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Home My WebLink About07/10/2012 - Regular Minutes - Parks Board PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING MINUTES 7:00PM, Tuesday, July 10, 2012 The Green Room at Wolf Pen Creek ~ 1015 Colgate College Station, TX 77840 STAFF PRESENT: David Schmitz, Director; Amy Atkins, Assistant Director; Amanda Putz, Board Secretary; Peter Lamont, Recreation Superintendent; David Gerling, Special Facilities Superintendent; Pete Vanecek, Senior Park Planner; Susan Fox, Shawn Reynolds, BOARD PRESENT: Jon Denton, Chair, Ida Bellows, Sherry Ellison, Shane Wendel, Billy Hart VISITORS: Jamie Rae Walker, Jodi Warner, Bob Cowell 1. Call to order and Roll Call: The meeting was called to order with a quorum present at 7:00PM. 2. Possible action concerning requests for absences of members: George Jessup sent in a request for absence. Shane Wendel made a motion to approve the absence request submitted, and Sherry Ellison seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors: Hearing none, this item was closed. 4. Consideration, possible approval, and discussion of minutes from the meeting of May 8, 2012: Shane Wendel made a motion to approve the minutes as submitted, and Billy Hart seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. The Board moved to Item #9. ~ Fred Medina arrived at 7:04PM ~ 5. Consideration, possible approval, and discussion on the Senior Advisory Committee appointments: Marci Rodgers, Senior Services Coordinator, reported on Jon Denton’s application for appointment to the Senior Advisory Committee. She also reported that the committee voted to have Ann Hayes as the Vice Chair and Frank Duchmasclo as the Chair the Committee. The Board was asked for the reapproval of Jon Denton as being a member of the Senior Advisory Committee. Shane Wendel made a motion to approve the appointment, and Billy Hart seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 6. Update and discussion concerning the Cemetery Advisory Committee: David Schmitz, Director; reported that the Cemetery Advisory Committee was sunset, which means the committee no longer exists. That being said, all cemetery concerns will be brought to staff and/or the Parks and Recreation Advisory Board from this point forward. This was an informational item only, and no action was required. 7. Update and discussion concerning the appointments for the Board: David Schmitz reported that there were four positions that are open for the Parks and Recreation Advisory Board. City Council was scheduled to make the appointments at their July 12 Council meeting. Discussion followed. This was an informational item only, and no action was required. 8. Update and discussion concerning CAPRA accreditation for the department: David Schmitz, Director; reported that the CAPRA accreditation team is scheduled to come the week of July 16, 2012. This was an informational item only, and no action was required. 9. Consideration, possible approval, and discussion over the preliminary data from the public input process and survey associated with the Needs Assessment: Jamie Rae Walker reported on the recent Needs Assessment process, and explained the handout that was given. She explained questions that were asked at the public input meetings, and the answers that were given. Discussion followed. The second part of the survey process will be done in the next couple of weeks. This was an informational item only, and no action was required. This was an informational item only, and no action was required. 10. Update and discussion concerning the Park Land Dedication ordinance: David Schmitz reported on the new numbers for the park land dedication ordinance. (A handout was given) Bob Cowell briefly reported on this item. Discussion followed. Sherry Ellison made a motion to approve the fees for park land dedication as submitted, and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 11. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY12: Discussion followed. This was an informational item only, and no action was required. 2 July 10, 2012 Parks and Recreation Advisory Board Meeting Minutes 12. Report, possible action, and discussion concerning the current Capital Improvements Program: Capital Improvements and Park Land Dedication Project Lists of  June and July 2012: Pete Vanecek, Senior Park Planner, reported on the Capital Improvements and Park Land Dedication Project Lists. This was an informational item only, and no action was required. Dedications of Less than Five Acres: Pete Vanecek, Senior Park  Planner, reported on the Dedications of Less than Five Acres. This was an informational item only, and no action was required. College Hills Estates, Lot 10 & 11, Block 14 ~ Park Zone 2  The Stack at Legacy Point ~ Park Zone 1  Castlegate II, Section 202 ~ Park Zone 13  13. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: Next Regular Meeting ~ August 14, 2012, The Green Room at Wolf  Pen Creek Introduction of new board members  Community Center  14. Adjourn: Shane Wendel made a motion to adjourn the meeting, and Susan Fox seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 8:02PM. 3 July 10, 2012 Parks and Recreation Advisory Board Meeting Minutes