Board Regular Meeting Tuesday,November 14,2000 Page 1 of 3 can be appointed. John C. made a motion to have Grace come back to the Board and recommend two alternates for the Committee. John N. seconded the motion. All were in favor, and the motion passed unanimously. 6. Discussion, consideration, and possible action regarding the Parks and Recreation Board Goals: Steve stated that Glen Davis had requested this item to be put on the agenda. He went on to say that some of the current Board goals are a couple of years old. He also passed out the departmental goals. He stated that the department tried to develop their goals around the City Council Strategic Issues, Board Goals, and other projects that have been given to the department from Management. He also passed out a copy of the Board goals and encouraged the Board's support of the City Council Strategic Issues. Glen D. suggested having a Special Board meeting to discuss the goals. The Board agreed to hold a Special Meeting on December 5, 2000, at 7:00 p.m. in the Parks Conference Room to discuss the goals. No motion was made on this item. Kris will send the Board a packet that will include current Board goals, a description of the goals, and a priority-ranking sheet, along with the Parks and Recreation Department Goals and City Council Strategic Issue#4. 7. Discussion, consideration, and possible action regarding City Council Vision Statement #4 (Cultural Arts and Recreational Opportunities): Steve handed out City Council Vision Statement#4. • Strategy #1 (More Emphasis on Making Parks More Intergenerational): Chris B. asked what the criteria and standards would be for intergenerational parks. Steve stated that the department had conducted a survey and collected information from different age groups. After reviewing the surveys, the department will try to develop some standards and present them to the Parks Advisory Board on February 13, 2000, and to the City Council. He went on to say that the Department of Recreation, Park, and Tourism Sciences at Texas A&M University is helping the department with this project. • Strategy#2 (More Interaction Between Parks Advisory Board and Planning and Zoning and Shared Vision with Council): There was no discussion under this item. • Strategy #3 (Continue to Update Comprehensive Plan Regarding Parks System): Steve stated that earlier in the year, a graduate student (Sarah Nicholls) from Texas A&M University used GIS to measure the geographic and demographic accessibility of College Station parks. He went on to say that the Department would be working on finding ways to resolve accessibility issues in the existing parks and that there would be a report of the findings to the Board on April 10, 2000 and to the City Council in May. • Strategy #4 (Connectivity Between Greenways and Parks): John C. asked if a Greenways Committee had been appointed yet. Steve stated that he had met with the Brazos Greenways Council. At the meeting were representatives from both College Station and Bryan and they are currently trying to determine a way to utilize the Greenways Council to give some continuity between the Cities of Bryan and College Station. • Strategy #5 (Continued Emphasis on Parks Maintenance to Quality Standards through the Budget Process): Steve said that there are several items relating to maintenance standards. One of the items relates to fees. The City has hired a consultant to review the fee structure for the City. The consultant is completing work in the Development Services department and will be focusing on Parks and Parks and Recreation Board Regular Meeting Tuesday,November 14,2000 Page 2 of 3 Recreation during the next several months. Steve went on to say that a fee subcommittee would need to be appointed by the Board to visit with Parks staff and the consultant. This will be on the Board's March 6, 2001 agenda. Glen D., John C., and Bill D. volunteered to be on the fees subcommittee. No motion was made. George D. asked where the department was on developing maintenance standards for parks. Steve responded that he has asked staff to answer the following questions: 1. Identify current standards; 2. Once current standards are identified, determine what the standards should be; 3. Finally, determine what it would take to get from the current standards to what the standards should be. 4. Strategy #6 (Develop Programs and Facilities for Senior Citizens): Steve stated that this item is well under way. There is an interim location set up for the Seniors at the old Teen Center (the Annex). There will also be a feasibility study beginning in January that will look at potential programs, cooperative ventures with other entities in the County, and potential facility needs. The report will be presented to the Board in May 2001 and to the City Council in June. 8. Consent Items: Capital Improvement Projects Report: • John N. asked what the status is on an indoor grant application for a joint CSISD project. Steve responded that CSISD's projection for an elementary school has changed, so the City has not tried to pursue an indoor grant and is focusing its efforts now on other grants. John C. asked if the department had a letter from the City Council stating that they were in favor of a joint project. Steve stated that the department does not at this time, but it is something that the Board could present during the semi-annual meeting with the Council. • Chris B. asked if the department had an interlocal agreement with CSISD for the additional tennis court lights at A&M Consolidated High School. Eric responded that the Legal department is currently working on an agreement. • John C. asked what the status is of the design for Veterans Park and Athletic Complex. Eric responded that the engineers are currently working on the design. • John C. asked what the status is of developing an Urban Forestry Management Plan. Steve said that the department is looking into this in conjunction with park maintenance standards. Discussion of next meeting date and agenda: The Board would like the following items to be on the December agenda: • An update on the venue tax project. • An update on the feasibility of a roller hockey/skateboard park. • An update on the City Center project. • An update on Veterans Park and Athletic Complex Schedule. • The scope of services for the Fees Consultant. The next Parks and Recreation Advisory Board meeting will be held on Tuesday, December 12, 2000, at 7:00 p.m. at the Parks Conference Room. •44 Adjourn: the meeting adjourned at 8:50 p.m. Parks and Recreation Board Regular Meeting Tuesday,November 14,2000 Page 3 of 3