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HomeMy WebLinkAbout06/01/2010 - Regular Minutes - Wolf Pen Creek Oversight Committee MEETING OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE MINUTES 3:00 PM, TUESDAY JUNE 1, 2010 CARTER CREEK WASTE WATER TREATMENT PLANT 2200 NORTH FOREST PARKWAY COLLEGE STATION, TX 77842 STAFF PRESENT: Marco A. Cisneros, Director, Parks and Recreation; David Schmitz, Assistant Director – Operations; Amanda Putz, Committee Secretary; Scott Hooks, Park Operations Supervisor; Vera Vowell, Aquatics Supervisor; Brandi Whittenton, Staff Assistant; Donald Harmon, Assistant Director of Capital Projects; Chuck Gilman, Director of Capital Projects; Pete Vanecek, Senior Park Planner; David Gerling, Peter Lamont, Recreation Superintendent, Jennifer Nations, Water Resource Coordinator; David Coleman, Water Services Director; Lance Simms, Assistant Director of Planning and Development Services COMMITTEE PRESENT: James Massey,Chair; Gary Erwin, Dennis Maloney, Marsha Sanford, Randall Pitcock, Sharon Colson, Marc Chaloupka VISITORS: David Besly, Bleyl and Associates Richard P. Cate, AIA – MC/CM Architects Paul Weathers, ASLA, Clark Condon Associates Landscape Architecture Andrew Konyha, Senior Associate, Clark Condon Associates Landscape Architecture Cedric Raven, 9990 Richmond Avenue, Suite 300, Houston, TX Davia Gernand, 9990 Richmond Avenue, Suite 300, Houston, TX Roll call and call to order: 1. The meeting was called to order with a quorum present at 3:03 p.m. Pardon and possible action concerning requests for absences of members: 2. Jody Ford, Scott Shafer, John Nichols, and Larry Stewart had sent in requests for absence. Dennis Maloney made a motion to approve the absence requests submitted, and Marsha Sanford seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Presentation, possible approval, and discussion on the April 20, 2010 minutes of 3. the Wolf Pen Creek Oversight Committee: Discussion followed. The minutes were approved as written reported by Chair, James Massey. Presentation, possible action, and discussion regarding the Wolf Pen Creek 4. Water Feature and Festival Area Project: Paul Weathers, Clark Condon Associates Landscape Architecture, introduced the project. David Besly with Bleyl and Associates reported on the Civil Paving and Drainage Plan. Mr. Besly explained that there will be a curve at the spot where the original parking spaces occurred, and drainage is already designed for the future. He explained that there are hose bibs that are designed to be located around the festival area perimeter every 75 feet. There was discussion that followed regarding the current drainage issues, and the proposed drainage design for the project. Paul Weathers then explained the Landscape Construction and the Landscape Planting Plan. He showed the locations for the trees to be planted, with shrubs, etc. at the entrance of the Water Feature and Festival Area. The Central Plaza Enlargement Plan was introduced showing details. It was reported that the wolf statues have been removed from the design (as requested from the last meeting), however the paw prints have stayed as bid alternates. Concrete for the main material (due to budget constraints) Site Furnishings were shown – titled as follows:  Model S Nixalite Bird Spike – a deterrent mechanism to be placed on the top of the roofs to keep birds from nesting.  Model H Nixalite Bird Spike - a deterrent mechanism to be placed on the top of the roofs to keep birds from nesting.  Powerhouse SS Power Pedestal (has water and power hook-ups) for the perimeter  Tempo II Removable Stanchion Richard P. Cate explained the Building Overall Plan. He explained that the restrooms and the equipment room were transferred around – the power source was closer to the left side of the project entrance, so it was necessary to move them around. Electric Room/ Fountain Equipment Room is designed on the left side as you are looking at the entrance with the restrooms on the right. He also explained the current design of the restrooms. There were water closets, dressing rooms, and such in the design. There has also been an allocated spot for an ATM Machine to be incorporated by the entrance for customers that need cash for the festivals. Mr. Cate also explained the Building elevations, and the Building Sections (showing the stair case down into the pump house). The Pergola Plan was also discussed, showing the details for: ~ Diagonal Supports ~ Trellis Davia Gernand reported on the Electrical Plan, Buildings Lighting Plan, Buildings Power Plan, and the Buildings Mechanical Plan. The Buildings Mechanical Plan showed where the ventilation for the restrooms would be located as well as the equipment room. It was discussed that maybe a few more electrical outlets should possibly be added for operations, coke machines, and other such requirements. Ms. Davia Gernand will work with staff on the addition of a possible 110 type outlet located by the future park pavilion site. Paul Weathers explained the Aquatics Details (upon J.T.’s absence). He explained that they cut back the fountain by 25 percent, but they did not eliminate the effects. (For ex. They just decreased the amount of nozzles in the water feature – to help fit the cost in 2 June 1, 2010 Wolf Pen Creek Oversight Committee Minutes the budget.) He explained that they shrunk and few things, and some item quantities were decreased. Currently the Total Project (Base) is over budget by $8134.35. The Base Total that includes Contingency is $2,908,134. The budget that we are allowed to use is $2,900,000.00. Dennis Maloney said that in his opinion, if he added anything else, he would add more water and electricity. While, Mr. Paul Weathers said that in his opinion, adding more nozzles back into the water feature would be a good addition. Dennis Maloney – “How long would you anticipate the project to go out to bid?” ~Weathers explained that he believes he could give the city a package as early as October 2010 for going out to bid. Gary Erwin reported that the Parks and Recreation Advisory Board is anxious, but that they understand the restrictions to complete such a project. He explained that the Board would be open to seeing something with lesser value to be incorporated as long as the project could move forward. Chuck Gilman updated everyone on the timeline of the project and what they have to do to move forward with the project. Scott Hooks reported that with a little bit of tweaking in regard to electrical and water, It would then meet the operations specifications to move forward with the design. Discussion took place and the next meeting will be scheduled for the end of the Summer 2010. (End of July) Presentation, possible action, and discussion on future agenda items: A Board 5. Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting : Hearing none, this item was closed. Adjourn: 6. The meeting adjourned at 4:18 p.m. 3 June 1, 2010 Wolf Pen Creek Oversight Committee Minutes