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HomeMy WebLinkAbout04/11/2000 - Regular Agenda - Parks Board 011* „or , • LE IA P. O. Box 9960 1101 Texas Avenue College Station, TX 77842 Tel: 409 764 3500 Memora:,dum TO: Parks and Recreation "ioard Members FROM: Kris Startzman, Board Secretary DATE: April 7, 2000 SU Cr! Re.y:ular eeting — Tuesday, April 11, 2010 The next R.-Irks an. Recreation 'oard ,eeting is scheduled for Tuesday, &sill 11, 2001 at the Central Park Conference Room. Please see attached agenda and Board packet. If you have a y questions or chanes to the minutes from t e previous meeting, please contact me at 764-3414 prior to the meeting so that ci-anges can be made and passed out for approval during the meeting. Alsy,, if you will not be able to attend the meeting, please fill out the attached Absentee Far:L and ax it back to me at 764-3737 prior to tie meeting in order to insure quorum requirements. Thank you and hope to see you there. Attac:-:ment: Home of Texas A&M University CITY OF COLLEGE STATION PARKS AND RECREATION Absence Request Form For Elected and Appointed Officers Name Request Subn itted on(date) I will not be in attendance at the meeting of for the reason(s) specified: Signature This request shall be submitted to the office of the committee/board secretary prior to the meeting data o:board/absenteeform.doe APR.11.2000 12:51PM TAMU POULTRY SCIENCE NO.976 P.2/2 CITY OF COLLEGE STATION PA R1C$ AND RECREATION Absence Request Form For Elected and Appointed Officers N21me Request Submitted on(date) .,/,/q/°/2 I will not be in attenOnce at the meeting of Ifeqrre 00 for the -non(s) specified: 0 a. /OLIS trotie.S" 404011r /7," / This request shall be submitted to the office of the coj ard secretary prior to the eting date trIxe:Ye, teeformudoc From: "George W.R. (Bill) Davis" <bill@pianoplace.net> To: "Kris Startzman" <KSTARTZMAN@ci.c,ollege-station.tx.us> Date: 4/10/00 10:14PM Subject: RE: Parks& Recreation Board Meeting Kris I WILL be there but I won't be able to leave Huntsville until 6 or shortly after. May put me there a litte late. -----Original Message----- From: Kris Startzman [SMTP:KSTARTZMAN©ci.college-station.tx.us] Sent: Monday, April 10, 2000 847 AM To: GDavis6264@aol.com; DAVISG@fabtexas.com; bill@pianoplace.net; sbirkhol@poultry.tamu.edu;jcrompto@rpts.tamu.edu; Jpn@tamu.edu; G-dresser@ttimail.tamu.edu Subject: Parks& Recreation Board Meeting Just a reminder that the Parks and Recreation Board meeting will be held tomorrow, at the Parks Conference Room at 7:00 p.m. If you will not be able to attend, please call me at 764-3414, otherwise, we'll see you tomorrow:-) Kris Startzman CS PARD )2') / 7 04/03/00 15:49 %T409 845 7548 T.T.I. TAIL AK 4°,5' 4 al' '76 V- 37 17 CITY OF COLLEGE STATION P S AND RECREATION Absence Request Fo For Elected and Appointed Officers N ame y 3 ad Request Submitted on(date) I will not be in attendance at the meeting of Q/ it 2-° O for the reason(s) specified: L/LSJ10, te 0 Signature This request shall be submitted to the office of the committee/board secretary prior to the meeting date. a:boardiabsenteeform.dou CITY OF COLLEGE STATION PA S AND REC ATION Absence Request Form For Elected and Appointed Officers Name Susan Allen Request Submitted on (date) April 10, 2000 I will not be in attendance at the meeting of Tuesday, April 11, 2000 for the reason(s) specified: Out of town on business. This request was prepared by Kris Startzman after receiving notification for Susan Allen on Monda A a ril 10 2000. 1/21/ ,7 Signature 6 This request request shall be submitted to the office of the committee/board secretary priorio the meeting date. wboard/absenteeforrn.doe 04/10/00 09:44 .3.409 862 3019 RUSS-AMER PROJ a001 7 7 CITY OF COLLEGE STATION PA1KS AND RECREATION Absence Request Form For Elected and Appointed Officers (3. Name - Request Submitted on(date) /0 dilgifit. 0- I will not be in attendance at the meeting of 1/ 01-"Aire- for the reason(s) specified: 17- .11 s? / 40, Signature This request shall be sub ed to the office of the comtniiteilboard secretary prior to the eting date o:boardiabsenteeform.doc From: <sbirkhol@poultry.tamu.edu> To: "Kris Startzman" <KSTARTZMAN©ci.college-station.tx.us> Date: 4/10/00 1:50PM Subject: Re: Parks & Recreation Board Meeting Date sent: Mon, 10 Apr 2000 08:46:43 -0500 From: "Kris Startzman" <KSTARTZMAN@ci.college-station.tx.us> To: <GDavis6264@aol.com>, <DAVISG©fabtexas.com>, <bill@pianoplace.net>, <sbirkhol@poultry.tamu.edu>, <jcrompto@rpts.tamu.edu>, <Jpn@tamu.edu>, <G-dresser@ttimail.tamu.edu> Subject: Parks & Recreation Board Meeting > Just a reminder that the Parks and Recreation Board meeting will be > held tomorrow, at the Parks Conference Room at 7:00 p.m. If you will > not be able to attend, please call me at 764-3414, otherwise, we'll > see you tomorrow :-) > Kris Startzman > CS PARD Kris, I just left you a message on your voicemail that I will not be able to attend the meeting tomorrow night. I will be out of town on business. As Always GO GATORS & Gig'Em Aggies later--Sarah Dr. Sarah G. Birkhold Assistant Professor& Extension Poultry Specialist Department of Poultry Science Texas A&M University (409)845-4318 fax:(409)845-1921 sbirkhol@poultry.tamu.edu C, I.TY OF FCOLLEGE STATION P RECREATION Bo A Regular Meeting Tuesday, April 11, 2000 Parks and Recreation Department Conference Room 7o • 0 PM 1. Call to order. 2. Hear visitors 3. Pardon— Consider requests for absences of members from meeting 4. Discussion, and possible appointment of Lincoln Center AdvisoryCottee officers : c Chairman—Carolyn Williams * o-Chairman Joe Dan Franklin • : Treasurer—Barbara Cie ons Secretary—Cathy Watson 5. Approval of minutes from Regular Meeting/Public Hearing of March 7, 2000 6. Presentation, discussion and possible consideration of the Veterans Park and Athletic Complex Master Plan 7. Update, discussion, and possible consideration concerning the special venue tax for sports facilities 8. Update, discussion, and possible consideration concern® FY2001 Fees 9. Consent Items: Capital Improvement Program Projects Report Discussion of next meeting date and agenda 10. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available.ng.Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call(409) 764 3517 or(TDD) 1-800-735-2989. Agendasposted on Internet Website http://www.ciocol-lege-stationetx.us and Cable Access Channel 19. Review of Work Recently Performed at Gabbard Park Site 1 Hackberries were found to be structurally unsound due to a cavity, which fo ed in the lower 2/3 of the trunk. The cavity apparently had fo ed by rubbing with the Mesquite tree that remains at this site. Site 2. Three Mesquite trees were removed to stop and prevent any further damage from occurring to the Elm tree that remains at this site. It is my professional opinion that the two trees, if left as they were, would have eventually rubbed though their respective cambiums, causing a cavity to fo, in the lower 2/3 of the trunk. This would have resulted in the removal of both trees in the near future. Site 3. One Hackberry was removed due to multiple trunks that had included bark, making the trees structurally unsound. These Hackberries could not be pruned to be made structurally sound. A cavity was also found in the lower 2/3 of the trunk, which resulted from rubbing with the Mesquite tree,which remains at the site. Site 4. One Hackberry was removed for lighting and safety reasons, to allow more light to enter the park at night from the security lights mounted on the pole pictured. Hackberry was also encroaching on the Elm tree pictured. Site 5 Two Hackberries were removed due to included bark and lack root system fo ed due to the close proximity of the two trees. This inclusions of bark and lack of root system posed a major ha d for both park patrons in the area, and to the property o er adjacent to the park. This tree was removed with the approval of the property o er whose property line the tree was located on. Site 6. One existing stump was lowered to reduce the risk of mower damage. This tree had been removed at a previous date. Site 7. Seven Hackberries were removed due to major bark inclusions and lack of root development due to the close proximity of the trees. These trees posed a hazard to park patrons in the area, utility power-lines, and to the property o er adjacent to the park at this site. The trees were removed with the approval of the property o er. Site 8. The Elm tree pictured here had five co-dominant trunks with bark inclusion. To improve the stru e of the tree and to reduce a potential hazardous condition, three of the five co-dominant trunks were removed. In the future, the smaller of the two remaining trunk, positioned on the right in this picture, will be removed. Site 9. One mature Elm was removed due to included bark between two co-dominant trunks. This tree was unable to be made structurally sound by pruning. and Park Tree Wok Performed 2/00 Page 1 of 2 Site 10® The three Willow trees pictured were removed due to decline. These trees have been loosing major scaffolding limbs greater than six inches in diameter for the past two years. Three of the six trees were removed previously when these trees were first approved for removal due to decline at that time. The other three trees were left to provide shade until the newly planted cypress trees could be established. During the past two years, the College Station Forestry Department has monitored these remaining three trees as hazards. On January 30, 2000 due to continued to decline beyond acceptable conditions these trees were removed. Site H. Four Hackberry trees and one Mesquite tree were removed due to cavities in the lower 2/3 of the trunks, fo ed by rubbing between the trunks of the Hackberry trees and the Mesquite tree. The Hackberry trees also lacked sufficient root systems due to the close proximity of the trees, and had included bark between the trunks. All of these conditions made these trees hazardous to anyone in the immediate vicinity. Site 12. Seven Hackberry trees were removed at this site. All seven of these trees were in decline and over run with mistletoe to the point that the diseased portions of the trees could not be removed without disfiguring the trees. Included bark was found in a majority of the major scaffolding limbs, which made the trees unsound and posed a significant hazard to pedestrians using the nearby sidewalk. One particular tree pictured in photo 25, of this site, had excessive root d age due to erosion. Another tree at this site, pictured in photo 24, had bark inclusion within two trunks. Gabbard Park Tree Wok Performed 2/00 P: e 2 of2 Review of Proposed Work For Gabbard Park Site 13 Trees identified to have hazardous conditions that can not be corrected in accordance with pruning specifications will be removed. These trees will be selected based on a tree by tree inspection. Some of the problems currently identified are disease in major scaffolding limbs, co-do *narit leaders with included bark, and over crowding. At this site, there are 2 native Pecan trees, which currently show no signs ofedisease. However, if the near-by Hackberry trees, which encroach on these two pecan trees, are not removed for competition reduction, resulting stress will increase weakness and disease potential in the Pecan trees. Site 14 The Redbucl tree at this site has several diseased and dying stems which should be removed. Site 15 At this site, the Cottonwood tree has a large co-do nant stem which should be removed over a two to five year period to eliminate a possibly hazardous condition. This limb will first be reduced in length and then removed completely at a later date. Site 16 The Hackberry trees growing among the Willows at this site should be removed to reduce the competition with the Willows. Some of the hazards identified are disease, included bark, and overcrowding. Site 17 All trees at this site should be removed with the exception of the Water oak. The Willow tree has an excessive amount of decay and a large cavity located in the lower 2/3 of the trunk. This tree has been in decline for several years and just recently the tree had a ten-inch diameter limb break out and fall to the ground. The Hackberry trees on the island are overcrowded and diseased. Many have included bark between trunks. Site 18 At this site, the dead Cypress tree should be removed along with the Hackberry trees, which are overcrowding the ellow trees, and competing for nutrition and water. The Willow trees will be pruned to remove any potential hazardous conditions. Site 19 The Chinese tallow tree at this site should be removed due to cavities and decay in the trunk, included bark, and weakly attached branches. This tree is also over run with Poison ivy vines. By removing this tree,the aesthetics of this small island will be increased and the competition between it and the cypress trees eliminated. Site 20 Decayed willow trunk should be removed from water's edge at this site, to improve the aesthetics of the park. Future Is. ovememtns.doe 3/00 Page 1 of2 Site elects trees based on tree by tree inspection should removed to reduce overcrowding and competition for space. is will allow the remaining trees more room to m a r ,with less competition and stress. Elm tree on east end of tree stand a will be ned treduce the dominancea - inant ste Site 22 Remove a to bark inclusion bet n two co-dominant trunks. Tlis site is a current hazard becausepossible root failure due to lack of root establishment between the two trees. Potential decaycavity t base of tree. Site Trees in this stand ill be pruned or removed to reduce d s and potentially hazardous conditions based on a tree by tree inspection. Site r s in this stand ill be pruned orr to reduce dous and potentially ;.. . ands conditions based on a treyy tree inspection.p At sites 23 and 24, several � s conditions exist. These include; n lbark between major.scaffolding li s and trunks, cavities and tdecay, overcrowding, disease. Future Improvememtns.doc 3/00 Page 2 of 2 Pruning Specifications for MediumAged and Mature Trees For the City of College Station, Texas For the purpose of these p * g specifications,a medium aged tree is any tree larger than eight inches diameter breast height(D.B.R),but not larger 20 inches D.B.R A ture tree is any tree larger i 20 inches D.B.R All branch I stem measurements are m tired at the point, where said branch I stem originates. A b ch is any 1* b that is less . i half the di eter of the limb or from which it originates. A stem is any limb that is greater half the di eter of the limb or t from which it originates. A co-do * .te leader is any stem that is competing for do ance with the central leader of the tree. The word"shall" indicates a practice that is ndatory. The word"should"refers to a practice that is highly reco ended. Objectives Reduce potential I dous conditions in trees and improve tree stm e by: 1. Removing dead,dying, and dis ed bi cies. 2. Removing sil ull stems and branches with included bark. 3. Reducing the weight towards the end of large b ches and ste with included bark where the ste and b ches are too large to be removed. 4. Removing s 11 co-do * t leaders. 5. Reducing the weight towards the end of all but one of the co-dome t leaders where the ste are too large to be removed. General Procedures 1. Yo g trees less . 1 8 inches D.B.H. shall ot be pried according to these specifications. Refer to Young Tree P * g Specifications for the City of College Station for those trees less 8 inches D.B.H. 2. Live branches less 1.5 inches in di.r eter should not be removed from the interior of the canopy. 3. Dead b cies greater Ii. 1 inch in diameter shall be removed from the . opy of all trees. 4. No live b ches greater 8 inches in diameter shall be removed from the tree without authorization from the City M *6.0 Arborist. 5. No more . 25 percent of the live foliage in a tree shall be removed in any one year, less indicated below. Page I of 2 IJ:\659\COCS internal tree specsTruning specifications for med-aged and mature trees for CS.doc Specific Procedures 1. Remove all branches and stemswith included bark,where the b ._ ch or stem is less t h 4 inches in diameter. 2. Weight on _ .in scaffold b 3 .,sches,greater .4 4 inches in diameter,with included bark shall be reduced by approxi . ,.tely one-third by rem© g some secondary b ches toward the ends of the l° bs and/or by removing the end of the b . ch using a drop crotch cut. 3. All co-dons` ,# t leaders less i., 4 inches in diameter shall be removed. 4. If a medium-aged tree(less 1 t 20 inches D.B.H.)divides into two or more co-do£ .1. a t leaders of about equal size in the bottom two-thirds of the tree, reduce the end weight by appro _° tt;.hely one-third using drop-crotch and th°s E.ing cuts on all stems except the one that has been selected to become the dominant leader. To a e. •mplish this, remove branches growing toward the center and leave those that are oriented outward. This will be a multi-year process so as to not violate the 25%foliage removal rule. On larger trees,use mostly thi i ing cuts,not drop-crotch cuts. (Note: On some trees,this .=.y not be able to be perfo ed since not more £ 25%of the foliage shall be removed.) Dependent on other . .k dous conditions present in tr ,and general overall health of the tree,removal of the tree •y be necessary to correct a co-do& •to stem situation 1h potential included bark,cavity, decay,and wE°xk•4 : gess. Pruning Techniques All work shall be done in . .rdance with . eri 5.g National S . dards Institution(ANSI)MOO P k.° g S .. 'dards Tools and Equipment Climbing spurs shall not be used when climbing trees, except to climb a tree to be removed or to perfo an aerial rescue of an injured worker. Safety All work shall be perfo ed by workers t ° ed in accordance with eri.t _ National Standards Institution(ANSI)Z133.1 Safety Standards t Page 2 of 2 U:\659\COCS internal tree specs\Pruning specifications f©r med-aged and mature trees for CS.doc Tree Removal Specifications For the City of College Station, Texas Tree removal is a last resort option, only to be implemented after all other options within reasonable capacity have been evaluated. Although tree removal is the last resort, there are circumstances when it is necessary. Any tree considered for removal must be evaluated and approved by the City of College Station Municipal Arborist, College Station Parks and Recreational areas A tree in these areas will only be removed when the tree has been evaluated by the College Station municipal Arborist and is deemed ha dous due to any of the following factors: 1. The tree is in decline and more than 40%of the canopy shows signs of necrosis. 2. The tree has been uprooted, or partially uprooted and is structurally unsound. 3. The tree is structurally unsound due to a hazardous condition that can not be removed or corrected by pruning, according to the City of College Station Pruning Specifications. These conditions include but are not limited to: a cavity, or series of cavities, branches with included bark, diseased branches, weakly attached branches, or branches with stress cracks. 4. The tree has been made unsound due to construction or erosion, where more than 50% of the root system has been damage.. College Station Streets and Right of Ways A tree located in the city right of way. Will only be removed after the o er of the property where the tree is located has been notified that the tree has been evaluated by the College Station Municipal Arborist and was deemed hazardous due to any of the factors listed above. Pruning Techniques All work shall be done in accordance with erican National Standards Institution(A SI) MOO Pruning Standards Safety All work shall be perfo ed by workers trained in accordance with A erican National Standards Institution( SI)Z133.1 Safety Standards. Page 1 of 1 LAUSER\RALBREC1-116591COCS internal tree specs\Tree removal.doc Strategic Planning .id Budget Process Advisory Board Input Introduction The City of College Station has begun a strategic planning process. This process involves identifying where College Station is at the current time and where College Station wants to be in the future. This process has included the City Council agreeing to plan strategically. It also has involved the integration of the strategic planning process with the Budget Process. Strategic Planning and Budgeting Process The first steps of the process have included identifying the Mission and Vision Statements. This was done by the City Council in January. The next step of the process is a review of the v. ous plans the City has already adopted. These reviews include the Financial Policies,the Financial Forecast,the Comprehensive Plan,the Parks Master Plan,the Greenways Masterplan,the Technology Plan,and others. This part of the process is ongoing. Input from many sources is going to be needed in the strategic planning and budget process. This input includes co ents from several of the advisory boards and co essions appointed by the City Council. It was dete ned to solicit input from the Parks Board,the Northgate Revitalization Board,the Historic Preservation Co ittee,the Cemetery Committee and the Library Committee. The input received will be used to better detei ne what the needs of the City are and will be considered as budget reco endations are made. The information will also be used in the development of the strategic plan for the next 5 years. Once this info ation is collected it will be compiled and be included as part of the input in the overall strategic planning and budget process. The next steps in the process will include the development of the 5 year strategic plan and the 2001 :udget Proposal that will be designed to begin the implementation of the Strategic Plan. Board Input The specific input being sought from the Advisory Co ttees is the following: 1. What are the important issues facing the board? 2. What are the top policy priorities of the board for the strategic planning period? 3. What additional programs are needed to begin addressing these priorities in the 2001 Budget? All important issue and top policy related input identified by the board 11 be given to the City Council for consideration in the strategic planning process. The budget priorities will be considered in the context of the overall budget process. The budget priorities that tie to the implementation of the strategic plan adopted by the City Council will be considered high priority in the budget reco endations made to the City Council in August. Thank you for your input into the strategic planning and budget process. 11o'LLE s AT/ . - „ , 444,14000 R O. Box 9960 - 1101 Texas Avenue College Station, TX 77842 Tel:409 764 3500 MEMORANDUM TO: "' rks & ecreatio. oard FROM. '/Steve Beachy, I,irector of Parks & Recreatio DATE: A ,ril 7, 200 ft SU, JECT: Venue roject Tax Feasibility On Thursday,March 30th,we met with the City M ager,City Att ey and irector of Fiscal Services to discuss the feasibility of using the venue project tax as a source of funding for future facility development for Veterans Park and Athletic complex. Specifically,we presented est' ates for the construction,operation and maintenance ofa softball co plex to determiir if the tax could support the facility. Est* ates were projected for both eight-field and for a nine-field co plex.The fmd* gs of this study indicate that the revenue generated by the tax will not support the project. The est ated revenue from the proposed venue tax is calculated at approx* ately$530,000 ually. This mount ll support approx ately$6 million of debt for capital improveme ts. In addition,the estimate for mainten ce of a nine-field facility would be approxi ately$235,000 per year and the est: ate for an ei t-field complex is slightly less. e operation of the facility has the potential togenerate a positive cash flow based upon leagues,to ents,concessions and related sources.However,this revenue would not be sufficient to offset the development and maintenance costs as projected. There would sufficient funds to develop a five-field complex using the tax. However,this would pose ssignificant problems in the accounting system to separate the development,operation and mamt- ance of any additional softball facilities from those developed nd operated with the venue project tax funds.For this reaso ,we did not develop any est*I ates for a five-field complex. The venue project tax is not a viable source to fund the softball complex.Itt ay be more suitable for other uses in the comm ity that e consistent with the laws and the expected revenues that it could generate. Copies: Tom B er,City Manager Glen Bro ,Assistant City Manager Charles Cryan,Director of Fiscal S ices Home of Texas A&M University CITY OF COLLEGE STATION PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS PROGRAM PROJECT STATUS REPORT April 2000 1. VETERANS PARK&ATHLETIC COMPLEX MASTER PLAN Project Number: PK9941 Budget: $2,038, 000 Contract Amount: $168,200 (O'Malley Engineers) Project Manager: Eric Ploeger Project Design: O'Malley Engineers Comments/Status:City Council approved O'Malley Engineers for the design of Phase I. The Veterans Park and Athletic Complex Subcommittee has approved a preliminary Master Plan. This Master Plan is scheduled to be presented to the City Council in May 2000. Task-Project Design: Advertisement&Award: Completion: 2 . ADAMSON POOL RENOVATION Project Number: PK9936 Budget: $751,000 Design Contract Amount: $747,600 Project Manager: Eric Ploeger Project Design: Waterscape Consultants Comments/Status: Progressive Chemical was the low bidder. The renovation began on November 1, 1999. Task- Project Design: January-June 1999 Advertisement&Award: August-October 1999 Construction Completion: May 2000 3. WEST DISTRICT MAINTENANCE SHOP Project Number: PK9927 Budget: $501,600 Design Contract Amount: $30,280 Project Manager: Eric Ploeger Project Design: Holster and Associates Comments/Status: Project expected to bid in April 2000. Task- Project Design: March-February 2000 Advertisement&Award: March-April 2000 Completion: December 2000 CIP Report 4. COMMUNITY PARK AND CEMETERY SITE ACQUISITION Project Number: N/A Budget: $500,000- Park $275,000 - Cemetery Contract Amount: N/A Project Manager: Eric Ploeger 5. B- A OS BEAUTIFUL CRAPEMYRTLE PROJECT Project Number: MI-9902 Budget: $282,000 Contract Amount: $165,662 (Installation & maintenance), $107,290 (for crepe myrtles) Project Manager: Eric Ploeger/Pete Vanecek Comments/Status: This project is in the construction phase. Task-Project Design: September 1999 Advertisement&Award: October-November 1999 Completion: May 1, 2000 6. HALLARAN POOL INPROVEMENTS Project Number: PK0072 Budget: $27,000 Contract Amount: $23,150 (slide, crane rental $600-plumbing and concrete work, $1,500) Project Manager: Pete Vanecek, Senior Parks Planner Comments/Status: Project is to provide a small slide for the shallow area of the pool. Bids were opened on December 28, 2000and City Council approval will be requested on January 27, 2000. Slide delivery is expected in April 2000. Completion: April 2000. 7. Willow Branch Tennis Courts Project Number: PK0074 Budget: $125,000 (Park Land Dedication Fund, Zone 6) Contract Amount: N/A Project Manager: Eric Ploeger, Asst. Director Project Design: Ad and award: Completion: Comments/Status: College Station Independent School District (CSISD)will open bids on this project April 25, 2000. City Council approval will be requested during the first meeting in May. CIP Report . , • , . • "kilo COLLEGE STATION 44400 *401, 0• u04 R O. Box 9960 - 1101 Texas Avenue - College Station, TX 77842 Tel: 409 764 3500 MEMORANDUM TO: Charles Cryan, Finance Director , FROM: Eric Ploeger, Assistant Director V Parks and Recreation Department DATE: March 28, 2000 SUBJECT: Veteran's Park and Athletic Complex Estimates for Venue Tax Consideration Attached are the estimates for construction costs, annual operations costs, one-time capital costs, and revenue estimates for the softball portion of Veteran's Park and Athletic Complex. It will require three to four years of operation to reach the level of revenue in the estimate. The team fee estimates do not include the current $75-per- team fee for future capital replacement. copy: Steve Beachy Home of Texas A&M University PROPOSED BUDGET FOR MAINTAINING VETE NS PARK BALLFIELDS (9 FIELDS) ACCOUNT#&DESC TION CO I ENTS MOUNT S• ' I S: 1111—Fulltime Labor,Ben.&Sal. 1 Crewleader 28,306 1 Equipment Operator 25,853 2 Gro dsworkers 47,346 1113—Temp&Seasonal 1 40/hr. onal 14,560 1 20/hr. - sorml 7,280 1120—Overtime 3,710 1210—FICA included in above figures 1220—Retirement included in above figures 1230—Group Health included in above figures 1231—Group Life included in above figures 1240—Worker's Comp 919.88 1250—Unemploy Comp 0.00 SUBTOTAL SAL• S 127,974.88 SUPPLIES: 2110—Gen.Office Suppl. note pads,pens,pencils etc. 100 2210—Fuel 1,900 2240—\ Tnor Tools shovels,rakes, iTsc,tool(T. ly) 750 2310—Che *cal herbicide,ms .,weed control 700 2320—Pesticide dursban,diazinon,award 1,400 2330—J. *torial toilet .per, h bags,cher .cals 3,500 2340 Bor:.r rTcal fertilizer, - ,sod 8,945 2510—Unifo s ° Tial purchase for 4 s s pie 3,168 each y .r thereafter 672 2540—Accessory .° g-. ,safety g- ,etc. 300 2720—First Aid first aid supplies 90 SUBTOTAL SUPPLIES 21,525 • TENANCE: 3210—Motor Vehicle 1 crewcab truck 2,200 3220—Machine/Tool equipment/implement rep.° 1,100 3221—Tractors 1 "770"tractor 1,600 3222—T ° Equipment no . supplies,re• : 1,100 3230—Radios repairs 700 3231—Phones 330 3240— ' ps/Motors * *gation 1,500 3250—Recreational bases,paint,nets,etc. (. wily) 4,500 3321—Service Lines bubblers,hose bibs,pipe 400 3326—Irrigation heads,controllers,etc. 1500 3410—building fire extinguishers,paint,repair 1000 3490 ADA 400 3510—Grounds top soil,signs,repairs c . 15,000 3530—Recreational Lighting ballfield/area light bulbs,etc. 3,000 SUBTOTAL 1 TEN CE 34,330 ACCOUNT&DESC I TION CO ENTS AMMOUNT PURC • SED SERVICES: 4171—Drug Testing for new hires 274 4220—Pest Control ual pest control 635 5110—Electric estimated from Central Park 17,000 5120—Na . Gas estimated from Central Park 250 5130—Water e ated from Central Park 25,000 5140—Sewer estimated from Central Park 600 5150— s al Phone 120 5151—Long Distance 75 5220—Rental Equipment for equipment not in inventory 900 6310—Trave a aging meals for one day tr. g trips 80 6311—Outside T ° g registrations/fees for one day trips 250 6320—Inho - T g emerg. gt./supvs.academy 400 6330—Memberships S(crewleader) 70 6741—Freight for shipping , supplies,etc. 75 6991—Replacement Fleet tractor(1,200),crewcab(3,800) 5,000 6992—Replacement Phones 100 6993—800 I Radio System radio replacement 700 SUBTOTAL PURC SED SERVICES 51,529 Summarized costs associated with routine maintenance of nine softball fields and related areas: Salaries $127,974.88 Supplies $21,525 Maintenance $34,330 Purchased Services $51,529 TOTAL COST $235,358.88 PROPOSED B GET FOR MAINTAINING VETE NS PARK BALLHELDS (8 FIELDS) ACCOUNT#&DESC TTION CO NTS . MOUNT SAL ' I S: 1111—Full i e Labor,Ben.&S . 1 Crewleader 28,306 1 Equipment Operator 25,853 2 Gro dsworkers 47,346 1113—Temp&Seasonal 1 40/hr. - *nal 14,560 1 20/hr. - nal 7,280 1120—Overtime 3,710 1210—FICA included in above figures 1220—Retirement included in above figures 1230—Group Health included in above figures 1231—Group Life included in above figures 1240—Worker's Comp 919.88 1250—Unemploy Comp 0.00 SUBTOTAL SAL S 127,974.88 SUPPLIES: 2110—Gen. lice Suppl. note pads,pens,pencils etc. 100 2210 Fuel 1,700 2240— or Tools shovels,rakes,misc.tool(y ly) 750 2310—Che °cal herbicide, ,weed control 625 2320—Pesticide dursban,di ° on,award 1,245 2330—J. "torial toilet paper, tnh bags,che °cgs 3,200 2340—Bonncal fertile -r, - sod 7,950 2510—Uniforms rtialpurcft1c for 4 people 3,168 each y- therc er 672 2540—Accessory rain gc.r ,safety g- ,etc. 300 2720 First Aid first aid supplies 90 SUBTOTAL SUPPLIES 19,800 TENANCE: 3210—Motor Vehicle 1 crewcab truck 2,200 3220—Machine/Tool equipmentf plement repair 1,100 3221—Tractors 1"770"tractor 1,600 3222—T Equipment no supplies,re• ° 1,100 3230—Radios repairs 700 3231 Phones 330 3240— ps/Motors irrigation 1,500 3250—Recreational bases,p.° t,nets,etc.(. ually) 4,000 3321—Service Lines bubblers,hose bibs,pipe 320 3326—Irrigation heads,controllers,etc. 1400 3410—building fire extinguishers,paint,repair 1000 3490 ADA 400 3510—Grounds top soil,signs,repairs chalk 13,335 3530—Recreational Lighting ballfield/uea light bulbs,etc. 2,700 SUBTOTAL . I TENANCE 31,685 ACCO T&DESC r'TION COT NTS . MOUNT P "C ' ED SERVICES: 4171—Drug Testing for new hires 274 4220—Pest Control nal pest control 635 5110—Electric esti .ted from Central Park 15,200 5120—Na Gas estimated from Central Park 250 5130—Water esti .:ed from Central Park 22,300 5140—Sewer esti ed from Central Park 600 5150— i Phone 120 5151—Long Distance 75 5220—Rental Equipment for equipment not in inventory 900 6310—Trave ging meals for one day ° ° g tips 80 6311— ide T .. ° g registrationsif--s for one day trips 250 6320—Inhoc ° ' s° erg. gtisupvs.academy 400 6330—Memberships 'S(crewleader) 70 6741—Freight for shipping supplies,etc. 75 6991—Replacement Fleet tractor(1,200),crewcab(3,800) 5,000 6992—Replacement Phones 100 6993—800 NIl Radio System radio replacement 700 SUBTOTAL PURC: . NED SERVICES 51,529 Summarized costs associated with routine maintenance of eight softball fields and related areas: Salaries $127,974.88 Supplies $19,800 Maintenance $31,685 Purchased Services $51,529 TOTAL COST $230,988.88 CAPITAL ITEMS NEEDED FOR THE ROUTINE •£a INTNENACE OF 1 E VETE S PA ' SOFTBALL Fl F LDS REALATED AREAS GENE' . CAPITAL(initial one-time purchases): ACCOUNT&DESC' 1'TION CO }Ik ENTS MOUNT 7110— !i ce Equipment refrigerator,microwave oven 350 7111—u•i ce Furniture tables,c ' s 500 7120—Motor Vehicles crewcab(30,000) 67,000 770 tractor(12,000) 5200 tractor w/loader(25,000) 7030—Machine/Tools aerator(4,000) 22,850 top dresser(3,200) - spreader(2,000) line . ter(1,500) edger(2,500) ballfield drag(500) .t drag(150) d tiller(1,000) hand t e ls: rakes, shovels,etc. (500) trailer(3,000) 2 c . liners(300) d er(200) 3 pt.hook p tiller(3,000) 3 pt.hook up blade(1,000) 7040—Radios 1 portable with 2 batteries(1,650) 5,076 1 mobil(1,590) 1 control system(1,836) 7041—Phones 2 shop phones 250 7060—Recreational 40 rr trash receptacles 4,000 TOTAL GENE' CAPITAL 100,026 SOFTBALL PROJECT PRELIMINARY COST ESTI 1. TES (8 Fields) 2 parking lots - 60spaces per field (concrete) $720,000 Entry road - 3,200' x 40' wide @ $140 per linear ft.) 450,000 Utilities - electric, water, sewer 80,000 Softball fields - 300'-310' fences, light, and irrigation (Amounts are per field) Fences $36,000 Irrigation 8,000 Lighting 75,000 Bleachers, benches 14,000 Shade covers 12,000 Dugout covers 5,000 Sidewalks/Paving/Curbs 40,000 Sign 2,500 Storm Drainage 14,000 Drinking fountain 2,000 Scoreboards 10,000 Misc. (topsoil, grass, bases, etc.) 20,000 Field Drainage System 10,000 SUBTOTAL $308,500 8 softball fields 2,468 000 Landscaping 84,500 Parking lot lights/Street lights 370 000 Drainage structures 27,000 2 Softball rest room/concession buildings (expandable) 1,000 000 Basic maintenance building 200,000 Batting Cage 150,000 Playground 30,000 SUBTOTAL $5,579,500 Contingency (10%) 557,950 Professional and Administration fees (13%) $797,868 TOTAL S6,935,318 Page 1 of 5 0\budget1cip\fy99bond doc\I 3-May-98 1 SOFTBALL PROJECT PRELIMINARY- COST ESTI TES (9 Fields) 2 parking lots - 60spaces per field (concrete) $810,000 Entry road - 3,200' x 40' wide @ $140 per linear ft) 460,000 Utilities - electric, water, sewer 90,000 Softball fields - 300'-310' fences, light, and irrigation (Amounts are per field) Fences $36,000 Irrigation 8,000 Lighting 75,000 Bleachers, benches 14,000 Shade covers 12,000 Dugout covers 5,000 Sidewalks/Paving/Curbs 40,000 Sign 2,500 Storm Drainage 14,000 Drinking fountain 2,000 Scoreboards 10,000 Misc. (topsoil, grass, bases, etc.) 20,000 Field Drainage System 10,000 SUBTOTAL $308,500 9 softball fields 2,776 500 Landscaping 95,000 Parking lot/Street lights 400,000 Drainage structures 30,000 2 Softball rest room/concession buildings (expandable) 1,000 000 Basic maintenance building 200,000 Batting Cage 150,000 Playground 30,000 SUBTOTAL $6,041,500 Contingency (10%) 604,150 Professional and Administration fees (13%) $863,934 TOTAL $7,509,584 Page 1 of 5 0\budget\ciP\fY99bond doc\13-May-98 Operational aspects of Veterans Park Softball Complex Enterprise Scenario Sources of revenue • Le, e Entry Fees • Tournament Entry Fees • Concession Sales • Pro Shop Sales • Batting Cage Revenue • Individual Fees • Gate Receipts 2. Advantages • Increased number of hosted events • Increased capacity • Increased partnership events i.e. Lady Aggies, ULL & LAPPS events Increased area wide athletic tourism and sales tax revenues 3. Disadvantages re Small workforce for events • Higher fees • Inability to utilize City resources for large events 4. Other • To maintain the accustomed standards and event schedules, appro/ ately $100,000 to $150,000 a ually would be needed to supplement the operating budget. Direct control of the facility must be maintained by the City • Maintain cooperation with existing Parks events 8 field softball complex League Fees (Excludes maintenance, lights, etc) Revenue League Operating Expenses Net teams entry fee total umpires itropli ies tshirts TAAF/ASA S rirp_ __11L\d_Ult Softball 225 $ 325.00 $ 73,125.00 $ 27,000.00 $ 1,050.00 $ 3,120.00 $ 5 625.00 $ 41,955.00 Summer Adult Softball 225 $ 325.00 $ 73,125.00 $ 27,000.00 $ 1,050.00 $ 3,120.00 $ 5,625.00 $ 41,955.00 Fall Adult Softball 225 $ 325.00 $ 73,125.00 $ 27,000.00 $ 1,050.00 $ 3,120.00 $ 5,625.00 $ 41,955.00 Winter Adult Softball 75 $ 285.00 $ 21,375.00 $ 9,000.00 $ 350.00 $ 1,040.00 $ 1,875.00 $ 10,985.00 Dues 9000 $ 5.00 $ 45,000.00 $ 45,000.00 750 $ 285,750,00 $ 90,000.00 $ 3,500.00 $ 10,400.00 $ 18,750.00 $ 163,100.00 Tournament Entry Fees Net entry fee total umpires tro•hies Other Girls Fast Pitch Invitationals 9 $ 185.00 $ 39,960.00 $ 17,280.00 $ 2 700.00 $ 2,700.00 $ 17,280.00 Adult Invitationals 9 $ 125.00 $ 45,000.00 $ 7 776.00 $ 2 250.00 $ 2,700.00 —$ 32,274.00 , , Adult City League . 8 $ 75.00 $ 12,000.00 $ 5,760.00 $ 2 000.00 $ 2,400.00 $ 1,840.00 School - UIL &TAPPS 3 $ 125.00 $ 9,000.00 $ 4,320.00 $ 900.00 $ 900.00 $ 2,880.00 State/Re9ional/National Tourn. 3 32 $ 105,960.00 $ 35,136.00 $ 7,850.00 $ 8,700.00 $ 54,274.00 Gate Receipts Net spectators gate workers Girls Fast Pitch Invitationals 9 1728 $ 6,912.00 $ 1,890.00 $ 5,022.00 ......._ Adult Invitationals 9 2880 $ 11,520.00 $ 4,032.00 $ 7,488.00 Adult City Leas ue 8 $ - School- UIL &TAPPS 3 576 $ 2,304.00 $ 1,344.00 $ 960.00 ,....._........, _ State/Regional/National Tourn. 3 3600 $ 18,000.00 $ 2,016.00 $ 15,984.00 32 8784 $ 38,736.00 $ 9,282.00 $ 29,454.00 Batting Cage Revenue Net da s users total supplies elec. workers 216 3240 $ 12,960.00 $ 2,500.00 $ 2,500.00 $ 42.00 $ 7,918.00 Pro Shop Sales Concession sales $ 254,746.00 9 field softball complex League Fees Revenue League Operating Expenses Net teams fee total um sires troshies tshirts TAAF/ASA Spring Adult Softball 265 $ 325.00 $ 86,125.00 $ 27,000.00 $ 1,050.00 $ 3,120.00 $ 6,625.00 $ 54,955.00 Summer Adult Softball 265 $ 325.00 $ 86,125.00 $ 27,000.00 $ 1,050.00 $ 3,120.00 $ 6,625.00 $ 54,955.00 Fall Adult Softball 265 $ 325.00 $ 86,125.00 $ 27,000.00 $ 1,050.00 $ 3,120.00 $ 6 625.00 $ 54,955.00 Winter Adult Softball 100 $ 285.00 $ 28,500.00 $ 9,000.00 $ 350,00 $ 1040,00 $ 2 500.00 $ 18,110.00 , Dues 10740 $ 5.00 $ 63,700.00 $ 53,700.00 895 $ 1,260.00 $ 286,875.00 $ 90,000.00 $ 3,500.00 $ 10,400,00 $ 22,375.00 $ 182,975.00 Tournament Entry Fees Net entre total umpires troshies Other . •..___ Girls Fast Pitch Invitationals 9 $ 185.00 $ 53,280.00 $ 17,280.00 $ 2700.00 $ , 2,700,00 $ 30,600.00 Adult Invitationals 9 $ 125.00 $ 56,250.00 $ 7,776.00 $ 2,250.00 $ 2,700.00 $ 43,524.00 Adult Cit Leasue 8 $ 75.00 $ 14,400.00 $ 6,912.00 $ 2,000.00 $ 2,400.00 $ 3,088.00 School - UIL &TAPPS 3 $ 125.00 $ 12,000.00 $ 5,760.00 $ 900.00 $ 900.00 $ 4,440.00 State/Re.ional/National Tourn. 3 32 $ 135,930.00 $ 37,728.00 $ 7,850.00 $ 8,700.00 $ 81,652.00 Gate Receipts Net ssectators .ate workers Girls Fast Pitch Invitationals 9 256 $ 1,024.00 $ 448.00 $ 576.00 Adult Invitationals 9 400 $ 1,600.00 - $ 448,00 $ 1,152.00 Adult City League 8 _ , $ - School- UIL&TAPPS 3 256 $ 1,024.00 $ 448,00 $ 576.00 State/Regional/National Tourn. 3 2000 $ 10,000.00 $ 672.00 $ 9,328.00 32 2912 $ 13,648.00 $ 2,016.00 $ 11,632.00 Batting Cage Revenue Net days users total su•'lies elec. workers 216 3888 $ 15,552.00 $ 2,500.00 $ 2 500.00 $ 42.00 $ 10,510.00 ' Pro Shop Sales Concession sales $ 286,769.00 Annual operating budget Labor annual $ 100 000.00 Postage annual $ 4,000.00 Supplies annual $ 4,500.00 Printing annual $ 7,500.00 Advertizing annual $ 8,500.00 Memberships& Subscriptions annual $ 1,000.00 Phone annual $ 6,000.00 Travel &Training annual $ 4,000.00 internet/web site annual $ 1,800.00 uniforms annual $ 750.00 repair& replacement annual $ 750.00 hospitality annual $ 2,500.00 rooms/rentals for meetings annual $ 2,500.00 promotions annual $ 3,000.00 $ 146,800.00 office equipment initial $ 20,000.00 From: Steve Beachy To: David Gerling; Lance Jackson Date: 4/3/00 3:50PM Subject: Fwd: Community Development Hearings PR Please make sure that the Lincoln Center Advisory Committee is aware of these meetings. This is the primary source of additional funding for them to accomplish some of their priority goals that have been forwarded to the City Council. I recommend that they designate a spokes person to address the issues at the meeting and stress the priorities that they have recommended. We will also inform the Parks& Recreation Board of the meeting. Thanks! COLLEGE STATION: We are counting on you!!! Fill out your CENSUS 2000 Form and mail it back by April 1, 2000! Thanks for your support! CC: Kris Startzman; Ric Ploeger 11 11 f 1 iLAt e -1‘ A .11\A Steve Beachy- Community Dev hearings.DOC Page 1 Patti Roberts, 764-3445 Public Communications &Marketing Assistant April 3, 2000 For Immediate Release College Station Community Development Office To Hold Public Hearings On Five-Year Plan The City of College Station Community Development Office will be conducting public hearings to solicit citizen input regarding the City's development of the Five-Year Consolidated Plan for 2000 - 2004. Two hearings will be held,with the possibility of a third hearing,pending citizen interest. The first hearing will be held at the Lincoln Recreation Center, located in College Station at 1000 Eleanor at 6:30 p.m. on April 10, 2000. The second hearing will be at 6:30 p.m. on April 25 at A&M United Methodist Church, located at 417 University Drive in College Station. The Five-Year Consolidated Plan is used to develop a collaborative process that establishes a unified vision for community development actions. The plan includes a Community Needs Assessment, Housing Market Analysis,Five-Year Strategic Plan and annual Action Plans. The Five-Year Plan also serves as the application for federal HUD funds that will be used to meet one of these three HUD National Objectives: 1. Benefit low to moderate income individuals; 2. Eliminate slum or blight; and 3. Meet an urgent community need. The purpose of the Public Hearings is to obtain the views of citizens on housing and community development needs. These views are very important in determining priorities in Providing Decent Housing, Providing a Suitable Living Environment and Expanding Economic Opportunity in College Station. For more information contact Gary Balmain, Project Coordinator for College Station Community Development, at 764-3765. ### From: Steve Beachy To: Ann Keng McIntyre Date: 4/4/00 8:10AM Subject: Re: Thanks for your kind remarks! COLLEGE STATION: We are counting on you!!! Fill out your CENSUS 2000 Form and mail it back by April 1, 2000! Thanks for your support! >>> "Ann Keng McIntyre" <keng_german@hotmail.com> 04/03/00 04:41PM >>> Steve, COLLEGE STATION: We are counting on you!!! Fill out your CENSUS 2000 Form and mail it back by April 1, 2000! Thanks for your support! As a genealogist by hobby, I realize how important the census is. I wish the national media could get government, FBI, &etc. to do commercials saying how they can't get the information on the census for 72 years. How about the local media getting the message out? People don't trust the government and don't want to fill it out or at least not completely. I'm a Native Houstonian that vacated to Bryan in 1984, but recently I got married and moved to Montgomery county. I have enjoyed the calendars for years as they have so much info on them and since I still work in College Station they still come in handy. Yelll have a great calendar! It lets people like me that didn't take the The Eagle on a regular basis know what's going on. I was a single mom and the newspaper was an added cost that I couldn't afford, but I still wanted to know what's going on for my kids sake. Now I have a granddaughter that lives in College Station and I'm still informed Thanks to the calendar! Thanks for answering. Ann McIntyre Get Your Private, Free Email at http:// .hotmail.com ei't ,-- j 11' ) ar4t, A \ ,... —,-1876---: TEXAS A&M UNIVERSITY Headquarters, Corps of Cadets College Station,Texas 77843-1227 Dear la Beachy, I wanted to thank you for your help and support with our 1st Annual Run Thru Aggieland. Without Tony Skazero and his staff members our race would not have been possible. His knowledge and expertise made my job, as well as my staff members, so much easier. The race was a success and will continue to improve as the years go by. With your help and continued support we can make this the largest and most successful race in the Brazos Valley. Thanks again for everything and good luck with your future endeavors. Sincerely, i "" '-IT-:7eA j c' sstLa:ne CoCommanderla e : -----1 --- - ---- - -- -- Wade Cotm Iana University Relations Officer Texas A&M's Corps of Cadets....teaches principles of leadership;develops responsibility,honor,and integrity;builds pride and self-confidence; AN:64) instills physical stamina;and lays the foundation for intelligent and involved citizenship,culminating in the graduation of leaders possessing character and competence who are motivated for service to the state and nation.